<p>We are seeking an experienced <strong>Accounts Payable Specialist</strong> to take ownership of AP functions for a professional services organization in Oceanside. This role goes beyond data entry and requires strong judgment, problem-solving skills, and the ability to manage complex vendor relationships. You will serve as a key point of contact for AP processes and help ensure accuracy, compliance, and efficiency across the department.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage full-cycle accounts payable including invoice processing, coding, and payment execution</li><li>Review invoices for accuracy, approvals, and compliance with company policies</li><li>Handle vendor communication and resolve discrepancies</li><li>Prepare and process weekly payment runs (ACH, wire, checks)</li><li>Reconcile AP subledger and vendor statements</li><li>Support month-end close and AP reporting</li><li>Assist with audits and internal control improvements</li></ul>
<p>A growing manufacturing company in San Marcos is looking for a professional <strong>Receptionist / Administrative Support Specialist</strong> to manage front desk operations while providing administrative support to multiple departments. This role blends traditional receptionist duties with behind-the-scenes office coordination and is ideal for someone who enjoys variety in their day.</p><p><strong>Key Responsibilities</strong></p><ul><li>Serve as the primary point of contact for visitors, vendors, and callers</li><li>Maintain front desk operations and office security protocols</li><li>Coordinate conference rooms and meeting logistics</li><li>Assist with data entry, filing, and document management</li><li>Order office supplies and support office organization initiatives</li><li>Provide administrative assistance to HR, accounting, or operations teams</li><li>Track deliveries, service requests, and vendor communications</li></ul>
We are looking for a dedicated Patient Care Coordinator to join our team in Irvine, California. In this Contract to permanent position, you will play a key role in ensuring exceptional customer service and seamless patient experiences. The ideal candidate is skilled in medical terminology, patient check-in processes, and has a background in customer service or retail.<br><br>Responsibilities:<br>• Greet and assist patients during check-in, ensuring all required documentation is completed accurately and efficiently.<br>• Verify medical insurance details and address any questions or concerns patients may have about coverage.<br>• Collaborate with medical staff to ensure smooth communication and patient care delivery.<br>• Utilize electronic health record systems to update patient information and maintain accurate records.<br>• Provide guidance to patients regarding scheduling, appointments, and follow-up care.<br>• Handle inquiries professionally, ensuring patient satisfaction and addressing concerns in a timely manner.<br>• Maintain a welcoming and organized environment within the clinic to enhance the patient experience.<br>• Support administrative tasks such as data entry, correspondence, and inventory management as needed.<br>• Foster positive relationships with patients and staff to promote a collaborative and supportive atmosphere.
We are looking for a dedicated Customer Service Representative to join our team in San Marcos, California. This Contract to permanent position offers the opportunity to assist customers with their needs while ensuring smooth and accurate order processing. If you are detail-oriented and enjoy problem-solving in a fast-paced environment, this role could be a perfect fit.<br><br>Responsibilities:<br>• Process customer orders with precision to ensure accuracy and timely delivery.<br>• Address and resolve customer inquiries while delivering exceptional support.<br>• Input data and maintain detailed records to ensure consistency.<br>• Coordinate shipments and monitor their progress to provide updates to customers.<br>• Verify and update customer information to ensure data integrity.<br>• Handle incoming calls and manage both inbound and outbound communication effectively.<br>• Collaborate with team members to improve customer service processes.<br>• Monitor delivery schedules and proactively resolve any logistical issues.<br>• Ensure customer satisfaction by following up on resolved issues.<br>• Identify opportunities for process improvement to enhance overall service quality.
<p>A community-focused nonprofit organization in Encinitas is seeking a detail-oriented <strong>Junior Accountant</strong> to support financial operations across multiple programs. This role is ideal for someone who values mission-driven work and wants to build a strong foundation in nonprofit accounting.</p><p><br></p><p><strong>Role Overview</strong></p><p>The Junior Accountant will assist with transactional accounting, reporting, and compliance support, gaining hands-on experience with fund accounting and nonprofit financial processes.</p><p><strong>Key Responsibilities</strong></p><ul><li>Assist with daily accounting transactions and data entry</li><li>Support reconciliations of bank and general ledger accounts</li><li>Maintain documentation for grants and program expenses</li><li>Assist with financial reporting and budget tracking</li><li>Support audit preparation and internal reviews</li><li>Ensure accurate and timely recordkeeping</li><li>Collaborate with program and finance teams</li></ul>
<p>We are offering a contract opportunity for an Escrow Administrative Assistant based in San Diego, California. This role involves serving as the conduit between Sales and Escrow, preparing final terms and related documents, ensuring adherence to corporate policies and procedures, and facilitating the prompt closure of escrows. The Escrow Administrative Assistant will be expected to conduct extensive computer work, frequent email, and telephone communication.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Ensure the accurate and comprehensive review of closing files using community checklists.</p><p>• Input and manage escrow data in the company's accounting system.</p><p>• Handle contract cancelations and process them accordingly.</p><p>• Scrutinize and clear any changes in terms and conditions before closure.</p><p>• Prepare builder documents for government loans and maintain their accuracy.</p><p>• Aid in division communications with lenders or title companies.</p><p>• Contribute to the preparation and maintenance of the escrow tracker.</p><p>• Organize and file all paperwork promptly to ensure ease of accessibility to other associates.</p><p>• Resolve all escrow tracking and closing issues between all parties.</p><p>• Attend Escrow Closing meetings with Sales associates, Controller, and various office and field managers.</p><p>• Collaborate effectively with all associates in the escrow department.</p>
We are looking for a Tax Preparer to assist with individual tax returns during the busy tax season. This contract position lasts three months and offers consistent hours, with the flexibility to work remotely or in a hybrid setting in San Diego, California. The role focuses on preparing accurate tax returns and organizing digital workpapers to support the firm's efficient workflow.<br><br>Responsibilities:<br>• Organize and assemble digital tax documents and workpapers.<br>• Prepare individual tax returns using tax preparation software.<br>• Extract and consolidate data from various files, including PDFs and other documents.<br>• Input and process tax information in software systems to ensure accuracy.<br>• Maintain well-structured and organized client files.<br>• Adhere to deadlines and support workflow during peak tax season.<br>• Collaborate to ensure tax returns are reviewed and completed in a timely manner.
We are looking for a dedicated Payroll Administrator to join our team in Tustin, California. In this role, you will collaborate closely with the Controller to ensure accurate and timely payroll processing while supporting the company’s growth. This position requires a proactive individual who thrives in dynamic environments and is eager to streamline processes and maintain compliance.<br><br>Responsibilities:<br>• Monitor and review daily timesheet submissions for hourly employees to ensure accuracy.<br>• Process weekly payroll using eBacon software, ensuring all deadlines are met.<br>• Maintain employee records and payroll data with a focus on precision and organization.<br>• Collaborate with HR to assist in onboarding new employees and entering their details into the payroll system.<br>• Ensure compliance with prevailing wage requirements for payroll and reporting.<br>• Prepare certified payroll reports for prevailing wage jobs, adhering to necessary guidelines.<br>• Coordinate with subcontractors to ensure timely submission of certified payroll reports.<br>• Support the Controller by handling payroll-related journal entries and labor/job costing tasks.<br>• Address other payroll and administrative duties as assigned.
