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39 results for Office Assistant in Philadelphia, PA

Office Assistant

Trenton, NJ
onsite
Temporary / Contract
18 - 19 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations in Trenton, New Jersey. This Long-term Contract position is well suited for someone who is organized, communicates clearly, and can manage routine office tasks with limited supervision after initial training. The ideal candidate will help maintain an efficient front office environment while providing accurate clerical and document support. Responsibilities:• Answer incoming calls, and direct questions or requests to the appropriate staff members in a courteous and attentive manner.• Prepare, format, and review written materials, correspondence, and records to ensure accuracy, clarity, and proper grammar.• Scan, organize, and maintain physical and electronic documents so files remain accessible and up to date.• Perform a range of administrative support tasks, including data entry, filing, copying, and general office coordination.• Use Microsoft Office applications to create documents, update spreadsheets, manage information, and support everyday office workflows.• Operate standard office equipment such as printers, copiers, scanners, and multi-function devices efficiently and safely.• Complete assigned work independently after instructions are provided, while maintaining attention to detail and meeting deadlines.
2026-09-16T00:00:00Z

Office Assistant

Philadelphia, PA
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for an Office Assistant to join our team for a contract position. This role will provide day-to-day administrative support across several departments while helping organize and evaluate physical records as part of a large-scale document digitization effort. The ideal Office Assistant candidate is comfortable handling clerical tasks, managing incoming calls, and working closely with department leaders to ensure files are reviewed, retained, digitized, or securely discarded as appropriate. What you get to do every single day:• Provide administrative assistance to multiple departments by organizing records, preparing documents, and supporting daily office operations.• Review paper files and historical documents in coordination with department managers to identify materials that must be preserved or converted to digital format.• Scan, index, and upload documents accurately to support ongoing record digitization activities.• Sort files for retention, digitization, or secure shredding based on departmental guidance and established procedures.• Answer inbound calls, greet visitors as needed, and direct inquiries to the appropriate staff members in an organized manner.• Perform general clerical duties such as filing, data entry, document preparation, and maintaining orderly record storage areas.• Help track project progress by maintaining clear documentation of reviewed files and completed scanning work.
2026-09-16T00:00:00Z

Office Assistant

Philadelphia, PA
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a detail-oriented Office Assistant to join a contract position supporting administrative and records management activities located in the Greater Philadelphia Region. This role will assist multiple departments with organizing, reviewing, and preparing physical documents for retention, digitization, or secure disposal. The ideal Office Assistant candidate is comfortable handling high volumes of files, completing clerical tasks accurately, and providing dependable front-office support when needed. Here’s how you’ll contribute each day: • Review paper files and archived documents across departments to identify materials that should be retained, digitized, or destroyed based on guidance from department leaders.• Scan and organize approved records into digital formats while maintaining accuracy, consistency, and document integrity.• Perform general clerical support such as filing, sorting, labeling, and preparing documents for processing.• Coordinate with managers and staff to clarify document handling requirements and ensure records are routed appropriately.• Support office operations by answering inbound calls and assisting with basic receptionist coverage as needed.• Maintain an orderly workspace and track progress on document review and digitization assignments.• Handle sensitive information with discretion and follow established procedures for records management and secure shredding.
2026-09-16T00:00:00Z

Office Manager

Pennsauken, NJ
onsite
Permanent / Full Time
80000 - 90000 USD / Yearly
We are seeking an organized and proactive Office Manager to oversee daily office operations and ensure an efficient, productive workplace for our thriving client. The ideal candidate will be a strong multitasker with excellent organizational skills and the ability to identify opportunities to improve and streamline processes. This Office Manager will coordinate office maintenance, receive and direct incoming calls, manage vendor relationships, oversee office inventory/repairs/cleaning/etc., assist with scheduling, document preparation, reporting, and other administrative tasks. What you get to partake in:<ul><li>Manage and oversee day-to-day office operations.</li><li>Coordinate administrative activities and support internal teams as needed.</li><li>Maintain office systems, procedures, and organizational processes.</li><li>Identify opportunities to improve efficiency and help automate manual processes.</li><li>Manage office supplies, equipment, vendors, and facility-related needs.</li><li>Serve as a key point of contact for employees, vendors, and visitors.</li><li>Ensure office operations run smoothly while maintaining a professional and organized environment.</li></ul>
2026-09-04T00:00:00Z

Office Manager

Philadelphia, PA
onsite
Permanent / Full Time
100000 - 120000 USD / Yearly
We are looking for an experienced Office Manager to lead day-to-day administrative operations for a law firm in Philadelphia, Pennsylvania. This fully onsite position is ideal for someone who can keep office functions running smoothly while supporting attorneys, staff, and leadership across operational and people-related needs. The role calls for a hands-on individual with strong attention to detail who is comfortable managing facilities, coordinating vendors, assisting with human resources processes, and helping maintain effective office technology support. Responsibilities: • Direct daily office activities to ensure attorneys and staff receive consistent administrative and operational support. • Lead scheduling and workforce coordination activities, including attendance oversight, timecard review, onboarding logistics, and communication of workplace policies. • Supervise office support personnel, assign priorities, and maintain adequate coverage for front-office and administrative functions. • Partner with leadership on employee relations matters, performance support, and training arrangements for staff development. • Track office spending, help prepare budgets, review invoices for accuracy, and manage relationships with external service providers. • Work with third-party technology partners to address equipment setup, system access, and general office technology needs. • Provide administrative support for employee benefits processes, including enrollment assistance for medical, dental, and retirement plans. • Contribute to business development efforts by coordinating marketing-related activities and helping maintain digital content such as website and social media updates. • Participate in leadership meetings, document confidential discussion points, and share updates related to office operations and administrative priorities.
2026-08-24T00:00:00Z

Office Manager

Pennington, NJ
onsite
Permanent / Full Time
60000 - 65000 USD / Yearly
We are looking for an organized Office Manager to support daily administrative operations in Pennington, New Jersey. This position plays a central role in keeping the office efficient, welcoming, and well supplied while assisting with essential financial and front-desk activities. The ideal candidate is proactive and comfortable balancing multiple priorities in a fast-paced office environment. Benefits:Medical, Dental, Vision Responsibilities:• Coordinate day-to-day office activities to help ensure smooth and efficient administrative operations.• Manage purchasing for workplace materials and track inventory to keep essential supplies available.• Monitor stock levels regularly and replenish office items before shortages affect productivity.• Support accounts payable tasks, including reviewing invoices and assisting with timely processing of payments.• Serve as the first point of contact for visitors, calls, and general front-desk inquiries in a courteous and organized manner.• Maintain organized administrative records and assist with routine office documentation and correspondence.• Work with internal team members and external vendors to address office-related needs and service requests.
2026-09-11T00:00:00Z

Administrative Assistant

Yardley, PA
onsite
Temporary to Hire
19 - 22 USD / Hourly
Our client, a growing HVAC services company, is seeking a professional and customer-focused Administrative Assistant to join their team on a contract-to-hire basis. This role is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and takes pride in delivering exceptional customer service.The Administrative Assistant will serve as the first point of contact for customers, vendors, and contractors while supporting daily office operations. The successful candidate will be highly organized, detail-oriented, and comfortable managing multiple priorities throughout the day. Key Responsibilities<ul><li>Answer and route incoming phone calls professionally and efficiently</li><li>Coordinate and communicate with contractors, technicians, and customers</li><li>Respond to general inquiries regarding services, appointments, and company information</li><li>Process invoices and assist with accounts payable-related administrative tasks</li><li>Maintain accurate records and filing systems</li><li>Schedule appointments and update service calendars as needed</li><li>Assist with data entry and administrative reporting</li><li>Provide excellent customer service and resolve issues in a timely manner</li><li>Support various office functions and special projects as assigned</li></ul>
2026-09-15T00:00:00Z

Administrative Assistant

Camden, NJ
onsite
Temporary / Contract
23 - 24 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations for a contract position. This onsite role requires a detail-oriented communicator who can manage front-office tasks, maintain accurate records, and handle sensitive information with sound judgment. The ideal candidate is organized, responsive, and comfortable using Microsoft Office to keep administrative activities running smoothly during short-term project assignment. Responsibilities:• Welcome visitors and serve as a courteous first point of contact for incoming calls and general office inquiries.• Provide day-to-day administrative support by preparing documents, organizing files, and assisting with routine office coordination.• Enter, update, and maintain data accurately in internal records and tracking systems.• Manage calendars, correspondence, and other clerical tasks to help ensure efficient department operations.• Handle confidential information with discretion and follow established procedures for secure document management.• Support reception coverage and related front-desk responsibilities in an efficient and detail-oriented manner.• Assist with general office projects and special assignments as directed by department leadership.• Monitor administrative details closely and complete assigned work reliably within required timelines.
2026-09-16T00:00:00Z

Administrative Assistant

Camden, NJ
onsite
Temporary to Hire
23 - 25 USD / Hourly
We are looking for an experienced Administrative Assistnant to join a fast-moving team in Camden, New Jersey. This role requires strong communication skills, the ability to manage multiple priorities, and a proactive approach to administrative support. This is a long-term contract position, offering the opportunity to contribute across service and administrative functions while building long-term potential with the organization. <ul><li>Provide day-to-day administrative support to team members and leadership. </li><li>Manage calendars, schedule meetings, and coordinate appointments. </li><li>Prepare correspondence, reports, presentations, and other business documents. </li><li>Answer and direct phone calls, emails, and other communications. </li><li>Maintain organized filing systems, records, and office documentation.</li><li>Order office supplies and assist with vendor coordination. </li><li>Support meeting preparation, including agendas, materials, and follow-up notes.</li><li>Assist with data entry, expense reporting, and basic reporting tasks.</li><li>Help improve administrative workflows and support cross-functional projects as needed. </li></ul>
2026-09-16T00:00:00Z

Administrative Assistant

Huntingdon Valley, PA
onsite
Permanent / Full Time
45000 - 50000 USD / Yearly
We are looking for an Administrative Assistant with relevant experience to support daily operations and help keep both business and personal priorities organized. This role is well suited for someone who is highly dependable, attentive to detail, and confident managing a wide range of tasks with professionalism and discretion. The ideal candidate can balance competing demands, communicate clearly, and take initiative to keep schedules, records, and follow-up items moving forward efficiently. Responsibilities: • Oversee calendars, coordinate appointments, and arrange meetings to ensure schedules remain accurate and well managed. • Organize travel plans, confirm reservations, and prepare clear itineraries when transportation or lodging is required. • Create and update reports, spreadsheets, presentations, correspondence, and other administrative materials as needed. • Maintain orderly digital and paper filing systems so records, documents, and reference materials are easy to access. • Support expense monitoring by collecting receipts, reviewing invoices, and assisting with routine administrative bookkeeping tasks. • Prepare meeting agendas, capture notes, and track next steps to help maintain progress on priorities and commitments. • Monitor deadlines, open items, and project milestones while following up on outstanding tasks in a timely manner. • Coordinate office supply purchases and communicate with vendors or service providers to support daily operations. • Handle sensitive information with sound judgment and provide additional personal and administrative assistance, including research, scheduling, errands, and special projects, as needed.
2026-08-31T00:00:00Z

Administrative Assistant

Camden, NJ
onsite
Temporary / Contract
24 - 26 USD / Hourly
We are looking for an Administrative Assistant to support the Surety team in Toms River, New Jersey. This Long-term Contract position is ideal for someone who is highly organized, accurate, and comfortable handling both administrative tasks and insurance-related documentation in a fast-paced office setting. The role combines day-to-day coordination, record maintenance, billing support, and communication with clients and carrier partners to help keep department operations running smoothly. Responsibilities:• Prepare and process surety bond documents and related paperwork with a high level of accuracy and attention to detail.• Organize incoming correspondence and maintain electronic records within document management and agency management systems.• Support the renewal cycle by tracking monthly bond activity and helping ensure deadlines are met.• Update and maintain client account files so records remain complete, accurate, and aligned with company standards.• Assist with billing activities, bond reporting, and follow-up on receivables as directed by the department team.• Communicate with clients and underwriting contacts to obtain information, respond to requests, and keep transactions moving forward.• Manage multiple assignments efficiently while prioritizing deadlines and providing general administrative support to the department.• Contribute to office operations through data entry, document preparation, and other assigned administrative duties in an on-site environment.
2026-09-16T00:00:00Z

Administrative Assistant

Philadelphia, PA
onsite
Temporary / Contract
21.85 - 23 USD / Hourly
We are looking for an experienced Administrative Assistant to support daily office operations and help create an organized, welcoming workplace. This long-term Administrative Assistant contract position is ideal for someone who thrives in a fast-moving environment, balances multiple priorities with ease, and communicates professionally across teams. The role offers the opportunity to contribute to front-of-office coordination, employee support, and smooth day-to-day administrative functions. What you get to do every single day:• Welcome guests, manage the reception area, direct incoming calls, and oversee incoming and outgoing mail and deliveries.• Organize calendars for meetings, reserve conference rooms, and help ensure shared spaces are prepared for scheduled use.• Monitor kitchen, beverage, and general workplace inventory so the office remains fully stocked and functional.• Prepare outbound shipments, coordinate courier pickups, and track delivery needs as they arise.• Provide day-to-day administrative assistance to various departments, helping teams stay organized and on schedule.• Create and distribute internal office communications to keep employees informed of updates and logistics.• Maintain relationships with external vendors and follow up on service needs, supply orders, and related requests.• Coordinate facility issues by submitting and tracking maintenance requests, repairs, and workspace-related updates.• Support onboarding logistics for new employees, including badge coordination, desk readiness, and workspace setup.• Assist with onsite meetings by arranging rooms, coordinating technology needs, and organizing catering or other event support.
2026-09-16T00:00:00Z

Administrative Assistant

Marlboro, NJ
onsite
Permanent / Full Time
40000 - 50000 USD / Yearly
benefits:<ul><li>medical</li><li>dental</li><li>vision</li><li>paid time off</li></ul> Responsibilities:• Monitor administrative workflows and follow established procedures to keep tasks on track.• Answer incoming calls, direct inquiries appropriately, and provide courteous assistance to callers and visitors.• Greet guests professionally and help create a positive and organized reception experience.• Enter, update, and maintain records with accuracy while supporting general document management tasks.• Prepare, organize, and file administrative materials so information remains accessible and well structured.• Assist with scheduling, correspondence, and routine coordination duties for the department.• Manage front desk and administrative support activities to help ensure smooth day-to-day operations.
2026-09-11T00:00:00Z

Administrative Assistant

Berlin, NJ
onsite
Temporary to Hire
23 - 24 USD / Hourly
We are looking for a motivated Administrative Assistant to join an organization in New Jersey in a long-term contract position. This onsite role is ideal for someone who enjoys keeping office operations organized, supporting order and purchasing activities, and working closely with fulfillment and shipping functions. The right candidate will bring strong administrative skills, confidence with office software, and a desire to grow within the company. Responsibilities:• Manage day-to-day administrative support for office operations, ensuring records, communications, and documentation remain accurate and organized.• Respond to incoming calls and direct inquiries appropriately while providing timely assistance to internal and external contacts.• Process order-related information by entering data into company systems and maintaining up-to-date account and transaction records.• Prepare and distribute operational reports to support tracking, planning, and decision-making across the team.• Assist with purchase order entry and monitor vendor-related information to help maintain smooth supply and fulfillment workflows.• Coordinate shipping paperwork and related documentation to support accurate and timely outbound deliveries.• Provide receptionist-style support for visitors, calls, and general office needs while maintaining a welcoming front-office presence.• Partner with operations staff on administrative tasks tied to departmental changes and evolving business needs.
2026-09-16T00:00:00Z

Administrative Assistant

Allentown, PA
onsite
Temporary / Contract
19 - 20 USD / Hourly
Robert Half is seeking a detail-oriented and highly organized Administrative Assistant to support daily office operations and help ensure an efficient workplace. The ideal candidate will be proactive, professional, and able to manage multiple tasks while providing excellent internal and external customer service. Key Responsibilities<ul><li>Provide administrative support to managers and team members, including scheduling meetings, managing calendars, and preparing correspondence.</li><li>Answer and direct phone calls, emails, and other communications in a professional manner.</li><li>Maintain filing systems, records, and office documentation.</li><li>Order office supplies and help coordinate vendor services as needed.</li><li>Assist with data entry, report preparation, and document formatting.</li><li>Welcome visitors and support front desk activities when required.</li><li>Coordinate travel arrangements, meeting logistics, and event support.</li><li>Help improve office processes and support special projects as assigned.</li></ul>
2026-09-14T00:00:00Z

Administrative Assistant

Conshohocken, PA
onsite
Temporary / Contract
20 - 20 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office and data management needs for a 12-week Contract position based in Conshohocken, Pennsylvania. This opportunity is ideal for someone who is comfortable handling administrative coordination, high-volume data entry, and inbound communication in a detail-oriented environment. The role requires strong attention to detail, reliability during standard Monday through Friday business hours, and confidence using Microsoft Office tools. Responsibilities:• Manage a range of administrative support activities to keep day-to-day operations running efficiently.• Enter, update, and maintain information in internal records with a high degree of accuracy and timeliness.• Respond to incoming calls and direct inquiries to the appropriate contacts when needed.• Provide general office support, including document preparation, file organization, and routine coordination tasks.• Monitor assigned workflows and follow established procedures to ensure administrative tasks are completed on schedule.• Use Microsoft Office applications to create, edit, and organize business documents, spreadsheets, and communications.• Support reception-style duties by serving as a reliable first point of contact for routine questions and requests.
2026-09-14T00:00:00Z

Administrative Assistant

Marlton, NJ
onsite
Temporary to Hire
20 - 21 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations at a fully onsite location in New Jersey. This contract opportunity begins as a part-time role with a three-day workweek and offers the potential to transition into a permanent position for someone eager to build a long-term career. The ideal candidate is organized, comfortable with technology, and confident handling both front-office responsibilities and routine administrative tasks in a structured environment. Responsibilities: • Manage day-to-day administrative activities to keep office operations running smoothly and efficiently. • Welcome visitors and serve as a courteous first point of contact for the office. • Respond to incoming phone calls, direct inquiries appropriately, and relay messages accurately. • Enter, update, and maintain data in internal records and office documents with a high level of accuracy. • Prepare, organize, and distribute administrative materials using Microsoft Office applications. • Support general reception and clerical duties, including scheduling, filing, and document handling. • Use technology tools, including AI-based resources, to assist with research and idea generation when needed. • Contribute to a positive office environment by adapting to changing priorities and supporting team needs as the role grows.
2026-09-16T00:00:00Z

Administrative Assistant

Oldwick, NJ
onsite
Permanent / Full Time
55000 - 60000 USD / Yearly
Our client in the Oldwick area is looking to permanent an Administrative Assistant! This role is in office Monday-Friday 8:45-5pm. It is paying between $55-60k base salary depending on experience. Benefits include: Medical & Dental Insurance 401(k): with company match PTO: 15 days total (including 5 NJ sick days) Paid Holidays: 6 federal holidays What You’ll Do Executive Support Manage the President’s calendar, meetings, and scheduling priorities Draft and respond to emails on behalf of the President Coordinate travel arrangements, meetings, and other executive logistics Help prioritize and manage day-to-day administrative needs Marketing & Business Development Proofread and format proposals, presentations, and other marketing materials Assist with special projects and marketing initiatives Learn and utilize AI tools to improve efficiency and support marketing efforts Client Experience Schedule client meetings and coordinate meeting logistics Prepare conference rooms, welcome boards, refreshments, and meeting materials Ensure technology and presentation materials are ready for client meetings Help create a detail oriented and welcoming experience for clients and visitors Office Administration Answer phones and greet visitors Order office, kitchen, and other supplies Run occasional business errands Coordinate office lunches, celebrations, and team activities Help maintain a clean, organized, and detail oriented office environment Team & Project Support Proofread documents and communications for accuracy and professionalism Identify opportunities to improve processes and efficiency Assist with projects and other administrative needs as they arise Take ownership and pride in producing quality work and supporting the overall team Why This Opportunity? If you’re someone who gets bored doing the same thing every day and enjoys being the go-to person who keeps things moving, this could be a great fit. You’ll have the opportunity to work closely with leadership, gain exposure to marketing and business development, learn new technology and AI tools, and make a meaningful impact within a small team.
2026-09-10T00:00:00Z

Administrative Assistant

Wescosville, PA
onsite
Temporary to Hire
18 - 20 USD / Hourly
Robert Half is seeking a reliable and detail-oriented Administrative Assistant to support daily office operations. This role is ideal for someone with strong organizational skills, excellent communication abilities, and a proactive approach to administrative support. The Administrative Assistant will help ensure the office runs smoothly by handling clerical tasks, coordinating schedules, and providing general support to the team. Key Responsibilities:<ul><li>Answer and direct phone calls, emails, and other correspondence</li><li>Schedule meetings, appointments, and maintain calendars</li><li>Prepare, format, and file documents, reports, and records</li><li>Data entry and maintaining accurate office databases</li><li>Order office supplies and help manage inventory</li><li>Assist with mail distribution, scanning, copying, and filing</li><li>Support team members with administrative projects as needed</li><li>Greet visitors and provide professional front-desk support when required</li><li>Maintain confidentiality of sensitive information</li></ul>
2026-09-16T00:00:00Z

Administrative Assistant

Allentown, PA
onsite
Temporary / Contract
23 - 24 USD / Hourly
A growing organization in the Allentown area is seeking a detail-oriented and professional Administrative Assistant to support daily office operations. The ideal candidate is highly organized, proactive, and enjoys working in a fast-paced environment while providing exceptional administrative support to multiple departments. Key Responsibilities<ul><li>Manage incoming calls, emails, and correspondence.</li><li>Greet clients, visitors, and vendors in a professional manner.</li><li>Coordinate calendars, schedule meetings, and arrange appointments.</li><li>Prepare reports, spreadsheets, presentations, and other business documents.</li><li>Perform data entry and maintain accurate records and databases.</li><li>Organize and maintain electronic and physical filing systems.</li><li>Assist with invoicing, expense tracking, and administrative reporting.</li><li>Order office supplies and coordinate with vendors as needed.</li><li>Support special projects and provide general office support.</li><li>Maintain confidentiality and handle sensitive information with discretion.</li></ul>
2026-09-15T00:00:00Z

Executive Assistant

Philadelphia, PA
onsite
Permanent / Full Time
65000 - 100000 USD / Yearly
Robert Half is seeking an Executive Assistant to support daily office operations and provide high-quality administrative assistance at our client's site in the Philadelphia area. This role is ideal for someone who is organized and confident managing documents, correspondence, and front-office interactions in a business setting. The successful candidate will help keep records accurate, support document preparation, and ensure the office runs smoothly in a fast-paced environment. Responsibilities:<ul><li>Support day-to-day administrative activities for the office and assigned staff, helping maintain efficient workflow and consistent organization.</li><li>Draft, edit, format, and review business and legal documents to ensure accuracy, clarity, and a well-presented format.</li><li>Build and update spreadsheets, reports, and presentation materials to support operational and team needs.</li><li>Coordinate file reviews on a regular basis and prepare inactive materials for storage or closure when appropriate.</li><li>Produce letters, forms, and other written materials from dictated notes with a high level of accuracy.</li><li>Welcome clients and visitors, creating a courteous and positive first impression for everyone entering the office.</li><li>Maintain confidential records and contribute to special administrative assignments while handling sensitive information with discretion.</li></ul>
2026-08-21T00:00:00Z

Executive Assistant

Allentown, PA
onsite
Temporary to Hire
25 - 27 USD / Hourly
Robert Half is seeking a highly organized, proactive, and professional Executive Assistant to provide high-level administrative support to senior leadership. The ideal candidate will be a strong communicator, capable of managing multiple priorities, maintaining confidentiality, and ensuring day-to-day operations run smoothly. Key Responsibilities<ul><li>Provide comprehensive administrative support to executive leadership</li><li>Manage complex calendars, schedule meetings, and coordinate appointments</li><li>Arrange domestic and international travel, including itineraries, accommodations, and expense reporting</li><li>Prepare correspondence, presentations, reports, and meeting materials</li><li>Serve as a liaison between executives, internal teams, and external stakeholders</li><li>Organize and coordinate meetings, including agendas, minutes, and follow-up actions</li><li>Handle confidential information with discretion and professionalism</li><li>Monitor and prioritize incoming communications and respond on behalf of executives when appropriate</li><li>Assist with special projects and support cross-functional initiatives</li><li>Maintain organized files, records, and office systems</li></ul>
2026-09-16T00:00:00Z

Executive Assistant

Philadelphia, PA
onsite
Temporary / Contract
25.65 - 27 USD / Hourly
We are looking for an experienced Executive Assistant to provide seamless support to three senior leaders located in the Greater Philadelphia Region. This contract position is ideal for someone who thrives in a high-visibility setting, stays composed under shifting demands, and brings excellent judgment to daily executive support. The Executive Assistant role combines administrative coordination, meeting preparation, travel planning, and operational follow-through in a fast-paced environment. Success in this position requires discretion, strong organization, and the ability to anticipate needs before they arise. What you get to do every single day:• Oversee day-to-day administrative support for three senior executives, ensuring priorities are organized and handled efficiently.• Coordinate complex schedules across multiple time zones, resolve conflicts proactively, and manage meeting arrangements from start to finish.• Arrange domestic and international travel plans, build detailed itineraries, and respond quickly to schedule changes or urgent updates.• Prepare agendas, briefing documents, presentation materials, and other supporting content for executive meetings and business discussions.• Complete and submit expense reports with accuracy and timeliness while maintaining clear records and compliance with internal processes.• Participate in selected meetings to capture notes, document decisions, and monitor follow-up actions through completion.• Organize team gatherings, offsite sessions, and events by managing logistics such as scheduling, catering, materials, and room setup.• Partner closely with internal stakeholders and administrative colleagues to ensure smooth coordination across departments.• Safeguard sensitive business information and executive communications with a consistently high level of professionalism and confidentiality.• Provide occasional support outside standard business hours when executive schedules or business needs require additional coverage.
2026-09-16T00:00:00Z

Executive Assistant

Allentown, PA
onsite
Temporary / Contract
25 - 30 USD / Hourly
Robert Half is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior leadership. The ideal candidate will be detail-oriented, resourceful, and capable of managing multiple priorities in a fast-paced environment. Key Responsibilities<ul><li>Provide high-level administrative support to executives, including calendar management, meeting coordination, and travel arrangements.</li><li>Prepare correspondence, presentations, reports, and other business documents.</li><li>Serve as a liaison between executives, internal teams, and external stakeholders.</li><li>Screen and prioritize communications, including emails and phone calls.</li><li>Organize and coordinate meetings, including agendas, materials, and follow-up action items.</li><li>Maintain confidential information with discretion and professionalism.</li><li>Support special projects and handle ad hoc administrative tasks as needed.</li><li>Track deadlines, manage records, and ensure smooth day-to-day operations for the executive team.</li></ul>
2026-09-16T00:00:00Z

Legal Assistant

Philadelphia, PA
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for a detail-oriented Legal Assistant to support attorneys handling trust and estate matters as well as bankruptcy-related work in Philadelphia, Pennsylvania. This Long-term Contract position is ideal for someone who can keep legal calendars organized, coordinate scheduling efficiently, and manage time-sensitive filings with accuracy. The role calls for someone who is detail-oriented, comfortable working in a fast-paced legal environment, and able to help maintain smooth day-to-day case support. Responsibilities: • Manage attorney calendars by organizing hearings, deadlines, client meetings, and other critical case-related appointments. • Coordinate scheduling with courts, clients, counsel, and internal team members to keep legal matters progressing on time. • Prepare, submit, and track electronic filings for bankruptcy and other court-related documents in accordance with procedural requirements. • Provide administrative and case support for trust and estate matters, including document handling and file organization. • Assist with bankruptcy case documentation, ensuring filings are complete, timely, and properly maintained. • Maintain accurate legal records and monitor important dates to support compliance with court and matter deadlines. • Communicate clearly with attorneys and external parties regarding scheduling updates, filing needs, and case status matters.
2026-09-15T00:00:00Z