<p>Are you an organized and detail-oriented Accounts Payable professional looking for your next opportunity? Our client, a reputable construction company in San Antonio, is seeking an Accounts Payable Clerk to join their growing team. This role plays a key part in supporting daily accounting operations and ensuring accuracy and efficiency within the AP process.</p><p><br></p><p>Responsibilities</p><ul><li>Match, verify, and upload invoices accurately and in a timely manner</li><li>Process vendor payments and reconcile statements to maintain up-to-date records</li><li>Manage vendor setup, including collecting W-9s and ensuring compliance with company policies</li><li>Research and resolve invoice or payment discrepancies</li><li>Assist with month-end close tasks and provide AP-related reporting as needed</li><li>Collaborate with project managers and accounting staff to ensure job costs and expense coding are accurate</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team in San Antonio, Texas. This long-term contract position offers the opportunity to support our Learning & Development department by ensuring smooth administrative operations. If you are organized, proactive, and skilled in managing multiple tasks, we would love to hear from you.<br><br>Responsibilities:<br>• Maintain and organize both digital and physical files to ensure accessibility and efficient retrieval.<br>• Accurately input and update training records and other relevant data into the organization's systems.<br>• Schedule and coordinate training sessions, meetings, and events, handling all logistics to ensure seamless execution.<br>• Keep training materials and resources well-organized and up-to-date for easy access.<br>• Submit and monitor work orders related to training facilities and equipment to ensure timely resolution.<br>• Respond to inbound calls and emails, providing excellent customer service and addressing inquiries professionally.<br>• Coordinate and manage calendars to ensure appointments, meetings, and sessions are scheduled effectively.<br>• Prepare and format documents using Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook.<br>• Assist in creating and maintaining schedules for various administrative and training activities.<br>• Perform numeric and detailed data entry tasks with accuracy and efficiency.
We are looking for a highly organized and dependable Administrative Assistant to join our team in San Antonio, Texas. In this Contract-to-permanent position, you will play a key role in managing day-to-day administrative tasks while delivering exceptional customer service. This role offers an opportunity to grow within the organization while contributing to its operational success.<br><br>Responsibilities:<br>• Provide detail-oriented administrative support, including scheduling, filing, and managing correspondence.<br>• Answer incoming calls, address inquiries, and direct callers to the appropriate departments.<br>• Perform accurate data entry tasks to maintain and update records.<br>• Welcome visitors and handle receptionist duties with a friendly and detail-oriented demeanor.<br>• Ensure deadlines are met by effectively prioritizing and managing assigned tasks.<br>• Collaborate with team members to support office operations and improve efficiency.<br>• Maintain a clean and organized workspace and contribute to overall office organization.<br>• Assist in preparing reports, presentations, or other documents as needed.<br>• Demonstrate reliability and accountability in completing tasks and meeting expectations.
We are looking for a highly organized and proactive Office Administrator to join our team in Austin, Texas. This is a Contract position where you will play a key role in ensuring the smooth daily operations of our office and creating a welcoming environment for employees and visitors. The ideal candidate thrives in a fast-paced, collaborative setting and enjoys taking ownership of tasks to support the team’s success.<br><br>Responsibilities:<br>• Oversee the daily operations of the office by maintaining cleanliness, managing supplies, and ensuring all common areas are well-organized and fully operational.<br>• Serve as the primary point of contact for visitors, vendors, and team members, ensuring all interactions are thoughtful and welcoming.<br>• Plan and coordinate company events, meetings, and celebrations, handling logistics to ensure smooth execution and alignment with company culture.<br>• Facilitate onboarding for new hires, including setting up workstations, organizing technology needs, and conducting in-office orientation sessions.<br>• Manage calendars, travel arrangements, and administrative tasks with accuracy and attention to detail.<br>• Ensure all office technology, such as conference rooms and A/V equipment, is functioning properly to support seamless collaboration.<br>• Proactively identify and address office needs, ensuring all deliverables are completed efficiently and effectively.<br>• Take initiative to solve problems and assist with any additional tasks required to maintain a productive work environment.<br>• Develop and implement processes to improve office operations and enhance team efficiency.
We are looking for a dedicated Legal Secretary to join our team in Austin, Texas. In this long-term contract role, you will play a vital part in supporting legal professionals by managing essential administrative tasks, ensuring smooth daily operations, and maintaining accurate documentation. This position is ideal for someone with strong organizational skills and a keen eye for detail within a legal environment.<br><br>Responsibilities:<br>• Prepare and manage legal documents, including drafting, formatting, and organizing materials for court filings.<br>• Handle e-filing processes to ensure timely submission of documents to relevant courts.<br>• Maintain and update calendars for attorneys, including scheduling appointments, meetings, and deadlines.<br>• Perform dictation tasks and transcribe legal correspondence or reports accurately.<br>• Oversee document control and management systems to ensure efficient retrieval and storage of files.<br>• Coordinate daily operations to support attorneys and legal staff in their work.<br>• Utilize iManage to organize and maintain digital document repositories.<br>• Monitor and track deadlines to ensure compliance with legal requirements.<br>• Liaise with court officials and other parties regarding filings and case updates.<br>• Assist in maintaining an organized and efficient work environment for all legal team members.
