47 Results for Accounting Assistant Jobs in San Diego, CA

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AR/Accounting Assistant

San Diego, California
onsite
Temporary / Contract
25 - 30 USD / Hourly
AR / Accounting Assistant – Temp-to-HireRobert Half is seeking an AR / Accounting Assistant for a temp-to-hire opportunity with an established manufacturing company. This position is a great fit for someone with 1–2 years of accounting experience who is looking to continue developing their skills in a hands-on accounting environment. Responsibilities<ul><li>Assist with day-to-day accounts receivable and accounting functions</li><li>Process customer invoices, payments, and cash receipts</li><li>Post and apply payments to customer accounts</li><li>Assist with account reconciliations and research outstanding balances</li><li>Monitor accounts receivable aging and follow up on past-due invoices</li><li>Assist with billing and resolving customer account discrepancies</li><li>Enter and maintain accounting data accurately within SAP</li><li>Support month-end close activities, including account reconciliations and reporting</li><li>Assist with general ledger and other accounting tasks as needed</li><li>Communicate with customers and internal teams regarding billing and payment questions</li><li>Maintain organized and accurate accounting records</li></ul>
2026-09-18T00:00:00Z

Accounting Manager

San Diego, California
onsite
Temporary / Contract
51.4615 - 59.587 USD / Hourly
We are looking for an experienced Accounting Manager to support a financial services organization in San Diego, California during a high-volume period of accounting and reporting activity. This Long-term Contract position will focus on lending-related accounting, close management, reconciliations, and financial reporting, while helping deliver accurate and timely insight to business leaders. The ideal candidate brings strong technical accounting knowledge, sound analytical judgment, and prior experience within banking, lending, mortgage, or a broader financial services environment. Responsibilities: • Oversee accounting treatment for loan portfolio activity, including new funding, payoffs, charge-offs, recoveries, accrued interest, and related journal entry preparation and review. • Manage accounting for deferred loan fees and direct costs by tracking balances, validating amortization, and ensuring accurate ongoing reporting. • Contribute to monthly and quarterly close cycles by preparing reconciliations, reviewing supporting schedules, and helping meet reporting deadlines. • Compare general ledger balances to loan servicing data, investigate discrepancies, and resolve reconciling items in a timely manner. • Evaluate changes in account activity through variance analysis and trend reviews covering interest income, reserves, portfolio movement, and other lending metrics. • Assist with credit loss and reserve reporting by preparing analyses, reconciliations, and documentation that support management review. • Examine asset quality indicators such as delinquencies, nonperforming loans, recoveries, and charge-offs to provide meaningful portfolio insights. • Respond to internal and external audit requests by gathering support, explaining accounting positions, and maintaining organized documentation. • Recommend and implement improvements to close, reconciliation, and reporting workflows, including work involving Oracle ERP and Jack Henry where applicable. • Support special projects and ad hoc financial analysis requests in partnership with accounting and finance leadership.
2026-09-25T00:00:00Z

Accounting Manager

San Diego, California
onsite
Permanent / Full Time
100000 - 128000 USD / Yearly
We are looking for an experienced Accounting Manager to lead financial operations for a non-profit organization in San Diego, California. This role is responsible for maintaining accurate reporting, strengthening internal controls, and ensuring compliance with grant, contract, and regulatory requirements. The ideal candidate brings strong leadership skills, deep accounting knowledge, and the ability to support sound financial decision-making across the organization. Responsibilities: • Direct the monthly, quarterly, and year-end close processes to deliver timely and reliable financial reports. • Oversee the daily performance, upkeep, and improvement of accounting systems to support efficient financial operations. • Maintain the general ledger structure, chart of accounts, cost allocation methods, and fixed asset records in alignment with non-profit and regulatory standards. • Design, implement, and monitor accounting policies and procedures that reinforce internal controls and proper separation of responsibilities. • Review financial activity to confirm accuracy, proper documentation, and protection of organizational assets. • Partner with external auditors and funding agencies by preparing schedules, records, and supporting materials for annual audits and grant or contract reviews. • Ensure all required tax filings and government reports are completed accurately and submitted on schedule. • Produce financial statements, cash flow analyses, budget-to-actual comparisons, aging reports, and other management reports as needed. • Lead departmental planning, budgeting, and process improvements while supervising, developing, and retaining accounting staff. • Build collaborative relationships across departments and with external partners, while keeping the team informed of evolving accounting standards and compliance requirements.
2026-09-18T00:00:00Z

Accounting Manager

San Diego, California
onsite
Temporary / Contract
66.5 - 77 USD / Hourly
We are looking for an experienced Accounting Manager to support core accounting operations for a long-term contract opportunity in San Diego, California. This role will oversee key close activities, maintain accurate financial records, and help ensure timely and reliable reporting across monthly and quarterly cycles. The ideal candidate brings strong technical accounting knowledge, a detail-oriented approach, and hands-on experience working in NetSuite. Responsibilities: • Lead monthly and quarterly close activities, ensuring deadlines are met and financial data is complete and accurate. • Prepare and review journal entries, accruals, and prepaid schedules to support proper accounting treatment. • Perform detailed reconciliations for balance sheet accounts and resolve discrepancies in a timely manner. • Manage credit card reconciliation processes and verify supporting documentation for recorded transactions. • Support revenue recognition activities in accordance with company policy and applicable accounting standards. • Assist in the preparation of financial statements and related reporting schedules for internal stakeholders. • Monitor account activity, analyze variances, and recommend corrective actions to maintain reporting accuracy. • Utilize NetSuite to record transactions, maintain account integrity, and generate accounting reports as needed.
2026-09-28T00:00:00Z

Administrative Assistant

Rancho Santa Fe, California
onsite
Temporary / Contract
26 - 30 USD / Hourly
A growing manufacturing organization is looking for an Administrative Assistant to provide hands-on support to its Operations and leadership teams. This isn't a traditional reception-heavy administrative role. You'll be involved in the day-to-day coordination of purchasing, production paperwork, vendors, inventory, and office operations. This position would be a strong fit for someone who is highly organized and enjoys working in a fast-moving environment where priorities can change throughout the day. Responsibilities:<ul><li>Provide administrative support to Operations and management</li><li>Maintain production schedules, spreadsheets, and tracking reports</li><li>Enter and update purchase orders and operational data</li><li>Assist with vendor communication and follow-up</li><li>Track orders, deliveries, and shipping documentation</li><li>Maintain inventory and supply records</li><li>Prepare work orders, reports, and internal documentation</li><li>Process invoices and route them for approval</li><li>Assist Accounting with purchasing and expense documentation</li><li>Coordinate meetings and maintain department calendars</li><li>Prepare reports using Excel and internal systems</li><li>Maintain organized electronic and physical files</li><li>Assist with employee paperwork and operational documentation</li><li>Coordinate office and facility supply orders</li><li>Communicate information between Operations, Purchasing, Accounting, and vendors</li><li>Assist with special projects and process improvements</li></ul>
2026-09-30T00:00:00Z

Administrative Assistant

San Diego, California
onsite
Temporary / Contract
23 - 25 USD / Hourly
Our client is seeking a detail-oriented and highly organized Administrative Assistant to support daily office operations and provide administrative support to teams and leadership. This role is ideal for a professional who thrives in a fast-paced environment, enjoys multitasking, and takes pride in keeping operations running efficiently. The Administrative Assistant will play a key role in coordinating schedules, preparing documents, managing communications, and supporting a variety of office functions. Key Responsibilities<ul><li>Provide administrative support to departments, managers, and leadership as needed</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare correspondence, reports, presentations, and other documents</li><li>Answer phones, respond to emails, and direct inquiries to the appropriate parties</li><li>Maintain filing systems, records, and documentation</li><li>Order office supplies and help manage vendor or office service needs</li><li>Assist with data entry, expense tracking, and basic reporting</li><li>Coordinate travel arrangements and meeting logistics as needed</li><li>Support special projects and additional administrative tasks as assigned</li></ul>
2026-09-24T00:00:00Z

Administrative Assistant

Rancho Santa Fe, California
onsite
Temporary / Contract
27 - 33 USD / Hourly
A high-end construction and residential development company is adding an Administrative Assistant to its Rancho Santa Fe office. This position is designed for someone polished, exceptionally organized, and comfortable working around executives, project managers, homeowners, vendors, and subcontractors. You’ll provide administrative support while also helping keep multiple construction projects organized from the office side. What You’ll Handle:<ul><li>Support project managers and company leadership with daily administrative needs</li><li>Maintain project files, contracts, schedules, and documentation</li><li>Prepare correspondence, reports, spreadsheets, and presentations</li><li>Coordinate meetings with clients, architects, designers, vendors, and subcontractors</li><li>Maintain project calendars and important deadlines</li><li>Track permits, inspections, approvals, and project documentation</li><li>Assist with purchase orders and vendor paperwork</li><li>Process and organize invoices and project expenses</li><li>Communicate with vendors and subcontractors regarding documentation and scheduling</li><li>Maintain client files and confidential project information</li><li>Prepare meeting agendas and track follow-up items</li><li>Assist with material selections, deliveries, and project coordination</li><li>Update project tracking spreadsheets</li><li>Coordinate office supplies and project-related materials</li><li>Assist with scheduling site meetings and walkthroughs</li><li>Provide general administrative support to the project team</li></ul>
2026-09-30T00:00:00Z

Administrative Assistant

Fallbrook, California
onsite
Temporary / Contract
25 - 30 USD / Hourly
An established educational organization in North County is looking for an Administrative Assistant to support its academic and student-services operations. This is a great opportunity for someone who enjoys a professional, people-facing environment and wants to work in a setting where organization, communication, and attention to detail really matter. You’ll serve as an important point of contact for students, families, instructors, and internal staff while helping keep daily administrative operations organized. What You’ll Do:<ul><li>Provide day-to-day administrative support to department leadership and staff</li><li>Answer phones, emails, and general inquiries</li><li>Assist students and families with routine questions and requests</li><li>Maintain student and departmental records</li><li>Schedule meetings, appointments, orientations, and events</li><li>Coordinate calendars and room reservations</li><li>Prepare correspondence, reports, forms, and presentations</li><li>Process student documentation and maintain confidential records</li><li>Assist with registration, enrollment, and other administrative processes</li><li>Enter and update information in internal databases</li><li>Track deadlines, forms, and outstanding documentation</li><li>Assist with purchasing, invoices, reimbursements, and basic budget tracking</li><li>Coordinate mail, supplies, printing, and office materials</li><li>Help organize school events, workshops, and department meetings</li><li>Prepare meeting agendas, notes, and follow-up items</li><li>Support special projects for department leadership</li></ul>
2026-09-30T00:00:00Z

Administrative Assistant

San Diego, California
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are seeking a detail-oriented and organized Administrative Assistant to support daily office operations and provide administrative support to teams and leadership. The ideal candidate will be proactive, professional, and capable of handling a variety of clerical and operational tasks in a fast-paced environment. Key Responsibilities:<ul><li>Provide administrative support including scheduling, calendar management, and meeting coordination.</li><li>Answer and direct phone calls, respond to emails, and assist with general inquiries.</li><li>Prepare correspondence, reports, spreadsheets, and presentations.</li><li>Maintain organized filing systems, records, and office documentation.</li><li>Assist with data entry, expense reporting, and other clerical tasks.</li><li>Coordinate office supplies, mail distribution, and general office operations.</li><li>Support special projects and additional administrative duties as assigned.</li></ul>
2026-09-24T00:00:00Z

Administrative Assistant

San Luis Rey, California
onsite
Temporary / Contract
29 - 33 USD / Hourly
A growing life sciences organization in North County is looking for an Administrative Assistant to support its scientific and business operations teams. This is a great opportunity for an administrative professional who wants to get into the biotech/life sciences environment without needing a scientific degree.You’ll support a combination of administrative, scheduling, purchasing, documentation, and team-coordination responsibilities in a highly organized environment. Key Responsibilities:<ul><li>Provide administrative support to department leaders and cross-functional teams</li><li>Manage calendars, meetings, and conference room scheduling</li><li>Coordinate internal meetings, presentations, and team events</li><li>Prepare reports, presentations, spreadsheets, and correspondence</li><li>Maintain department files and confidential documentation</li><li>Assist with purchasing requests and vendor coordination</li><li>Process invoices, expense reports, and purchasing documentation</li><li>Track department budgets, supplies, and recurring expenses</li><li>Coordinate shipping and receiving of office and business materials</li><li>Maintain distribution lists, contact information, and internal databases</li><li>Assist with onboarding and offboarding administrative tasks</li><li>Coordinate training sessions and team meetings</li><li>Maintain project trackers and follow up on outstanding items</li><li>Assist with documentation and records management</li><li>Support audits, inspections, and internal administrative projects</li><li>Serve as a professional point of contact for internal teams and outside vendors</li></ul>
2026-09-30T00:00:00Z

Administrative Assistant

La Jolla, California
onsite
Temporary / Contract
24 - 28 USD / Hourly
Our client is seeking a detail-oriented and highly organized Administrative Assistant to support daily office operations and provide administrative support to teams and leadership. This role is ideal for a professional who thrives in a fast-paced environment, enjoys multitasking, and takes pride in keeping operations running efficiently. Key Responsibilities<ul><li>Provide administrative support to departments, managers, and leadership as needed</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare correspondence, reports, presentations, and other documents</li><li>Answer phones, respond to emails, and direct inquiries to the appropriate parties</li><li>Maintain filing systems, records, and documentation</li><li>Order office supplies and help manage vendor or office service needs</li><li>Assist with data entry, expense tracking, and basic reporting</li><li>Coordinate travel arrangements and meeting logistics as needed</li><li>Support special projects and additional administrative tasks as assigned</li></ul>
2026-10-01T00:00:00Z

Administrative Assistant

Fallbrook, California
onsite
Temporary / Contract
23 - 27 USD / Hourly
Robert Half is hiring an Administrative Assistant to join a busy professional services organization in Fallbrook. This role is ideal for someone who is polished, organized, and naturally good at keeping a busy office running smoothly. You’ll support multiple members of the team, coordinate schedules and meetings, maintain documents, communicate with clients and vendors, and take ownership of the small details that keep the office moving.What You’ll Do:<ul><li>Provide day-to-day administrative support to managers and department leaders</li><li>Manage calendars and coordinate internal and external meetings</li><li>Schedule conference rooms, appointments, and team meetings</li><li>Answer and route phone calls and emails</li><li>Prepare correspondence, documents, reports, and presentations</li><li>Maintain electronic and physical files</li><li>Coordinate incoming and outgoing mail, packages, and deliveries</li><li>Order office supplies and monitor inventory</li><li>Assist with expense reports and invoice documentation</li><li>Coordinate travel arrangements and itineraries as needed</li><li>Help prepare meetings, presentations, and internal events</li><li>Update spreadsheets, contact lists, and internal databases</li><li>Assist with onboarding new employees and preparing office materials</li><li>Communicate with vendors, clients, and building management</li><li>Help coordinate office maintenance and service requests</li><li>Handle confidential information with discretion</li><li>Take on special projects and additional administrative responsibilities as needed</li></ul>
2026-09-28T00:00:00Z

Administrative Assistant

San Diego, California
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are seeking a detail-oriented and organized Administrative Assistant to support daily office operations and provide administrative support to teams and leadership. The ideal candidate will be proactive, professional, and capable of handling a variety of clerical and operational tasks in a fast-paced environment. Key Responsibilities:<ul><li>Provide administrative support including scheduling, calendar management, and meeting coordination.</li><li>Answer and direct phone calls, respond to emails, and assist with general inquiries.</li><li>Prepare correspondence, reports, spreadsheets, and presentations.</li><li>Maintain organized filing systems, records, and office documentation.</li><li>Assist with data entry, expense reporting, and other clerical tasks.</li><li>Coordinate office supplies, mail distribution, and general office operations.</li><li>Support special projects and additional administrative duties as assigned.</li></ul>
2026-10-01T00:00:00Z

Accountant

Oceanside, California
remote
Temporary / Contract
33.25 - 38.5 USD / Hourly
We are looking for an Accountant to join a growing team in Oceanside, California on a Long-term Contract basis. This position will support day-to-day financial operations for a small business environment, helping maintain accurate records and steady accounting workflows. The ideal candidate brings hands-on experience across payables, receivables, and inventory-related accounting while adapting to evolving business needs. Responsibilities: • Manage outgoing payments and vendor records, ensuring invoices are reviewed, entered, and processed accurately and on schedule. • Oversee customer billing and incoming payments, monitor account balances, and follow up on outstanding receivables as needed. • Prepare journal entries and maintain organized financial documentation to support accurate general ledger activity. • Complete bank and account reconciliations to identify discrepancies and keep financial data current. • Provide broad accounting support across daily operations, assisting with routine reporting and transaction review. • Track and reconcile inventory-related accounting activity to help maintain reliable stock and valuation records. • Assist the business during the shift from NetSuite to Odoo by supporting accounting data accuracy and process continuity.
2026-09-23T00:00:00Z

Accountant

Oceanside, California
onsite
Temporary / Contract
32 - 40 USD / Hourly
A growing distribution company is looking for an Accountant to join its accounting team and support the day-to-day financial operations of a busy, inventory-driven business. This is a great opportunity for an accounting professional who enjoys a hands-on environment and wants exposure to general ledger activity, reconciliations, inventory, AP/AR, and month-end close. You’ll work closely with accounting and operations teams to make sure transactions are recorded accurately and financial information is ready when leadership needs it.What You’ll Do:<ul><li>Record and maintain daily accounting transactions</li><li>Prepare bank, credit card, and general ledger reconciliations</li><li>Assist with month-end and year-end close</li><li>Prepare and post journal entries</li><li>Review accounts payable and accounts receivable activity</li><li>Assist with inventory reconciliations and adjustments</li><li>Analyze discrepancies between inventory and accounting records</li><li>Maintain supporting schedules for balance sheet accounts</li><li>Review invoices and expense coding for accuracy</li><li>Assist with prepaid expenses and accruals</li><li>Monitor customer and vendor account activity</li><li>Prepare recurring financial reports</li><li>Research unusual transactions and account variances</li><li>Assist with audit and tax documentation</li><li>Support the accounting team with special projects and process improvements</li></ul>
2026-09-22T00:00:00Z

Accounts Payable Clerk

Vista, California
onsite
Temporary / Contract
25 - 30 USD / Hourly
Robert Half is partnering with a busy distribution company that is adding an Accounts Payable Clerk to its accounting department. This role is ideal for someone who enjoys a fast-paced environment and wants exposure to the operational side of accounting.You’ll work closely with Purchasing, Receiving, Warehouse, and Accounting to make sure invoices are accurate, properly documented, and paid on time. Responsibilities:<ul><li>Process invoices for inventory, supplies, freight, and operating expenses</li><li>Match invoices with purchase orders and receiving documentation</li><li>Verify quantities, pricing, vendor information, and payment terms</li><li>Research discrepancies between invoices, purchase orders, and receipts</li><li>Enter invoices into the accounting system</li><li>Maintain vendor files and W-9 documentation</li><li>Assist with vendor statement reconciliations</li><li>Track outstanding invoices and upcoming payment obligations</li><li>Prepare invoices for approval</li><li>Assist with check runs, ACH payments, and other payment processing</li><li>Research duplicate invoices and credits</li><li>Communicate with Purchasing and Receiving regarding missing information</li><li>Assist with month-end AP reporting and reconciliations</li><li>Maintain accurate digital accounting records</li></ul>
2026-09-28T00:00:00Z

Accounts Payable Clerk

Carlsbad, California
onsite
Temporary / Contract
24 - 28 USD / Hourly
Robert Half is hiring an Accounts Payable Clerk for a growing professional services company in North County San Diego. This is a great opportunity for someone with 1–2 years of accounting experience who wants to build a strong foundation in Accounts Payable while working with an experienced accounting team.The ideal candidate is organized, dependable, comfortable working with invoices, and enjoys keeping things moving behind the scenes. What You’ll Do:<ul><li>Enter and process a high volume of vendor invoices</li><li>Review invoices for accuracy, proper approvals, and supporting documentation</li><li>Match invoices to purchase orders and other backup</li><li>Code invoices to the appropriate GL accounts</li><li>Maintain accurate vendor records</li><li>Respond to basic vendor inquiries regarding invoice status and payment timing</li><li>Assist with weekly check runs and electronic payments</li><li>Reconcile vendor statements and research discrepancies</li><li>Research duplicate invoices and payment issues</li><li>Maintain organized AP files and documentation</li><li>Assist with credit card and expense report processing</li><li>Support month-end AP activities</li><li>Prepare basic AP reports for the accounting team</li><li>Assist with other accounting projects as needed</li></ul>
2026-09-28T00:00:00Z

Accounts Payable Clerk

La Jolla, California
onsite
Temporary to Hire
31.35 - 36.3 USD / Hourly
We are looking for an experienced Accounts Payable Clerk to join a team in California in a contract position with the potential to become permanent. This role focuses on overseeing end-to-end payables activities, maintaining accurate financial records, and ensuring payments are processed in line with company policies and internal controls. The position also partners with vendors and internal departments, contributes to month-end close, and supports ongoing improvements to accounts payable operations. Responsibilities: • Handle the complete accounts payable cycle, including reviewing invoice support, assigning the correct coding, securing approvals, and entering transactions into the accounting system. • Coordinate timely month-end accounts payable close activities and help ensure liabilities are recorded accurately across reporting periods. • Review and process employee expense submissions and corporate card activity in Concur, confirming compliance with policy and proper financial recording. • Provide support for Concur-related questions, investigate processing issues, and resolve system or user concerns efficiently. • Prepare payment batches for multiple entities, including check runs and other disbursement methods, while ensuring required reviews and authorizations are completed. • Submit various payment requests such as bank transfers, wire payments, and checks within established deadlines. • Assemble accounts payable documentation for audits and other financial reviews as requested. • Recommend and help implement improvements that increase efficiency, reduce errors, and reinforce internal controls within the payables function. • Create, update, and maintain accounts payable procedures and workflow documentation to support consistency and compliance. • Carry out other finance and accounting support duties as needed.
2026-10-01T00:00:00Z

Executive Assistant

San Diego, California
onsite
Temporary / Contract
43 - 52 USD / Hourly
Our client, a mission-driven nonprofit organization, is seeking a highly organized and proactive Executive Assistant to support the CEO and COO. This role requires a detail-oriented professional who can manage complex calendars, coordinate high-level meetings, handle confidential information, and serve as a key partner in supporting executive leadership and organizational operations. The ideal candidate is resourceful, adaptable, and committed to the mission of the organization. This individual will play a critical role in helping the CEO and COO stay focused on strategic priorities and day-to-day leadership responsibilities. Key Responsibilities<ul><li>Provide high-level administrative support to the CEO and COO</li><li>Manage complex calendars, schedule internal and external meetings, and coordinate logistics</li><li>Prepare correspondence, reports, presentations, agendas, and meeting materials</li><li>Take meeting notes and track follow-up items and action steps</li><li>Coordinate board meetings, committee meetings, and executive-level events as needed</li><li>Manage travel arrangements, itineraries, and expense reporting</li><li>Serve as a liaison between executive leadership and internal/external stakeholders</li><li>Maintain confidential records and sensitive information with discretion</li><li>Support special projects, strategic initiatives, and cross-functional collaboration</li><li>Assist with office operations and help streamline administrative processes</li></ul>
2026-09-22T00:00:00Z

Executive Assistant

San Diego, California
onsite
Temporary / Contract
40 - 50 USD / Hourly
Our client, a small entertainment company, is seeking a proactive and resourceful Executive Assistant to support senior leadership in a fast-paced office environment. This role is ideal for someone who thrives in a hands-on setting, enjoys wearing multiple hats, and can help keep daily operations organized and running smoothly. Key Responsibilities:<ul><li>Manage multiple executive calendars, coordinate meetings, and schedule appointments.</li><li>Arrange travel, process expense reports, and support day-to-day administrative needs.</li><li>Prepare correspondence, presentations, and other business documents.</li><li>Serve as the main point of contact for internal staff, external partners, and visitors.</li><li>Support general office operations, including supply management, filing, and vendor coordination.</li><li>Assist with planning team meetings, events, and entertainment-related projects.</li><li>Handle confidential information with professionalism and discretion.</li><li>Help prioritize tasks and keep leadership organized in a small office setting.</li></ul>
2026-09-22T00:00:00Z

Executive Assistant

San Luis Rey, California
onsite
Temporary / Contract
32 - 40 USD / Hourly
A growing organization in the San Luis Rey area is looking for a highly organized Executive Assistant to provide direct support to senior leadership while helping keep day-to-day business priorities moving forward.This is not a role where you'll simply manage a calendar. The ideal candidate will be someone who can anticipate needs, keep executives prepared, manage competing priorities, and take ownership of important follow-ups. You'll interact with leadership, clients, vendors, and internal teams and will need excellent judgment and discretion. What You'll Do:<ul><li>Manage complex executive calendars and scheduling priorities</li><li>Coordinate meetings, conference calls, and appointments</li><li>Prepare agendas, meeting materials, presentations, and reports</li><li>Monitor follow-ups and action items after leadership meetings</li><li>Coordinate domestic travel, accommodations, transportation, and itineraries</li><li>Prepare and organize expense reports</li><li>Draft and proofread correspondence and internal communications</li><li>Serve as a professional point of contact for executives</li><li>Coordinate communication between leadership and internal departments</li><li>Maintain confidential business and personnel information</li><li>Assist with special projects and time-sensitive initiatives</li><li>Track deadlines and important deliverables</li><li>Help coordinate executive events, meetings, and presentations</li><li>Maintain organized electronic files and records</li><li>Assist with basic budget, invoice, and purchasing tracking</li><li>Identify opportunities to streamline administrative processes</li><li>Provide additional support to leadership as priorities shift</li></ul>
2026-09-23T00:00:00Z

Executive Assistant

San Diego, California
onsite
Temporary / Contract
32 - 36 USD / Hourly
Our client in the biotech industry is seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to senior leadership. This role requires a polished professional who can manage complex calendars, coordinate meetings and travel, handle confidential information with discretion, and help keep executive operations running smoothly in a fast-paced, innovative environment. The ideal candidate will have strong communication skills, exceptional attention to detail, and the ability to anticipate needs while supporting leaders in a dynamic, mission-driven setting. Key Responsibilities<ul><li>Provide comprehensive administrative support to one or more senior executives</li><li>Manage complex calendars, schedule internal and external meetings, and resolve scheduling conflicts</li><li>Coordinate domestic and international travel arrangements, including itineraries, expense reporting, and logistics</li><li>Prepare correspondence, presentations, reports, and meeting materials</li><li>Serve as a liaison between executives and internal/external stakeholders</li><li>Organize board meetings, leadership meetings, and special events as needed</li><li>Track action items and follow up to ensure timely completion of deliverables</li><li>Maintain confidential files, records, and sensitive business information</li><li>Support expense management, invoice processing, and other administrative tasks</li><li>Assist with special projects and process improvements to enhance executive support functions</li></ul>
2026-09-24T00:00:00Z

Executive Assistant

La Jolla, California
onsite
Temporary / Contract
33 - 35 USD / Hourly
We are seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to senior leadership. The ideal candidate will be skilled in calendar management, travel coordination, meeting preparation, and confidential communications while serving as a trusted partner in supporting daily business operations. Key Responsibilities:<ul><li>Provide comprehensive administrative support to executive leadership, including calendar management, scheduling, and meeting coordination.</li><li>Arrange complex domestic and international travel itineraries, expense reporting, and logistics.</li><li>Prepare reports, presentations, correspondence, and other business documents with a high degree of accuracy and professionalism.</li><li>Serve as a point of contact between executives, internal teams, and external stakeholders.</li><li>Manage confidential information with discretion and professionalism.</li><li>Coordinate special projects, events, and cross-functional initiatives as needed.</li><li>Track deadlines, follow up on action items, and help ensure smooth day-to-day executive operations.</li></ul>
2026-09-24T00:00:00Z

Executive Assistant

Valley Center, California
onsite
Temporary / Contract
34 - 43 USD / Hourly
A private real estate and investment organization is seeking a polished, highly organized Executive Assistant to support a busy executive and assist with a combination of business and administrative priorities. This position is ideal for someone who is comfortable in a high-trust environment and can handle sensitive information, shifting schedules, vendor coordination, travel arrangements, and personal and professional administrative needs with discretion.Responsibilities:<ul><li>Manage a dynamic executive calendar and prioritize competing commitments</li><li>Coordinate meetings with internal teams, clients, investors, and outside partners</li><li>Arrange domestic and international travel</li><li>Build detailed travel itineraries and coordinate transportation and accommodations</li><li>Manage executive correspondence and email follow-up</li><li>Draft and prepare professional communications</li><li>Prepare meeting agendas, presentations, reports, and briefing materials</li><li>Track action items and ensure important follow-ups are completed</li><li>Coordinate vendors, contractors, and service providers</li><li>Assist with property-related administrative coordination</li><li>Review and organize invoices, receipts, and expense reports</li><li>Maintain confidential financial and business documentation</li><li>Coordinate appointments and special events</li><li>Assist with business development and client-related projects</li><li>Maintain organized digital files and records</li><li>Research vendors, services, and business information as needed</li><li>Handle last-minute changes calmly and efficiently</li><li>Take ownership of special projects from start to finish</li></ul>
2026-09-23T00:00:00Z

Accounts Receivable Clerk

San Diego, California
onsite
Temporary / Contract
21.85 - 25.3 USD / Hourly
We are looking for an Accounts Receivable Clerk to join a consultancy team in San Diego, California on a Long-term Contract basis. This position focuses on collections support, account follow-up, and maintaining strong client relationships while helping keep receivables current and well documented. The ideal candidate brings sound judgment, strong communication skills, and the ability to manage multiple account issues with accuracy and professionalism. Responsibilities: • Manage collection activities for assigned accounts by following up on outstanding balances and encouraging timely payment. • Build productive relationships with members and chairs to support respectful, solutions-focused communication throughout the payment process. • Review delinquent accounts and propose practical payment arrangements for clients with larger past-due balances. • Maintain detailed records of conversations, payment activity, commitments, and account updates to support accurate reporting. • Partner with internal stakeholders to evaluate complex account issues and help identify appropriate resolution strategies. • Assist with month-end accounts receivable activities by updating account statuses and preparing progress information for leadership. • Prepare draft final invoices for departing members to help ensure account balances are closed accurately. • Complete additional administrative or collections-related assignments as directed by management.
2026-10-01T00:00:00Z

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