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8 results for Office Specialist in Rosemont, IL

Legal Secretary

Chicago, IL
onsite
Temporary
25 - 30 USD / Hourly
We are looking for a detail-oriented Legal Secretary to join our team on a contract basis in Chicago, Illinois. In this role, you will support multiple attorneys by managing legal documents, drafting correspondence, and ensuring all materials are accurate and ready for distribution. This position requires exceptional organizational skills and proficiency with legal software and Microsoft Office tools. Responsibilities: • Prepare, review, and distribute legal documents, ensuring they are accurate and free of errors. • Draft correspondence, including special letters, using templates and legal terminology. • Utilize legal software such as Law Manager and NetDocs to manage and organize documents. • Support 3-4 attorneys by handling administrative tasks and managing a high volume of legal documents. • Conduct thorough reviews of attorney-drafted letters for grammar and formatting accuracy. • Maintain an organized workflow to ensure timely completion of tasks in a fast-paced environment. • Use Microsoft Office applications to create and manage various legal documents. • Adapt to the needs of the attorneys by providing tailored administrative support. • Coordinate and send out finalized legal documents to the appropriate parties.
2026-04-14T00:00:00Z

Legal Assistant

Chicago, IL
onsite
Temporary
23.75 - 27.5 USD / Hourly
We are looking for a skilled Legal Assistant to join our team on a contract basis in Chicago, Illinois. This role requires someone who is detail oriented, with strong typing skills and familiarity with litigation procedures, including state and federal e-filing. The ideal candidate will work closely with an experienced attorney who prefers handwritten documentation, ensuring all materials are accurately typed and organized. Responsibilities: • Accurately type and format handwritten legal documents provided by the attorney. • Manage state and federal e-filing processes efficiently and ensure timely submissions. • Assist in preparing various litigation documents, such as motions and court filings. • Coordinate and maintain the attorney's calendar, including scheduling and tracking deadlines. • Provide support in general commercial litigation tasks as required. • Ensure proper organization and filing of legal documents for easy access. • Communicate effectively with internal and external parties to facilitate case management. • Stay updated on relevant legal procedures and filing requirements. • Support the attorney in managing administrative tasks related to ongoing cases.
2026-04-07T00:00:00Z

Billing Specialist

Chicago, IL
onsite
Permanent
100000 - 105000 USD / Yearly
The salary range for this position is $100,000-$105,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. Job DescriptionEssential Duties and Responsibilities:<ul><li>Tracks and reports on timekeeper hours</li><li>Prepares prebills and reviews edits by billing partner(s)</li><li>Verifies the accuracy of billing entries and supporting documentation.</li><li>Prepares invoices for submission to clients via various Ebilling platforms or by email, dependent on client requirements</li><li>Monitors accounts receivable and collection efforts</li><li>Submits budgets per client requirements</li><li>Works closely with billing partners on bill appeals</li></ul> Skills/Qualifications:<ul><li>Detail-oriented, with excellent organizational skills</li><li>Working knowledge of various Ebilling platforms, including: ASCENT, LSS, TyMetrix, Legal-X, Legal Tracker, etc.</li><li>Working knowledge of PCLaw or similar billing application</li><li>Ability to work well under pressure, i.e., managing conflicting and fluctuating deadlines, and effectively prioritizing multiple tasks of equal urgency and importance with minimal supervision</li><li>Experience in effective problem-solving, actively using sound judgment in decision-making processes</li><li>Ability to handle confidential matters discreetly, in a mature and responsible manner conducive to the position</li><li>Effective communication skills, including the ability to be courteous in handling situations patiently and tactfully, with all audiences including partners, associates, staff and external clients and vendors</li><li>Experience with troubleshooting minor technology issues, including hardware and software</li><li>Ability to occasionally work more than 40 hours per week to perform the essential duties of the position; may require irregular hours</li></ul>
2026-04-07T00:00:00Z

Executive Legal Assistant

Schaumburg, IL
onsite
Permanent
75000 - 90000 USD / Yearly
Robert Half Legal is partnering with a privately held, family-owned operating company located in Schaumburg, IL who is seeking to hire an Executive Legal Assistant with 5+ years of experience to support the General Counsel and legal department leadership team. The Executive Legal Assistant will be responsible for managing calendars, coordinating corporate governance and entity management activities, overseeing regulatory and government filings, preparing executive-level materials, facilitating communications, and ensuring efficient legal department operations. This position is paying between $75-90K base salary and the company offers a comprehensive benefits package including: medical, dental and vision insurance, flexible spending accounts, PTO, 401(k) plus a pension plan, Disability and Life Insurance, travel insurance, and more. This position is fully in-office and the company offers early release Friday's at 2:30pm every week. Executive Legal Assistant Responsibilities:<ul><li>Executive Legal Administration: Provide high‑level administrative and operational support to the General Counsel and Legal Department, including calendar management, meeting scheduling, and travel coordination; Prepare, review, and coordinate presentations, reports, correspondence, and other business documents; Manage departmental workflows, priorities, and administrative processes to ensure efficiency and responsiveness.</li><li>Corporate Governance & Entity Management: Oversee and coordinate corporate governance activities for the Company and its affiliated entities; Maintain corporate records, including minute books, resolutions, and entity documentation; Coordinate Board of Directors and committee meetings, including the preparation and distribution of agendas, materials, and meeting minutes; Manage required filings with governmental and regulatory bodies, including Secretaries of State and similar agencies; Serve as a primary point of contact for governance‑related documentation and inquiries.</li><li>Operational, Planning & Cross-Functional Coordination: Oversee Legal Department operational activities, including budgeting support, vendor management, and compliance tracking; Facilitate cross‑functional initiatives and collaborate with internal departments to ensure alignment with organizational and business objectives.</li><li>Legal, Compliance & Regulatory Support: Support the Legal Department in the management of compliance initiatives, and regulatory obligations; Assist with the coordination of internal investigations, audits, and compliance reviews; Support the implementation, monitoring, and maintenance of internal legal policies and procedures.</li><li>Legal Department File & Database Management: Maintain and update Legal Department files and records related to the Company’s affiliated entities; Manage the Legal Department projects database by entering new records, updating existing entries, and generating and distributing monthly management reports.</li></ul> How to Apply:For immediate consideration, please email your resume directly to Justin Rambert, VP - Permanent Placement at justin . rambert @ robert half com
2026-04-03T00:00:00Z

Administrative Assistant

Warrenville, IL
onsite
Contract / Temporary to Hire
19.95 - 23.1 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Warrenville, Illinois. In this contract-to-permanent position, you will play a vital role in supporting daily operations, ensuring smooth communication, and maintaining efficient organizational practices. The ideal candidate is proactive, adaptable, and committed to delivering exceptional service. Responsibilities: • Process cash receipts promptly and accurately. • Accept union dues payments, issue receipts as needed, and handle cash transactions with precision. • Answer incoming calls, transfer them to appropriate personnel, take messages, or assist callers when possible. • Deliver outstanding customer service to members and visitors. • Organize and maintain filing systems to ensure easy access to records. • Prepare mass mailings, including printing, labeling, and managing postage processes. • Assist with front desk and receptionist duties, ensuring a welcoming environment. • Address member and customer inquiries, direct calls, and provide accurate information. • Open, sort, and distribute incoming mail efficiently.
2026-04-17T00:00:00Z

Administrative Assistant

Lake Geneva, WI
onsite
Permanent
50000 - 65000 USD / Yearly
Robert Half is partnering with a financial services firm in the recruiting for an Administrative Assistant to join their team in Lake Geneva, Wisconsin. In this role, you will provide essential administrative support, manage billing processes, and ensure smooth office operations. This position is ideal for someone who excels in organization, thrives in a fast-paced setting, and enjoys working collaboratively in an environment that values attention to detail. Responsibilities:• Provide comprehensive administrative support to ensure daily office operations run efficiently.• Manage billing processes, including preparing, reviewing, and distributing invoices.• Maintain accurate records and documentation for client accounts and internal operations.• Communicate effectively with clients and team members to address inquiries and resolve issues.• Oversee office management tasks such as scheduling meetings, organizing files, and ordering supplies.• Utilize billing software to generate statements and ensure timely processing of payments.• Assist in drafting and updating administrative policies and procedures.• Coordinate with team members to ensure deadlines and project milestones are met.• Handle confidential information with a high degree of discretion.• Identify opportunities to improve administrative workflows and suggest practical solutions.
2026-04-16T00:00:00Z

Administrative Assistant

Calumet Park, IL
onsite
Temporary
18 - 19 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Calumet Park, Illinois. This contract position involves handling a variety of administrative tasks to ensure smooth daily operations in an educational environment. If you thrive in a fast-paced setting and enjoy working with people, this role is an excellent opportunity to contribute your skills. Responsibilities:• Greet and assist visitors at the door, ensuring a welcoming and courteous atmosphere.• Provide translation services for parents, facilitating clear communication.• Organize and maintain filing systems to ensure easy access to documents.• Utilize software tools such as Frontline for attendance tracking and manage other administrative tasks.• Operate office equipment, including copy machines, to support daily activities.• Prepare and manage email correspondence efficiently and with attention to detail.• Deliver excellent customer service by addressing inquiries and resolving issues promptly.• Answer inbound calls and direct them appropriately.• Use Microsoft Word to create, edit, and format documents for various purposes. The salary range for this position is $18/hr. to $19/hr. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
2026-04-17T00:00:00Z

Executive Assistant

Chicago, IL
onsite
Temporary
30 - 36 USD / Hourly
We are looking for a highly organized and proactive Executive Assistant to join our team in Chicago, Illinois. This role involves providing comprehensive administrative support to multiple executives in a fast-paced and dynamic environment. As part of a long-term contract, you will play a key role in ensuring smooth day-to-day operations and managing complex schedules. Responsibilities: • Manage and maintain executive calendars, ensuring efficient scheduling and prioritization of meetings and events. • Coordinate and arrange travel plans, including booking flights, accommodations, and transportation. • Prepare and organize materials for executive meetings, ensuring all required documents and information are readily available. • Handle expense reporting and reconciliation using tools such as Concur. • Serve as a liaison between executives and internal teams, facilitating effective communication and collaboration. • Support multiple executives, including MDs and VPs, by anticipating their needs and providing proactive assistance. • Adapt to varying personalities within the leadership team to ensure seamless interactions and support. • Utilize Salesforce and other software tools to streamline processes and manage data. • Maintain a detail-oriented and business casual demeanor in all interactions. • Contribute to a high-paced work environment by stepping in and taking initiative as needed.
2026-04-15T00:00:00Z