<p>*** This role can sit in LOS ANGELES (DOWNTOWN) or ORANGE COUNTY (IRVINE) or SAN DIEGO (DOWNTOWN) ***</p><p><br></p><p>A state-wide law firm with over 100 attorneys and offices in San Francisco, San Diego, Ventura County, and Costa Mesa is seeking a Legal Administrative Assistant (Legal Secretary).</p><p> </p><p>The San Diego office has 8 attorneys, 2 legal assistants, 1 paralegal, 1 receptionists/admin, 1 office services clerk/IT clerk, and 1 part time file clerk. This firm is like a boutique firm within a regional firm: great resources but intimate team.</p><p> </p><p><strong><u>Responsibilities of Role</u>: </strong></p><p>Very busy desk: civil litigation, including labor & employment and business law. Must be familiar with:</p><ul><li>trial prep</li><li>litigation calendaring (no docket clerk)</li><li>TOA/TOCs</li><li>eFiling (60% state, 40% federal, occasional appellate – but the latter is not a deal breaker)</li><li>discovery shells (from macros)</li><li>redlining legal documents</li></ul><p>Fluency in the following software is helpful: CompuLaw for calendaring, Best Authority for TOA/TOCs, iManage for document management, and Adobe for bate stamping.</p><p> </p><p><strong><u>Perks of Firm</u></strong>:</p><p>· Firm has an in-house trainer who helps get people set up</p><p>· Laid back environment</p><p>· Longevity of staff</p><p>· Strong benefits – besides standard benefits, the firm covers EAP counseling, travel allowance, and supplemental insurance</p><p>· Staff appreciation lunches, birthday celebrations, holiday gifts, raffles, prizes</p><p>· LA and SD team work very closely/collaboratively with each other and share work. Thus, there is never trouble hitting paralegals. </p>
<p>Support our team’s accuracy and efficiency as a Data Entry Clerk. In this essential role, you will be responsible for processing and managing information to ensure smooth business operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Enter, update, and verify data in various systems with a high level of accuracy.</li><li>Organize and maintain digital and physical records.</li><li>Perform data clean-up, cross-referencing, and reporting tasks.</li><li>Assist with document preparation, scanning, and filing as needed.</li><li>Communicate with team members to resolve discrepancies and clarify information.</li><li>Uphold confidentiality and organizational data standards at all times.</li></ul><p><br></p>
<p>A growing <strong>manufacturing and operations company</strong> in Vista is seeking a detail-oriented <strong>Data Entry Clerk</strong> to join their administrative team. This individual will play a vital role in maintaining accurate company records, processing large volumes of information, and supporting the production and finance departments. This is an excellent opportunity for someone with strong attention to detail who enjoys working independently and contributing to the smooth flow of business operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Accurately enter and update data in company databases, spreadsheets, and ERP systems.</li><li>Review and verify the accuracy of invoices, purchase orders, and shipping documents.</li><li>Reconcile discrepancies and report errors promptly.</li><li>Support inventory control by maintaining updated part numbers, quantities, and lot tracking data.</li><li>Collaborate with accounting and operations teams to ensure timely data processing.</li><li>Maintain digital and paper filing systems for quick data retrieval.</li><li>Generate weekly reports for management and assist in data audits as needed.</li></ul>
<p>Our client, a respected nonprofit organization, is seeking a personable and efficient Front Desk Coordinator to serve as the first point of contact for visitors, donors, and staff. This position is ideal for individuals who thrive in a mission-driven environment and are committed to providing outstanding customer service.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet visitors and answer incoming calls in a friendly, professional manner.</li><li>Direct guests to appropriate staff and departments, and respond to general inquiries about the organization.</li><li>Manage calendars, schedule appointments, and support meeting logistics.</li><li>Maintain a tidy and welcoming front desk area; oversee visitor logs and security protocols.</li><li>Assist with mail distribution, office supply orders, and general administrative support.</li><li>Help coordinate special events and projects as assigned by management.</li></ul><p><br></p>
<p>Our client, a distinguished nonprofit organization, is seeking a friendly and professional Receptionist to be the first point of contact for visitors and callers. This opportunity is perfect for individuals who are passionate about supporting a mission-driven team while demonstrating excellent communication and organizational skills.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet visitors and answer incoming calls, providing courteous and efficient service to all guests and stakeholders.</li><li>Direct inquiries to appropriate staff members and handle basic questions about the organization.</li><li>Maintain visitor logs and ensure front desk areas are tidy and welcoming.</li><li>Assist with mail distribution, scheduling, and general office support.</li><li>Manage appointment calendars and help coordinate meetings and events.</li><li>Support the administrative team with clerical tasks and special projects as needed.</li></ul><p><br></p>
<p>An established <strong>financial advisory and wealth management firm</strong> in Rancho Santa Fe is looking for a professional <strong>Senior Client Services Associate</strong> to provide high-level support to advisors and clients. This firm offers comprehensive financial planning, investment management, and estate services to a select clientele. This is a key role for someone who enjoys building lasting client relationships, managing complex administrative tasks, and ensuring the seamless execution of financial transactions.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the primary point of contact for high-net-worth clients regarding account activity, statements, and service requests.</li><li>Prepare and process new account paperwork, transfers, and investment documentation.</li><li>Coordinate with custodians (Charles Schwab, Fidelity, etc.) to ensure timely and accurate account management.</li><li>Maintain client files and CRM records with precision and confidentiality.</li><li>Support financial advisors in preparing client review materials, reports, and presentations.</li><li>Manage follow-ups on trades, contributions, distributions, and compliance documentation.</li><li>Assist with onboarding new clients and coordinating cross-departmental communication.</li><li>Participate in process improvement and workflow initiatives to enhance client experience.</li></ul>
<p><strong>Overview:</strong></p><p> Our client, a growing construction company based in Poway, is seeking an organized and professional Receptionist to manage day-to-day office operations and serve as the first point of contact for staff, clients, and vendors. This individual will play a critical role in supporting project teams, handling administrative tasks, and ensuring smooth office operations. The ideal candidate thrives in a fast-paced environment, has strong communication skills, and is detail-oriented.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist visitors, clients, and vendors in a professional and welcoming manner.</li><li>Answer, screen, and route incoming phone calls and emails efficiently.</li><li>Manage scheduling for staff, project meetings, and conference rooms.</li><li>Maintain office organization, including supply inventory, mail, and deliveries.</li><li>Assist with administrative tasks such as data entry, filing, and document preparation.</li><li>Support project teams with reporting, document tracking, and coordination as needed.</li><li>Maintain confidentiality of sensitive company information and ensure compliance with company policies.</li></ul><p><br></p>
<p>Our client in San Diego is seeking a professional and personable Receptionist to be the welcoming face of their organization. This role offers the opportunity to create a positive first impression for visitors and support office operations with outstanding customer service.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet clients, guests, and employees with a friendly and positive attitude</li><li>Answer multi-line phone system, direct calls, and manage messages efficiently</li><li>Handle incoming and outgoing mail and deliveries</li><li>Maintain a neat and organized reception area</li><li>Schedule appointments and assist with meeting coordination</li><li>Provide administrative support including filing, data entry, and order office supplies</li><li>Assist with special projects and other duties as assigned</li></ul><p><br></p>
<p>Our client in San Diego, CA is seeking a reliable and friendly Receptionist to serve as the first point of contact for visitors and callers. The ideal candidate is organized, customer-service oriented, and able to multitask in a fast-paced office environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet visitors, clients, and staff with professionalism and courtesy</li><li>Answer and direct incoming calls using a multi-line phone system</li><li>Manage the reception area and maintain a clean, welcoming environment</li><li>Schedule appointments and assist with meeting coordination</li><li>Handle incoming and outgoing mail, packages, and deliveries</li><li>Provide general administrative support, including data entry and filing</li><li>Assist with special projects and support other teams as needed</li></ul><p><br></p>
<p>Our client in the property management sector is seeking a highly organized Data Entry Specialist to join their administrative team. The ideal candidate will have a keen eye for detail and experience managing large amounts of data in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Input and update property, tenant, and lease information into databases and management systems accurately.</li><li>Review, verify, and correct data entries for completeness and accuracy.</li><li>Maintain thorough documentation and ensure all records are up-to-date.</li><li>Assist with generating reports and compiling data for management and compliance purposes.</li><li>Support other administrative tasks as needed, including filing, scanning, and record organization.</li><li>Communicate effectively with team members to resolve discrepancies or obtain missing information.</li></ul><p><br></p>
<p>Join our healthcare team as a Receptionist and play a key role in welcoming patients and supporting daily clinic operations. Use your strong communication and organizational skills to contribute to a compassionate, efficient healthcare environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and register patients with a professional, caring attitude.</li><li>Answer and direct phone calls, schedule appointments, and manage calendars for providers.</li><li>Handle patient intake forms and ensure accurate, confidential recordkeeping.</li><li>Coordinate with healthcare staff to maintain efficient patient flow.</li><li>Provide basic information about services, procedures, and insurance to patients.</li><li>Uphold privacy and compliance standards within all interactions.</li></ul><p><br></p>
<p>Our client in San Diego is looking for a detail-oriented and personable Customer Service Representative to join their team. The ideal candidate excels in fast-paced environments, communicates effectively, and is committed to delivering excellent service to clients and customers.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Respond to customer inquiries by phone, email, and in-person</li><li>Resolve issues promptly and professionally to ensure customer satisfaction</li><li>Accurately document interactions and update client records</li><li>Provide product, service, or account information as needed</li><li>Collaborate with team members to address challenging inquiries and requests</li><li>Assist with order processing, returns, and general administrative support</li><li>Support special projects and participate in training sessions as needed</li></ul><p><br></p>
<p>Robert Half is partnering with an innovative client in the tech industry to find a skilled and motivated Receptionist to be the face of their organization. If you thrive in fast-paced environments and have strong organizational skills, this is an outstanding opportunity to grow your career and make an impact in the tech space!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the first point of contact for all visitors, guests, and employees, delivering exceptional customer service.</li><li>Answer and direct incoming phone calls in a professional and friendly manner.</li><li>Manage incoming mail and deliveries, ensuring accurate routing to the appropriate departments/persons.</li><li>Coordinate scheduling and handle meeting room logistics for internal and external events.</li><li>Maintain a clean, organized, and welcoming front desk and reception area.</li><li>Assist in administrative duties such as data entry, scheduling appointments, and filing documents.</li><li>Support other departments with ad hoc tasks as needed.</li></ul><p><br></p>
<p>Our non-profit client in San Diego is seeking a compassionate and detail-oriented Customer Service Representative to join their call center team. This position focuses on delivering outstanding support to individuals while furthering the organization’s mission to make a positive impact in the community.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Answer incoming calls and provide support, information, and assistance to clients and donors</li><li>Handle inquiries with empathy and professionalism, ensuring strong customer satisfaction</li><li>Assist with updating records, processing requests, and documenting interactions accurately</li><li>Resolve issues efficiently while adhering to organizational policies and procedures</li><li>Maintain confidentiality of client and organizational information</li><li>Support outreach activities and assist with special projects as assigned</li><li>Collaborate with team members to meet department service goals</li></ul><p><br></p>
<p>Our client in the property management sector is seeking a bilingual Spanish/English Customer Service Representative to deliver exceptional support to tenants, property owners, and vendors. This role is ideal for professionals who excel in communication, problem-solving, and thrive in a fast-paced, customer-focused environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Respond to inquiries from tenants, owners, and vendors in both Spanish and English via phone, email, and in person.</li><li>Resolve service requests and escalate issues to property managers as needed.</li><li>Maintain accurate and up-to-date records of client interactions.</li><li>Address lease, rent, and maintenance concerns promptly and professionally.</li><li>Collaborate closely with team members to ensure excellent service delivery.</li></ul><p><br></p>
<p>Our client in San Diego is seeking an efficient and welcoming Front Desk Coordinator to serve as the first point of contact for visitors and clients. This role is ideal for candidates with strong organizational and communication skills who thrive in a fast-paced office environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet guests and clients with professionalism and warmth</li><li>Answer and direct calls using a multi-line phone system</li><li>Manage appointment scheduling and meeting coordination</li><li>Maintain a clean, organized, and inviting reception area</li><li>Handle incoming and outgoing mail and deliveries</li><li>Provide general administrative support, including data entry and filing</li><li>Assist with special projects and collaborate with office teams as needed</li></ul><p><br></p>
<p><strong>Overview</strong></p><p>Our client, a reputable fire protection company in San Diego, is seeking a highly organized and detail-oriented Service Coordinator to support their service operations. This role is essential in ensuring administrative accuracy, maintaining compliance, and providing excellent support to both internal teams and customers. The ideal candidate has a strong administrative background, exceptional attention to detail, and the ability to thrive in a fast-paced service environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare, process, and send customer invoices with accuracy and timeliness.</li><li>Review and verify service paperwork to ensure all documents meet company and industry standards.</li><li>Monitor service data to ensure all billing processes are completed correctly and efficiently.</li><li>Confirm compliance by reviewing alarm reports, inspection notes, and related documentation.</li><li>Upload reports to compliance management platforms.</li><li>Distribute essential service documents and follow-up paperwork to customers.</li><li>Maintain organized electronic and physical records to support streamlined operations.</li><li>Collaborate closely with technicians, service managers, and administrative staff to resolve service-related issues.</li><li>Communicate effectively with internal stakeholders and external clients to support smooth service workflows.</li><li>Take on additional administrative or service-related duties as needed.</li></ul><p><br></p>
<p>Make a true difference in your community by joining our nonprofit as a Bilingual Spanish Call Center Specialist, supporting a vital 24/7 helpline. Use your language skills, empathy, and professionalism to help individuals in need. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Answer incoming calls, providing caring and effective support in both Spanish and English.</li><li>Deliver crisis intervention, information, and resource referrals tailored to each caller’s needs.</li><li>Maintain detailed and confidential records of every interaction, following all organizational standards.</li><li>Collaborate with fellow team members to offer comprehensive, coordinated care.</li><li>Uphold privacy, safety, and quality guidelines to ensure every caller receives respectful and secure service.</li><li>Represent the organization’s mission and values with every conversation.</li></ul><p><br></p>
<p>Join our team as a <strong>Bilingual Spanish</strong> Customer Experience Specialist! Bring your language skills and passion for service to a dynamic role, helping us deliver outstanding support to every customer and community member.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide personalized service to customers via phone, email, and chat, communicating fluently in both Spanish and English.</li><li>Resolve inquiries, troubleshoot issues, and answer questions about products or services.</li><li>Document all customer interactions promptly and accurately.</li><li>Collaborate with other team members to continuously improve the customer experience.</li><li>Uphold company standards for quality, integrity, and inclusivity.</li></ul><p><br></p>
<p>Our client, a dynamic leader in the technology sector, is seeking an success driven and detail-oriented Account Specialist to join their team. This role is essential for managing client accounts and supporting operational efficiency in a fast-paced, innovative environment. </p><p><br></p><p>Key Responsibilities: </p><ul><li>Manage and maintain client account records, ensuring all information is accurate and up to date </li><li>Process invoices, payments, and assist with account reconciliations </li><li>Serve as a primary point of contact for clients, resolving inquiries and issues promptly </li><li>Collaborate with sales, finance, and operations teams to support client needs and business objectives </li><li>Assist with reporting, data analysis, and process improvement initiatives </li><li>Ensure compliance with company policies and industry regulations</li></ul>
<p>Our client in the property management sector is seeking a proactive Customer Service Representative to deliver excellent support to tenants, owners, and vendors. This position is ideal for professionals who thrive in a fast-paced environment and are committed to providing outstanding service.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Respond to inquiries from tenants, property owners, and vendors via phone, email, and in person.</li><li>Resolve service requests and escalate issues appropriately to property managers.</li><li>Maintain accurate records of interactions and ensure client information is up to date.</li><li>Assist with lease questions, rent payment concerns, maintenance follow-ups, and general property-related issues.</li><li>Collaborate with team members to provide consistent, high-quality customer service.</li></ul><p><br></p>
<p>Our biotech client in San Diego is seeking a reliable and detail-oriented Data Entry Specialist to join their growing team. In this role, you will support business operations by ensuring accurate data input and record keeping, contributing to critical research and discovery efforts.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Enter and update large volumes of data into various databases and systems accurately and efficiently</li><li>Review and verify data for completeness and correctness</li><li>Support research and lab teams by maintaining organized and up-to-date records</li><li>Assist in compiling reports and analyzing datasets as requested</li><li>Ensure compliance with company procedures and confidentiality standards</li><li>Collaborate with colleagues to resolve discrepancies quickly</li><li>Assist with administrative tasks and special projects as needed</li></ul><p><br></p>
<p><strong>Overview:</strong></p><p> Robert Half is partnering with a growing automotive company to hire a Customer Service Representative. This role is ideal for someone who enjoys helping customers, solving problems, and working in a fast-paced environment. If you are personable, organized, and enjoy being part of a team that values high-quality service, we want to hear from you.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the first point of contact for customer inquiries via phone, email, and in-person interactions.</li><li>Provide product and service information, troubleshoot issues, and ensure customer satisfaction.</li><li>Process orders, schedule service appointments, and update customer records in the internal system.</li><li>Collaborate with internal teams such as sales, service, and logistics to support customer needs.</li><li>Maintain a professional and friendly demeanor while resolving concerns efficiently.</li><li>Ensure compliance with company policies and procedures.</li></ul><p><br></p>
<p>Join our dedicated team as a Customer Service Representative, supporting the mission and values of our nonprofit organization. In this role, you will make a direct impact by assisting those we serve and helping us achieve our organizational goals.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Handle incoming phone calls and emails from clients, donors, and community members with professionalism and empathy.</li><li>Provide accurate information regarding programs, services, and resources.</li><li>Respond to inquiries, resolve issues, and escalate calls as needed to appropriate teams.</li><li>Document all interactions in our CRM platform, maintaining detailed and confidential records.</li><li>Collaborate with other teams to ensure a seamless and supportive client experience.</li><li>Uphold the organization’s values of service, integrity, and inclusivity in every interaction.</li></ul><p><br></p>
<p><strong>Overview:</strong></p><p> Robert Half is partnering with a mission-driven nonprofit organization to hire a <strong>Bilingual (Spanish/English) Customer Service Representative</strong>. This role is ideal for someone who is passionate about helping others, excels in communication, and thrives in a supportive, community-focused environment. You will play a key role in assisting clients, answering questions, and ensuring individuals receive the resources they need.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the first point of contact for clients and community members, providing support in both English and Spanish.</li><li>Respond to phone calls, emails, and walk-in inquiries with empathy and professionalism.</li><li>Provide information on programs, services, and eligibility requirements.</li><li>Assist clients with completing applications, forms, and navigating resources.</li><li>Maintain accurate documentation and update client records in the database.</li><li>Collaborate with internal teams to ensure seamless referrals and follow-up support.</li><li>Uphold the organization’s mission and commitment to providing equitable access to services.</li></ul><p><br></p>
