<p>Our company is seeking a diligent and detail-oriented Data Entry Specialist to join our team. In this role, you will be responsible for accurately inputting, updating, and maintaining data in our systems, ensuring information integrity and confidentiality at all times. This position is ideal for individuals with strong attention to detail and a commitment to data quality.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Accurately enter data into company databases and systems</li><li>Review and verify data for accuracy, completeness, and compliance with established procedures</li><li>Maintain data integrity and confidentiality</li><li>Update and correct existing records as needed</li><li>Assist with routine data audits and generate reports</li><li>Collaborate with other team members to resolve discrepancies</li><li>Perform other clerical tasks as assigned</li></ul><p><br></p>
We are looking for a detail-oriented Data Entry Clerk to join our team in Irvine, California. This is a long-term contract position that requires exceptional organizational skills and accuracy. The ideal candidate will play a key role in managing data processes and ensuring seamless data entry and validation.<br><br>Responsibilities:<br>• Accurately input data into systems while maintaining high levels of precision.<br>• Review and cleanse data to ensure completeness and correctness.<br>• Assist with the migration of employee records from one payroll system to another.<br>• Validate imported data to ensure proper configuration and accuracy.<br>• Collaborate with the Payroll Manager to meet deadlines and maintain data integrity.<br>• Utilize Microsoft Excel to create formulas and manage datasets effectively.<br>• Perform routine audits to identify and resolve discrepancies.<br>• Organize and maintain electronic files for easy access and retrieval.<br>• Communicate with team members to provide updates and resolve data-related issues.
<p>A manufacturing company in El Cajon is seeking a reliable and detail-oriented <strong>Data Entry Clerk</strong> to support their team with back-end administrative tasks. This is a temporary assignment focused primarily on entering purchase order information into the company’s ERP system and assisting the sales team with administrative support.</p><p><strong>Responsibilities:</strong></p><ul><li>Receive purchase orders via email in PDF format</li><li>Accurately enter purchase order information into the company’s ERP system (EPDS)</li><li>Perform high-volume data entry with strong attention to detail</li><li>Provide administrative support to the sales representative</li><li>Assist with backend order processing and documentation</li><li>Potentially assist with generating quotes as needed</li></ul><p><br></p>
We are looking for a detail-oriented Accounting Clerk to join our team on a contract basis in Fallbrook, California. In this role, you will assist with essential financial operations, including processing payments, managing invoices, and supporting external accounting services. This position is ideal for a candidate with strong organizational skills and a background in accounts payable, accounts receivable, and data entry.<br><br>Responsibilities:<br>• Process a high volume of checks and ensure accuracy in payment records.<br>• Assist with billing tasks, including preparing and distributing invoices.<br>• Support the outsourced accounting firm with necessary financial data and documentation.<br>• Maintain precise and up-to-date records within accounting systems such as QuickBooks.<br>• Handle accounts payable and accounts receivable activities efficiently.<br>• Perform data entry tasks to ensure all financial information is properly recorded.<br>• Verify and reconcile invoices to ensure accurate payment processing.<br>• Collaborate with team members to address discrepancies and resolve financial issues.
We are looking for a detail-oriented and organized Staff Accountant to join our team in San Diego, California. In this role, you will handle a variety of accounting tasks, including accounts payable, general ledger maintenance, and loan draw preparation, while ensuring accuracy and compliance. This position offers an opportunity to contribute to the financial success of our organization through meticulous record-keeping and collaboration with various stakeholders.<br><br>Responsibilities:<br>• Process and review accounts payable transactions, including invoice verification, data entry, and check preparation.<br>• Manage vendor files, resolve discrepancies, and maintain effective communication with vendors.<br>• Handle 1099 processing and ensure compliance with applicable regulations.<br>• Organize and maintain both physical and electronic records for preliminary notices.<br>• Prepare loan draws and construction project budgets, process change orders, and review lien releases and insurance documents.<br>• Reconcile monthly bank statements to ensure accuracy in financial reporting.<br>• Assist with audits and provide due diligence for compliance across various properties.<br>• Maintain the general ledger, prepare journal entries, and support overall financial accuracy.<br>• Offer administrative support, including filing and other office tasks, with occasional lifting up to 30 lbs.<br>• Perform additional duties as needed to support the company’s goals and operations.
We are looking for a detail-oriented Administrative Assistant to join our team in Vista, California. In this Contract to permanent position, you will play a vital role in supporting the Benefits and Credentialing teams through efficient data management and administrative tasks. This opportunity is ideal for someone who thrives in a healthcare-related environment and is dedicated to maintaining accuracy and organization.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to the Benefits and Credentialing departments.<br>• Manage and track documentation for Leave of Absences and Workers’ Compensation processes.<br>• Perform high-volume data entry tasks while ensuring accuracy in employee records and files.<br>• Create, update, and review Excel reports related to benefits and credentialing activities.<br>• Maintain internal reports and tracking logs to ensure efficient operations.<br>• Assist in the credentialing process by organizing required documentation and keeping records current.<br>• Utilize Excel and Word for preparing reports, documents, and communications.<br>• Collaborate with managers to review and finalize reports and ensure documentation accuracy.
<p>A stable <strong>construction/trades</strong> firm in <strong>Escondido</strong> is adding a detail-accurate <strong>Accounting Clerk</strong> to support daily AP/AR workflows, job cost coding, and office operations. Perfect for someone who enjoys a steady cadence, hands-on collaboration with project managers, and getting the numbers right the first time.</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li>Intake, code, and route <strong>AP invoices</strong>; verify POs, deliveries, and job codes</li><li>Assist <strong>AR</strong> with billing packets, deposits, and basic collections follow‑up</li><li>Maintain vendor files, W‑9s, certificates of insurance; assist with <strong>1099</strong> prep</li><li>Reconcile statements; research discrepancies with vendors and PMs</li><li>Support <strong>check runs</strong>, ACH batches, and credit card expense reconciliations</li><li>Maintain tidy digital filing and audit-ready documentation</li><li>Help with front office tasks: mail, phones, and document prep as needed</li></ul>
We are looking for a detail-oriented Administrative Assistant to join our team in Irvine, California. This is a Contract to permanent position, offering a dynamic opportunity to support office operations and ensure smooth day-to-day functionality. In this role, you will handle a variety of administrative tasks while collaborating with different departments to maintain organizational efficiency.<br><br>Responsibilities:<br>• Oversee daily office operations, including ordering supplies, organizing shared spaces, and maintaining meeting rooms.<br>• Perform clerical tasks such as data entry, document management, filing, and record keeping.<br>• Provide administrative support to project managers and engineers by coordinating forms, ordering materials, and ensuring timely task completion.<br>• Schedule meetings, arrange catering, and organize logistics for office events.<br>• Research and reserve venues for company-wide events, ensuring seamless coordination and execution.<br>• Assist the Accounting team by preparing invoices, tracking receipts, and organizing financial documents.<br>• Manage monthly credit card statements by collecting receipts and organizing them within shared folders.<br>• Coordinate employee travel arrangements, including booking flights and accommodations.<br>• Support recruitment processes by posting job openings, conducting initial screening calls, and scheduling interviews.<br>• Organize and facilitate company volunteer projects and team-building activities to enhance employee engagement.
We are looking for a friendly and organized Receptionist to join our team in Tustin, California. In this long-term contract role, you will play a key part in creating a welcoming environment for visitors while ensuring smooth day-to-day operations at the front desk. This position offers an excellent opportunity to showcase your customer service and administrative skills in a detail-oriented setting.<br><br>Responsibilities:<br>• Greet and check in visitors upon arrival, ensuring a positive first impression.<br>• Manage incoming calls using a multi-line phone system, directing inquiries to the appropriate departments.<br>• Sort, distribute, and deliver daily mail efficiently to maintain timely communication.<br>• Handle outbound mail and coordinate deliveries as needed.<br>• Assist visitors with inquiries and provide guidance to ensure their needs are met.<br>• Maintain a tidy and detail-oriented front desk area to uphold the company’s image.<br>• Support administrative tasks such as data entry and document organization.<br>• Monitor and manage office supplies inventory to ensure adequate stock.<br>• Collaborate with team members to address any operational challenges promptly.<br>• Uphold confidentiality and integrity in all interactions and tasks.
<p>We are looking for a skilled and detail-oriented Human Resources (HR) Assistant to join our team in El Cajon, California. This Contract-to-continuing position offers an excellent opportunity to support HR functions within the nonprofit industry. The ideal candidate will possess strong organizational skills and a passion for contributing to a dynamic and collaborative work environment.</p><p><br></p><p>Responsibilities:</p><p>• Support daily HR operations, including maintaining employee records and processing HR-related documentation.</p><p>• Manage and utilize HR systems such as ADP Workforce Now and ATS to track and organize workforce data.</p><p>• Conduct background checks and manage onboarding processes to ensure compliance with company policies.</p><p>• Assist in administering employee benefits programs and addressing related inquiries.</p><p>• Collaborate with hiring managers to facilitate talent sourcing and recruitment efforts.</p><p>• Perform data entry and maintain accuracy in HR management systems (HRMS).</p><p>• Provide assistance with payroll processing and employee time tracking using systems like About Time.</p><p>• Respond to employee questions and concerns, ensuring a high level of customer service.</p><p>• Contribute to the improvement of HR processes and workflows to enhance efficiency.</p><p>• Maintain confidentiality and handle sensitive information in accordance with company policies.</p>
<p>Our client is seeking a skilled Administrative Assistant to support daily operations and provide organizational efficiency across their team. This is an excellent opportunity for someone who is detail-oriented, proactive, and passionate about contributing to a collaborative environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Prepare and edit documents, presentations, and reports for staff and management.</li><li>Handle incoming calls, emails, and correspondence, directing inquiries to the appropriate parties.</li><li>Perform general office duties, including filing, data entry, and supply management.</li><li>Support event planning, project coordination, and team communications.</li><li>Uphold confidentiality and company policies in all tasks.</li></ul><p><br></p>
<p><strong>About the Company:</strong></p><p> Our client is a growing construction company known for delivering high-quality projects on time and within budget. They value teamwork, communication, and a commitment to excellence. The Service Coordinator will play a key role in ensuring smooth project execution and exceptional client service.</p><p><strong>Position Overview:</strong></p><p> The Service Coordinator will act as the central point of contact between clients, project teams, and subcontractors, ensuring timely and efficient service delivery. This role requires strong organizational skills, excellent communication, and the ability to manage multiple priorities in a fast-paced construction environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Coordinate service requests, work orders, and project schedules between clients, field teams, and subcontractors.</li><li>Serve as the primary contact for client inquiries, providing timely updates and solutions.</li><li>Monitor project progress, ensuring deadlines and quality standards are met.</li><li>Prepare and maintain service documentation, reports, and records.</li><li>Collaborate with project managers and field staff to anticipate needs and resolve issues proactively.</li><li>Assist with ordering materials, tracking inventory, and managing vendor relationships.</li><li>Support administrative tasks, including invoicing, data entry, and reporting as needed.</li><li>Promote a culture of safety, compliance, and professionalism across all service interactions.</li></ul><p><br></p>
We are seeking a highly organized and detail oriented Administrative Coordinator to support daily office operations and serve as the welcoming presence at the front desk. This role requires strong administrative skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate is proactive, customer-service oriented, and comfortable working both independently and collaboratively with team members across all levels of the organization. <br> Greet and assist clients, guests, and employees with a detail oriented and welcoming presence at the front desk Answer, screen, and route incoming phone calls to the appropriate staff members Coordinate meetings and office events including scheduling calendars, reserving conference rooms, sending invitations, arranging catering, and assisting with setup and cleanup Coordinate weekly office events or meetings, including ordering food, arranging catering, and ensuring materials and spaces are prepared Process and distribute incoming and outgoing mail, packages, and deliveries Perform data entry and maintain accurate administrative records and databases Monitor and replenish office supplies and kitchen/snack inventory Maintain cleanliness and organization of the office kitchen and shared spaces, including ensuring the kitchen remains stocked, tidy, and presentable throughout the week Coordinate office equipment maintenance, including scheduling service calls, ordering supplies, and basic troubleshooting Manage company vehicle reservations, maintenance schedules, and service appointments Prepare, proofread, and finalize correspondence, reports, memos, and other administrative documents Provide administrative support to office leadership and project teams as needed Assist with additional administrative, HR, or accounting-related tasks as assigned by the Office Manager or leadership team
<p>At Robert Half, we partner with leading organizations experiencing above-average demand for Front Desk Coordinators, a vital role for business operations and office efficiency. Our client is seeking a personable, organized, and proactive Front Desk Coordinator to create positive first impressions and support daily administrative functions.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist visitors and clients professionally, directing them appropriately</li><li>Answer and route incoming calls; take messages as needed</li><li>Manage appointment schedules and coordinate meeting room usage</li><li>Perform general administrative and clerical tasks such as filing, mail handling, and data entry</li><li>Maintain an organized, tidy reception area</li><li>Support office staff with various tasks to ensure smooth workflow</li><li>Uphold confidentiality and high standards of customer service</li></ul><p><br></p>
<p><strong>About the Role</strong></p><p> Robert Half is partnering with a growing real estate organization seeking a reliable and detail-oriented Office Assistant to support daily office operations. This role is ideal for someone who enjoys administrative work, thrives in a fast-paced environment, and takes pride in keeping an office organized and running smoothly.</p><p>The Office Assistant will support the team with a variety of administrative tasks, client coordination, and general office support.</p><p><strong>Key Responsibilities</strong></p><ul><li>Provide general administrative support to the office and leadership team</li><li>Answer and direct incoming phone calls and emails in a professional manner</li><li>Maintain and organize office files, documents, and databases</li><li>Assist with preparing contracts, reports, and client documents</li><li>Schedule meetings, appointments, and assist with calendar management</li><li>Support the team with data entry, document preparation, and filing</li><li>Order office supplies and assist with general office coordination</li><li>Greet clients and visitors and help maintain a welcoming office environment</li><li>Assist with special projects and additional administrative tasks as needed</li></ul><p><br></p>
<p>At Robert Half, we connect talented professionals with leading organizations seeking operational excellence. Our client is seeking a proactive and detail-oriented Administrative Assistant to provide comprehensive support and help keep their office running smoothly.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Perform general clerical duties, including filing, data entry, and managing correspondence</li><li>Schedule meetings, maintain calendars, and coordinate appointments</li><li>Prepare and edit documents, reports, and presentations</li><li>Answer and direct phone calls; greet and assist visitors</li><li>Manage office supplies and inventory</li><li>Support various departments with administrative tasks as needed</li><li>Maintain confidentiality and ensure accuracy in all work performed</li></ul><p><br></p>
<p>Our client, a respected non-profit organization, is seeking a friendly and organized Receptionist to serve as the first point of contact for visitors, clients, and staff. This opportunity is ideal for someone who enjoys providing excellent customer service in a mission-driven environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist visitors, clients, and staff in a professional and welcoming manner.</li><li>Answer, screen, and direct incoming phone calls and emails.</li><li>Manage front desk operations, including handling mail and maintaining a tidy reception area.</li><li>Schedule appointments and coordinate meeting room bookings.</li><li>Assist with administrative tasks such as data entry, document preparation, and recordkeeping.</li><li>Support staff with office supply orders and organizational needs.</li><li>Uphold confidentiality and represent the organization’s values at all times.</li></ul><p><br></p>
<p><strong>About the Role</strong></p><p> Robert Half is partnering with a respected nonprofit organization in San Diego that is dedicated to serving the local community. Our client is seeking a Bilingual Spanish Customer Service Representative to join their call center team. In this role, you will support community members by providing information, resources, and assistance over the phone in both English and Spanish.</p><p>This is a great opportunity for someone who is passionate about helping others and has strong communication and customer service skills in a fast-paced, mission-driven environment.</p><p><strong>Key Responsibilities</strong></p><ul><li>Answer a high volume of inbound calls from community members seeking information, support, or referrals</li><li>Provide accurate information about programs, services, and community resources in <strong>English and Spanish</strong></li><li>Document call details and interactions accurately in the organization’s database or CRM system</li><li>Assist callers in navigating available services and connecting them with appropriate resources</li><li>Maintain professionalism, empathy, and confidentiality when supporting individuals from diverse backgrounds</li><li>Meet call center performance metrics including call quality, documentation accuracy, and response times</li><li>Collaborate with team members and supervisors to ensure a high level of service delivery</li></ul><p><br></p>
<p>Our client, a leading biotech company, is seeking an experienced Bookkeeper to support their finance and accounting operations. This position offers the opportunity to work in a dynamic and innovative environment where accuracy and attention to detail are critical.</p><p><br></p><p>Responsibilities:</p><ul><li>Maintain accurate financial records and general ledgers.</li><li>Process accounts payable and accounts receivable transactions.</li><li>Reconcile bank and credit card statements.</li><li>Prepare monthly, quarterly, and annual financial reports.</li><li>Assist with payroll processing and ensure compliance with regulatory standards.</li><li>Support preparation for audits and collaborate with external auditors.</li><li>Work closely with finance and operations teams to ensure timely and accurate data entry.</li><li>Utilize accounting software such as QuickBooks, Oracle NetSuite, SAP, or Microsoft D365.</li><li>Assist with budgeting, forecasting, and other ad hoc financial projects.</li></ul><p><br></p>
We are looking for a detail-oriented and personable Receptionist to join our team on a contract basis in Irvine, California. This role is essential in ensuring smooth daily operations by providing exceptional front-desk service and administrative support. If you have a knack for organization and excel in customer-facing roles, we encourage you to apply.<br><br>Responsibilities:<br>• Welcome visitors warmly, ensuring they feel valued and directed appropriately.<br>• Maintain a clean, organized reception area to uphold the company’s image.<br>• Manage incoming and outgoing mail, deliveries, and packages with efficiency.<br>• Schedule and coordinate appointments, meetings, and conference room bookings as required.<br>• Perform administrative duties such as data entry, filing, and preparing documents.<br>• Monitor office supply levels and place orders to ensure uninterrupted operations.<br>• Provide support to staff and management for various office tasks and projects.<br>• Enforce security protocols by overseeing visitor sign-in/out procedures.<br>• Address general inquiries, offering accurate information to employees and external contacts.
We are looking for a detail-oriented Administrative Assistant to join our team in Irvine, California. In this Contract to permanent position, you will play a pivotal role in supporting the office operations of an accounting firm, ensuring efficiency and accuracy in administrative tasks. The ideal candidate will have prior experience in a similar environment, be tech-savvy, and possess strong organizational skills.<br><br>Responsibilities:<br>• Provide administrative support to the team, including managing schedules, handling correspondence, and organizing files.<br>• Assist with tax-related administrative tasks, ensuring compliance with procedures and timelines.<br>• Utilize QuickBooks (desktop and online) for data entry, record keeping, and financial management.<br>• Support the use of Lacerte tax software and e-filing processes during tax season.<br>• Manage inbound calls professionally, addressing inquiries and directing them appropriately.<br>• Coordinate and oversee individual tax return documentation, ensuring accuracy and completeness.<br>• Collaborate with part-time tax administrators and interns to ensure workflow efficiency.<br>• Maintain and update Sharefile systems for secure document sharing.<br>• Perform receptionist duties, such as greeting visitors and maintaining a welcoming office environment.<br>• Contribute to the overall organization and smooth operation of the office, including assisting with special projects.
<p>Our client, an innovative and fast-growing biotechnology company, is seeking a proactive and organized Administrative Assistant to support daily operations and help drive scientific advancement. This is an excellent opportunity to join a collaborative team in a cutting-edge scientific environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support, including scheduling meetings, managing correspondence, and maintaining organized filing systems.</li><li>Assist with document preparation, data entry, presentations, and report generation.</li><li>Support project coordination and event logistics as needed.</li><li>Greet and assist visitors, answer phone calls, and direct inquiries to appropriate team members.</li><li>Order and maintain office supplies and ensure the office environment runs efficiently.</li><li>Help uphold confidentiality and compliance with company standards and industry regulations.</li></ul><p><br></p>
<p><strong>About the Role</strong></p><p> Robert Half is partnering with a growing insurance organization seeking a highly organized Compliance Coordinator to support their compliance and operations team. This role is ideal for someone with strong administrative, documentation, and coordination experience who enjoys working in a structured environment and ensuring processes stay organized and compliant.</p><p>The Compliance Coordinator will provide administrative support to the compliance department, helping manage documentation, track regulatory deadlines, and ensure internal records are accurate and up to date.</p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative support to the compliance and operations team</li><li>Maintain and organize compliance documentation, policies, and regulatory files</li><li>Track compliance deadlines, renewals, and regulatory submissions</li><li>Assist with preparation of audit documentation and internal reporting</li><li>Coordinate with internal departments to collect and update required compliance materials</li><li>Maintain databases and spreadsheets to track compliance activities and records</li><li>Assist with document control, filing systems, and record retention procedures</li><li>Support compliance-related communications and scheduling as needed</li><li>Ensure accurate data entry and recordkeeping across compliance systems</li></ul><p><br></p>
<p>At Robert Half, we connect talented professionals with organizations committed to excellence and growth. Our client is seeking a professional and welcoming Receptionist to serve as the initial point of contact and support daily front office operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist visitors, clients, and vendors in a friendly and professional manner</li><li>Answer and direct incoming calls, taking messages as needed</li><li>Manage appointment schedules and maintain meeting rooms</li><li>Process incoming and outgoing mail and deliveries</li><li>Perform general administrative and clerical tasks such as filing, data entry, and ordering supplies</li><li>Support office staff with various tasks to ensure smooth workflow</li><li>Maintain the reception area, ensuring a tidy and organized appearance</li></ul><p><br></p>
<p>Organization and efficiency are the backbone of any successful office. Robert Half is working with a growing organization in San Marcos that is seeking an experienced Office Specialist to help maintain smooth day-to-day operations while supporting multiple departments with administrative coordination. This role is ideal for someone who thrives in a structured office environment and enjoys keeping things organized, on schedule, and running efficiently. The Office Specialist will help ensure that administrative systems remain organized, documentation is maintained accurately, and internal teams have the support they need to stay focused on their core responsibilities.</p><p><br></p><p>Our client is looking for a professional who brings strong attention to detail, reliability, and a proactive mindset to the workplace. Candidates who enjoy supporting teams, managing office tasks, and maintaining organized systems will find this role to be a great opportunity to contribute to a collaborative and productive work environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative support to multiple departments</li><li>Maintain organized office records and documentation</li><li>Coordinate schedules, meetings, and internal communications</li><li>Assist with data entry, reporting, and general office tasks</li><li>Manage incoming calls and correspondence</li><li>Help maintain an organized and efficient office environment</li></ul>