<p>We are seeking an <strong><u>Office Assistant in Hutchins, TX </u></strong>to help manage our small business operations. This role will be responsible for a variety of administrative and bookkeeping tasks, with a primary focus on using QuickBooks to process accounts payable and ensure timely payment of bills. Additional duties include managing email correspondence, preparing and sending customer quotes, and assisting with general office organization and support.</p><p> </p><p>Responsibilities:</p><ul><li>Process and track accounts payable using QuickBooks</li><li>Ensure all bills are paid on time</li><li>Prepare and send quotes to clients in a timely manner</li><li>Monitor and manage email communication</li><li>Perform general office duties and organization</li><li>Assist with any other administrative tasks as needed</li></ul>
<p>We are looking for an experienced Tax Senior to join our team in North Dallas, Texas. This role is ideal for someone with a keen attention to detail and a strong background in corporate tax compliance and annual income tax provisions. The successful candidate will play a key role in ensuring forward-thinking tax reporting and compliance with regulations.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and review corporate income tax returns, ensuring accuracy and adherence to regulations.</p><p>• Manage annual income tax provisions and provide detailed analysis to support financial reporting.</p><p>• Conduct thorough reviews of sales and use tax filings to minimize risks and ensure compliance.</p><p>• Collaborate with internal teams to address complex tax issues and provide solutions.</p><p>• Evaluate and test tax systems for efficiency and compliance, recommending improvements where necessary.</p><p>• Stay updated on changes in tax laws and regulations, applying them effectively to corporate practices.</p><p>• Assist with audits and resolve tax-related inquiries from external agencies.</p><p>• Develop and implement strategies to optimize corporate tax processes.</p><p>• Provide guidance and training to less experienced staff on tax-related tasks and compliance procedures.</p><p>• Support public tax reporting and ensure alignment with organizational goals.</p>
<p>We are looking for a detail-oriented Payroll Specialist to oversee and manage payroll operations for a mid-sized organization in Grand Prairie, Texas. The ideal candidate will have experience handling full-cycle payroll processes, ensuring accuracy and compliance with regulations. This position is integral to maintaining employee satisfaction through timely and precise payment handling.</p><p><br></p><p>Responsibilities:</p><p>• Process full-cycle payroll for employees, ensuring all calculations are accurate and timely.</p><p>• Manage payroll for a workforce ranging between 101 to 500 employees.</p><p>• Handle garnishments and ensure compliance with legal requirements.</p><p>• Maintain and update payroll records, including changes in wages, deductions, and employee information.</p><p>• Collaborate with HR and accounting teams to address payroll discrepancies and resolve issues.</p><p>• Prepare and submit certified payroll reports as required.</p><p>• Utilize knowledge of the construction industry to address unique payroll needs.</p><p><strong>• Communicate effectively in Spanish to support bilingual employees and address inquiries.</strong></p><p>• Stay informed about payroll regulations and implement necessary updates to processes.<strong></strong></p>
We are looking for an experienced Accounts Receivable Coordinator to join our team in Richardson, Texas. This Contract to permanent position requires a detail-oriented individual with strong analytical skills and a background in commercial collections and cash applications. The ideal candidate will play a key role in managing account reconciliations, resolving payment discrepancies, and ensuring efficient cleanup of accounts receivable processes.<br><br>Responsibilities:<br>• Conduct thorough research to identify and resolve payment discrepancies, including investigating missing payments and reconciling accounts.<br>• Manage the collection of accounts receivable while adhering to company policies and procedures.<br>• Assist with accounts receivable cleanup by contacting customers, verifying payments, and determining their status.<br>• Utilize tools such as JD Edwards and Salesforce to streamline processes and enhance efficiency.<br>• Collaborate with internal teams and external stakeholders to resolve disputes and ensure timely payment processing.<br>• Prepare and maintain accurate reports on accounts receivable balances and activity.<br>• Provide recommendations to improve billing, collections, and cash application processes.<br>• Monitor and manage credit limits, ensuring compliance with company policies.<br>• Support the manufacturing industry-specific accounts receivable operations.
We are looking for a detail-oriented Accounts Payable Specialist to join our team in Plano, Texas. In this role, you will manage high-volume invoice processing and ensure accuracy in financial transactions across multiple locations. The ideal candidate will bring strong critical thinking skills, advanced Excel proficiency, and the ability to take initiative in a dynamic, fast-paced environment.<br><br>Responsibilities:<br>• Process a high volume of invoices monthly, ensuring accuracy and coding to the correct general ledger accounts.<br>• Manage financial transactions across multiple locations, including purchase order processing and invoice approvals.<br>• Handle vendor communications, resolve inquiries, and maintain updates in the accounts payable inbox.<br>• Set up new vendors and ensure compliance with company policies and procedures.<br>• Utilize advanced Excel functions such as pivot tables, VLOOKUPs, and SUMIFs to create detailed spreadsheets and reports for senior leadership.<br>• Export and analyze data from accounts payable systems, breaking down information into meaningful insights.<br>• Contribute to the implementation and optimization of accounts payable software, including handling ad hoc projects.<br>• Take ownership of assigned tasks and proactively identify areas for improvement in processes.<br>• Collaborate with a small accounts payable team to ensure timely and accurate completion of workflows.
<p>We are looking for a detail-oriented Accounts Payable Clerk to join our team in Arlington, Texas. In this role, you will handle essential financial tasks, ensuring accuracy and timeliness in payment processing. This position requires strong organizational skills, a proactive mindset, and the ability to work collaboratively in a fast-paced environment.</p><p><br></p><p>Looking for Foundation Software experience!</p><p><br></p><p>Responsibilities:</p><p>• Process and code invoices accurately while adhering to company guidelines.</p><p>• Post and reconcile accounts payable transactions to ensure proper ledger maintenance.</p><p>• Research and resolve payment discrepancies and vendor inquiries promptly.</p><p>• Manage statement processing and ensure timely payments to vendors.</p><p>• Utilize Foundation Software to execute accounts payable tasks effectively.</p><p>• Perform check runs and ensure all payments are processed on schedule.</p><p>• Maintain detailed and organized records of financial transactions.</p><p>• Collaborate with team members to improve processes and streamline operations.</p><p>• Apply cost codes and general ledger knowledge to ensure accurate financial tracking.</p>
We are looking for a detail-oriented Billing Clerk to join our team on a contract basis in Farmers Branch, Texas. The ideal candidate will have experience in processing service work orders and customer invoices, ensuring accurate and efficient billing practices. This position is based in an office setting and requires strong organizational skills and proficiency in billing systems.<br><br>Responsibilities:<br>• Prepare and process service work orders and customer invoices with accuracy.<br>• Utilize Microsoft Dynamics 365 Customer Engagement to manage billing activities.<br>• Ensure compliance with industry-specific billing standards and practices.<br>• Collaborate with internal teams to resolve discrepancies and maintain accurate records.<br>• Generate and review billing statements for completeness and correctness.<br>• Verify billing data using Excel formulas and ensure alignment with customer requirements.<br>• Maintain organized records of billing transactions and documentation.<br>• Assist with general billing functions, including AIA billing when needed.<br>• Provide support and expertise in computerized billing systems.<br>• Uphold a high level of attention to detail to ensure correct billing processes.
We are looking for an organized and detail-oriented Billing Clerk to join our team on a contract basis in Farmers Branch, Texas. This role involves supporting our billing operations by processing service work orders and ensuring accurate customer invoicing. The ideal candidate will have experience in billing functions, preferably within the manufacturing or plumbing industry, and be comfortable working in an office setting.<br><br>Responsibilities:<br>• Process service work orders and ensure timely and accurate customer billing.<br>• Utilize billing software to manage and track invoices effectively.<br>• Collaborate with internal teams to resolve billing discrepancies and ensure customer satisfaction.<br>• Maintain organized records of billing activities and financial transactions.<br>• Generate and review billing statements to ensure accuracy and compliance with company policies.<br>• Support the implementation and use of Microsoft D365 Customer Engagement for billing processes.<br>• Assist with AIA billing and other specialized invoicing tasks as needed.<br>• Monitor and analyze billing data to identify areas for improvement.<br>• Ensure adherence to industry standards and company procedures in billing operations.<br>• Provide administrative support related to billing functions, including data entry and reporting.
We are looking for a dedicated Office Services Associate to join our team on a contract basis in Dallas, Texas. This role focuses on delivering essential back-office support, including reprographics, mail services, hospitality, and reception duties, while ensuring high-quality service in both physical and digital environments. The ideal candidate will thrive in a fast-paced setting and possess excellent customer service skills to maintain strong client relationships.<br><br>Responsibilities:<br>• Manage reprographics and mail services tasks, ensuring timely and accurate completion of work.<br>• Follow established procedures for job intake, prioritization, and execution to meet client deadlines.<br>• Troubleshoot basic equipment issues and perform routine maintenance, including loading paper and toner supplies.<br>• Maintain detailed logs of completed tasks and ensure job tickets are properly documented.<br>• Conduct quality assurance checks on your own work and the work of others to uphold service standards.<br>• Communicate effectively with supervisors and clients to address and resolve deadline or job-related concerns.<br>• Adhere to company and client site policies while using equipment and supplies in a cost-effective manner.<br>• Lift and transport items weighing up to 50 pounds as required.<br>• Collaborate with team members and contribute to a positive and productive work environment.<br>• Provide support for hospitality, reception, and other service lines as needed.
We are looking for a skilled Payroll Clerk to join our team in Irving, Texas. In this Contract to permanent position, you will play a critical role in ensuring payroll operations run smoothly and accurately. This opportunity is ideal for individuals with a strong background in payroll management and a commitment to delivering precise results.<br><br>Responsibilities:<br>• Process full-cycle payroll for an employee base ranging from 101 to 500 individuals.<br>• Ensure timely and accurate calculation of wages, deductions, and garnishments.<br>• Manage payroll-related tasks, including compliance with federal and state regulations.<br>• Handle garnishment processing and ensure proper documentation and reporting.<br>• Verify payroll data and address any discrepancies or errors promptly.<br>• Maintain accurate payroll records and update employee information as necessary.<br>• Collaborate with HR and finance teams to resolve payroll-related inquiries.<br>• Prepare reports and summaries related to payroll activities for management review.<br>• Stay updated on payroll laws and regulations to ensure compliance.<br>• Identify opportunities for process improvements to enhance payroll efficiency.
We are looking for an experienced Billing Specialist to join our team in Grand Prairie, Texas. This role is ideal for someone with strong attention to detail and over five years of experience in high-volume billing within the service industry, such as plumbing or electrical services. The successful candidate will excel at managing invoicing processes, resolving billing issues, and delivering exceptional customer service to both internal and external stakeholders.<br><br>Responsibilities:<br>• Handle high-volume billing operations, ensuring all invoices are processed accurately and on time.<br>• Review service contracts and documentation to verify billing details and prevent errors.<br>• Collaborate with clients and internal teams to address and resolve billing discrepancies.<br>• Provide support for B2B collections as necessary, maintaining a detail-oriented approach.<br>• Maintain detailed and organized billing records to support compliance and audit requirements.<br>• Respond promptly and courteously to customer inquiries, ensuring high levels of satisfaction.<br>• Generate and present billing reports to track account statuses and identify potential issues.
We are looking for an experienced Payroll Administrator to join our team on a contract basis in Dallas, Texas. In this role, you will oversee payroll operations using the Workday Human Capital Management (HCM) platform, ensuring accurate and timely processing while maintaining compliance with federal, state, and local regulations. This position combines technical expertise with functional payroll management to support organizational needs and employee satisfaction.<br><br>Responsibilities:<br>• Configure, maintain, and optimize the Workday Payroll module to align with company policies and legal requirements.<br>• Process payroll transactions, including new hires, terminations, compensation adjustments, benefit updates, and garnishments.<br>• Execute both on-cycle and off-cycle payroll runs, ensuring accuracy and timeliness.<br>• Validate payroll details such as earnings, deductions, taxes, and time entries for precision.<br>• Conduct regular audits to ensure employee data and time tracking entries are accurate.<br>• Reconcile payroll outputs and verify data before final approval.<br>• Prepare and submit payroll reports and tax filings in accordance with regulatory standards.<br>• Serve as a resource for employees and managers, addressing payroll inquiries and providing training on Workday self-service functions.<br>• Collaborate with HR, Finance, and IT teams to integrate Workday with internal systems and external vendors.<br>• Participate in testing and validating updates and new features within the Workday platform.
