2 results for Office in Pittsburgh, PA

Office Manager

Pittsburgh, PA
onsite
Temporary
18 - 20 USD / Hourly
Our client in Shadyside, PA is hiring for an Administrative Assistant for a contract opportunity to cover a temporary leave starting May 4th - middle of August. We are seeking a reliable, detail oriented Administrative Assistant / Front Desk Coordinator to support daily office operations and create a welcoming, well organized front office environment. This role ensures our workspace is fully stocked, tidy, and running smoothly, while also providing light support to managers and staff as needed. Hours will be 10AM - 4PM, Monday - Friday. Pay depending on experience: $18-20 Key ResponsibilitiesFront Desk & Office Support• Serve as the first point of contact for visitors; greet and check in guests with a friendly, professional demeanor.• Maintain a clean, organized front office and common areas.• Assist managers with basic administrative tasks and office walk throughs to ensure cleanliness, organization, and preparedness.Supplies Management• Monitor inventory and order office supplies, snacks, and café items regularly.• Restock the café area daily, including beverages, snacks, and paper products.• Manage supply purchases through the company Amazon account and other approved vendors.Café & Office Stocking• Keep the café and kitchen areas clean, stocked, and guest ready.• Refill coffee, snacks, utensils, and other consumables as needed.Food & Vendor Coordination• Coordinate and place lunch orders for meetings and team events.• Assist with vendor deliveries and ensure items are received and put away promptly.General Office Operations• Conduct regular walk throughs to ensure meeting rooms, common spaces, and reception areas are tidy and fully supplied.• Provide support similar to expense tracking platforms like Concur/Emburse (no direct expense reporting required).Qualifications• Strong organizational skills with the ability to multitask and prioritize.• Friendly, professional communication style and customer service mindset.• Comfortable managing supplies, vendors, and frequent small purchases.• Experience in an office or front desk setting preferred.
2026-04-13T00:00:00Z

Office Services Associate

Wheeling, WV
onsite
Temporary
17 - 18 USD / Hourly
Position summary The Office Services Associate is responsible for adding value in providing daily back office services for our client and teams. Services include but are not limited to reprographics copy and mail services in both physical and digital environments with support for services in hospitality facilities audio/visual reception and other Williams Lea service lines as needed. Job qualifications - High school diploma or equivalent. - Minimum 1 year office services experience preferably in a legal banking or large corporate environment. - Skilled in the use of mail phone email digital reprographics and mail equipment. - Familiar with general back office procedures to meet and maintain client satisfaction. - Proven customer service skills are required in order to create maintain and enhance customer relationships. - Good written and verbal communication skills including detail oriented telephone and email etiquette. - Attention to detail with good organizational skills. - Must be able to meet deadlines and complete all projects in a timely manner. - Ability to handle sensitive and/or confidential documents and information. - Able to make independent decisions that conform to business needs and policy. - Good problem-solving skills with the ability and understanding of when to escalate a problem to a supervisory level. - Must work well in a team environment. - Must be able to interact effectively with multi-functional and diverse backgrounds. - Ability to work in a fast-paced environment. - Must be self-motivated with positive can-do attitude. Supervision - Number and titles of direct reports if any: n/a - Received: Lead Office Services Associate Supervisor Manager Director Job relationships - Internal: This position works closely with the Office Services team - External: Clients
2026-04-02T00:00:00Z