<p>We are looking for a skilled Tax Senior to join our team in Mountain View, California. This role involves preparing and reviewing tax deliverables, supporting senior leadership, and ensuring compliance with tax regulations. The ideal candidate will bring expertise in tax compliance, analytical skills, and a commitment to delivering accurate and timely results.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and review tax deliverables, including tax returns, extensions, and related filings, ensuring accuracy and compliance with regulatory standards.</p><p>• Collaborate with the Manager, Senior Manager, or Principal to identify and address technical tax issues, contributing to the resolution process.</p><p>• Apply tax knowledge to individual client situations, ensuring work products meet or exceed expectations for quality and timeliness.</p><p>• Conduct research on complex tax issues and assist the client service team in forming well-informed conclusions.</p><p>• Build and maintain strong networks with internal teams and external partners, fostering relationships to support business growth.</p><p>• Communicate technical tax knowledge needs proactively and collaborate with senior leadership to determine personal development goals.</p><p>• Mentor and assist in training tax associates, contributing to the development of less experienced team members.</p><p>• Gain a comprehensive understanding of client financial, business, and family goals to deliver tailored tax solutions.</p><p>• Utilize tax software to input data, prepare work papers, and generate accurate filings for review by senior leadership.</p>
<p>Our company seeks an enthusiastic and detail-oriented Contracts Administrator with 2–4 years of experience to join our dynamic legal and contracts team in Mountain View. This is an excellent opportunity for a professional looking to expand their expertise while supporting corporate and commercial contract management within a collaborative, fast-paced environment. This role is on-site in Mountain View with full-time hours. If you're a Contracts Administrator looking to gain additional experience, apply today!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Administer and coordinate the full contract lifecycle, including preparation, review, tracking, execution, renewal, and closure of commercial, vendor, and service agreements.</li><li>Assist with drafting and editing contracts, amendments, non-disclosure agreements (NDAs), and other related legal documents.</li><li>Ensure compliance with company policies, procedures, and applicable laws throughout contract administration processes.</li><li>Maintain and update contract management systems, ensuring accurate and timely record-keeping.</li><li>Track and monitor contract milestones, key dates, and obligations; provide periodic status updates to relevant stakeholders.</li><li>Collaborate with legal, procurement, and business units to resolve contract issues and ensure efficient workflow.</li><li>Support the development and improvement of contract templates and internal processes for increased efficiency.</li><li>Assist with audits, reporting, and responses to internal and external contract-related inquiries.</li></ul><p><br></p>
<p>Colleen McAuliffe at Robert Half is looking for an experienced SEC Compliance Manager/Director to oversee external financial reporting processes for our organization in Sunnyvale, California. This role requires a strong understanding of regulatory requirements and accounting standards to ensure accurate and timely disclosures. The position offers a collaborative environment with exposure to executive leadership and cross-functional teams, providing opportunities for skill development and advancement.</p><p><br></p><p>Responsibilities:</p><p>• Lead the preparation, review, and submission of quarterly and annual SEC filings, including Forms 10-Q, 10-K, 8-K, and proxy statements.</p><p>• Coordinate with internal departments to collect and validate information required for financial disclosures.</p><p>• Manage the SEC reporting calendar to ensure all deadlines are adhered to effectively.</p><p>• Facilitate discussions with finance leadership, leveraging strong communication skills to address reporting requirements and updates.</p><p>• Oversee compliance with internal controls and key aspects of the financial close process, such as share-based compensation accounting.</p><p>• Provide guidance and training to early-career staff and stakeholders on SEC reporting standards and disclosure requirements.</p><p>• Stay updated on changes in SEC regulations, accounting standards, and industry trends, implementing necessary updates to processes and disclosures.</p><p>• Drive initiatives to enhance the efficiency and accuracy of SEC reporting workflows.</p><p>• Ensure the accuracy and completeness of government reporting submissions.</p><p>• Support career development and strategic planning for team members.</p>
<p>Operations Associate (Administrative Assistant)</p><p><br></p><p>• Excellent Administrative Assistant ready to support Tax team! Will teach everything needed</p><p>• Assemble copies of Tax returns, assists with IRS notices.</p><p>• Provides input on evaluating and enhancing tax procedures.</p><p>• Prepare extensions for filing.</p><p>• Tax return preparation assistance</p><p>• Manage tax team deadlines and open projects (updating and tracking of e-Filing and e-work paper control log).</p><p>• Manage client document process.</p><p>• Scan tax returns and uploads to CCH Document and SurePrep.</p><p>• Prepare materials for presentation for prospect/client meeting (folders, proposals, etc).</p><p>• Manage client/entities organizational charts.</p><p>• Maintains PTIN and CAF numbers.</p><p>• Orders annual tax guides.</p><p>• General support for Tax and Audit teams (calendar, travel, expense reports, time and attendance, client billing and special projects).</p><p>• Client Interaction (sign documents and notarize, which may require travel to client home/office).</p><p>• Maintain compliance logs (Officer/Manager designation for respective clients).</p><p>• Travel arrangement as requested.</p><p><br></p><p>Qualifications</p><p>• Bachelor’s degree.</p><p>• Proficiency in word, excel, power point and outlook.</p><p>• Strong organizational, time management and customer service skills.</p><p>• Detail-oriented.</p><p>• Demonstrate analytical and problem-solving abilities.</p><p>• Ability to demonstrate a high level of professionalism.</p><p>• Ability to multi-task and work in a fast paced environment with tight deadlines.</p><p>• Excellent verbal and written communication skills.</p><p>• Ability to meet deadlines and manage time effectively.</p><p>• Notary not required, but preferred.</p><p><br></p><p>Full-time on-site.</p>
<p>The first-impression expert who ensures every guest receives a warm welcome while keeping front desk operations running seamlessly. This role supports visitors, manages check-ins, and provides exceptional customer service with professionalism and efficiency.</p><p><br></p><p><strong>Top 3 Skills</strong></p><ul><li><strong>Customer Service Excellence</strong> — Creates a welcoming environment and handles inquiries with professionalism.</li><li><strong>Front Desk & Check‑In Management</strong> — Greets guests, manages sign‑ins, and directs visitors with ease.</li><li><strong>Communication & Organization</strong> — Clear communicator who keeps the front desk organized and running smoothly.</li></ul><p><br></p>
<p>We are seeking a bilingual (Japanese/English) Desktop Support Specialist to join our IT team. The ideal candidate will provide technical support for end users, including hardware, software, and network issues, with a strong focus on supporting Japanese-speaking employees or clients. This role requires excellent troubleshooting skills, customer service, and fluency in both Japanese and English.</p><p><br></p><p>Responsibilities:</p><p>• Deliver technical support for software, hardware, and network systems, ensuring timely issue resolution.</p><p>• Provide specialized assistance to Japanese-speaking users, addressing their IT needs effectively.</p><p>• Manage and maintain system configurations, ensuring optimal performance and user accessibility.</p><p>• Troubleshoot and resolve issues related to Active Directory, backup technologies, and configuration management.</p><p>• Support mobile devices, including Android and Apple products, ensuring seamless functionality.</p><p>• Collaborate with team members to implement and manage Cisco and Citrix technologies.</p><p>• Perform regular maintenance and updates for Dell hardware and other computer systems.</p><p>• Ensure proper documentation of support activities and resolutions for future reference.</p><p>• Monitor and address system alerts to prevent potential disruptions.</p><p>• Deliver excellent customer service while adhering to company standards and best practices.</p>
<p>Robert Half is seeking a skilled Maintenance Operations Manager.</p><p>In this role you will oversee maintenance and operations for industrial equipment and refrigeration systems at several facilities. </p><p>The successful candidate will play a key role in promoting operational reliability, leading technical staff, and upholding regulatory standards.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Direct daily maintenance and operation of complex refrigeration systems, ensuring reliability and peak efficiency across multiple locations.</li><li>Establish and manage proactive maintenance programs to maximize equipment uptime and streamline processes.</li><li>Lead, coach, and evaluate maintenance staff to foster skill growth and ensure compliance with organizational standards and procedures.</li><li>Maintain all required documentation and reporting for local, state, and federal regulatory agencies.</li><li>Diagnose and repair industrial refrigeration and a variety of production equipment, providing hands-on technical guidance as needed.</li><li>Oversee machinery such as baggers, optical sorters, box erectors, welders, and conveyor systems.</li><li>Carry out welding, fabrication, and other technical projects to support equipment performance and safety.</li><li>Maintain an organized inventory system to track parts, tools, and supplies required for maintenance operations.</li><li>Identify and implement opportunities for energy conservation and sustainability within the facilities.</li><li>Monitor repair and maintenance budgets, control costs, and introduce efficiency improvements as appropriate.</li></ul><p><br></p>
<p>Are you ready to elevate your career with a fast-growing Wealth Management Firm that has expanded by $400 million in recent years? We’re seeking a driven and detail-oriented <strong>Client Service Advisor</strong> to join this dynamic team! This is your chance to be part of a company that values work-life balance, delivers outstanding investment returns, and offers competitive compensation. Join a collaborative team where your skills will make a direct impact on clients' success and the firm's continued growth. </p><p><br></p><p>If you're passionate about providing exceptional client service and want to grow with a firm on the rise, we want to hear from you! <strong>Apply now</strong> to take the next step in your career.</p><p> </p><p><strong>Responsibilities</strong>:</p><ul><li>Generate performance reporting and analyze effects of contribution and attribution.</li><li>Assist with implementing back office reconciliation processes.</li><li>Provide a high level of customer support to high net worth individuals.</li><li>Keeping up-to-date with client documentation.</li><li>Adhering to regulatory rules.</li><li>Processing client transactions accurately and punctually.</li><li>Assisting in bank operations (web calls) and international banking support.</li></ul><p><br></p>
<p><strong>About the Role</strong></p><p>We are seeking an experienced <strong>Personal Banker</strong> who comes directly from a banking institution and has a proven background in retail or consumer banking. This individual will support clients with day‑to‑day banking needs, offer tailored financial solutions, and deliver exceptional customer service while upholding compliance and operational standards here in San Jose. </p><p><br></p><p><strong> Responsibilities</strong></p><ul><li>Serve as the primary point of contact for clients regarding personal banking needs.</li><li>Open and maintain deposit accounts including checking, savings, CDs, and IRAs.</li><li>Assist clients with online banking, debit card issues, account maintenance, and general inquiries.</li><li>Educate customers on banking products and recommend appropriate financial solutions.</li><li>Cross‑sell banking services such as credit cards, consumer loans, overdraft protection, and digital tools.</li><li>Process transactions, resolve account issues, and ensure high accuracy in daily operations.</li><li>Maintain compliance with bank policies, security standards, and regulatory requirements.</li><li>Build long-term client relationships based on trust, professionalism, and service excellence.</li></ul><p><br></p>
<p>Our client is seeking an experienced Litigation Assistant to provide administrative and case support to attorneys in a busy legal environment. The ideal candidate will have 5-10 years of litigation support experience, strong organizational skills, and an in-depth understanding of legal documentation and procedures. The role of Litigation Assistant is full-time and in-office in Sunnyvale., CA.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Support litigation attorneys with case management, calendar coordination, and court filings</li><li>Prepare, draft, and edit legal documents such as pleadings, motions, discovery requests/responses, and correspondence</li><li>Manage and organize case files, exhibit lists, and evidence (both electronic and physical)</li><li>Coordinate schedules for hearings, depositions, meetings, and trial dates with internal teams, clients, and court staff</li><li>Assist with trial and hearing preparations, including assembling trial binders and exhibits</li><li>Track deadlines and ensure timely submission of all case-related documentation</li><li>Conduct research, summarize documents, and support basic discovery efforts</li><li>Maintain confidentiality and ensure compliance with firm and court procedures</li><li>Serve as a key point of contact for clients and outside counsel</li></ul><p><br></p>
<p>We are looking for a skilled and detail-oriented Staff Accountant to join our team in Salinas, California. As part of a dynamic agricultural business, this role will focus on managing financial operations, ensuring compliance, and supporting the company’s growth objectives. The ideal candidate will have a strong foundation in accounting principles and thrive in a fast-paced, collaborative environment.</p><p><br></p><p>Responsibilities:</p><p>• Handle daily accounting tasks, including managing accounts payable, accounts receivable, and maintaining the general ledger.</p><p>• Prepare accurate monthly financial statements and assist with month-end and year-end closing activities.</p><p>• Reconcile bank accounts and swiftly address any discrepancies.</p><p>• Maintain comprehensive records of company assets and inventory for fresh produce operations.</p><p>• Collaborate with the Controller to ensure compliance with tax regulations and reporting requirements.</p><p>• Contribute to the development of budgets and financial forecasts to support strategic planning.</p><p>• Perform variance analysis and provide actionable insights to help guide management decisions.</p><p>• Support external audits by preparing detailed documentation and financial reports.</p><p>• Drive process improvements by implementing automation and streamlining workflows.</p><p>• Partner with other departments to ensure accurate integration of financial data with overall business operations.</p><p><br></p><p>Posted by Staffing Director Scott Moore</p>
<p><strong>Project Manager | Onsite (Santa Clara, CA)</strong></p><p>We are looking for a Project Manager to drive large-scale campus renovations. As a pivotal member of the onsite team, you’ll deliver exceptional project outcomes while championing continuous improvement and fostering an outstanding client experience.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage and lead project workstreams or small projects within a major campus renovation, from inception to completion.</li><li>Ensure high-quality delivery within agreed timelines and budgets.</li><li>Build and maintain strong relationships with clients, stakeholders, and project team members to ensure communication and collaboration throughout the project lifecycle.</li><li>Liaise with client stakeholders and vendors to coordinate project work.</li><li>Partner with team members on project planning, tracking progress, and proactive risk management.</li><li>Support project finances, ensure adherence to budgetary constraints, and provide accurate cost forecasts.</li><li>Implement robust quality control measures to meet client expectations.</li><li>Identify opportunities for process improvements and drive continuous improvement initiatives.</li></ul><p><br></p>
We are looking for an experienced Sr. Receptionist to join our team in Los Gatos, California. This is a long-term contract position offering the opportunity to contribute to an engaging and dynamic environment. The role requires exceptional organizational skills and the ability to manage multiple tasks effectively, ensuring smooth day-to-day operations.<br><br>Responsibilities:<br>• Welcome and assist visitors, vendors, and internal employees in a detail-oriented and friendly manner.<br>• Coordinate and oversee vendor activities, including managing their entry and exit at various locations.<br>• Utilize Slack channels to communicate effectively across multiple departments and locations.<br>• Handle catering arrangements and scheduling requests to meet organizational needs.<br>• Travel between nearby campus buildings to support administrative tasks, all within a two-block radius.<br>• Operate and manage a multi-line phone system, ensuring calls are answered promptly and efficiently.<br>• Provide administrative support by maintaining schedules and managing office procedures.<br>• Facilitate communication using tools like Gmail and G Chat, ensuring timely responses and streamlined workflows.<br>• Assist with day-to-day office operations, ensuring the workplace runs smoothly and efficiently.
We are looking for a highly skilled Human Resources Administrator to join our team on a long-term contract basis in Monterey, California. This position requires a detail-oriented individual who can successfully manage administrative tasks, support hiring processes, and oversee benefits coordination. The ideal candidate will bring strong organizational skills and the ability to handle multiple priorities effectively.<br><br>Responsibilities:<br>• Manage day-to-day administrative tasks and provide support to the HR department.<br>• Coordinate hiring processes, including posting job openings, screening candidates, and conducting background checks.<br>• Assist with benefits administration, including enrollment, updates, and answering employee inquiries.<br>• Maintain accurate records and ensure compliance with legal and organizational policies.<br>• Collaborate with facilities management to address office needs and ensure smooth operations.<br>• Utilize HR software and tools, such as NeoGov, to streamline processes and maintain efficiency.<br>• Prepare and handle legal correspondence and HR-related documentation.<br>• Support employee onboarding and orientation programs.<br>• Conduct research on HR policies and assist in implementing best practices.<br>• Act as a point of contact for employees, providing guidance on HR matters as needed.
<p>We are looking for a dedicated Accounting Supervisor to join our team in Salinas, California. The ideal candidate will oversee critical accounting functions, ensuring accuracy and compliance with financial standards. This position offers an opportunity to lead a team while contributing to the success of organizational financial operations.</p><p><br></p><p>Responsibilities:</p><p>• Supervise and manage the month-end close process to ensure timely and accurate reporting.</p><p>• Maintain and oversee the general ledger, ensuring all entries are accurate and compliant with accounting principles.</p><p>• Conduct and support financial statement audits, addressing any discrepancies or concerns.</p><p>• Reconcile accounts regularly to uphold financial accuracy and integrity.</p><p>• Prepare and review journal entries to ensure proper documentation and compliance.</p><p>• Collaborate with team members to improve accounting processes and workflows.</p><p>• Provide guidance and mentorship to entry level accounting staff.</p><p>• Analyze financial data to identify trends and support strategic decision-making.</p><p>• Ensure compliance with all relevant accounting regulations and standards.</p><p>• Communicate effectively with internal and external stakeholders regarding financial matters.</p><p><br></p><p>Posted by Director of Recruiting Scott G. Moore</p>
We are looking for a detail-oriented Administrative Assistant to support billing operations in a fast-paced healthcare environment. This role is based in Santa Clara, California, and offers an excellent opportunity for individuals eager to grow their administrative and financial skills. The ideal candidate will assist with invoicing, purchase order matching, and other bookkeeping tasks while collaborating closely with the sales and management teams.<br><br>Responsibilities:<br>• Prepare and send invoices accurately and in a timely manner.<br>• Match purchase orders to invoices to ensure proper documentation and billing.<br>• Collaborate with the sales and management teams to support billing-related processes.<br>• Assist with bookkeeping tasks and maintain organized financial records.<br>• Manage customer billing inquiries and provide resolution promptly.<br>• Use QuickBooks or similar software for billing and record-keeping purposes.<br>• Generate billing statements and ensure all payments are recorded properly.<br>• Participate in training to learn additional responsibilities and enhance skills.<br>• Maintain administrative records and provide general office support as needed.
<p><strong>Litigation Paralegal</strong></p><p><br></p><p>Our team is seeking a skilled Litigation Paralegal with 5+ years of litigation experience and current paralegal certification to support dynamic attorneys in a fast-paced legal environment. This role is ideal for a detail-oriented professional with strong case management skills and a deep understanding of legal procedures and relevant technologies. This Litigation Paralegal role is full-time and on-site in the San Jose area. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive litigation support through all phases of civil and commercial litigation, including pre-trial, trial, and post-trial activities</li><li>Draft and manage legal documents such as pleadings, discovery requests/responses, subpoenas, affidavits, and correspondence</li><li>Conduct legal research and cite checking using legal databases and resources</li><li>Organize and manage case files, eDiscovery data, and evidence—including electronic records and physical documents</li><li>Coordinate with clients, courts, and opposing counsel for scheduling, filings, and case updates</li><li>Assist with trial preparation, including creation of trial binders, exhibits, and witness lists</li><li>Maintain strict confidentiality and adhere to legal ethics and compliance guidelines</li><li>Monitor case deadlines and ensure timely filing with courts and agencies</li><li>Prepare summaries and analysis of depositions, documents, and discovery</li><li>Support attorneys in hearings, mediations, settlements, and trial proceedings</li></ul><p><br></p><p><br></p>
<p>Colleen McAuliffe from Robert Half is looking for a skilled Payroll Administrator to oversee and manage comprehensive payroll operations for our organization. This role involves ensuring accurate and timely payroll processing while adhering to compliance standards and regulations. The ideal candidate will possess strong attention to detail and the ability to collaborate across departments to optimize payroll systems and procedures.</p><p><br></p><p>100% onsite </p><p><br></p><p>Responsibilities:</p><p>• Process payroll efficiently and accurately, ensuring all payments comply with organizational policies and relevant regulations.</p><p>• Monitor and apply updates to payroll laws, tax regulations, and compliance standards to maintain accuracy.</p><p>• Validate payroll inputs such as employee time records, deductions, and compensation changes to ensure proper processing.</p><p>• Collaborate with internal teams to identify and implement process improvements for payroll operations.</p><p>• Administer statutory deductions, including garnishments and support orders, ensuring accurate calculations and timely remittance.</p><p>• Generate detailed payroll reports and summaries, highlighting key findings and addressing discrepancies.</p><p>• Provide support for employee inquiries related to payroll, resolving issues promptly and professionally.</p><p>• Assist with annual payroll activities such as regulatory filings and year-end reporting.</p><p>• Document and refine payroll procedures to strengthen internal controls and ensure consistency.</p><p>• Take on additional payroll-related tasks as required to support evolving business needs.</p>
<p><strong>Jennifer Fukumae</strong> with Robert Half’s Finance & Accounting practice is partnering with a leading Venture Capital firm in Palo Alto seeking a <strong>Management Company Controller</strong> to join their lean and collaborative team. This role will play a key part in transforming the corporate finance and accounting function, driving process improvements, and implementing scalable systems.</p><p><br></p><p>You’ll support the firm’s <strong>Management Company</strong> and collaborate closely across teams.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee day-to-day financial operations including general ledger, accounts payable, financial reporting, and FP& A (budgeting, forecasting, P& L management).</li><li>Assist with global consolidated budgeting, forecasting updates, and variance analysis.</li><li>Manage expense allocations across entities and help automate allocation processes.</li><li>Lead the selection and implementation of new Accounting and FP& A systems; enhance efficiency on AP/AR processes (e.g., Bill.com).</li><li>Partner cross-functionally with a commercial mindset—balancing budgets, priorities, and business needs.</li></ul><p> </p>
We are looking for a skilled Payroll Administrator to join our team in Sunnyvale, California. In this long-term contract position, you will be responsible for managing comprehensive payroll processes while ensuring compliance with relevant regulations and maintaining data accuracy. This role offers an exciting opportunity to work in a collaborative environment with a focus on delivering timely and efficient payroll services.<br><br>Responsibilities:<br>• Process bi-weekly payroll for all employees using Ceridian software, ensuring accuracy and timely completion.<br>• Enter and validate payroll data, including employee changes, terminations, adjustments, and timesheet submissions.<br>• Address payroll-related inquiries from employees and resolve issues promptly and professionally.<br>• Prepare and reconcile payroll reports for internal management and finance teams.<br>• Ensure compliance with wage and hour regulations, statutory reporting requirements, and company policies.<br>• Administer benefits, deductions, garnishments, and taxes within the payroll system.<br>• Collaborate with HR and Finance teams to assist with audits and reporting requirements.<br>• Maintain confidentiality and security of sensitive employee information and payroll records.<br>• Support payroll system updates and enhancements as needed to improve efficiency.
<p><strong>Administrative Assistant </strong></p><p>The go‑to administrative partner who keeps the team organized, informed, and running efficiently. This role supports daily operations, coordinates schedules, and ensures a smooth flow of communication across the office.</p><p><br></p><p><strong>Top 4 Skills</strong></p><ul><li><strong>Administrative & Scheduling Support</strong> — Manages calendars, meeting prep, and day‑to‑day coordination.</li><li><strong>Communication & Customer Service</strong> — Professional communicator who supports internal teams and external visitors.</li><li><strong>Organization & Time Management</strong> — Balances multiple priorities while maintaining accuracy and structure.</li><li><strong>Problem‑Solving & Initiative</strong> — Anticipates needs, identifies solutions quickly, and keeps operations moving.</li></ul><p><br></p>
<p><strong>Administrative Assistant </strong></p><p>The go‑to administrative partner who keeps the team organized, informed, and running efficiently. This role supports daily operations, coordinates schedules, and ensures a smooth flow of communication across the office.</p><p><br></p><p><strong>Top 4 Skills</strong></p><ul><li><strong>Administrative & Scheduling Support</strong> — Manages calendars, meeting prep, and day‑to‑day coordination.</li><li><strong>Communication & Customer Service</strong> — Professional communicator who supports internal teams and external visitors.</li><li><strong>Organization & Time Management</strong> — Balances multiple priorities while maintaining accuracy and structure.</li><li><strong>Problem‑Solving & Initiative</strong> — Anticipates needs, identifies solutions quickly, and keeps operations moving.</li></ul><p><br></p>
<p>Established technology company is seeking an experienced <strong>Corporate Paralegal</strong> to join their growing legal team! This role is <strong>on-site in Santa Clara</strong> and offers the opportunity to support a dynamic legal department within a leading technology company. As a Corporate Paralegal with this organization, you'll be responsible for assisting attorneys with corporate governance, subsidiary maintanece, and corporate transactions. This is a part-time role, 30 hours a week, and requires on-site work in Santa Clara, CA. The ideal candidate will have at least three years of relevant experience, including handling subsidiary maintenance; Notary Public certification is preferred but not required. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Maintain corporate records and manage entity governance for domestic and international subsidiaries</li><li>Prepare and file annual reports and other compliance filings</li><li>Support the formation, dissolution, and restructuring of legal entities</li><li>Coordinate signatures and notarize documents as needed (Notary preferred)</li><li>Organize and maintain minute books, resolutions, and other legal documents</li><li>Assist with corporate transactions and due diligence</li><li>Collaborate with internal stakeholders and external counsel as required</li><li>Provide general support to the legal team on corporate matters</li></ul>
We are looking for a meticulous and organized Data Entry Clerk to join our team in San Jose, California. In this long-term contract position, you will play a vital role in ensuring accurate data management and administrative support for operational processes. The ideal candidate will have a keen eye for detail and a proactive approach to completing tasks efficiently.<br><br>Responsibilities:<br>• Accurately input and maintain data records in databases and systems.<br>• Perform numerical and alphanumeric data entry tasks with speed and precision.<br>• Organize and manage data to ensure accessibility and reliability.<br>• Generate reports and summaries based on data inputs and operational needs.<br>• Provide administrative support to streamline operations and processes.<br>• Collaborate with team members to ensure data integrity and consistency.<br>• Monitor and verify information to minimize errors and discrepancies.<br>• Handle sensitive data with confidentiality and professionalism.<br>• Assist in maintaining documentation and tracking updates effectively.
<p>Inhouse legal team is seeking a Corporate Paralegal/Senior Legal Assistant to join their team in San Jose, CA. This role offers an exciting opportunity to contribute to a company that is reshaping the future of energy. As a key member of the Legal Department, you will provide advanced administrative and legal support, ensuring the smooth operation of corporate governance and legal processes. This role offers excellent benefits package including medical, dental, vision, paid time off, and 401k. </p><p><br></p><p>Responsibilities:</p><p>• Provide direct administrative and legal support to the Chief Legal Officer and Corporate Secretary.</p><p>• Manage legal invoices, set up purchase orders, and track expenses to maintain alignment with budgetary goals.</p><p>• Prepare and distribute Board of Directors meeting materials, draft agendas and consents, and oversee compliance with governance requirements.</p><p>• Maintain corporate records, assist with entity formation, and handle annual filings to support subsidiary governance.</p><p>• Organize, draft, review, and archive contracts, agreements, and other critical legal documents.</p><p>• Coordinate document execution processes, including electronic signatures and contract lifecycle management systems.</p><p>• Update and maintain legal knowledge databases and systems to ensure accessibility and accuracy.</p><p>• Conduct research on legal matters and create summaries or reports to support decision-making.</p><p>• Facilitate onboarding and training for new Legal team members to ensure seamless integration.</p><p>• Collaborate with internal teams and external vendors to address legal inquiries and improve department processes.</p>
