<p>A busy wholesale distribution company in San Marcos is seeking a proactive <strong>Accounts Receivable Clerk</strong> to manage customer billing and payment processing. This role is well-suited for someone who enjoys maintaining accurate records and communicating with customers to ensure timely payments.</p><p><br></p><p><strong>Primary Responsibilities</strong></p><ul><li>Generate and distribute customer invoices</li><li>Apply payments via check, ACH, wire, and credit card</li><li>Monitor aging reports and follow up on outstanding balances</li><li>Reconcile customer accounts and resolve discrepancies</li><li>Coordinate with sales and operations teams regarding billing issues</li><li>Maintain accurate customer account documentation</li><li>Assist with AR reporting and month-end support</li></ul>
<p>A professional services firm in Carlsbad is seeking an analytical and customer-focused <strong>Accounts Receivable Clerk</strong> to support billing accuracy and revenue tracking. This position blends transactional work with light collections follow-up and client communication.</p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare and issue client invoices based on service agreements</li><li>Review billing for accuracy prior to distribution</li><li>Apply and post payments accurately</li><li>Track overdue accounts and send payment reminders</li><li>Maintain organized AR records and documentation</li><li>Support monthly revenue reconciliation and reporting</li><li>Assist accounting team during month-end close</li></ul>
<p>Our client in San Diego, CA is seeking a detail-oriented Accounting Clerk to support daily accounting operations and ensure accurate financial recordkeeping. This is an excellent opportunity for someone looking to grow their career in a collaborative, fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process accounts payable and accounts receivable transactions</li><li>Reconcile invoices, statements, and ledger entries</li><li>Assist with data entry, filing, and maintenance of accounting documents</li><li>Support month-end and year-end closing activities</li><li>Generate reports and assist with basic financial analysis as needed</li><li>Communicate professionally with internal teams and external vendors</li><li>Ensure compliance with company policies and accounting standards</li></ul><p><br></p>
<p>Our client is seeking a detail-oriented Accounts Receivable Specialist to join their finance team. In this role, you will be responsible for managing the invoicing process, tracking payments, and ensuring timely collection of outstanding balances. You will work closely with internal departments and external clients to resolve billing issues and maintain accurate financial records.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process, post, and reconcile customer payments and invoices</li><li>Monitor aging reports and initiate collection efforts on overdue accounts</li><li>Maintain up-to-date customer account information</li><li>Prepare reports on receivables status and collection forecasts</li><li>Communicate with internal teams and clients regarding payment status and account discrepancies</li><li>Support month-end closing activities related to accounts receivable</li></ul><p><br></p>
<p>Our client in the biotech industry is looking for a detail-oriented and proactive Accounts Receivable Specialist to join their growing finance team. In this role, you will play a key part in supporting the company’s mission to innovate and improve lives by ensuring the timely and accurate collection of payments and managing client relationships.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare, review, and send invoices to customers and clients within established timelines</li><li>Monitor accounts for overdue payments, initiate collections efforts, and maintain accurate records of all communications</li><li>Reconcile accounts receivable ledger to ensure all payments are accounted for and properly posted</li><li>Process incoming payments by check, ACH, and wire transfer, applying cash receipts accurately</li><li>Investigate and resolve billing discrepancies or client disputes in collaboration with the sales and customer support teams</li><li>Generate regular aging and collection reports for management review</li><li>Support month-end and year-end close activities and provide documentation for audits as needed</li><li>Ensure compliance with company policies, industry standards, and applicable regulations</li></ul><p><br></p>
<p>Our team in San Diego is seeking a detail-oriented and reliable Accounting Clerk to support daily accounting operations. The ideal candidate will be proactive, organized, and eager to grow their career in finance and accounting.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process accounts payable and accounts receivable transactions</li><li>Reconcile invoices, statements, and accounts</li><li>Maintain accurate financial records and documentation</li><li>Assist with data entry and administrative support for the accounting department</li><li>Support the preparation of reports and month-end closing activities</li><li>Communicate with vendors, clients, and internal teams to resolve account discrepancies</li></ul><p><br></p>
We are looking for an experienced Accounts Receivable Specialist to join our team on a short-term contract in San Diego, California. This role involves managing high-volume invoicing, ensuring accurate payment processing, and supporting collections in a fast-paced B2B environment. The ideal candidate will be detail-oriented, organized, and capable of adapting to new systems.<br><br>Responsibilities:<br>• Process and oversee the generation of approximately 1,000 B2B invoices each month.<br>• Ensure payments are received before shipment, adhering to company policies and procedures.<br>• Handle credit card transactions for customers and follow up on overdue payments.<br>• Coordinate invoicing workflows and shipping details using the shipping module.<br>• Support accounts receivable functions, including collections and reconciliation tasks.<br>• Assist with system transition activities related to QuickBooks Desktop.<br>• Maintain accurate financial records and create reports using basic Excel functionalities.
<p>Our client, a respected organization in the nonprofit sector, is seeking a detail-oriented and reliable Accounting Clerk to support their mission-driven operations. This role presents an excellent opportunity for a proactive professional to contribute to meaningful work while developing valuable skills within a dynamic and collaborative environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process accounts payable and accounts receivable transactions accurately and timely</li><li>Assist with bank and credit card reconciliations</li><li>Help maintain financial records and ensure proper documentation for compliance and audits</li><li>Support the preparation of reports, budgets, and grant documentation as needed</li><li>Perform data entry and verify the accuracy of invoices, payments, and receipts</li><li>Collaborate with team members to resolve discrepancies and answer inquiries</li><li>Uphold confidentiality and integrity in handling sensitive information</li></ul><p><br></p>
<p>A manufacturing and distribution company in San Marcos is seeking a proactive <strong>Accounts Receivable Specialist</strong> to manage invoicing, cash application, and customer account reconciliation. This role is critical to maintaining strong cash flow while supporting customer relationships and internal reporting needs.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Generate and distribute customer invoices</li><li>Apply payments via ACH, wire, check, and credit card</li><li>Reconcile customer accounts and investigate discrepancies</li><li>Monitor AR aging and follow up on past-due balances</li><li>Coordinate with sales and operations teams to resolve billing issues</li><li>Prepare AR schedules and reports for management</li><li>Support month-end close and audit requests</li><li>Maintain accurate customer records and credit documentation</li></ul><p><br></p>
<p>Our client is seeking a motivated and detail-oriented Accounting Clerk to join their team. This opportunity is ideal for individuals looking to expand their experience in accounting while working in a collaborative and supportive environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process accounts payable and receivable transactions accurately and efficiently</li><li>Assist with data entry and maintenance of financial records</li><li>Reconcile bank statements and assist with other account reconciliations</li><li>Prepare and process invoices, expense reports, and other financial documents</li><li>Support month-end closing and reporting activities</li><li>Provide general administrative support to the accounting and finance team</li></ul><p><br></p>
<p>A growing construction services company in Oceanside is seeking an <strong>Accounts Payable Clerk</strong> to support project-based accounting functions. This role is ideal for someone who understands the importance of accurate job cost coding and enjoys collaborating with operations and project teams.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Enter vendor invoices and allocate costs to appropriate jobs</li><li>Review subcontractor invoices and supporting documentation</li><li>Process weekly payments and ensure proper approvals</li><li>Track lien releases and vendor compliance documentation</li><li>Reconcile vendor accounts and assist with discrepancy resolution</li><li>Support month-end close and job cost reporting</li><li>Maintain accurate and organized AP records</li></ul><p><br></p><p><br></p>
<p>A well-established manufacturing and distribution company in Vista is seeking a reliable and detail-oriented <strong>Accounts Payable Clerk</strong> to support high-volume vendor processing. This role is ideal for someone who enjoys structure, accuracy, and working within a fast-paced operational environment where timing and precision matter. You will play a key role in ensuring vendor invoices are processed efficiently and accurately, helping maintain strong supplier relationships and smooth financial operations.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Process and enter high volumes of vendor invoices daily</li><li>Match purchase orders, receiving documents, and invoices (three-way match)</li><li>Verify coding and approvals prior to payment</li><li>Prepare weekly check runs and electronic payments</li><li>Reconcile vendor statements and resolve discrepancies</li><li>Maintain organized AP files and digital documentation</li><li>Assist with month-end accruals and reporting</li><li>Communicate with vendors regarding payment status</li></ul><p><br></p>
<p>The Accounting Assistant supports by performing a range of financial and administrative duties for assigned property portfolios. This role works closely with property managers, assistants, and team members across multiple departments to ensure timely, accurate completion of tasks.</p><p>Key Responsibilities:</p><ul><li>Compile financial packages and special reports</li><li>Bill tenants and adjust tenant accounts as needed</li><li>Deposit and post cash receipts to tenant accounts</li><li>Record manual deposits and checks in Excel spreadsheets</li><li>Set up property and tenant accounts</li><li>Reconcile bank statements, post interest, and scan documents to Laserfiche</li><li>Prepare, copy, and distribute special financial reports</li><li>Enter property payroll checks into accounts payable and process payments</li><li>Manage stop payment/void checks and approve AP invoices when necessary</li><li>Track owner-signed checks and handle mailing</li><li>Create and maintain folders for mortgages, financials, and notes</li><li>Run reports and organize folders for CAM reconciliations; input CAM data into the system</li><li>Support miscellaneous accounting duties and assist with ad-hoc projects</li><li>Provide answers to manager and assistant inquiries</li><li>Meet deadlines with efficiency and accuracy</li></ul>
We are looking for a dedicated Division Controller with expertise in job cost accounting to join our team in Huntington Beach, California. In this role, you will play a pivotal part in ensuring timely and accurate financial reporting, supporting project managers, and driving informed decision-making. Your ability to analyze costs, manage receivables, and oversee monthly close processes will be instrumental in maintaining financial accuracy and operational efficiency.<br><br>Responsibilities:<br>• Prepare and submit comprehensive job cost reports on a weekly basis to provide clear visibility into project financials.<br>• Conduct pre-job cost meetings with project managers and attend corporate cost review sessions to ensure alignment on financial goals.<br>• Oversee monthly close activities, including reconciliations, accruals, and adjustments, while ensuring timely submission to corporate.<br>• Analyze budget variances and prepare detailed summaries explaining major discrepancies for stakeholders.<br>• Perform monthly evaluations of indirect costs, such as labor burden and equipment allocations, to maintain accurate reporting.<br>• Monitor accounts receivable aging reports, identify at-risk accounts, and collaborate with teams to address outstanding balances.<br>• Review job cost reports with project managers, ensuring costs are accurately coded and discrepancies are resolved.<br>• Track financial performance of assigned jobs, including metrics like gross profit, margin erosion, and pending change orders.<br>• Ensure accuracy and completeness in monthly billing packets and coordinate timely submission to clients.<br>• Maintain open communication with project managers and subcontractors to resolve billing or payment issues efficiently.
<p>We are looking for an Accounts Payable Clerk to join our team in San Clemente, California. This is a long-term contract position that offers the opportunity to contribute to the efficient management of financial operations within the waste and environmental management industry. The ideal candidate will excel in processing invoices, performing check runs, and ensuring accuracy in coding and documentation.</p><p><br></p><p>Responsibilities:</p><p>• Process vendor invoices accurately and in a timely manner to ensure proper payment schedules.</p><p>• Perform invoice coding and verify compliance with company policies and procedures.</p><p>• Conduct regular check runs and ensure all payments are completed as scheduled.</p><p>• Maintain accurate records of accounts payable transactions for auditing purposes.</p><p>• Resolve discrepancies related to invoices, payments, or vendor accounts.</p><p>• Communicate effectively with vendors and internal departments to address payment inquiries.</p><p>• Ensure adherence to financial regulations and company accounting standards.</p><p>• Assist in streamlining accounts payable processes to improve efficiency.</p><p>• Utilize Sage Intacct or similar systems for managing invoice processing and payment</p>
We are looking for an Accounts Payable Clerk to join our team in Irvine, California. This role involves managing invoice processing, payment schedules, and supporting various accounting functions with accuracy and efficiency. The ideal candidate will possess a solid understanding of bookkeeping principles and demonstrate excellent organizational skills.<br><br>Responsibilities:<br>• Verify supplier invoices against purchase orders and received goods to ensure accuracy.<br>• Input invoice data into accounting software and maintain detailed records of transactions.<br>• Support monthly financial closings by preparing accrual batches and reconciling accounts payable.<br>• Select invoices for payment and prepare weekly check runs, ensuring payments align with cash flow needs.<br>• Process expense reports by cross-checking receipts and preparing payments accordingly.<br>• Prepare and execute wire transfers and other payment methods with appropriate approvals.<br>• Maintain a detailed and up-to-date cash log to track transactions.<br>• File completed accounts payable checks and reports systematically for easy access.<br>• Assist with year-end audit preparations by providing necessary documentation and support.<br>• Adhere to internal controls and accounting standards to ensure compliance.
We are looking for a detail-oriented and experienced Full Charge Bookkeeper to join our team in San Diego, California. This is a Contract to permanent position where you will play a crucial role in managing the company's financial operations and ensuring accuracy across all accounting processes. The ideal candidate will thrive in a collaborative environment, interacting with various departments and maintaining high standards of organization and precision.<br><br>Responsibilities:<br>• Manage accounts payable processes, including handling invoices and payments, with a focus on efficiency and accuracy.<br>• Oversee accounts receivable operations, ensuring timely billing and reconciliation for daily, monthly, and quarterly cycles.<br>• Process payroll for 35-40 employees, adhering to labor laws and handling biweekly schedules, overtime, and commission payments.<br>• Perform bank reconciliations for multiple accounts and credit cards, ensuring all transactions align with the general ledger.<br>• Prepare financial statements, including balance sheets and income statements, ensuring all entries and reconciliations are complete.<br>• Handle journal entries across accounts payable, accounts receivable, payroll, and recurring transactions.<br>• Collaborate with the CPA firm for year-end tax preparation and ensure compliance with reporting requirements.<br>• Utilize QuickBooks Online to manage and maintain accurate financial records.<br>• Monitor office supply orders and assist with general administrative tasks as needed.<br>• Maintain spreadsheets and workbooks in Microsoft Excel to support financial operations.
Job Description: Coffey Engineering is seeking a detail-oriented and experienced Accounting Manager/Bookkeeper to join our team. The ideal candidate will have a four-year degree in accounting, as well as a strong background in accounting and finance, be fluent in QuickBooks, and have familiarity with payroll processing. This role will be responsible for a wide range of accounting and administrative duties, with significant emphasis on billing (professional services invoices following contract guidelines and client requirements). <br>Responsibilities:<br>• Billing: Create approximately 150 – 160 customized invoices per month. Experience in high volume billing for professional services utilizing contracts, timesheets, QuickBooks functions would be huge plus. <br>• Payroll: Review timesheets and process payroll for employees, payroll taxes, Simple IRA contributions, and handle quarterly and year-end payroll reporting. <br>• Accounts Payable (AP) and Accounts Receivable (AR): Pay bills, review AR aging and handle collections calls and emails. <br>• Financials & Reconciliations: Prepare financial statements and perform monthly bank & credit card reconciliations and maintain accurate financial records.<br>• Year-End Tax Package: Compile and prepare year-end tax packages for submission to CPA. Responsible for all tax payments as directed by CPA. <br>• HR & Benefits: Administer employee benefits including company medical insurance plans and SIMPLE IRA plans.<br>• Insurance: Oversee insurance policies including Errors & Omissions (E& O), Auto, Workers' Compensation, General Liability, and Property insurance. Prepare annual renewal applications and handle payments. <br>• Office Management: Ensure the smooth operation of office supplies and administrative functions.<br><br>Qualifications:<br>• Bachelor's degree in Accounting<br>• Proven experience working with QuickBooks<br>• Familiarity with payroll processing <br>• Experience in high volume billing for professional services and possibly engineering <br>• Experience with timesheets and resulting customized invoicing<br>• Excellent organizational and time management skills<br>• Strong attention to detail and accuracy<br>• Ability to handle multiple tasks and meet deadlines<br>• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Access)<br>Benefits:<br>• Competitive salary<br>• Medical insurance - company paid for employee<br>• Company-Sponsored Simple IRA retirement plan with up to 3% matching<br>• Professional development opportunities<br>• 8 paid holidays throughout the year<br>• 2 weeks of time-accrued paid vacation per year for the first 5 years of employment (with additional accrual after 5 years)<br>• 5 days of time-accrued sick time per year (non-vesting)<br>• Mileage reimbursement for non-commuting miles
<p>A well-established construction company in Escondido is seeking a detail-driven <strong>Accounts Payable Specialist</strong> to manage vendor payments in a fast-paced, project-based environment. This role plays a critical part in maintaining vendor relationships, ensuring accurate job cost allocation, and supporting month-end close activities. The ideal candidate understands construction billing workflows and thrives in a deadline-driven setting.</p><p><strong>Key Responsibilities</strong></p><ul><li>Process high-volume vendor invoices with proper job cost coding</li><li>Perform three-way matching between invoices, purchase orders, and receiving documents</li><li>Prepare and process weekly check runs and ACH payments</li><li>Reconcile vendor statements and resolve discrepancies</li><li>Coordinate with project managers and vendors regarding billing issues</li><li>Maintain organized AP files and documentation for audits</li><li>Assist with accruals and month-end close activities</li><li>Ensure compliance with internal controls and accounting procedures</li></ul>
<p>We are looking for a detail-oriented Bookkeeper to join our team in San Clemente, California. In this part time role, you will manage essential financial tasks, ensuring accuracy and compliance across all bookkeeping operations. As this is a long-term contract position, you will play a key role in maintaining the financial health of the organization.</p><p><br></p><p>Responsibilities:</p><p>• Maintain accurate financial records and ensure all bookkeeping tasks are completed in a timely manner.</p><p>• Process accounts payable and accounts receivable transactions efficiently.</p><p>• Handle bank reconciliations to ensure all accounts are balanced and discrepancies are resolved.</p><p>• Utilize QuickBooks software to manage and update financial data.</p><p>• Generate and review financial reports to support decision-making processes.</p><p>• Monitor and manage invoices, payments, and outstanding balances.</p><p>• Ensure compliance with all relevant financial regulations and company policies.</p><p>• Collaborate with team members to streamline bookkeeping processes and improve efficiency.</p><p>• Address and resolve any discrepancies or errors in financial records.</p><p>• Provide regular updates on financial status to management.</p>
We are looking for a detail-oriented Billing Specialist to join our team in Costa Mesa, California. This is a Contract to permanent opportunity where you'll play a critical role in managing billing processes and ensuring accuracy in financial transactions. The ideal candidate will have strong organizational skills and a commitment to maintaining precise records while collaborating effectively with various departments.<br><br>Responsibilities:<br>• Oversee the complete billing cycle, including invoice creation, review, and distribution.<br>• Validate contract details, pricing, and related documentation before issuing invoices.<br>• Process large volumes of invoices efficiently and within specified timeframes.<br>• Post payments, apply credits, and update customer account information accurately.<br>• Monitor accounts receivable and follow up on overdue balances.<br>• Identify and resolve billing discrepancies, disputes, and payment issues.<br>• Perform account, bank, and credit card reconciliations to ensure accuracy.<br>• Assist with month-end closing by preparing detailed billing reports, revenue summaries, and journal entries.<br>• Ensure compliance with accounting standards, internal controls, and audit requirements.<br>• Collaborate with sales, operations, and finance teams to maintain billing accuracy and customer satisfaction.
<p>A respected professional services firm in Encinitas is seeking a detail-oriented <strong>Accounting Assistant</strong> to support day-to-day accounting operations. This role is ideal for someone looking to build a strong foundation in accounting while gaining exposure to multiple financial functions. You will work closely with senior accountants to ensure accurate records, timely processing, and smooth month-end close activities.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Assist with accounts payable and accounts receivable processing</li><li>Enter and reconcile financial transactions in accounting systems</li><li>Support bank and credit card reconciliations</li><li>Prepare journal entries under supervision</li><li>Maintain organized financial documentation</li><li>Assist with month-end close tasks and reporting</li><li>Respond to internal accounting inquiries</li><li>Support audits by gathering documentation</li></ul>
<p>Our client is seeking a skilled and detail-oriented Bookkeeper to support day-to-day financial operations. In this role, you will manage accounts payable and accounts receivable, perform bank reconciliations, and maintain precise general ledger records. You will also assist with payroll processing, regular financial reports, budgeting, and audit preparation.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage AP and AR processes, including invoice and payment tracking</li><li>Reconcile bank and credit card accounts</li><li>Record and classify financial transactions in the general ledger</li><li>Process payroll and expense reimbursements</li><li>Prepare financial statements and reports for management review</li><li>Support budgeting, audit, and year-end closing activities</li><li>Maintain organized and accurate financial documents</li></ul><p><br></p>
<p>Our client, a committed nonprofit organization, is seeking an experienced Bookkeeper to join their accounting team. This role is pivotal in ensuring accurate financial records and supporting the organization’s mission-driven operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Maintain general ledger and reconcile accounts.</li><li>Process accounts payable and accounts receivable transactions.</li><li>Manage payroll data and assist with payroll processing.</li><li>Support grant tracking and restricted funds reporting.</li><li>Prepare monthly, quarterly, and annual financial reports for management.</li><li>Assist in preparing documentation for annual audits.</li><li>Ensure compliance with nonprofit accounting standards and internal financial controls.</li></ul><p><br></p>
<p>Our client in the technology industry is seeking a detail-oriented Bookkeeper to join their innovative and fast-paced organization. This is an excellent opportunity for a motivated accounting professional who thrives in a dynamic environment and is excited to support a growing tech business.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Record and categorize daily financial transactions and maintain up-to-date ledgers</li><li>Manage accounts payable and accounts receivable processes</li><li>Prepare bank and credit card reconciliations monthly</li><li>Assist with payroll processing and track related filings</li><li>Generate and present financial reports to management</li><li>Support month-end and year-end closing procedures</li><li>Collaborate with internal teams to resolve accounting discrepancies quickly</li><li>Ensure financial records are compliant with industry standards and regulations</li></ul><p><br></p>
