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12 results for Medical Front Desk Coordinator in Rutherford, NJ

Front Desk Coordinator

Central Islip, NY
onsite
Temporary / Contract
20 - 25 USD / Hourly
We currently have an open position for a well-organized and motivated front desk coordinator who is looking to grow their career in the financial investment industry. You will be a key player leading the lobby area at a growing financial investment firm. We are looking for a positive self-starter who is eager to thrive in a dynamic environment and deeply passionate about providing high quality administrative support. Are you friendly, flexible, and love taking initiative? Then we have a position for you.
2026-06-25T00:00:00Z

Front Desk Coordinator

Purchase, NY
onsite
Temporary / Contract
17 - 20 USD / Hourly
Position OverviewA well-established real estate company in Armonk, NY is seeking a professional and customer-focused Front Desk Receptionist to join the team on a contract basis. This individual will serve as the first point of contact for visitors, clients, agents, and vendors while providing administrative support to ensure smooth daily office operations.The ideal candidate possesses excellent communication skills, a polished professional demeanor, strong organizational abilities, and the ability to multitask in a fast-paced environment.Key Responsibilities<ul><li>Greet and assist clients, visitors, and vendors in a professional and welcoming manner.</li><li>Answer, screen, and direct incoming phone calls.</li><li>Manage the front desk and reception area, ensuring a positive office experience.</li><li>Coordinate conference room scheduling and prepare meeting spaces as needed.</li><li>Handle incoming and outgoing mail, packages, and deliveries.</li><li>Maintain office supplies inventory and place orders when necessary.</li><li>Assist real estate agents and office staff with administrative tasks.</li><li>Enter, update, and maintain records and databases accurately.</li><li>Prepare correspondence, reports, and other office documents.</li><li>Support special projects and general office operations as assigned.</li></ul>
2026-07-07T00:00:00Z

Front Desk Coordinator

Hasbrouck Heights, NJ
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an Office Assistant to serve as the first point of contact for visitors, clients, and team members near Hasbrouck Heights, New Jersey. This long-term contract position is ideal for someone who brings a detail-oriented customer service approach, strong organizational skills, and the ability to keep daily front office operations running smoothly. The role also supports internal teams with administrative coordination, supply management, and workplace readiness across shared spaces and office activities. Responsibilities:• Welcome visitors and customers courteously while overseeing daily activity at the reception area.• Coordinate conference room bookings and keep meeting space schedules organized for both clients and internal staff.• Track inventory levels for office, kitchen, and workplace consumables, and place orders to maintain adequate stock.• Keep shared kitchen areas orderly and prepared for use by confirming supplies are available and following up on routine cleaning needs.• Send regular reminders to employees regarding kitchen upkeep and shared space expectations.• Check that restrooms remain clean, properly supplied, and ready for use throughout the workday.• Provide administrative assistance to the Project Manager and contribute to tasks that support ongoing projects.• Support the Finance team with purchasing activities, order follow-up, and oversight of warehouse consumable items.• Arrange food service and catering for meetings, guests, and customer visits as needed.• Monitor front entrance camera activity and help manage building access in accordance with office procedures.
2026-06-26T00:00:00Z

Medical Front Desk Specialist

Morristown, NJ
onsite
Temporary to Hire
22.8 - 26.4 USD / Hourly
We are looking for a Medical Front Desk Specialist to support daily patient-facing operations for a busy healthcare office in Madison, New Jersey. This contract-to-permanent opportunity is ideal for someone who enjoys creating a welcoming experience while keeping front office activities organized and efficient. The person in this role will help patients move smoothly through registration, scheduling, and basic intake steps while ensuring accurate collection of key information. Responsibilities:• Welcome patients upon arrival, confirm appointment details, and manage the check-in process in a courteous and detail-focused manner.• Coordinate appointment calendars by booking, adjusting, and confirming visits based on office needs and patient availability.• Obtain and verify insurance information and collect copayments before or during patient visits according to office procedures.• Provide required forms to patients, explain completion steps clearly, and review documents for completeness before submission.• Escort patients to exam rooms when needed and record basic measurements such as height and weight accurately.• Gather reports and supporting documentation so clinical staff have the information needed for patient visits.• Answer front desk inquiries in person and by phone, directing questions appropriately and maintaining an organized reception area.
2026-07-02T00:00:00Z

Patient Care Coordinator

Uniondale, NY
onsite
Temporary to Hire
21.85 - 25.3 USD / Hourly
We are looking for a Patient Care Coordinator to support clinical order follow-up and care documentation workflows for a healthcare organization. This contract position with the potential to become permanent is ideal for someone who is highly organized, communicates effectively with medical offices, and can keep physician orders moving through the review and signature process without delays. The person in this role will help maintain regulatory readiness, monitor compliance performance, and partner with internal care teams to ensure patient-related documentation is accurate, complete, and properly returned. Responsibilities:• Coordinate the timely distribution of plans of treatment, interim orders, and related care documents to physicians or other authorized practitioners for review and signature.• Build strong working relationships with provider office staff to improve communication and speed up the return of signed orders and care updates.• Oversee day-to-day order management activities and refine workflows to promote accuracy, consistency, and efficiency.• Monitor compliance metrics tied to physician orders and documentation requirements, and share updates with departmental leadership as needed.• Identify delays, missing signatures, or documentation concerns and escalate unresolved issues to the appropriate team members and leaders.• Track changes to care orders and promptly notify the clinical team when review or follow-up is required.• Support audit and survey preparation by supplying documentation and participating in review activities when requested.• Attend department meetings and contribute updates related to order processing, compliance status, and operational improvement.• Prepare reports, spreadsheets, and visual summaries that show order workflow activity, outstanding items, and progress trends.• Perform additional coordination and administrative support duties as assigned to meet team and patient care needs.
2026-07-08T00:00:00Z

Client Scheduling Coordinator

Whitehouse Station, NJ
onsite
Temporary / Contract
17 - 18 USD / Hourly
We are seeking a Client Scheduling Coordinator to support appointment coordination and client service operations for a long-term contract position. In this role, you will manage scheduling activities, respond to inquiries efficiently, and help create a smooth experience for clients and business partners. This opportunity is ideal for someone who is organized, detail-oriented, and comfortable working in a structured, team-focused environment with a hybrid work schedule. Responsibilities:<ul><li>Coordinate appointments across multiple calendars to align client needs with business availability and service expectations.</li><li>Respond to scheduling requests, inquiries, and follow-up items promptly while maintaining a professional and customer-focused approach.</li><li>Utilize internal systems and departmental resources to complete daily assignments accurately, efficiently, and within established timeframes.</li><li>Review scheduling details carefully to minimize errors and ensure a positive client experience.</li><li>Communicate updates, issues, and support needs clearly with team members, business partners, and leadership.</li><li>Collaborate with internal stakeholders to resolve inquiries within established service-level expectations.</li><li>Monitor recurring scheduling trends, availability patterns, and service concerns, providing regular feedback and observations to leadership.</li><li>Participate in training and adapt to assigned schedules based on business needs and demonstrated proficiency.</li></ul>
2026-06-30T00:00:00Z

Client Scheduling Coordinator

Flemington, NJ
onsite
Temporary / Contract
17 - 18 USD / Hourly
We are seeking a Client Scheduling Coordinator to support appointment coordination and client service operations for a long-term contract position. In this role, you will manage scheduling activities, respond to inquiries efficiently, and help create a smooth experience for clients and business partners. This opportunity is ideal for someone who is organized, detail-oriented, and comfortable working in a structured, team-focused environment with a hybrid work schedule. Responsibilities:<ul><li>Coordinate appointments across multiple calendars to align client needs with business availability and service expectations.</li><li>Respond to scheduling requests, inquiries, and follow-up items promptly while maintaining a professional and customer-focused approach.</li><li>Utilize internal systems and departmental resources to complete daily assignments accurately, efficiently, and within established timeframes.</li><li>Review scheduling details carefully to minimize errors and ensure a positive client experience.</li><li>Communicate updates, issues, and support needs clearly with team members, business partners, and leadership.</li><li>Collaborate with internal stakeholders to resolve inquiries within established service-level expectations.</li><li>Monitor recurring scheduling trends, availability patterns, and service concerns, providing regular feedback and observations to leadership.</li><li>Participate in training and adapt to assigned schedules based on business needs and demonstrated proficiency.</li></ul>
2026-07-07T00:00:00Z

receptionist

Central Islip, NY
onsite
Temporary / Contract
20 - 22 USD / Hourly
We currently have an opening for an articulate, highly-skilled receptionist in a growing technical start-up company. This dynamic and creative company has just ranked as one of the “Fastest Growing Companies” in the local Business Journal! Are you a motivated self-starter who can handle multiple projects at once with a smile? Then we have a position for you.
2026-06-25T00:00:00Z

Receptionist

New Canaan, CT
onsite
Temporary / Contract
20 - 20 USD / Hourly
We are looking for a detail-oriented Receptionist to support a ONE WEEK COVERAGE front desk operations role for a banking office in New Canaan, Connecticut. This Contract position is ideal for someone who enjoys creating a welcoming environment, handling administrative tasks efficiently, and providing dependable in-person and phone support. The role offers the opportunity to contribute to a customer-focused office setting, with potential for longer-term employment based on business needs. Responsibilities:• Welcome visitors and direct them promptly to the appropriate staff members or service areas.• Answer incoming calls in a courteous manner, respond to routine inquiries, and route messages accurately.• Maintain the front desk area so it remains organized, presentable, and ready for daily business activity.• Provide general administrative assistance such as filing, scanning, data entry.• Coordinate incoming and outgoing mail, packages, and deliveries while keeping records as needed.
2026-07-07T00:00:00Z

Receptionist

New York, NY
onsite
Temporary to Hire
17.4135 - 22 USD / Hourly
We are looking for a capable and service-focused Receptionist to support a busy corporate office. This contract opportunity is ideal for someone who enjoys creating a strong first impression, managing front-desk operations, and delivering excellent service to employees and visitors alike. The role requires strong communication skills, sound judgment, and the ability to stay composed while handling multiple priorities in a fast-paced onsite environment. Responsibilities: • Welcome employees, clients, and guests with a courteous and attentive approach that reflects the organization’s standards. • Oversee daily front-desk activities and maintain an organized, well-kept reception area at all times. • Manage incoming calls through a multi-line switchboard and direct inquiries to the appropriate contacts efficiently. • Create, update, and track service requests using internal dispatch or ticketing tools to support workplace operations. • Provide directions, visitor support, and general assistance to ensure a smooth onsite experience for all guests and staff. • Coordinate visitor check-in, badge handling, and adherence to site security procedures. • Monitor lobby presentation, ensuring the space remains neat, welcoming, and aligned with workplace expectations. • Assist with incoming deliveries and collaborate with internal teams to support daily office needs. • Begin supporting front-desk operations while equipment provisioning and switchboard access are being completed, as needed.
2026-07-08T00:00:00Z

Dental Office Administrator

Red Bank, NJ
onsite
Permanent / Full Time
48000 - 60000 USD / Yearly
benefits:<ul><li>paid time off</li><li>dental covered</li><li>hybrid</li></ul>Responsibilities<ul><li>Manage front desk operations including scheduling, phones, and patient check-in/check-out</li><li>Verify insurance eligibility, process claims, and follow up on denials</li><li>Handle patient billing, collections, and payment plans</li><li>Maintain accurate patient records in dental software systems</li><li>Coordinate with dentists, hygienists, and external providers</li><li>Oversee office supplies, ordering, and vendor coordination</li><li>Ensure compliance with HIPAA and office policies</li></ul>
2026-07-07T00:00:00Z

Receptionist 3

New York, NY
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for an experienced and service-focused Receptionist 3 to support daily front office operations. This is a Contract position offering the opportunity to create a welcoming environment for guests, clients, and vendors while keeping administrative workflows organized and efficient. The ideal candidate brings strong communication skills, sound judgment, and a detail-oriented presence in a fast-paced office setting. Responsibilities: • Welcome visitors, clients, and service providers courteously, direct them appropriately, and ensure a positive arrival experience. • Manage incoming phone traffic, route calls to the correct contacts, and record clear, accurate messages when needed. • Oversee visitor check-in procedures and help maintain adherence to office access and security practices. • Coordinate conference room reservations, schedule appointments, and keep shared calendars current and organized. • Provide clerical support through document preparation, data entry, scanning, filing, copying, and record organization. • Handle incoming and outgoing mail, packages, and shipments, ensuring timely distribution and proper processing. • Partner with facilities and vendors to address maintenance needs, office requests, and supply coordination. • Support travel planning, expense submission, and receipt reconciliation for team members as needed. • Assist with meetings and office events by arranging room setup, catering, and audiovisual needs while communicating details to relevant stakeholders.
2026-07-08T00:00:00Z