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40 results for Data Entry in San Diego, CA

Data Entry Clerk

Irvine, CA
onsite
Temporary / Contract
21.38 - 24.75 USD / Hourly
We are looking for a detail-oriented Data Entry Clerk to support retail operations. This is a Contract position focused on maintaining accurate records, processing financial documentation, and keeping business data organized across office systems. The ideal candidate brings strong administrative skills, confidence working with accounting-related information, and the ability to manage a steady workload with precision. Responsibilities:• Input, revise, and maintain high volumes of information across company databases and accounting platforms with a strong focus on accuracy.• Examine records for missing details, inconsistencies, and errors, then make corrections to keep documentation complete and reliable.• Classify and enter invoices, statements, and other finance-related documents to support day-to-day recordkeeping.• Assist with routine bookkeeping activities, including handling accounting entries and supporting financial documentation tasks.• Investigate discrepancies in records and coordinate with relevant teams to resolve data-related issues promptly.• Organize and preserve both digital and paper files so records remain accessible, current, and properly filed.• Prepare reports and help manage document retrieval, tracking, and record maintenance for business needs.• Provide clerical support through document formatting, correspondence preparation, scanning, and other administrative tasks.• Work closely with internal departments to help ensure data and financial records remain aligned and up to date.
2026-09-08T18:18:41Z

Data Entry Clerk

Irvine, CA
onsite
Temporary / Contract
21.85 - 25.30 USD / Hourly
We are looking for a detail-oriented Data Entry Clerk to join a wholesale distribution team in Irvine, California on a Long-term Contract basis. In this role, you will support order accuracy and timely transaction processing while serving as an early point of contact for customer-related order questions. This position is well suited for someone who thrives in a high-volume environment, works carefully with data, and helps keep fulfillment activities moving efficiently. Responsibilities: • Enter customer orders into company systems with a high level of speed and precision, using information submitted through designated platforms such as Salesforce. • Examine order information carefully to confirm quantities, pricing, item numbers, and delivery details before finalizing transactions. • Monitor assigned work queues and organize incoming requests to help meet internal service expectations and response timelines. • Verify that each order includes the required supporting documentation and follow up when records are incomplete or inconsistent. • Route cases, order-related issues, and supporting materials to the appropriate internal teams for timely resolution. • Respond to order status and product availability questions by communicating clearly with customers and cross-functional departments. • Maintain confidentiality when handling customer records, pricing details, and other sensitive business information. • Take on additional operational or administrative tasks as assigned by team leadership to support department goals.
2026-09-04T15:23:37Z

Data Entry Clerk

San Diego, CA
onsite
Temporary / Contract
20.90 - 24.20 USD / Hourly
We are looking for a detail-focused Data Entry Clerk to support a nonprofit organization serving adults with disabilities in San Diego, California. This Contract position plays an important role in keeping program records accurate, organized, and up to date while assisting the team with day-to-day administrative coordination. The ideal candidate is comfortable handling high-volume information, working across several digital platforms, and communicating clearly with external service providers when clarification is needed. Responsibilities: • Enter, review, and update program-related data with a high level of accuracy across internal databases and tracking tools. • Examine authorizations for completeness, confirm details are correct, and resolve inconsistencies before records are finalized. • Reconcile approved payments with the correct recreational providers, vendors, and service organizations. • Maintain organized client and program documentation so information can be retrieved quickly and audited easily. • Navigate multiple systems to compare records, verify entries, and ensure data remains consistent between platforms. • Communicate with businesses and service partners to confirm payment details, authorization status, and supporting information. • Research missing or unclear information and follow up appropriately to keep processing timelines on track. • Provide general administrative assistance to the program team, including support for special assignments and routine office tasks.
2026-09-09T16:34:01Z

Administrative Assistant

Oceanside, CA
onsite
Temporary / Contract
25.50 - 27.50 USD / Hourly
A growing manufacturing company in Oceanside is looking for an Administrative Assistant to support its Operations and Production teams.This position is ideal for someone who is extremely organized and comfortable working with orders, inventory information, spreadsheets, vendors, production documentation, and multiple departments.The right person will be someone who can spot a missing number, follow up on an overdue request, and keep information organized without needing constant direction. YOUR DAY-TO-DAY<ul><li>Provide administrative support to Operations and Production leadership</li><li>Enter customer and production information into internal systems</li><li>Maintain spreadsheets, reports, and operational records</li><li>Assist with purchase orders and vendor documentation</li><li>Coordinate internal meetings and schedules</li><li>Track inventory-related information</li><li>Prepare production and operations reports</li><li>Assist with order documentation</li><li>Communicate with vendors and internal departments</li><li>Research discrepancies and missing information</li><li>Maintain digital and physical files</li><li>Assist with shipping and receiving documentation</li><li>Help coordinate office and production-related projects</li><li>Process routine administrative requests</li><li>Support special projects for Operations leadership</li></ul>
2026-09-07T00:18:34Z

Accounting Clerk

San Diego, CA
onsite
Temporary / Contract
22.00 - 25.00 USD / Hourly
Our client in the education industry is seeking a detail-oriented Accounting Clerk to support daily accounting operations. This role is ideal for an organized professional who enjoys working with financial data, maintaining accurate records, and contributing to a collaborative team environment. The Accounting Clerk will be responsible for assisting with accounts payable, accounts receivable, data entry, reconciliations, and other transactional accounting functions. The ideal candidate will have strong attention to detail, solid organizational skills, and the ability to manage multiple priorities in a deadline-driven setting. Key Responsibilities:<ul><li>Process accounts payable and accounts receivable transactions</li><li>Enter and maintain accurate financial data in accounting systems</li><li>Reconcile bank statements, vendor accounts, and customer accounts</li><li>Assist with invoicing, billing, and payment application</li><li>Review and verify financial documents for accuracy and completeness</li><li>Support month-end close activities and prepare routine reports</li><li>Maintain organized accounting files and supporting documentation</li><li>Respond to vendor and internal inquiries regarding payments and account activity</li><li>Assist with journal entries and general ledger support as needed</li><li>Help ensure compliance with company policies and accounting procedures</li></ul>
2026-09-02T20:34:01Z

Sr. Administrative Assistant

Costa Mesa, CA
onsite
Temporary / Contract
27.71 - 32.09 USD / Hourly
We are looking for a highly organized Sr. Administrative Assistant to provide day-to-day support within a financial services setting in Costa Mesa, California. This Long-term Contract position is ideal for someone who can manage documentation, maintain accurate records, and keep administrative processes moving efficiently across multiple systems. The role requires strong attention to detail, sound judgment with sensitive information, and the ability to coordinate smoothly with advisors, internal teams, clients, and external partners. Responsibilities: • Support financial advisors and related teams by handling daily administrative and operational activities that keep client service functions running effectively. • Maintain accurate client profiles and account records in Redtail and other financial platforms, ensuring information is current and properly organized. • Oversee digital document filing by uploading, categorizing, and retaining client and account materials in an orderly and compliant manner. • Administer electronic signature processes through DocuSign, including preparing documents, tracking completion status, and preserving finalized records. • Assist with portfolio and investment-related administrative work using Morningstar and similar industry tools. • Process account and operational tasks within financial services systems such as CRM and payment-related platforms, including Docupay where needed. • Prepare and review paperwork, perform data entry, and support account maintenance activities with a high degree of accuracy. • Communicate with advisors, internal departments, clients, and third-party providers to help resolve documentation and workflow needs promptly. • Safeguard confidential financial and client information by following established handling procedures and workplace standards.
2026-09-08T17:43:59Z

Logistics & Customer Support Coordinator

San Marcos, CA
onsite
Temporary / Contract
26.00 - 30.00 USD / Hourly
CUSTOMERS. ORDERS. SHIPMENTS. DEADLINES. YOU'LL KEEP ALL FOUR ON TRACK.A busy manufacturing and distribution company in San Marcos is adding a Logistics & Customer Support Coordinator to its operations team.This is a great fit for someone who likes a fast-paced environment and enjoys being the connection between customers, sales, warehouse, purchasing, and transportation. You'll have plenty of variety throughout the day and will play a direct role in making sure customer orders get where they need to go. WHAT'S ON YOUR PLATECustomer Support<ul><li>Respond to customer questions regarding orders and deliveries</li><li>Provide shipment updates and delivery information</li><li>Resolve order discrepancies and service issues</li><li>Maintain accurate customer records</li><li>Communicate delays and changes proactively</li></ul>Logistics<ul><li>Coordinate outgoing shipments</li><li>Schedule pickups and deliveries</li><li>Communicate with carriers and transportation partners</li><li>Track shipments from order through delivery</li><li>Research delayed or missing shipments</li><li>Coordinate returns and replacements</li></ul>Operations<ul><li>Enter and update orders in the ERP system</li><li>Work with Warehouse and Purchasing teams</li><li>Monitor inventory availability</li><li>Review orders for accuracy</li><li>Prepare daily logistics reports</li><li>Maintain shipping and customer documentation</li><li>Identify recurring operational issues</li><li>Assist with process improvements</li></ul>
2026-09-02T21:33:37Z

Accounting Clerk

San Diego, CA
onsite
Temporary / Contract
25.00 - 28.00 USD / Hourly
Our client in the nonprofit industry is seeking a detail-oriented Accounting Clerk to support daily accounting operations and help ensure accurate financial recordkeeping. This role is ideal for someone who enjoys working with numbers, maintaining organized records, and contributing to a mission-driven organization. Key Responsibilities:<ul><li>Process accounts payable and accounts receivable transactions</li><li>Assist with invoice entry, payment processing, and cash receipts posting</li><li>Reconcile bank statements and other financial records</li><li>Maintain accurate and organized accounting documentation</li><li>Support month-end close activities and account reconciliations</li><li>Prepare and update spreadsheets, reports, and financial data for internal use</li><li>Respond to vendor and internal inquiries related to accounting transactions</li><li>Help ensure compliance with internal procedures and documentation standards</li></ul>
2026-09-02T20:34:01Z

Administrative Assistant

San Marcos, CA
onsite
Temporary / Contract
24.00 - 26.00 USD / Hourly
We are looking for an Administrative Assistant to join our team on a contract basis. This position supports daily office coordination, document management, and executive scheduling while helping keep administrative operations running smoothly. The ideal candidate is organized, responsive, and comfortable handling a mix of clerical tasks, communication, and project support in a utilities and infrastructure environment. Responsibilities: • Coordinate administrative activities by preparing, sorting, scanning, and maintaining business records in both paper and electronic formats. • Keep office operations well supplied by monitoring inventory levels and arranging purchases for materials and equipment as needed. • Provide scheduling assistance by organizing meetings, managing calendars, and assembling agendas or supporting documents in advance. • Support leadership with executive calendar management, ensuring appointments, priorities, and scheduling changes are handled accurately. • Contribute to operational workflows by assisting with permit processing and organizing project-related documentation. • Maintain accurate records for fleet assets, equipment, and external vendors to support day-to-day business needs. • Serve as a point of administrative support for special assignments and team initiatives requested by management. • Handle front-office and communication tasks, including data entry and responding to inbound calls with careful attention to accuracy and service.
2026-08-31T19:18:45Z

General Office Clerk

Santa Ana, CA
onsite
Temporary to Hire
21.85 - 25.30 USD / Hourly
We are looking for a dependable and customer-focused General Office Clerk to support daily administrative operations in California. This contract position with permanent potential is ideal for someone who enjoys keeping office processes organized, assisting employees with questions, and ensuring records are maintained with accuracy. The role offers an opportunity to contribute in a fast-moving office setting while building strong working relationships across the team. Responsibilities: • Support day-to-day office operations by assisting staff and field employees with administrative requests and general questions. • Enter, update, and verify information in company systems to help maintain complete and accurate records. • Prepare, process, and revise purchase orders while ensuring documentation is organized and up to date. • Review invoices and compare them against purchase order details to help resolve discrepancies promptly. • Handle routine clerical work such as filing, scanning, document organization, and other back-office support tasks. • Answer inbound calls and direct inquiries professionally while providing helpful assistance when appropriate. • Use Microsoft Office tools and internal platforms to complete administrative assignments efficiently. • Take on additional office support duties as business needs change in a busy onsite environment.
2026-08-28T19:23:40Z

Bookkeeper

San Diego, CA
onsite
Temporary / Contract
30.00 - 33.00 USD / Hourly
Our client in the biotechnology industry is seeking a detail-oriented Bookkeeper to support day-to-day accounting operations. This role is ideal for a dependable accounting professional who enjoys maintaining accurate financial records, handling transactional accounting, and supporting a growing organization in a fast-paced environment. The Bookkeeper will be responsible for recording financial transactions, reconciling accounts, managing accounts payable and accounts receivable activities, and assisting with month-end reporting. The ideal candidate will bring strong organizational skills, accuracy, and the ability to manage multiple priorities while working collaboratively across teams. Key Responsibilities:<ul><li>Maintain accurate financial records and general ledger entries</li><li>Process accounts payable and accounts receivable transactions</li><li>Reconcile bank statements, credit card accounts, and other balance sheet accounts</li><li>Prepare and post journal entries as needed</li><li>Assist with month-end close and financial reporting activities</li><li>Maintain vendor files, customer records, and supporting documentation</li><li>Monitor expenses and help ensure proper coding of transactions</li><li>Assist with payroll data entry and payroll support activities as needed</li><li>Support audit requests and provide documentation for internal and external review</li><li>Help improve accounting procedures and maintain compliance with company policies</li></ul>
2026-09-02T20:28:39Z

Administrative Assistant

Vista, CA
onsite
Temporary to Hire
22.00 - 24.00 USD / Hourly
We are looking for an Administrative Assistant to support day-to-day human resources and office operations in Vista, California. This Contract to permanent position is ideal for someone who enjoys keeping workflows organized, handling administrative details accurately, and providing dependable support across multiple priorities. The person in this role will contribute to onboarding, document management, scheduling, and office coordination while helping the team maintain efficient and well-organized operations. Responsibilities: • Manage incoming mail by sorting, distributing, and routing materials to the appropriate recipients in a timely manner. • Support employee documentation processes, including employment verification requests and upkeep of personnel records. • Maintain organized physical and electronic files, ensuring required forms are complete, accurate, and easy to retrieve. • Coordinate administrative aspects of onboarding by preparing new employee packets, arranging orientation schedules, and tracking outstanding tasks. • Schedule interviews, meetings, and HR-related appointments while keeping candidate and activity records up to date. • Update recruiting materials and job postings, and assist with gathering data for reports and departmental tracking. • Prepare and distribute forms, notices, invoices, purchase orders, and internal communications using tools such as Microsoft D365. • Oversee routine office support activities, including copying, scanning, shipping, receiving, supply inventory monitoring, and vendor communication. • Assist with employee engagement efforts by helping organize events, recognition programs, service awards, and appreciation activities.
2026-09-08T04:59:10Z

Front Desk Coordinator

San Diego, CA
onsite
Temporary / Contract
22.00 - 25.00 USD / Hourly
Our client is seeking a professional and organized Front Desk Coordinator to manage daily front office operations and serve as the first point of contact for visitors, clients, and employees. This role is responsible for creating a welcoming environment, handling administrative tasks, and ensuring smooth day-to-day office workflow. Key Responsibilities<ul><li>Greet visitors, clients, and employees in a professional and friendly manner</li><li>Answer, screen, and route incoming calls and emails</li><li>Manage front desk operations and maintain a clean, organized reception area</li><li>Coordinate conference room scheduling and meeting logistics</li><li>Handle incoming and outgoing mail, packages, and deliveries</li><li>Maintain visitor logs and support office security procedures</li><li>Order and monitor office and kitchen supplies</li><li>Provide administrative support including filing, data entry, and document preparation</li><li>Assist with onboarding logistics and general office coordination</li><li>Support special projects and other administrative duties as needed</li></ul>
2026-09-08T17:48:42Z

Front Desk Coordinator

San Diego, CA
onsite
Temporary / Contract
22.00 - 25.00 USD / Hourly
Our client in the nonprofit industry is seeking a professional, personable, and highly organized Front Desk Coordinator to manage daily front office operations and create a welcoming experience for visitors, donors, staff, and community partners. This role will serve as the first point of contact for the organization and provide administrative support to ensure smooth office operations. The ideal candidate is service-oriented, detail-focused, and comfortable managing multiple responsibilities in a mission-driven environment. Key Responsibilities:<ul><li>Greet visitors, donors, and community members in a warm and professional manner</li><li>Answer and direct incoming phone calls, emails, and inquiries</li><li>Maintain the front desk and reception area to ensure a clean, organized, and welcoming environment</li><li>Coordinate visitor check-in procedures and notify staff of arrivals</li><li>Manage incoming and outgoing mail, packages, and deliveries</li><li>Schedule meetings, reserve conference rooms, and assist with calendar coordination</li><li>Provide administrative support, including data entry, filing, document preparation, and recordkeeping</li><li>Order and maintain office supplies and support general office operations</li><li>Assist with meeting setup, special events, and other office coordination activities</li><li>Handle sensitive information with professionalism and confidentiality</li></ul>
2026-09-08T17:48:42Z

Receptionist

San Diego, CA
onsite
Temporary / Contract
23.00 - 25.00 USD / Hourly
Our client in the nonprofit industry is seeking a friendly, professional, and organized Receptionist to serve as the first point of contact for visitors, donors, and community partners. This role is responsible for managing front desk operations, handling incoming communications, and providing administrative support to help ensure a welcoming and efficient office environment. The ideal candidate has strong interpersonal skills, a customer-service mindset, and the ability to multitask in a mission-driven setting. Key Responsibilities:<ul><li>Greet visitors, staff, and community members in a professional and welcoming manner</li><li>Answer and direct incoming phone calls and emails</li><li>Manage the front desk and maintain an organized reception area</li><li>Handle mail distribution, shipping, and deliveries</li><li>Schedule meetings and assist with calendar coordination</li><li>Provide general administrative support, including data entry, filing, and document preparation</li><li>Assist with office supply inventory and ordering</li><li>Support staff with meeting setup and other office coordination needs</li><li>Maintain confidentiality when handling sensitive information</li><li>Help ensure a positive experience for guests and stakeholders interacting with the organization</li></ul>
2026-09-08T17:38:40Z

Customer Service Representative

San Diego, CA
onsite
Temporary / Contract
19.50 - 21.00 USD / Hourly
Our client is seeking a Bilingual Customer Service Representative to provide high-quality support to Spanish- and English-speaking customers in a fast-paced call center environment. This role is ideal for a professional with strong communication skills, a customer-focused mindset, and the ability to handle a high volume of inbound and outbound calls while delivering excellent service. Key Responsibilities:<ul><li>Handle inbound and outbound customer calls in both Spanish and English</li><li>Respond to customer inquiries regarding products, services, billing, account updates, or service issues</li><li>Resolve customer concerns efficiently and professionally, escalating complex issues when needed</li><li>Accurately document customer interactions, service requests, and resolutions in internal systems</li><li>Maintain call quality standards, productivity goals, and customer satisfaction expectations</li><li>Assist customers with account changes, order status, service scheduling, or general support needs</li><li>Collaborate with internal departments to ensure timely issue resolution and follow-up</li><li>Identify recurring customer concerns and provide feedback to support process improvements</li></ul>
2026-08-25T17:23:47Z

Billing Clerk

Solana Beach, CA
onsite
Temporary / Contract
21.00 - 25.00 USD / Hourly
Detail-oriented people: this is your kind of job.A growing professional services company in Solana Beach is looking for a Billing Clerk to join its Accounting team. You'll be responsible for making sure services are accurately captured, invoices go out on time, and customer accounts stay organized.This is an excellent entry-to-mid-level accounting opportunity for someone coming from billing, customer service, data entry, AP/AR, or an accounting clerk background. 📋 What you'll be doing<ul><li>Prepare and distribute customer invoices</li><li>Enter billing information into the accounting system</li><li>Verify pricing, quantities, rates, and supporting documentation</li><li>Review invoices for accuracy before release</li><li>Process billing adjustments and credits</li><li>Research missing or incorrect billing information</li><li>Maintain customer account records</li><li>Respond to basic billing questions</li><li>Reconcile billing reports to accounting records</li><li>Track outstanding invoices</li><li>Provide documentation to the AR/Collections team</li><li>Assist with month-end billing activities</li><li>Maintain organized electronic billing files</li><li>Support Accounting with special projects</li></ul>
2026-08-25T17:23:47Z

Customer Service Representative

Irvine, CA
onsite
Temporary to Hire
22.80 - 24.00 USD / Hourly
We are looking for a Customer Service Representative to support clients in Irvine, California. This contract opportunity is ideal for someone who thrives in a fast-moving service environment and takes pride in delivering accurate, responsive support across the full customer experience. The person in this role will manage inquiries, coordinate with internal teams to resolve issues, and help ensure orders, deliveries, and account requests are handled with care and consistency. Responsibilities:• Manage customer inquiries through phone and other communication channels, providing prompt and attentive support for service-related needs.• Take ownership of customer issues from initial contact through final resolution, partnering with internal departments to ensure timely follow-up and clear communication.• Process order-related activities accurately, including order entry, customer account support, shipping coordination, and delivery updates.• Use multiple internal applications throughout the workday to research information, document activity, and maintain service accuracy.• Escalate recurring service concerns or unresolved issues to leadership with clear, timely feedback.• Support inbound and outbound customer communication to address requests, provide updates, and strengthen client relationships.• Contribute to assigned projects and provide additional operational support as business demands require.• Work additional hours when needed to help meet service levels, order deadlines, or team priorities.
2026-09-08T22:04:00Z

Receptionist

La Jolla, CA
onsite
Temporary / Contract
21.00 - 23.00 USD / Hourly
Our client is seeking a professional and personable Receptionist to serve as the first point of contact for visitors, clients, and employees. This role is responsible for managing front desk operations, handling incoming communications, and providing administrative support to help ensure an organized and welcoming office environment. Key Responsibilities<ul><li>Greet and assist visitors, clients, and staff in a professional manner</li><li>Answer, screen, and route incoming phone calls</li><li>Manage the front desk and maintain a clean, organized reception area</li><li>Handle incoming and outgoing mail, packages, and deliveries</li><li>Schedule meetings and assist with conference room coordination</li><li>Provide administrative support such as data entry, filing, and document preparation</li><li>Maintain office supplies and coordinate with vendors as needed</li><li>Support internal teams with clerical tasks and special projects</li><li>Ensure security procedures for guest check-in and office access are followed</li><li>Handle sensitive information with discretion and professionalism</li></ul>
2026-09-08T17:43:59Z

Administrative Assistant

La Jolla, CA
onsite
Temporary / Contract
23.00 - 26.00 USD / Hourly
Our client in the construction industry is seeking a detail-oriented and organized Administrative Assistant to support daily office operations and project coordination. This role will assist with scheduling, document management, communications, and general administrative tasks to help keep projects and office functions running smoothly. The ideal candidate is proactive, dependable, and comfortable working in a fast-paced environment. Key Responsibilities:<ul><li>Provide administrative support to project managers, office leadership, and field teams</li><li>Answer phones, respond to emails, and route inquiries appropriately</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare, organize, and maintain project files, contracts, correspondence, and other documentation</li><li>Assist with data entry, reports, and tracking of project-related information</li><li>Support invoice processing, purchase orders, and other administrative paperwork</li><li>Coordinate office supplies, mail, deliveries, and general office needs</li><li>Help track deadlines, permits, subcontractor documents, and compliance records</li><li>Assist with meeting preparation, notes, and follow-up tasks</li><li>Perform other administrative duties and special projects as needed</li></ul>
2026-09-09T20:58:39Z

Front Desk Coordinator

Del Mar, CA
onsite
Temporary / Contract
22.00 - 26.00 USD / Hourly
Our client in the construction industry is seeking a professional, organized, and customer-focused Front Desk Coordinator to support daily office operations and serve as the first point of contact for visitors, vendors, subcontractors, and internal staff. This role is responsible for managing the front desk, handling administrative tasks, and helping ensure smooth communication across the office and project teams. The ideal candidate is detail-oriented, dependable, and comfortable working in a fast-paced construction environment. Key Responsibilities:<ul><li>Greet visitors, clients, vendors, and subcontractors in a professional and welcoming manner</li><li>Answer and direct incoming phone calls, emails, and general inquiries</li><li>Maintain the front desk and reception area to ensure a clean, organized, and professional appearance</li><li>Coordinate visitor check-ins and notify staff of arrivals</li><li>Manage incoming and outgoing mail, packages, and deliveries</li><li>Schedule meetings, manage calendars, and assist with conference room coordination</li><li>Provide administrative support such as filing, data entry, document preparation, and record maintenance</li><li>Assist with office supply inventory and ordering</li><li>Support project teams with administrative tasks, including document distribution and tracking</li><li>Handle sensitive information with discretion and maintain confidentiality</li></ul>
2026-09-09T21:03:44Z

Administrative Assistant

Temecula, CA
onsite
Temporary / Contract
23.00 - 25.00 USD / Hourly
We are looking for a dependable Administrative Assistant to provide organized, day-to-day support for a busy winery in California. This contract position is ideal for someone who can manage competing priorities, keep records accurate, and help leaders stay on schedule in a fast-paced environment. The role calls for strong communication, sound judgment, and confidence using office systems and AI-enabled tools to improve administrative efficiency. Responsibilities: • Manage calendars, arrange appointments, and coordinate meeting logistics to keep daily activities running efficiently • Record meeting discussions and produce clear, accurate minutes • Track project progress, follow up on outstanding items, and help maintain momentum on key initiatives • Use AI platforms such as ChatGPT and Claude to support administrative tasks and streamline routine workflows • Scan, organize, and maintain both paper and digital files to ensure records are easy to access and up to date • Provide broad administrative support to leadership and team members, including correspondence, reporting, and general office coordination • Maintain well-structured documentation systems and handle sensitive information with discretion and care • Use Microsoft Office and other business software to complete data entry, reporting, and daily administrative tasks accurately
2026-09-08T22:48:35Z

Bilingual Spanish Administrative Assistant

Norwalk, CA
onsite
Temporary / Contract
20.00 - 23.00 USD / Hourly
We are looking for a bilingual Administrative Assistant to support daily office operations for a legal organization in Norwalk, California. This Contract position is onsite and will serve as a key resource for administrative coordination, front-office support, and communication with clients, visitors, and vendors. The role also provides direct assistance to local leadership while helping maintain an organized, responsive, and detail-focused office environment. Responsibilities:• Manage routine office support activities such as document preparation, filing, copying, data entry, and outgoing mail to keep administrative processes organized.• Welcome clients, guests, and service providers while handling front-desk interactions with courtesy and a strong service focus.• Assist the onsite director by organizing calendars, coordinating meetings, and helping track day-to-day priorities.• Support efficient office operations by monitoring workflow needs and helping ensure administrative tasks are completed accurately and on time.• Partner with the Office Manager to align local office activities with broader administrative expectations and procedures.• Answer inbound calls in English and Spanish, route inquiries appropriately, and provide clear information to internal and external contacts.• Maintain orderly records and office materials so staff can access information and resources efficiently.
2026-09-08T19:24:09Z

Administrative Assistant

Irvine, CA
onsite
Temporary to Hire
26.60 - 30.80 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in Irvine, California. This contract position with the potential to become permanent is ideal for someone who enjoys creating an organized, welcoming workplace while handling a wide range of administrative tasks with discretion. The person in this role will help keep front office activities running smoothly, provide support across teams, and contribute to a positive and efficient office environment. Responsibilities: • Welcome guests and employees at the front desk, provide assistance upon arrival, and direct visitors to the appropriate destination in a courteous manner. • Keep the reception and lobby areas orderly, presentable, and aligned with workplace safety expectations. • Manage office badge activities, including issuing, tracking, and maintaining access credentials as needed. • Sort, distribute, and prepare incoming and outgoing mail to support timely communication and delivery. • Replenish kitchen and breakroom items to ensure shared office spaces remain stocked and functional. • Monitor office supply levels, place orders, and verify delivered items to maintain an organized inventory. • Perform general administrative support duties such as scanning, filing, copying, document preparation, and data entry. • Work collaboratively with internal teams to support day-to-day operations and foster a collaborative, team-focused office atmosphere. • Assist with additional office-related assignments as directed by leadership or management.
2026-09-01T20:23:59Z

Operations Coordinator

Newport Beach, CA
onsite
Temporary / Contract
21.38 - 24.75 USD / Hourly
We are looking for an organized Operations Coordinator to support the daily administrative and operational flow of a clinic in Newport Beach, California. This Contract position is ideal for someone who can balance scheduling, team coordination, data tracking, and front-office support while helping create a smooth experience for patients and staff. The person in this role will work closely with clinic leadership to strengthen workflows, keep essential records current, and ensure important tasks are completed accurately and on time. Responsibilities: • Oversee day-to-day clinic activities to maintain an efficient, well-organized operation and help keep priorities on track. • Review task lists and completion status each day, following up with staff when deadlines are missed or action items remain open. • Evaluate current workflows, recommend practical process improvements, and support the rollout of updated procedures across the team. • Respond to client and prospective patient inquiries promptly, stepping in directly when needed to help ensure timely communication. • Monitor appointment scheduling for conflicts, prevent duplicate bookings, and confirm patients are scheduled appropriately throughout their care plans. • Assist the front office with service charge accuracy and help maintain dependable administrative support for patient-facing activities. • Maintain tracking documents for key clinic metrics such as revenue activity, patient volume, and lead information. • Manage supply levels, place replenishment orders before inventory runs low, and help keep operational resources available. • Coordinate daily priorities for a small part-time team, check progress regularly, and support onboarding tasks for new team members. • Provide logistical and administrative support for community workshops and assist with basic editing coordination for digital content when required.
2026-09-10T15:23:59Z