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7 results for Office Specialist in Rancho Cordova, CA

Operations Specialist

West Sacramento, CA
onsite
Temporary to Hire
30 - 40 USD / Hourly
About the OpportunityOur client, a well-established commercial door company in Sacramento, is seeking an experienced Warehouse Manager to lead warehouse operations. This is a hands-on leadership role responsible for overseeing daily warehouse activities, ensuring efficient material flow, and maintaining high standards of safety, quality, and productivity. The ideal candidate will have strong warehouse management experience and hands-on familiarity with operating milling equipment used in door/frame fabrication or similar manufacturing processes.Key Responsibilities<ul><li>Oversee all daily warehouse operations, including receiving, storing, picking, packing, shipping, and inventory control for doors, frames, hardware, and related materials.</li><li>Manage and lead warehouse team members, including scheduling, training, performance management, and fostering a positive, safety-first culture.</li><li>Operate and supervise the use of milling equipment (e.g., woodworking/metal milling machines for custom door and frame production) while ensuring proper maintenance and compliance with operational standards.</li><li>Maintain accurate inventory levels using inventory management systems; conduct regular audits and reconcile discrepancies.</li><li>Optimize warehouse layout, space utilization, and material flow to support production and customer delivery timelines.</li><li>Ensure compliance with all safety regulations (OSHA, company policies) and maintain a clean, organized warehouse environment.</li><li>Coordinate with production, sales, and logistics teams to meet customer orders and project deadlines.</li><li>Monitor equipment performance, manage maintenance schedules, and recommend process improvements or capital expenditures.</li><li>Track key performance metrics (productivity, accuracy, on-time shipping) and report to leadership.</li></ul>
2026-06-16T00:00:00Z

Legal Secretary

Sacramento, CA
onsite
Temporary to Hire
40 - 50 USD / Hourly
Job SummaryWe are seeking an experienced Legal Secretary with strong expertise in bankruptcy and heavy litigation to support a busy legal team in downtown Sacramento. This temp-to-hire role is ideal for a highly organized, detail-oriented professional who thrives in a fast-paced environment. The successful candidate will provide high-level administrative and legal support to attorneys handling complex bankruptcy cases and civil litigation matters.Key Responsibilities<ul><li>Provide comprehensive administrative support to attorneys specializing in bankruptcy and litigation</li><li>Prepare, format, and file legal documents including pleadings, motions, discovery requests, bankruptcy petitions, schedules, proofs of claim, and court filings (both state and federal courts)</li><li>Manage bankruptcy-specific tasks such as creditor matrices, 341 meetings, adversary proceedings, and compliance with U.S. Bankruptcy Court requirements</li><li>Handle heavy litigation support including e-filing, document management, trial preparation, exhibit lists, and deposition coordination</li><li>Maintain and organize case files, calendars, deadlines, and tickler systems with strict attention to court-imposed timelines</li><li>Schedule meetings, court appearances, depositions, and conference calls</li><li>Draft routine correspondence, client communications, and attorney memos</li><li>Track and manage billable time entries, expense reports, and client invoicing</li><li>Serve as liaison between clients, opposing counsel, court personnel, and internal teams</li><li>Perform general office duties including scanning, copying, mail distribution, and supply management</li></ul>
2026-06-08T00:00:00Z

Legal Assistant/Paralegal

Sacramento, CA
onsite
Permanent / Full Time
65000 - 85000 USD / Yearly
We are looking for a dedicated Legal Assistant/Paralegal to join our detail-oriented services team in Sacramento, California. This role supports a busy litigation practice and offers an excellent benefits package, including health coverage and a 401(K) profit-sharing plan. The position provides flexibility with a hybrid schedule following an initial in-office period. Responsibilities: • Manage and maintain attorney calendars, including tracking deadlines and coordinating schedules using a master calendar system. • Open and close client matters while creating and maintaining comprehensive client profiles. • Draft and format various legal documents, letters, and memoranda, ensuring accuracy and attention to detail. • Conduct e-filing of court documents, adhering to local, state, and federal court rules. • Prepare and organize discovery materials, motions, deposition notices, subpoenas, and trial binders. • Assist in the preparation of exhibits and trial or hearing documentation. • Support attorneys in managing cases from inception through trial, providing administrative and litigation assistance. • Generate expense reports and maintain accurate records for billing purposes.
2026-07-07T00:00:00Z

Legal Assistant/Paralegal

Sacramento, CA
onsite
Permanent / Full Time
80000 - 900000 USD / Yearly
We are looking for an experienced Legal Assistant to join a growing law firm in Sacramento, California. This role requires someone who is detail-oriented and excels in managing legal documentation, court filings, and trial preparation. Responsibilities:• Draft and format legal documents in compliance with court-specific rules and regulations.• Submit both electronic and physical filings to courts in a timely and accurate manner.• Maintain and update case and trial lists on a regular basis to ensure team alignment.• Coordinate the preparation of trial materials, including binders, indices, and exhibits.• Arrange client meetings and depositions, including booking conference rooms and setting up required technology.• Communicate effectively with clients, vendors, and opposing counsel to facilitate case progress.• Handle correspondence and ensure timely delivery of client documents.• Process invoices and coordinate with the accounting department for timely payments.• Perform administrative tasks such as copying, scanning, printing, and faxing documents.
2026-07-07T00:00:00Z

Administrative Assistant

West Sacramento, CA
onsite
Temporary to Hire
18 - 20 USD / Hourly
Position SummaryThis is an entry-level opportunity for someone organized, detail-oriented, and eager to build a long-term career. This is a temp-to-hire role with clear promotional pathways and room for career growth. The ideal candidate is resourceful, a quick learner, and comfortable supporting scheduling and coordination tasks. Bilingual candidates (English/Spanish) are strongly preferred. Conversational Spanish or a resourceful approach using translation tools/apps is also welcome. Key Responsibilities<ul><li>Schedule and coordinate client and contractor appointments</li><li>Manage material delivery scheduling, track shipments, and provide timely updates to the team</li><li>Send appointment reminders and follow up on confirmations, rescheduling, and changes as needed</li><li>Support general administrative tasks including filing, data entry, correspondence, and office organization</li><li>Communicate effectively with internal teams, vendors, and clients (in-person, phone, and email)</li><li>Assist with other projects and tasks as assigned to support smooth operations</li></ul>
2026-06-16T00:00:00Z

Administrative Assistant

Sacramento, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant with strong knowledge of quality assurance (QA) and food safety standards to support our Quality Assurance team in a fast-paced food production / manufacturing environment. This role combines traditional administrative support with specialized assistance in maintaining compliance with food safety regulations, documentation control, and quality systems.The ideal candidate is proactive, thrives in a regulated industry, and has a solid understanding of food safety principles such as HACCP, FSMA, GMPs, SQF, or BRC standards.Key ResponsibilitiesAdministrative Duties<ul><li>Provide comprehensive administrative support to the Quality Assurance and Food Safety teams</li><li>Manage calendars, schedule meetings, coordinate travel arrangements, and handle correspondence</li><li>Prepare, organize, and distribute reports, presentations, and meeting materials</li><li>Maintain and update departmental databases, filing systems, and document control procedures</li><li>Assist with audit preparation and coordinate internal/external audits</li><li>Handle incoming calls, visitor coordination, and general office support</li></ul>Quality Assurance & Food Safety Support<ul><li>Maintain and organize food safety and quality records, including HACCP plans, prerequisite programs, corrective action reports, and verification documents</li><li>Assist in monitoring and tracking compliance with food safety regulations (FSMA, FDA, USDA, etc.)</li><li>Support the development, revision, and distribution of Standard Operating Procedures (SOPs) and work instructions</li><li>Track and report key quality metrics, non-conformances, and corrective/preventive actions (CAPA)</li><li>Help coordinate employee food safety training sessions and maintain training records</li><li>Support mock recalls, traceability exercises, and supplier documentation reviews</li><li>Assist with environmental monitoring programs, pest control records, and sanitation documentation</li><li>Prepare documentation for third-party audits and regulatory inspections</li></ul>
2026-06-04T00:00:00Z

Administrative Assistant

Rocklin, CA
remote
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations. This is a remote, contract position offering approximately 15 hours per week and is well suited for someone who can manage administrative tasks with accuracy and consistency. The ideal candidate will be comfortable handling front-office communication, maintaining records, and providing dependable support across routine business activities. Responsibilities:• Manage incoming phone calls and direct inquiries to the appropriate contacts while maintaining a detail-oriented and welcoming tone.• Provide day-to-day administrative support, including document preparation, filing, and coordination of general office activities.• Enter, update, and maintain information in company records and databases with a high level of accuracy.• Organize office materials, track routine paperwork, and help keep administrative processes running efficiently.• Support scheduling, correspondence, and other clerical tasks as needed to meet team and office needs.
2026-06-30T00:00:00Z