<p>A well-established healthcare organization in Vista is seeking a <strong>detail-driven Data Entry Clerk</strong> to support critical administrative and reporting functions. This role is ideal for someone who enjoys working behind the scenes to ensure information is accurate, complete, and entered on time. You will be working with sensitive patient and financial data, so precision, confidentiality, and consistency are essential. The ideal candidate finds satisfaction in clean data, organized systems, and contributing to the efficiency of healthcare operations that impact real people every day.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Accurately enter patient, billing, and insurance data into internal systems</li><li>Review documents for completeness and correct errors prior to data entry</li><li>Maintain organized digital records and audit data for accuracy</li><li>Assist with reporting, data cleanup projects, and system updates</li><li>Adhere to HIPAA and confidentiality requirements</li><li>Collaborate with billing and administrative teams</li></ul>
<p>Our client, a rapidly growing distribution company in Carlsbad, is seeking an extremely detail-oriented <strong>Data Entry Specialist</strong> to support inventory management, order accuracy, and digital record maintenance. This role is critical to the company’s daily workflow and requires someone who is fast, accurate, and comfortable working with multiple systems simultaneously. If you enjoy structured, task-focused work and take pride in accuracy, this position is a great fit.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Enter high-volume order data, purchase orders, SKU updates, and shipment details into internal databases</li><li>Maintain accurate digital records of vendor information, product specifications, and pricing updates</li><li>Verify and correct discrepancies in order documentation, packing lists, and inbound/outbound inventory logs</li><li>Support warehouse and operations teams by updating inventory levels in real time</li><li>Assist with reporting needs, including weekly data pulls, spreadsheet updates, and database clean-up</li><li>Audit internal records regularly to ensure up-to-date and error-free information</li><li>Coordinate data transfers between the ERP system and CRM as needed</li><li>Work closely with supervisors to prioritize daily data-entry queues</li></ul>
<p>Our client, a growing manufacturing and logistics company, is hiring a <strong>Data Entry Clerk</strong> to support inventory, purchasing, and production reporting. This role plays a key part in ensuring operational data flows accurately between departments. The ideal candidate is methodical, comfortable working with numbers, and enjoys structured work that requires consistency and accountability.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Enter inventory, purchase order, and shipment data into ERP systems</li><li>Validate data against physical documentation and system records</li><li>Assist with daily production and inventory reports</li><li>Identify discrepancies and flag inconsistencies for review</li><li>Maintain filing systems for audit and compliance purposes</li><li>Support cross-department data requests</li></ul>
<p>We are looking for an experienced Administrative Assistant to join our team in Costa Mesa, California. This is a contract to permanent position offering an excellent opportunity to work closely with a property manager and contribute to the daily operations within a property management environment. The ideal candidate will bring strong organizational skills and a proactive approach to administrative support.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to the property manager, ensuring smooth day-to-day operations.</p><p>• Handle incoming calls and direct them appropriately, maintaining clear and attentive communication with clients and vendors.</p><p>• Perform data entry tasks with accuracy, updating records and maintaining organized documentation.</p><p>• Schedule and coordinate appointments for the property manager and other team members.</p><p>• Assist in vendor management by coordinating services and following up on requests.</p><p>• Process payments and maintain accurate financial records.</p><p>• Maintain a welcoming and well-organized front office environment, including receptionist duties.</p><p>• Collaborate with the property manager to address tenant inquiries and support property management activities.</p><p>• Ensure compliance with company policies and procedures in all administrative tasks.</p><p>• Assist with additional office duties as needed to support team objectives.</p>
We are looking for a detail-oriented General Office Clerk to join our team in Irvine, California. This is a contract position lasting 1-2 months, with flexible hours requiring approximately 5 hours of work per day. The role is fully onsite and involves a variety of administrative tasks to support daily operations.<br><br>Responsibilities:<br>• Handle incoming and outgoing mail efficiently to ensure timely distribution.<br>• Print and organize documents for various office needs.<br>• Maintain accurate filing systems to ensure quick access to records.<br>• Restock snacks and supplies to keep the office environment well-equipped.<br>• Process billing codes accurately and ensure proper documentation.<br>• Perform ad hoc tasks as needed to support the team.
We are looking for a detail-oriented Administrative Assistant to join our team in Irvine, California. This is a Contract to permanent position, offering an excellent opportunity to contribute to a dynamic workplace while showcasing your organizational and communication skills. The role involves supporting logistics operations, managing administrative tasks, and ensuring efficient coordination across departments. If you thrive in a fast-paced environment and enjoy working collaboratively, this position could be a great fit for you.<br><br>Responsibilities:<br>• Oversee logistics operations, including scheduling deliveries, arranging transportation, and managing inbound and outbound shipments.<br>• Maintain accurate inventory records and ensure timely transfers between departments.<br>• Communicate effectively with carriers, vendors, and suppliers to address shipping or receiving concerns.<br>• Prepare essential shipping documents such as bills of lading, packing lists, and purchase orders.<br>• Monitor shipment statuses, report delays, and communicate updates to relevant teams.<br>• Assist with inventory cycle counts, stock reconciliations, and quality control checks.<br>• Collaborate with internal teams to align logistics activities with production and sales schedules.<br>• Ensure adherence to company policies, safety standards, and shipping protocols.<br>• Identify opportunities for process improvements to enhance operational efficiency and reduce costs.<br>• Maintain accurate documentation within the inventory management system.
<p>The Accounting Assistant supports by performing a range of financial and administrative duties for assigned property portfolios. This role works closely with property managers, assistants, and team members across multiple departments to ensure timely, accurate completion of tasks.</p><p>Key Responsibilities:</p><ul><li>Compile financial packages and special reports</li><li>Bill tenants and adjust tenant accounts as needed</li><li>Deposit and post cash receipts to tenant accounts</li><li>Record manual deposits and checks in Excel spreadsheets</li><li>Set up property and tenant accounts</li><li>Reconcile bank statements, post interest, and scan documents to Laserfiche</li><li>Prepare, copy, and distribute special financial reports</li><li>Enter property payroll checks into accounts payable and process payments</li><li>Manage stop payment/void checks and approve AP invoices when necessary</li><li>Track owner-signed checks and handle mailing</li><li>Create and maintain folders for mortgages, financials, and notes</li><li>Run reports and organize folders for CAM reconciliations; input CAM data into the system</li><li>Support miscellaneous accounting duties and assist with ad-hoc projects</li><li>Provide answers to manager and assistant inquiries</li><li>Meet deadlines with efficiency and accuracy</li></ul>
We are looking for a detail-oriented Administrative Assistant to join our team in Newport Beach, California. This is a long-term contract opportunity offering room for growth and ongoing development. The ideal candidate will have strong organizational skills, a proactive approach to tasks, and the ability to communicate effectively in both English and Spanish.<br><br>Responsibilities:<br>• Manage daily calendars, scheduling appointments and meetings with efficiency.<br>• Handle expense reports, ensuring accuracy and timely submission.<br>• Coordinate travel arrangements, including booking flights, accommodations, and transportation.<br>• Perform general office duties such as filing, scanning, and data entry to maintain organized records.<br>• Answer inbound calls and provide attentive receptionist support.<br>• Assist with administrative tasks to support team operations and goals.<br>• Maintain clear and accurate documentation for office processes and correspondence.<br>• Collaborate with team members to ensure smooth office operations.
We are looking for a detail-oriented Administrative Assistant to join our team on a long-term contract basis. Based in Irvine, California, this role is vital in ensuring smooth day-to-day operations and supporting team members through efficient administrative tasks. The ideal candidate will have strong organizational skills, excellent communication abilities, and a proactive approach to problem-solving.<br><br>Responsibilities:<br>• Manage incoming and outgoing calls using a multi-line phone system, ensuring all inquiries are handled with care and attention.<br>• Provide exceptional customer service by addressing client needs and resolving issues promptly.<br>• Perform accurate data entry tasks to maintain records and databases.<br>• Organize and manage files to ensure easy access and efficient workflow.<br>• Coordinate schedules and arrange appointments for team members.<br>• Draft and respond to email correspondence in a timely and thorough manner.<br>• Utilize Microsoft Office applications, including Excel, Outlook, and Word, to complete administrative tasks effectively.<br>• Collaborate with team members to support operational needs and ensure deadlines are met.<br>• Maintain a welcoming and organized front desk environment.<br>• Assist with additional administrative duties as required to support the team.
<p><strong>Overview</strong></p><p>We are seeking a motivated Client Services Coordinator to join our team in San Diego, California. This contract-to-permanent role offers the opportunity to support a fast-paced insurance operation while ensuring a smooth and efficient application process for agents and partners. The ideal candidate is customer-focused, highly organized, and comfortable managing multiple priorities.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Verify that all required information and documentation is complete prior to submitting new insurance applications</li><li>Coordinate follow-ups with agents, carriers, and third-party vendors to obtain outstanding requirements</li><li>Process and manage insurance cases within Salesforce, ensuring accurate and timely data entry</li><li>Serve as a primary point of contact for agents by responding to inquiries and resolving application-related issues</li><li>Handle high volumes of inbound and outbound calls with professionalism and attention to detail</li><li>Review submitted applications and proactively follow up to ensure cases progress efficiently</li><li>Collaborate with team members to support shared goals and assist with daily operational needs</li></ul><p><br></p>
<p>We are looking for an experienced and personable Receptionist to join our team in San Diego, California. This is a long-term contract position in the investment management industry, offering an opportunity to excel in a dynamic and fast-paced environment. The ideal candidate will have strong customer service skills, a detail-oriented demeanor, and the ability to handle a high volume of calls with efficiency.</p><p><br></p><p>Responsibilities:</p><p>• Manage incoming calls, averaging 100 daily, and ensure prompt and courteous responses to inquiries.</p><p>• Welcome visitors and clients with a detail-oriented approach, creating a positive and friendly first impression.</p><p>• Handle administrative tasks, including scheduling, data entry, and correspondence, to support the office's daily operations.</p><p>• Collaborate with colleagues to maintain a seamless workflow and ensure customer satisfaction.</p><p>• Assist with training and onboarding processes for new team members as needed.</p><p>• Maintain an organized and tidy reception area, ensuring it reflects the company's high standards.</p><p>• Address client concerns and resolve issues efficiently to uphold excellent customer service.</p><p>• Communicate effectively with team members and supervisors to ensure smooth operations.</p><p>• Provide support during busy periods or special projects as required.</p>
<p>Our team is seeking a proactive and organized Filing Assistant to join a growing tax firm in Mira Mesa, CA. In this permanent, onsite role, you will support our staff in maintaining accurate and confidential financial records essential for efficient tax processing and compliance.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Organize, label, and maintain physical and electronic files for client tax documents and firm correspondence</li><li>Retrieve and file records in accordance with company and IRS retention policies</li><li>Scan, copy, and archive sensitive documents, ensuring data integrity and confidentiality</li><li>Assist with document intake, sorting, and distribution to the appropriate team members</li><li>Support administrative tasks such as data entry and basic reporting as needed</li><li>Collaborate with colleagues to ensure timely and secure access to records during tax season</li></ul>
<p><strong>About the Company</strong></p><p> Our client, a well-established insurance organization, is seeking a Client Services Associate to support policyholders and internal teams by delivering responsive service and administrative assistance. This role plays a key part in maintaining client satisfaction, supporting policy administration, and ensuring accurate documentation in a regulated insurance environment.</p><p><strong>Key Responsibilities</strong></p><ul><li>Serve as a primary point of contact for clients via phone, email, and in-person interactions</li><li>Assist clients with policy inquiries, coverage information, billing questions, and general service requests</li><li>Process policy changes, endorsements, renewals, and cancellations in internal systems</li><li>Accurately enter and update client and policy data in agency management systems</li><li>Prepare and distribute policy documents, certificates of insurance, and correspondence</li><li>Coordinate with producers, underwriters, and carriers to resolve client needs</li><li>Track service requests and follow up to ensure timely resolution</li><li>Maintain compliance with company procedures and regulatory requirements</li><li>Handle sensitive client and policy information with confidentiality and professionalism</li></ul><p><br></p>
<p>Our client, a growing manufacturing company in Oceanside, is seeking a <strong>reliable and detail-focused Payroll Clerk</strong> to support accurate and timely payroll processing. This role is ideal for someone who enjoys working with numbers, understands the importance of compliance, and takes pride in precision. You will assist with timekeeping audits, payroll data entry, and payroll reporting while collaborating with HR and accounting teams.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Enter and verify employee timecards and payroll data</li><li>Assist with weekly and bi-weekly payroll processing</li><li>Maintain payroll records and employee wage information</li><li>Support payroll adjustments, deductions, and garnishments</li><li>Respond to basic employee payroll inquiries</li><li>Assist with payroll reporting and audits</li></ul>
<p><strong>bout the Company</strong></p><p> Our client, a well-established financial services firm, is seeking a professional and detail-oriented Receptionist to serve as the first point of contact for clients, visitors, and internal staff. This role is critical to maintaining a polished front office environment and delivering a high level of client service consistent with a financial services setting.</p><p><strong>Key Responsibilities</strong></p><ul><li>Greet clients, visitors, and vendors in a courteous and professional manner</li><li>Manage a high-volume, multi-line phone system, including screening and directing incoming calls</li><li>Schedule and coordinate meetings, conference rooms, and appointments</li><li>Maintain a clean, organized, and professional reception and lobby area</li><li>Handle incoming and outgoing mail, deliveries, and courier services</li><li>Provide administrative support to advisors and office staff, including data entry, document preparation, and filing</li><li>Assist with client onboarding materials and general correspondence as needed</li><li>Maintain confidentiality of sensitive client and financial information at all times</li></ul><p><br></p>
<p>We are seeking a reliable, detail-oriented Administrative Assistant to help keep our operations running smoothly. This role is vital in supporting teams by managing essential tasks and contributing to an organized work environment.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Provide general administrative support including managing calendars, scheduling meetings, and coordinating office activities.</li><li>Prepare and edit correspondence, reports, and presentations.</li><li>Maintain filing systems and organize records, both electronic and physical.</li><li>Greet visitors and serve as a primary point of contact for internal and external inquiries.</li><li>Process invoices, assist with expense reports, and handle basic data entry.</li><li>Assist with projects and perform other duties as assigned.</li></ul><p><br></p>
<p><strong>About the Organization</strong></p><p> Our client, a reputable healthcare organization, is seeking a detail-oriented and reliable Administrative Assistant to support daily administrative operations and ensure a smooth experience for patients, providers, and staff. This role is essential to maintaining efficient office workflows while adhering to healthcare regulations and confidentiality standards.</p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative support to clinical and administrative teams</li><li>Assist with scheduling appointments, meetings, and coordinating calendars</li><li>Prepare, scan, file, and maintain patient and administrative records in compliance with HIPAA</li><li>Handle incoming calls, emails, and correspondence in a professional manner</li><li>Support patient intake processes, including forms and documentation</li><li>Perform accurate data entry into EHR/EMR and internal systems</li><li>Assist with insurance verification, referrals, and prior authorizations as needed</li><li>Coordinate office supplies, mail, and general office organization</li><li>Support special projects and reporting as assigned</li></ul><p><br></p>
<p><strong>Overview:</strong></p><p> A well-established CPA firm in the UTC area is seeking a professional and detail-oriented Administrative Assistant to support daily office operations throughout tax season. This role is a contract position with the potential to become long term for the right fit. The ideal candidate will bring strong administrative experience, excellent communication skills, and the ability to multitask in a fast-paced environment. This position is through mis April/ tax season but if it's a good fit there is opportunity to become contract to hire if desired. </p><p><strong>Key Responsibilities:</strong></p><ul><li>Welcome and greet clients and guests as they arrive, ensuring a positive and professional first impression.</li><li>Manage incoming phone calls, direct inquiries appropriately, and provide high-level customer service.</li><li>Assist clients with document uploads and ensure all required materials are accurately submitted into our system.</li><li>Schedule appointments, coordinate meetings, and maintain calendars for staff as needed.</li><li>Navigate and update information within our CRM system with a high level of accuracy.</li><li>Perform general administrative duties including filing, scanning, data entry, and maintaining organized office systems.</li><li>Support the team with various clerical tasks and project-based needs within a CPA environment.</li><li>Ensure office spaces remain tidy, organized, and client-ready.</li></ul><p><br></p>
<p>Are you a bilingual professional with a passion for customer service and problem-solving? Our client in San Diego, CA is seeking a dedicated Spanish Call Center Representative to join their dynamic team. This is an excellent opportunity for someone who thrives in a fast-paced environment and is eager to make a positive impact in a customer support role.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide outstanding customer service to both Spanish and English-speaking clients via phone, email, and chat</li><li>Resolve customer inquiries, issues, and complaints promptly and professionally</li><li>Document all customer interactions accurately in the CRM system</li><li>Collaborate with team members and escalate complex issues as needed</li><li>Maintain knowledge of products, services, and company policies to better assist customers</li><li>Meet or exceed daily performance metrics and quality assurance standards</li></ul><p><br></p>
<p><strong>About the Organization</strong></p><p> Our client, a mission-driven nonprofit organization, is seeking a Customer Service Representative to support community members by providing accurate information, guidance, and administrative assistance. This role serves as a key point of contact for individuals accessing programs and services and requires a strong commitment to customer service and community impact.</p><p><strong>Key Responsibilities</strong></p><ul><li>Serve as the primary point of contact for community members via phone, email, and in-person interactions</li><li>Handle inbound and outbound calls related to programs, services, and general inquiries</li><li>Collect, enter, and maintain accurate participant information in internal databases and case management systems</li><li>Assist individuals with applications, forms, and general documentation</li><li>Provide clear information regarding available services, eligibility requirements, and next steps</li><li>Resolve inquiries professionally and escalate complex or sensitive matters as appropriate</li><li>Maintain detailed and accurate records while ensuring confidentiality</li><li>Collaborate with internal teams to support program operations and positive client outcomes</li><li>Uphold the organization’s mission, values, and commitment to equity and inclusion</li></ul><p><br></p>
<p><strong>About the Organization</strong></p><p> Our client, a community-focused nonprofit organization, is seeking a Bilingual Spanish Client Services Representative to serve as a trusted point of contact for individuals seeking access to programs and resources. This role supports intake, information sharing, and service coordination while providing respectful, culturally competent assistance in both English and Spanish.</p><p><strong>Key Responsibilities</strong></p><ul><li>Serve as the first point of contact for community members via phone, email, and in person, providing assistance in English and Spanish</li><li>Conduct initial intake, gather required information, and assess service needs</li><li>Enter and maintain accurate client data in case management and tracking systems</li><li>Provide information on available programs, services, and eligibility requirements</li><li>Assist clients with applications, forms, and follow-up documentation</li><li>Route inquiries and referrals to appropriate internal teams or external partners</li><li>Maintain professionalism, empathy, and confidentiality when handling sensitive situations</li><li>Support administrative and reporting tasks as needed to assist program operations</li></ul><p><br></p>
<p>Our client, a reputable nonprofit organization, is seeking a dedicated Customer Service Representative to join their team. This is an excellent opportunity for someone who thrives in a mission-driven environment and is passionate about helping others in the community.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Respond promptly and professionally to inbound inquiries via phone, email, and other channels.</li><li>Provide accurate information about the organization’s programs, services, and resources.</li><li>Assist with the resolution of client concerns and direct inquiries to appropriate team members.</li><li>Maintain detailed records of all client interactions using the organization’s database.</li><li>Support outreach initiatives and assist in community engagement efforts.</li><li>Process service requests and follow up to ensure client satisfaction.</li><li>Collaborate with team members to improve the overall client experience.</li></ul><p><br></p>
We are looking for an experienced Operations Manager to join our nonprofit organization in San Diego, California. This position involves overseeing administrative operations, including managing a small team and ensuring smooth day-to-day functioning of our clinic. This is a long-term contract role ideal for someone with strong leadership skills and a commitment to serving veterans and their families.<br><br>Responsibilities:<br>• Supervise and lead an administrative team, including a billing coordinator and front desk staff.<br>• Manage daily operations to support clinicians and fellows, ensuring seamless client interactions and clinic efficiency.<br>• Handle billing processes, including data entry, denial audits, and statement verification.<br>• Prepare and analyze reports related to administrative and billing functions.<br>• Coordinate with the clinic director to address operational needs and improvements.<br>• Perform receptionist duties, such as signing in clients, managing appointments, and directing them to clinicians.<br>• Support up to 11 clinicians and fellows while accommodating 30 clients daily.<br>• Ensure compliance with psychotherapy billing codes and procedures.<br>• Maintain excellent communication with clinicians and administrative staff to foster collaboration.
<p>A long-established agricultural distributor in Fallbrook is seeking a detail-oriented <strong>Accounting Clerk</strong> to support a growing finance department. This is a great opportunity for someone who thrives in a fast-paced, team-driven environment and enjoys maintaining the accuracy of day-to-day accounting functions.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process high-volume <strong>AP/AR transactions</strong> with accuracy and timeliness</li><li>Assist with <strong>daily cash postings, invoice entry, and payment matching</strong></li><li>Prepare <strong>bank deposits</strong> and support weekly check runs</li><li>Maintain orderly and well-organized digital and paper accounting files</li><li>Assist the Staff Accountant with <strong>monthly reconciliations, vendor statements, and aging reports</strong></li><li>Maintain internal spreadsheets tracking expenses, sales orders, and vendor credits</li><li>Answer vendor inquiries, resolve discrepancies, and support accounting department projects as needed</li></ul>
We are looking for an Administrative Assistant to join our team in Irvine, California. This long-term contract position offers a flexible schedule, requiring 20 hours per week with 4 hours of work each day, Monday through Friday. The ideal candidate will support daily office operations and assist with light bookkeeping tasks while ensuring smooth administrative workflows.<br><br>Responsibilities:<br>• Handle daily office tasks such as processing mail, managing shipments, and maintaining office supplies.<br>• Assist with light bookkeeping duties, including bank reconciliations and monitoring bank accounts.<br>• Organize and manage calendars to ensure efficient scheduling.<br>• Provide support in ordering supplies such as coffee and other essential items.<br>• Answer inbound calls and maintain effective communication with clients and team members.<br>• Perform receptionist duties, including greeting visitors and handling inquiries.<br>• Conduct accurate data entry to update and maintain records.<br>• Collaborate with team members to support administrative office functions.
