We are looking for a dedicated Administrative Assistant to join our team on a contract basis in Canton, Massachusetts. In this role, you will provide essential support to ensure smooth daily operations, including handling customer inquiries, managing clerical tasks, and delivering excellent service. This is a fully onsite position with varying hours during the holiday season.<br><br>Responsibilities:<br>• Respond to incoming phone calls and provide exceptional customer service.<br>• Address customer inquiries promptly and effectively.<br>• Perform light data entry tasks to maintain accurate records.<br>• Handle clerical duties, including filing, copying, and scanning documents.<br>• Assist with retrieving and delivering items from designated locations as needed.<br>• Collaborate with team members to ensure office tasks are completed efficiently.<br>• Maintain an organized and meticulous office environment.<br>• Provide general support to ensure seamless day-to-day operations.
<p>Our client is looking to add a skilled Administrative Assistant to support a busy and growing team in Providence, Rhode Island. The ideal candidate will excel in managing documentation, scheduling, and maintaining confidentiality while working collaboratively with team members. This role requires exceptional organizational and communication skills to ensure the seamless execution of administrative tasks in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage appointments, including handling all related correspondence and logistics.</p><p>• Maintain confidentiality while managing documents and correspondence.</p><p>• Proofread and transcribe documents with accuracy and attention to detail.</p><p>• Handle administrative tasks such as scanning, copying, faxing, and organizing paperwork efficiently.</p><p>• Schedule and coordinate meetings, travel and events</p><p>• Support administrative projects by ensuring timely completion and meeting deadlines.</p><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team in Beverly, Massachusetts. This is a contract position lasting three months, and it offers the opportunity to contribute to the efficient operation of our warehouse and sample lab. The ideal candidate will demonstrate strong organizational skills, reliability, and the ability to collaborate effectively with others.<br><br>Responsibilities:<br>• Assist warehouse personnel with day-to-day activities to ensure smooth operations.<br>• Prepare and fulfill sample orders, including pouring liquid samples into containers for shipment.<br>• Manage tasks related to the sample lab, such as packing, shipping, receiving, reporting, and maintaining inventory.<br>• Organize storage areas and plan for future capacity requirements to accommodate sample inventory.<br>• Communicate regularly with the main office and sales teams to address requests and resolve issues promptly.<br>• Monitor and replenish supply levels for sample inventory to ensure sufficient stock.<br>• Ensure proper packing, labeling, and marking of dangerous goods shipments.<br>• Conduct physical inventory counts to maintain accurate sample inventory records.<br>• Provide support with administrative tasks such as data entry and answering inbound calls.
We are looking for a highly organized Administrative Assistant to join our team in Salem, New Hampshire. This is a long-term contract position requiring onsite presence five days a week. The role involves a mix of administrative, planning, and shipping-related responsibilities, making it ideal for someone who is proactive and thrives in a dynamic work environment.<br><br>Responsibilities:<br>• Organize and schedule container shipments by processing shipping documents, consolidating invoices, and maintaining updated records in company systems.<br>• Collaborate with the warehouse team to ensure smooth coordination and communication regarding shipment schedules.<br>• Perform general administrative duties such as managing office supplies, stocking the kitchen, and assisting the company president with occasional tasks.<br>• Handle front-office responsibilities, including greeting visitors and answering inbound calls in an organized and courteous manner.<br>• Accurately input data into Excel spreadsheets while utilizing basic formulas to manage information effectively.<br>• Support planning activities by staying on top of schedules and ensuring timely execution of tasks.<br>• Maintain a sense of urgency while managing time-sensitive assignments in a fast-paced environment.<br>• Uphold a business casual dress code while adapting to occasional jeans days on Thursdays and Fridays.<br>• Ensure compliance with organizational policies for background checks when applicable.
<p><strong>Part-Time Administrative Assistant – Flexible Hours</strong></p><p> We're looking for a reliable, detail-oriented Administrative Assistant to join our Bedford-based office. This part-time role (15–20 hours/week) is perfect for someone with a strong administrative background who enjoys a variety of tasks and values a flexible schedule. Bookkeeping experience is a plus and may lead to expanded responsibilities.</p><p><br></p><p><strong>Pay:</strong> $20-$25/hr</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Track the status of client tax returns</li><li>Log and track incoming/outgoing packages</li><li>Scan and organize invoices and physical mail</li><li>Send out billing emails to clients</li><li>Perform data entry and general administrative tasks</li><li>Support basic bookkeeping functions (if experienced)</li></ul><p><strong>What We're Looking For:</strong></p><ul><li>Strong foundation in administrative work</li><li>Organized, dependable, and detail-oriented</li><li>Comfortable juggling multiple tasks independently</li><li>Exposure to bookkeeping is a bonus</li><li>Good communication skills and a proactive attitude</li></ul><p><strong>Why Join Us:</strong></p><ul><li>Flexible hours and independent work style</li><li>Opportunity to take on more bookkeeping tasks if desired</li><li>Small, supportive office environment</li></ul>
<p>We are offering a contract to hire employment opportunity for a bilingual Spanish Administrative Assistant in the non-profit industry, based in Roxbury, Massachusetts. This role will involve a variety of administrative tasks, including filing, and will play a crucial role in maintaining our office's efficiency.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Provide general administrative support to the team, including managing calendars, scheduling meetings, and arranging travel.</p><p>• File and retrieve office documents, records, and reports in an organized manner.</p><p>• Coordinate and manage communication, including taking calls, responding to emails, and interfacing with clients.</p><p>• Assist in the preparation of regularly scheduled reports.</p><p>• Maintain office supplies by checking inventory and order items as needed.</p><p>• Support team by performing tasks related to the organization and strong communication.</p><p>• Maintain professional and technical knowledge by attending educational workshops and reviewing professional publications.</p><p>• Contribute to team effort by accomplishing related results as needed.</p><p>• Uphold and maintain the confidentiality of sensitive information.</p><p>• Perform other administrative duties as assigned</p>
We are looking for a detail-oriented Administrative Assistant to join a non-profit organization in Hyannis, Massachusetts. This is a contract position that requires exceptional organizational skills and the ability to work effectively in a fast-paced environment. The role involves supporting daily operations by managing administrative tasks and ensuring smooth communication within the team.<br><br>Responsibilities:<br>• Perform accurate data entry to maintain organized and up-to-date records.<br>• Manage filing systems to ensure proper documentation and easy retrieval.<br>• Answer inbound calls and respond professionally to inquiries.<br>• Coordinate email correspondence and ensure timely follow-ups.<br>• Handle both inbound and outbound calls with efficiency and professionalism.<br>• Schedule appointments and maintain calendars for team members.<br>• Utilize Microsoft Outlook and Word to draft and manage communications.<br>• Assist in maintaining office organization and supplies.<br>• Collaborate with team members to support various administrative needs.
<p>We are looking for a dedicated and compassionate Administrative Assistant to join our fully onsite team in Beverly, Massachusetts. In this Contract-to-permanent position, you will provide critical support to the organization by assisting residents, managing administrative tasks, and maintaining a welcoming front desk environment. This role requires strong organizational skills, the ability to handle sensitive situations with care, and a commitment to delivering excellent service.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the first point of contact at the front desk, greeting residents and visitors with professionalism and warmth.</p><p>• Assist tenants by collecting paperwork and applications, providing information, and addressing concerns with empathy.</p><p>• Manage and organize tasks for two directors, ensuring efficient workflow and prioritization of duties.</p><p>• Input and maintain accurate records of housing applications in the CHAMP system; training will be provided if needed.</p><p>• Schedule conferences, coordinate reports, and handle background checks for the Section 8 department.</p><p>• Answer incoming calls and provide information or redirect inquiries as necessary.</p><p>• Perform general administrative tasks, including data entry and maintaining organized files.</p><p>• Work effectively under pressure and independently to meet deadlines and ensure smooth office operations.</p>
We are looking for a skilled Senior Administrative Assistant to join our team in Boston, Massachusetts. This long-term contract position requires a detail-oriented individual who excels at providing comprehensive support to executives and teams, ensuring smooth day-to-day operations. The ideal candidate will possess strong organizational abilities and experience handling a variety of administrative tasks in a fast-paced environment.<br><br>Responsibilities:<br>• Manage and coordinate calendars to ensure schedules are organized and conflicts are resolved efficiently.<br>• Provide high-level administrative support, including preparing documents, reports, and presentations.<br>• Arrange travel plans, including booking flights, accommodations, and transportation, while adhering to organizational guidelines.<br>• Handle import and export documentation with accuracy and attention to detail.<br>• Organize and facilitate conference calls, ensuring participants are informed and prepared.<br>• Maintain and update records, files, and databases to ensure information is easily accessible.<br>• Communicate effectively with internal and external stakeholders to address inquiries and provide updates.<br>• Support planning and execution of meetings, including logistics and materials preparation.<br>• Monitor and prioritize incoming correspondence, ensuring timely and appropriate responses.<br>• Assist in special projects and assignments as required by the team or leadership.
We are looking for a dedicated Sr. Administrative Assistant to join our team in Providence, Rhode Island. This contract position requires an organized individual with strong communication skills and the ability to adapt to shifting priorities. The ideal candidate will excel in customer service and demonstrate proficiency in administrative tasks and software systems.<br><br>Responsibilities:<br>• Process and input insurance documentation with accuracy and attention to detail.<br>• Utilize Yardi software to manage administrative and operational tasks effectively.<br>• Handle new vendor requests, ensuring all required information is collected and processed.<br>• Monitor outstanding balances and follow up to ensure timely resolution.<br>• Submit invoices for payment and maintain accurate financial records.<br>• Manage calendars and schedules to support team operations.<br>• Provide excellent customer service by addressing inquiries and resolving issues promptly.<br>• Assist with general administrative tasks and maintain organized records.<br>• Adapt to changing priorities and handle multiple tasks efficiently.
<p>Join a dynamic and fast-paced organization where your skills and dedication will help support a collaborative and successful team. We are looking for a dependable and organized <strong>Administrative Assistant</strong> who will play a key role in ensuring the smooth day-to-day operations for a local team. If you thrive on multitasking, have exceptional communication skills, and enjoy keeping things running efficiently, we’d love to hear from you!</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Perform a wide range of administrative tasks such as maintaining calendars, scheduling meetings, and coordinating travel arrangements.</li><li>Manage and organize files, records, and correspondence to ensure timely access and confidentiality.</li><li>Prepare reports, presentations, and other documents with a high level of accuracy.</li><li>Monitor and order office supplies while managing vendor relationships.</li><li>Handle incoming and outgoing phone calls, mail, and emails professionally and efficiently.</li><li>Support department projects and initiatives by completing delegated tasks on time.</li><li>Act as a point of contact for internal and external communications, ensuring information is relayed promptly and accurately.</li></ul><p><br></p>
<p>seeking a motivated and detail-oriented Administrative & Accounting Assistant to join our team. This role combines traditional administrative support with accounting assistant responsibilities, providing essential support to our operations, accounting, and project management teams. The ideal candidate will be proactive, organized, and comfortable handling both financial documentation and day-to-day office functions in a fast-paced construction environment.</p><p>Key Responsibilities</p><p>Administrative & Office Support</p><p>• Retrieve and distribute mail from the PO Box</p><p>• Monitor voicemail inbox; triage and forward messages to appropriate staff</p><p>• Order and maintain office and kitchen supplies (weekly or as needed)</p><p>• Coordinate and assist with office-wide mailings (FedEx, USPS, mass distributions)</p><p>• Oversee onboarding logistics for new hires, including distributing apparel, and coordinating technology setup (iPads, covers, stylus pens, etc.)</p><p>• Serve as a liaison for internal tech support; maintain equipment such as copiers, printers, and plotters</p><p>• Coordinate the ordering and proofing of company apparel and marketing materials</p><p>Accounting & Project Support</p><p>• Assist with accounts payable processes and credit card receipt reconciliation</p><p>• Gather, organize, and assemble invoices for residential billing packets</p><p>• Generate and track monthly lien waivers for residential projects</p><p>• Proofread, format, and edit AIA subcontracts for accuracy and consistency</p><p>• Track and enter new vendor packets into Sage accounting system</p><p>• Obtain, monitor, and update certificates of insurance for office and subcontractors; send monthly reports on expired policies</p><p><br></p><p><br></p><p><br></p><p><strong><em><u>For immediate consideration please call me directly Eric Lebow 508-205-2127</u></em></strong></p>
<p>Robert Half is working with a financial services firm on the North Shore looking for an Executive Assistant to join their team. This is a permanent role, joining an office of around ten full-time employees, focused on EA efforts and general office management.</p><p><br></p><p>Our client is looking for an Executive Assistant with at least 3 years of professional experience. The selected candidate must have experience in calendar management and travel arrangements. This individual also needs to be highly accurate and have attention to detail. Proven knowledge of MS Office is needed too.</p><p><br></p><p>For the right experience our client is looking to offer the Executive Assistant a base salary up to $90K. The benefits are very good too.</p><p><br></p><p>Please apply to this listing if interested or email Bill.Nichols@roberthalf. Thanks!</p>
We are looking for a dedicated and detail-oriented Legal Assistant to join our team in Boston, Massachusetts. This is a long-term contract position within the financial services industry, offering an exciting opportunity to support compliance and legal operations. The ideal candidate will have strong organizational skills, proficiency in Microsoft Office applications, and the ability to manage multiple tasks efficiently.<br><br>Responsibilities:<br>• Coordinate and manage calendars, including scheduling and organizing meetings with senior executives and their assistants.<br>• Draft and format internal policies, procedures, memos, and client communications using Microsoft Word.<br>• Analyze and manage large datasets in Excel by using functions like V-lookup, pivot tables, and formulas.<br>• Convert image-based and proprietary files into searchable digital formats for efficient document management.<br>• Maintain and update electronic client files while ensuring compliance with client guidelines.<br>• Support the Compliance Group by managing checklist review processes, including initiating checklists, organizing backup folders, and escalating issues as needed.<br>• Assist the Trading Compliance Group with preparing materials for client certifications and reviewing trade surveillance reports to identify and escalate exceptions.<br>• Ensure all tasks and projects are completed accurately and within established deadlines.
<p>We are looking for a meticulous Legal Billing Specialist to join a firm's team on a contract basis in Salem, Massachusetts. In this role, you will focus on managing billing processes, ensuring accuracy, and maintaining strong communication with clients. This position requires a proactive and organized individual with excellent customer service skills.</p><p><br></p><p>Responsibilities:</p><p>• Process and manage the firm's billing, ensuring accuracy and timeliness.</p><p>• Collaborate with attorneys and associates to address billing inquiries and requests.</p><p>• Contact clients to provide updates on retainer balances and handle billing-related communications.</p><p>• Coordinate weekly billing cycles, ensuring all tasks are completed efficiently.</p><p>• Maintain and update billing records using Bill4Time software.</p><p>• Monitor and track billing data to ensure compliance with firm policies.</p><p>• Identify and resolve discrepancies in billing processes.</p><p>• Provide exceptional customer service through clear and effective communication.</p><p>• Support the firm with additional administrative billing tasks as needed.</p>
We are looking for a highly organized and detail-oriented Legal Assistant to join our team in Boston, Massachusetts. This long-term contract position will primarily focus on supporting family law cases, with additional responsibilities in business litigation, intellectual property, and employment law. The ideal candidate will possess strong multitasking abilities, excellent communication skills, and a proven ability to manage legal documentation and filings efficiently.<br><br>Responsibilities:<br>• Provide administrative support to attorneys, managing incoming tasks and prioritizing workloads effectively.<br>• Prepare and file legal documents, including e-filings, court filings, and 9A filings, ensuring accuracy and timeliness.<br>• Maintain and organize case files, both electronically and physically, for easy retrieval and reference.<br>• Assist in preparing exhibits and other supporting materials for litigation cases.<br>• Manage calendars and scheduling for attorneys, ensuring deadlines and appointments are met.<br>• Conduct document retrieval and saving tasks, ensuring proper handling and confidentiality.<br>• Support overflow work related to business litigation, intellectual property, and employment law.<br>• Collaborate with attorneys and other support staff to streamline workflows and maintain efficiency.<br>• Utilize technology tools effectively to enhance productivity and manage case-related tasks.<br>• Communicate professionally with clients, court personnel, and third parties as needed.
<p>The holidays are coming up—looking to <strong>earn extra cash</strong> with a reliable second job? We’re hiring a <strong>dependable, organized Mailroom Assistant</strong> in <strong>Milford, NH</strong>. This flexible, part-time evening role is perfect for someone who wants consistent hours after work or school.</p><p><br></p><p>What You’ll Do</p><ul><li>Sort & distribute incoming mail, packages, and deliveries promptly</li><li>Prepare & process outgoing mail with accuracy and on-time turnaround</li><li>Maintain records for tracking mail and package transactions</li><li>Coordinate with couriers and internal teams for smooth routing</li><li>Keep the mailroom organized and stocked with supplies</li><li>Support office teams with mail-related tasks and logistics</li><li>Follow policies & procedures for secure handling of mail</li><li>Flag and resolve mailroom issues proactively</li><li>Provide friendly customer service to staff and partners</li><li>Operate postage meters, scanners, and other mailroom equipment efficiently</li></ul><p>Why This Role</p><ul><li>Ideal <strong>second job</strong> for the holiday season to build savings</li><li><strong>Consistent 4-hour evening shifts</strong> between 4–10 PM</li><li>Clean, <strong>detail-oriented</strong> work environment with supportive team</li></ul><p>If you’re reliable, detail-focused, and ready to pick up steady evening hours, we’d love to hear from you. Apply today and start earning before the holidays kick into high gear!</p>
<p>The holidays are coming up—looking to <strong>earn extra cash</strong> with a reliable second job? We’re hiring a <strong>dependable, organized Mailroom Assistant</strong> in <strong>Milford, NH</strong>. This flexible, part-time evening role is perfect for someone who wants consistent hours after work or school. </p><p><br></p><p>What You’ll Do</p><ul><li>Sort & distribute incoming mail, packages, and deliveries promptly</li><li>Prepare & process outgoing mail with accuracy and on-time turnaround</li><li>Maintain records for tracking mail and package transactions</li><li>Coordinate with couriers and internal teams for smooth routing</li><li>Keep the mailroom organized and stocked with supplies</li><li>Support office teams with mail-related tasks and logistics</li><li>Follow policies & procedures for secure handling of mail</li><li>Flag and resolve mailroom issues proactively</li><li>Provide friendly customer service to staff and partners</li><li>Operate postage meters, scanners, and other mailroom equipment efficiently</li></ul><p>Why This Role</p><ul><li>Ideal <strong>second job</strong> for the holiday season to build savings</li><li><strong>Consistent 4-hour evening shifts</strong> between 4–10 PM</li><li>Clean, <strong>detail-oriented</strong> work environment with supportive team</li></ul><p>If you’re reliable, detail-focused, and ready to pick up steady evening hours, we’d love to hear from you. Apply today and start earning before the holidays kick into high gear!</p>
<p><strong>Robert Half Legal Permanent</strong> <strong>Placement </strong>is seeking a highly organized and experienced <strong>Legal Assistant or Paralegal</strong> to support a senior partner in a high-visibility role for their <strong>Boston</strong> client. The ideal candidate will have a strong background in estate planning and trusts and estates law, with excellent communication and administrative skills. congenial environment; fulltime in the office. </p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide direct support to a partner, ensuring seamless daily operations</li><li>Draft, proofread, and manage legal documents including motions and letters of intent</li><li>Maintain and organize case files and complex documentation</li><li>Schedule appointments, manage calendars, and handle administrative tasks</li><li>Communicate professionally with clients via phone, email, and in person</li><li>Conduct legal and background research as needed</li><li>Screen and prioritize incoming communications</li></ul>
<p>We are looking for a Part Time Mailroom Assistant to join our team on a contract basis in Milford, New Hampshire. In this role, you will be responsible for managing incoming mail, ensuring accurate processing, and supporting the smooth operation of the mailroom. This position offers a structured, repetitive work environment and on-the-job training to ensure success in your responsibilities.</p><p><br></p><p>Hours: Monday - Friday 8am to 12pm </p><p><br></p><p>Responsibilities:</p><p>• Open and scan incoming mail from nonprofit organizations, ensuring all items are processed accurately.</p><p>• Sort cash and checks to their appropriate donor companies with precision and attention to detail.</p><p>• Operate a mail-opening machine effectively after receiving comprehensive training.</p><p>• Identify and report any mail discrepancies or equipment malfunctions to your supervisor promptly.</p><p>• Maintain accurate records of processed mailpieces and submit daily reports to the supervisor.</p><p>• Meet production targets while ensuring quality standards are upheld to meet client deadlines.</p><p>• Collaborate with team members as needed while also being able to work independently on assigned tasks.</p><p>• Adhere to company policies and maintain a focused and organized work environment.</p>
<p>**Executive Assistant** We are seeking a driven and resourceful Executive Assistant to support our CEO in a fast-paced, entrepreneurial environment. This is a high-visibility role where you'll manage everything from calendars and travel to investor logistics and strategic outreach, ensuring the CEO’s networking and initiatives translate into actionable results. You’ll also prepare materials for investor relations, coordinate events, and travel occasionally to assist with key meetings while collaborating with leadership on refining systems and processes. ((Boston, In Office, up to $150K))</p><p> </p><ul><li>Bachelor’s degree required</li><li>5+ years of experience supporting C-suite leaders in PE, VC, family office, or high-growth environments.</li><li>Deeply organized and naturally curious with a bias toward action and ownership.</li><li>Able to write exceptionally well and navigate high-level professional correspondence.</li><li>Understands financial documents, NDAs, and investor communications.</li><li>Tech-savvy and resourceful, eager to implement new systems and tools.</li><li>Comfortable with ambiguity and fast pivots.</li></ul><p><br></p>
<p><strong>Robert Half Legal Permanent Placement</strong> is looking for a detail-oriented Legal Assistant to join our client's <strong>Boston</strong> team. This role is ideal for someone with experience in litigation practices, who thrives in a fast-paced environment and is eager to contribute to the efficient management of legal operations. As a Legal Assistant, you will play a vital role in supporting attorneys through administrative, billing, and document preparation tasks. <strong>This is 5 days in the office - downtown location.</strong></p><p><br></p><p>Responsibilities:</p><p>• Manage legal billing processes, including bookkeeping and tracking receivables and payables.</p><p>• Prepare and analyze financial reports related to receivables and payables.</p><p>• Coordinate and maintain accurate scheduling through calendaring for attorneys and legal proceedings.</p><p>• Assist with the preparation, organization, and review of legal documents to ensure accuracy and compliance.</p><p>• Handle administrative tasks to support the overall workflow of the litigation team.</p><p>• Conduct e-filing for court documents and maintain up-to-date records of filings.</p><p>• Facilitate civil litigation processes by ensuring all required documentation is completed and submitted on time.</p><p>• Monitor deadlines and court schedules to ensure timely filings and compliance.</p><p>• Collaborate with attorneys to ensure seamless communication and document management.</p>
We are looking for a highly organized and proactive Executive Assistant to support senior leadership in South Boston, Massachusetts. This Contract position requires an individual who can handle multiple tasks with efficiency, maintain a detail-oriented approach, and ensure smooth day-to-day operations for executives. The role involves managing schedules, coordinating travel, and facilitating meetings to help optimize the executive team's productivity.<br><br>Responsibilities:<br>• Maintain and organize executive calendars, ensuring all appointments and meetings are scheduled accurately.<br>• Coordinate and arrange detailed travel plans, including booking flights, accommodations, and transportation.<br>• Prepare itineraries and ensure all travel arrangements align with executive preferences.<br>• Facilitate executive meetings by preparing agendas, recording minutes, and following up on action items.<br>• Serve as a key point of contact for executives, handling correspondence and prioritizing communications.<br>• Manage time-sensitive tasks and deadlines with efficiency and attention to detail.<br>• Collaborate with other departments to ensure seamless communication and support for executives.<br>• Address last-minute changes to schedules or travel plans with flexibility and problem-solving skills.<br>• Monitor and organize documents, presentations, and reports for executive use.<br>• Uphold confidentiality and a detail-oriented approach when handling sensitive information.
<p>*EXECUTIVE ASSISTANT - Our client is seeking an Executive Assistant for its Boston office to provide critical administrative support to the firm’s CEO, Managing Director, and Client Development team in alignment with its mission to improve public education. Key responsibilities include managing executive schedules, coordinating meetings (both in-person and virtual), arranging travel logistics, and preparing meeting materials like PowerPoint decks. The role also involves maintaining client materials, providing administrative support for the Partnerships and Client Development team, assisting with company-wide initiatives, and performing additional duties as assigned. Strong organizational and communication skills are essential for success in this position. ((Boston))</p>
<p>We are looking for a highly organized and detail-oriented Legal Executive Assistant to provide comprehensive support to legal professionals in a dynamic environment. The ideal candidate will excel in managing complex schedules, handling multi-line phone systems, and contributing to business development efforts. This role is based in the Greater Boston area, and offers an opportunity to work in a fast-paced and collaborative setting.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and maintain detailed calendars for legal professionals, scheduling meetings, appointments, and deadlines.</p><p>• Manage incoming and outgoing communications via a multi-line phone system, ensuring calls are routed appropriately.</p><p>• Assist with business development activities, including preparing materials and supporting client outreach efforts.</p><p>• Organize and maintain legal documentation, ensuring files are accurate and up-to-date.</p><p>• Prepare and format correspondence, reports, and other legal documents with a high degree of accuracy.</p><p>• Arrange travel plans, including booking flights, accommodations, and transportation for legal professionals.</p><p>• Act as a liaison between internal teams and external clients to facilitate effective communication.</p><p>• Handle confidential information with the utmost discretion and professionalism.</p><p>• Support the legal team with ad-hoc administrative tasks as needed.</p><p>• Monitor and order office supplies, ensuring the workspace is well-equipped and organized.</p>
