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19 results for Project Coordinator in Philadelphia, PA

Project Coordinator

Collegeville, PA
onsite
Permanent
55000 - 60000 USD / Yearly
Reputable services company located in the Greater Philadelphia area is looking to staff a tech savvy, Project Coordinator with proven estimating abilities. This Project Coordinator will provide administrative support to project teams, ensuring smooth coordination of project activities, documentation, and communication. In this role, the Project Coordinator will also review and confirm lead activities, complete internal audits of all active projects, assist with drafting invoices and expense reporting, monitor task completion, identify potential project risks, and ensure project processes and standards are followed. The ideal candidate must have excellent organizational skills, solid time management skills, and the ability to work in a fast paced environment. Responsibilities:<ul><li>Track and manage job file statuses to ensure all documentation is accurate and up to date.</li><li>Collaborate daily with production teams to gather and verify onsite documentation.</li><li>Prepare and review estimates based on scope details and photographs provided by production crews.</li><li>Ensure compliance with client requirements and program standards.</li><li>Audit job files thoroughly to confirm that all completed work aligns with the estimate.</li><li>Handle job close-out activities, including coordinating with the accounting team for accurate invoicing.</li><li>Provide support to other departments as needed to ensure operational efficiency.</li></ul>
2026-03-30T00:00:00Z

Project Manager

Philadelphia, PA
onsite
Contract / Temporary to Hire
27.7115 - 32.087 USD / Hourly
Our healthcare client is seeking a Marketing Project Manager to support multiple internal business partners and ensure the successful delivery of marketing initiatives. This role is onsite in Philadelphia and requires a highly organized, proactive professional who thrives in a fast‑paced, collaborative environment. Key Responsibilities<ul><li>Manage a portfolio of 4–5 active business/clinical partners, serving as the primary point of contact for marketing project execution.</li><li>Own project intake, timelines, resourcing, and delivery using Workfront (required).</li><li>Track project status, dependencies, and risks while ensuring deadlines are met.</li><li>Communicate proactively with stakeholders, providing clear updates and managing expectations.</li><li>Coordinate cross‑functional teams including creative, marketing, and clinical stakeholders.</li></ul>
2026-04-06T00:00:00Z

Project Accountant

Iselin, NJ
onsite
Permanent
80000 - 100000 USD / Yearly
The Project Accountant is responsible for managing the financial reporting, budgeting, and cost controls for assigned projects. The Project Accountant will be responsible for bank reconciliations, accounts payable, AIA billing, and month end close. The Project Accountant will partner closely with project managers and operations to ensure accurate tracking of project costs, revenue recognition, billings, and compliance with contractual and accounting requirements. Key Responsibilities Include: Manage project setup, cost tracking, and financial reporting from project initiation through closeout Monitor project budgets, forecast costs, and analyze variances against actuals Prepare and process project billings, including progress, time & materials, and cost‑plus billing Ensure accurate revenue recognition in accordance with GAAP and company policies Track and reconcile project costs, including labor, subcontractors, overhead, and materials Prepare monthly project financial statements and support close activities Collaborate with project managers to provide financial insights and recommendations Review contracts to ensure billing terms, compliance, and margin expectations are met Support audits by providing project documentation and financial support as needed Strong knowledge of GAAP and revenue recognition principles Proficiency in Excel (pivot tables, VLOOKUP/XLOOKUP, formulas) Ability to manage multiple projects and deadlines simultaneously Strong attention to detail and financial accuracy Desired Experience supporting construction, engineering, professional services, or manufacturing projects Exposure to job cost accounting and WIP reporting Experience working with ERP systems (e.g., SAP, Oracle, NetSuite, JD Edwards, Deltek) Prior collaboration with project managers or operations teams Understanding of contract types (T&M, fixed fee, cost‑plus) Benefits: The company offers a competitive benefits package including medical, dental, and vision coverage, 401(k) with company match, and generous paid time off (PTO).
2026-04-08T00:00:00Z

Administrative Coordinator

Bridgewater, NJ
onsite
Temporary
22 - 23 USD / Hourly
We are seeking a detail-oriented Administrative Coordinator for a short-term, full-time contract of approximately six weeks. This position requires an organized individual who can work independently while maintaining accuracy and confidentiality. The ideal candidate will have strong administrative skills and thrive in a fast-paced environment. Responsibilities:<ul><li>Organize and maintain both physical and electronic files to ensure easy access and accuracy.</li><li>Accurately transcribe dictation and produce high-quality documents.</li><li>Prepare, proofread, and edit documents with attention to detail.</li><li>Manage electronic filing and record-keeping efficiently.</li><li>Perform scanning, photocopying, and document indexing to maintain proper records.</li><li>Coordinate schedules, appointments, and meetings to support smooth operations.</li><li>Maintain confidentiality when handling sensitive information.</li><li>Assist with administrative tasks and deadlines to support the team effectively. </li></ul>
2026-04-17T00:00:00Z

Administrative Coordinator

Princeton, NJ
onsite
Temporary
20 - 21 USD / Hourly
We are looking for a detail-oriented Part-Time Administrative Coordinator to join our team in Princeton, New Jersey. In this role, you will provide essential support to the front desk operations, ensuring smooth day-to-day activities in a dynamic healthcare environment. This is a long-term contract opportunity ideal for someone with strong organizational skills and a proactive approach to administrative tasks. Responsibilities:• Manage front desk operations, including greeting visitors and directing them to appropriate departments.• Maintain accurate records and documentation to support administrative processes.• Coordinate schedules, meetings, and appointments to optimize workflow.• Handle incoming calls and emails, providing prompt and thorough responses.• Assist in preparing reports and presentations as needed.• Maintain office supplies inventory and place orders to ensure availability.• Support various departments with clerical tasks and data entry.• Ensure compliance with organizational policies and procedures in daily operations.• Collaborate with team members to address administrative challenges efficiently.• Uphold confidentiality and security standards when handling sensitive information.
2026-04-17T00:00:00Z

Collections Coordinator

Willingboro, NJ
onsite
Permanent
50000 - 70000 USD / Yearly
Robert Half has partnered with a thriving manufacturing company on their search for an experienced Credit & Collections Coordinator. The responsibilities for this role will consist of: evaluating credit applications, monitoring customer credit limits, collecting outstanding payments, resolving billing issues, assisting with charge backs, updating credit profiles, collaborating with sales and management on credit decisions and terms, review trial balance reports, analyze customer accounts, recommending accounts for third-party collections, arranging debt payoffs, and ensuring compliance with policies and applicable credit/collections laws and regulations. Ultimately, this Credit & Collections Coordinator will process payments and refunds, update account records, and provide assistance where collection efforts are needed. How you will make an impact:· Create and maintain credit history records· Set up new client accounts· Document daily collection activity· Complete collection effort calls· Reviewing and approving credit holds· Generate legal collections documents· Spreadsheet Maintenance· Perform payment reconciliations· Assist customer service department· Develop and schedule payment plans
2026-03-30T00:00:00Z

Purchasing Coordinator

Cranbury, NJ
onsite
Contract / Temporary to Hire
21 - 22 USD / Hourly
We are looking for an organized and detail-oriented BILINGUAL SPANISH Purchasing Coordinator to join our team on a contract-to-permanent basis in Cranbury, New Jersey. In this role, you will oversee various purchasing activities, ensuring smooth operations and maintaining strong vendor relationships. Responsibilities:• Coordinate and execute purchasing activities, including placing and tracking purchase orders.• Collaborate closely with vendors to maintain effective relationships and resolve any issues promptly.• Ensure the accuracy of all purchase orders and related documentation.• Monitor inventory levels and manage the procurement of necessary materials.• Maintain organized and up-to-date vendor files for easy access and reference.• Assist with administrative tasks to support the purchasing department's daily operations.• Perform receptionist duties, including answering calls and addressing inquiries when needed.• Provide regular updates to management on purchasing activities and vendor performance.
2026-04-16T00:00:00Z

Technical Project Coordinator IV (Contractor)

Philadelphia, PA
onsite
Temporary
40 - 45 USD / Hourly
Project CoordinatorLocation: OnsiteDuration: Through 12/31/2026, extensions likely This role will support a single high‑volume enterprise client with a large deployment of IoT gateways and digital temperature‑monitoring devices. The role involves managing a continuous flow of inbound tickets, performing initial troubleshooting, and determining when field technicians need to be dispatched. Because the client experiences more than 1,000 truck rolls per month, the position requires consistent, detail‑focused coordination and the ability to manage repetitive tasks accurately and efficiently.The role works closely with field services and support teams, operate within an Agile environment, and handle large datasets while ensuring all documentation, schedules, and project activities are maintained to company standards. Key Responsibilities:<ul><li>Respond to a high volume of inbound support tickets for IoT devices and gateways.</li><li>Perform initial troubleshooting and determine when field technicians need to be dispatched.</li><li>Coordinate 1K+ monthly truck rolls and ensure proper documentation of each event.</li><li>Manage project schedules, compile status reports, and coordinate project meetings.</li><li>Identify, analyze, and document system requirements and project scope.</li><li>Ensure all project phases are documented according to department standards.</li><li>Work closely with field services teams and support operations.</li><li>Handle large datasets and maintain a high level of accuracy in a repetitive workflow.</li><li>Operate in a fast‑paced Agile environment with minimal supervision.</li></ul>
2026-04-17T00:00:00Z

Project Manager/Sr. Consultant

Philadelphia, PA
remote
Contract / Temporary to Hire
0 - 0 USD / Yearly
We are looking for an experienced Project Manager/Sr. Consultant to join our team in Philadelphia, Pennsylvania. In this role, you will oversee critical projects within the healthcare industry, leveraging your expertise in Agile methodologies and IT project management. This is a Contract to permanent position, offering an excellent opportunity to contribute to impactful initiatives and grow in a dynamic environment. Responsibilities: • Lead and manage complex projects from initiation to completion, ensuring timely delivery and alignment with organizational goals. • Collaborate with cross-functional teams to implement Agile principles and practices throughout project lifecycles. • Oversee project scope, timelines, budgets, and resource allocation to ensure optimal performance. • Utilize tools such as Atlassian Jira to track progress, manage tasks, and report on project metrics. • Facilitate regular meetings and communication with stakeholders to ensure transparency and address concerns. • Identify potential risks and create mitigation strategies to maintain project stability. • Ensure adherence to industry standards and best practices in IT project management. • Provide leadership and mentorship to team members, fostering a culture of collaboration and continuous improvement. • Develop and present comprehensive project documentation and status reports to stakeholders. • Integrate Microsoft 365 Enterprise solutions to streamline project workflows and improve efficiency.
2026-04-06T00:00:00Z

Project Manager/Sr. Consultant

Philadelphia, PA
onsite
Temporary
0 - 0 USD / Yearly
We are looking for an experienced Project Manager/Sr. Consultant to lead and coordinate technology-driven initiatives within a dynamic environment. This role requires someone with strong attention to detail and the ability to manage complex projects, bridging the gap between technical teams and business stakeholders. As part of this long-term contract position, you will play a key role in ensuring the successful delivery of application and software development projects. Responsibilities: • Oversee and manage the full lifecycle of technology projects, including application development and internal platform enhancements. • Collaborate with Product, Engineering, and Business teams to ensure alignment on project goals and deliverables. • Implement Agile methodologies and iterative delivery processes to optimize project outcomes. • Facilitate effective communication between technical and nontechnical stakeholders, ensuring clarity and shared understanding. • Prioritize tasks and manage competing demands in a fast-paced environment with evolving priorities. • Utilize tools like Atlassian Jira to track project progress and streamline workflows. • Provide hands-on support to resolve project challenges and drive initiatives forward. • Develop and maintain release plans, ensuring timely delivery and adherence to project timelines. • Monitor and report on project performance, addressing risks and implementing corrective actions as needed. • Foster a collaborative and execution-driven culture within the project team.
2026-04-16T00:00:00Z

Business Coordinator

Philadelphia, PA
onsite
Temporary
38 - 41 USD / Hourly
We are looking for a dedicated Business Coordinator to join our Global Business Continuity team in Philadelphia, Pennsylvania. In this long-term contract position, you will play a pivotal role in managing project milestones, coordinating tasks, and ensuring the seamless execution of business objectives. This hybrid role requires three days in the office and two days of remote work each week. Responsibilities: • Develop and deliver effective communications, including PowerPoint presentations, while maintaining accurate distribution lists. • Coordinate and track project details to ensure goals and deadlines are met. • Identify and resolve discrepancies in data by comparing source documents and taking corrective action. • Manage project timelines and milestone activities with precision and attention to detail. • Execute tasks in alignment with corporate writing and design standards to maintain consistency and quality. • Collaborate with team members to achieve collective goals and ensure successful project outcomes. • Prepare for key deadlines by managing schedules and allocating resources effectively. • Deliver high-quality results in a fast-paced environment by applying problem-solving and organizational skills. • Ensure all assignments adhere to established standards and meet corporate expectations.
2026-03-30T00:00:00Z

Production Planner

Bridgewater, NJ
onsite
Permanent
80000 - 90000 USD / Yearly
benefits:<ul><li>401k</li><li>medical</li><li>dental</li><li>vision</li><li>paid time off</li><li>pet insurance</li><li>paid holidays</li></ul>Our client in the Bridgewater area is looking to bring an experienced Production Planner to their team! This position is fully in office Monday-Friday with standard hours of 8-5pm. The range for this role is $80,000-90,000 base. This position plays a critical role in ensuring on-time, high-quality delivery for their manufacturing operations. The ideal candidate excels at navigating complex ERP/MRP systems, thrives in a fast-paced environment, and enjoys working cross-functionally to drive results. Key Responsibilities<ul><li>Convert demand signals into structured production plans and work orders to support operational needs.</li><li>Utilize internal systems to align materials, timing, and resources with production requirements.</li><li>Coordinate scheduling activities to optimize workflow, efficiency, and on-time delivery.</li><li>Maintain and update master data within ERP–including BOMs, routings, lead times, and lot sizes; support engineering change requests/orders (ECR/ECO).Monitor inventory and in-process work, addressing constraints or shortages in collaboration with internal teams. </li><li>Track work-in-process (WIP) and inventory; proactively resolve shortages, constraints, and quality holds working with cross-functional teams.</li><li>Partner cross-functionally to support product transitions, process updates, and ongoing operations.</li><li>Generate regular planning updates, schedules, and performance reports to support business objectives.</li><li>Contribute to process improvement initiatives focused on efficiency, organization, and output quality.</li></ul>
2026-04-17T00:00:00Z

Client Scheduling Coordinator

Somerville, NJ
onsite
Temporary
17 - 18 USD / Hourly
We are looking for a highly organized and service-oriented Scheduling Coordinator to join our team in Branchburg, New Jersey. In this long-term contract position, you will play a pivotal role in managing scheduling processes and ensuring seamless communication with clients and business partners. This role requires a strong attention to detail, effective communication skills, and the ability to adapt to shifting priorities. Responsibilities: Managed appointment scheduling to support client needs and business priorities. Executed tasks efficiently by utilizing internal systems and resources to meet deadlines. Maintained a high level of accuracy and attention to detail to improve overall scheduling quality. Communicated proactively with clients to resolve questions and address scheduling concerns. Responded to client inquiries within established service‑level expectations. Tracked scheduling capacity and availability issues and provided monthly trend reports to leadership. Coordinated and maintained multiple calendars using Microsoft Outlook. Partnered with team members and leadership to streamline scheduling workflows and improve efficiency. Supported onboarding and training of new hires by aligning schedules with skill level and operational needs. Ensured compliance with company policies while delivering consistent, detail‑oriented service.
2026-04-17T00:00:00Z

Client Scheduling Coordinator

Basking Ridge, NJ
onsite
Temporary
17 - 18 USD / Hourly
We are looking for a highly organized and service-oriented Scheduling Coordinator to join our team in Bridgewater, New Jersey. In this long-term contract position, you will play a pivotal role in managing scheduling processes and ensuring seamless communication with clients and business partners. This role requires a strong attention to detail, effective communication skills, and the ability to adapt to shifting priorities. Responsibilities: Managed appointment scheduling to support client needs and business priorities. Executed tasks efficiently by utilizing internal systems and resources to meet deadlines. Maintained a high level of accuracy and attention to detail to improve overall scheduling quality. Communicated proactively with clients to resolve questions and address scheduling concerns. Responded to client inquiries within established service‑level expectations. Tracked scheduling capacity and availability issues and provided monthly trend reports to leadership. Coordinated and maintained multiple calendars using Microsoft Outlook. Partnered with team members and leadership to streamline scheduling workflows and improve efficiency. Supported onboarding and training of new hires by aligning schedules with skill level and operational needs. Ensured compliance with company policies while delivering consistent, detail‑oriented service.
2026-04-17T00:00:00Z

Facilities Coordinator

Bala Cynwyd, PA
onsite
Temporary
19 - 20 USD / Hourly
We are looking for a detail-oriented and dependable Facilities Coordinator to join our team on a contract basis located in the Greater Philadelphia Region. In this role, you will be the primary point of contact for overseeing the decommissioning of a site, ensuring that operations run smoothly during this transition. This short-term Facilities Coordinator position involves coordinating various facility-related tasks, including assisting with packing, shipping, and other logistical needs. Here’s how you’ll contribute each day: • Coordinate routine maintenance and repairs for building systems, including plumbing, electrical, and mechanical components.• Oversee the quality and performance of cleaning, landscaping, and security services to ensure high standards are met.• Assist with sourcing vendors, supervising their work, and ensuring compliance with contractual agreements.• Support administrative tasks such as maintaining facility records, managing compliance documents, and tracking service contracts.• Ensure all facilities operations comply with health and safety regulations and legal standards.• Assist with space management by overseeing office layouts, internal moves, and workspace reconfigurations.• Facilitate inventory control by managing supplies and placing orders to maintain adequate stock levels.• Serve as a liaison for staff and external service providers, coordinating logistics for cleaning, catering, parking, and security.• Participate in the development and implementation of emergency preparedness and safety plans.
2026-04-16T00:00:00Z

AI Coordinator

Philadelphia, PA
onsite
Temporary
0 - 0 USD / Yearly
We are looking for an experienced and driven AI Coordinator to join our team in Philadelphia, Pennsylvania. As part of a leading real estate investment company, you will be instrumental in integrating AI technologies across our organization, ensuring their optimal use while addressing ethical considerations. This is a long-term contract position offering the opportunity to make a significant impact on our workflows and processes. Responsibilities: • Implement AI solutions across various departments to improve efficiency and performance. • Collaborate with team members to identify opportunities for AI integration and enhancement. • Design and lead workshops to educate staff on effective AI applications. • Evaluate the effectiveness of AI systems and recommend improvements based on findings. • Conduct experiments to compare different AI strategies and approaches. • Address and resolve technical issues related to AI systems. • Develop and enforce policies to ensure secure and ethical use of AI technologies. • Safeguard proprietary data and ensure compliance with privacy guidelines. • Assist in creating guidelines for unbiased, accurate, and efficient use of AI tools.
2026-04-06T00:00:00Z

AR/Collections & Order Coordinator

Trenton, NJ
onsite
Permanent
65000 - 70000 USD / Yearly
Salary is 65,000 - 70,000. Benefits include health, dental, and vision insurance, 401k, and PTO. Responsibilities:• Prepare and organize sales orders for customer approval and signatures.• Coordinate with sales representatives to verify order accuracy and ensure timely processing.• Communicate regularly with the Purchasing Manager and Dispatcher to align material needs and delivery schedules.• Provide daily updates to customers regarding order status and delivery timelines.• Address customer inquiries promptly and offer effective solutions to resolve issues.• Assist in completing credit applications and review sales orders for compliance.• Maintain accurate customer records and oversee the invoicing process.• Collaborate with team members to support departmental goals and foster a positive working environment.• Adapt to changes in workflows and procedures to optimize efficiency.• Take initiative to manage responsibilities independently while adhering to company policies.
2026-04-06T00:00:00Z

CAD Coordinator- Part Time

Toms River, NJ
remote
Temporary
36 - 36 USD / Hourly
We are looking for a skilled CAD Coordinator to join our team on a contract basis. This fully remote position is based out of Toms River, New Jersey, and offers a flexible 20-hour workweek for a duration of two months, with the potential for extension. In this role, you will be responsible for supporting design projects by preparing and managing AutoCAD drawings, ensuring adherence to workplace technology standards, and collaborating with cross-functional teams to deliver high-quality outputs. Responsibilities: • Facilitate the setup and execution of design projects by applying workplace technology standards to client-provided base files. • Draft and update AutoCAD designs based on written, verbal, or visually marked instructions. • Maintain effective communication with operators and other stakeholders at client organizations. • Prepare narrative documents, such as addenda or other project communications, under the guidance of the design team. • Adhere to company standards for procedures, including layering and plan sheet formatting, to maintain process efficiency. • Compile and maintain a catalog of potential design details to enhance project quality and consistency. • Assist in designing audio-visual systems, including creating single-line diagrams, elevations, and sectional views. • Regularly review equipment lists to ensure alignment with system single-line diagrams and improve project accuracy. • Participate in meetings as required to provide updates and gather project requirements.
2026-04-10T00:00:00Z

Technical Project Manager (Agile, Scrum) III (Contractor)

Philadelphia, PA
onsite
Temporary
52 - 58 USD / Hourly
Technical Project Manager (Agile / Scrum) III – ContractorEmployment Type: 38 Week Contract, Potential ExtensionLocation: Onsite Hybrid, Philadelphia, PA Pay: Available on W2 Position SummaryWe are seeking an experienced Technical Project Manager (Agile/Scrum) III to lead the delivery of highly complex, enterprise-wide IT programs consisting of multiple interrelated projects. This role requires strong Agile leadership, deep program management expertise, and the ability to coordinate across technical and business stakeholders to deliver outcomes that align with strategic objectives.eKey Responsibilities<ul><li>Manage one or more highly complex or enterprise-wide IT programs comprised of multiple projects</li><li>Lead programs in an Agile environment, applying Scrum values, principles, and best practices</li><li>Coach and mentor individuals and teams on Agile processes, roles, and tools</li><li>Provide regular status reporting on key performance indicators (KPIs), schedules, resources, milestones, and risks</li><li>Develop and maintain program strategies, supporting business cases, and enterprise-level project plans</li><li>Ensure effective integration across projects, adjusting scope, timelines, and budgets as business needs evolve</li><li>Enact and reinforce Scrum values and practices, ensuring correct and consistent use of Scrum frameworks</li><li>Communicate program strategy, progress, and changes to IT leadership, business stakeholders, and consulting partners</li><li>Ensure all projects within the assigned portfolio are delivered on time, within budget, and aligned to strategic and business requirements</li><li>Track critical project milestones and recommend adjustments or corrective actions to Project Managers as needed</li><li>Partner with senior business leaders to identify and prioritize opportunities to leverage technology in support of enterprise goals</li><li>Manage new technical service and engineering programs to meet broad service and product objectives</li><li>Establish milestones, monitor adherence to plans, identify delivery risks, and drive mitigation strategies</li><li>Coordinate work across multiple engineering and development teams</li><li>Act as a liaison between engineering and deployment teams to ensure requirements and design considerations support deployability and long-term sustainability</li></ul>
2026-04-07T00:00:00Z