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8 results for Front Desk Coordinator in Philadelphia, PA

Receptionist

Philadelphia, PA
onsite
Temporary / Contract
19.95 - 22 USD / Hourly
We are looking for a detail-oriented Receptionist to support a contract assignment in Philadelphia, Pennsylvania. This position will serve as the first point of contact for event attendees, creating a welcoming and organized check-in experience throughout the registration period. The role requires strong front-desk presence, attention to detail, and the ability to remain composed while assisting a high volume of guests in a fast-paced setting. Responsibilities: • Welcome attendees upon arrival and provide a courteous, efficient registration experience. • Verify identification details and confirm each guest’s check-in status accurately. • Prepare and print event badges for participants during the registration process. • Manage a steady flow of approximately 115 arrivals while maintaining a high level of organization. • Offer front-desk support during the scheduled event check-in period, primarily in a standing position as needed. • Respond to inbound calls and handle general reception-related communication in a clear and timely manner.
2026-08-24T00:00:00Z

Customer Service Coordinator

Woodbridge, NJ
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a Customer Service Coordinator to support customer order management and communication for a manufacturing operation. This Long-term Contract position is ideal for someone who can balance responsive service with careful order handling, shipping coordination, and issue resolution. The person in this role will work closely with customers, internal teams, and distribution partners to keep orders accurate, on schedule, and aligned with customer expectations. Responsibilities:• Review incoming orders, confirm receipt, and share initial timing details related to product availability and expected shipment schedules.• Check order details for completeness and pricing accuracy, making updates when needed to ensure clean processing.• Partner with customers and the credit team to address order-related concerns, resolve account issues, and adjust transactions appropriately.• Respond to customer questions about product availability, order specifications, shipment details, and supporting documentation.• Recommend suitable shipping methods based on customer needs, delivery expectations, and order requirements.• Release finalized orders to warehouse teams with clear fulfillment instructions, routing guidance, and ready-to-ship timelines.• Monitor outbound shipments by coordinating with freight carriers to confirm timely departures and resolve transportation delays.• Provide customers with current product information, including pricing updates, catalogs, promotional materials, and sales support resources.• Maintain organized customer and order records while supporting problem resolution for retailers or end consumers in a thorough manner.
2026-09-18T00:00:00Z

Customer Service/Sales Coordinator

Wayne, PA
onsite
Permanent / Full Time
58000 - 65000 USD / Yearly
Growing global organization located in the Philadelphia Suburbs seeks a Customer Service Representative/Sales Coordinator who can assist with order follow-up, provide administrative support, discuss price quotes, and assist with warehouse activities. This dual-role is also responsible for handling customer inquiries, coordinating logistics, maintaining accurate customer records and coordinating with internal departments to facilitate timely and accurate delivery of products and services. The ideal Customer Service Representative/Sales Coordinator must be detail-oriented, organized, possess great problem-solving skills, and have excellent verbal and written communication skills. What you get to do everyday· Initiate customer quotes from sales team· Maintain organized sales records· Process orders according to customer requirements· Contract Management· Provide customers with detailed order follow-up· Ensure efficient, timely delivery of products/services· Resolve customer complaints· Assist with monthly goal setting· Sales analysis reporting· Inventory analysis· Assist with auditing process· Provide administrative support as needed
2026-09-15T00:00:00Z

Accounting Coordinator

Pennsauken, NJ
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
We have partnered with a Southern New Jersey distributor on their search for a detail-oriented Accounting Coordinator with proven bookkeeping abilities. This position will assist with accounts payable and receivable, data entry, reconciliations, financial reporting, and maintaining accurate financial documentation. The ideal Accounting Coordinator should be organized, dependable, and able to manage a high volume of information while maintaining a high level of accuracy. Responsibilities:· Manage incoming and outgoing financial transactions by recording invoices, monitoring payment activity, and helping keep receivables and payables current.· Update purchasing, sales, and inventory information in company systems with a high degree of accuracy to support day-to-day operations.· Compare bank activity and vendor balances against internal records, investigate inconsistencies, and assist with timely resolution.· Prepare and organize routine financial data and system information to support basic reporting needs.· Maintain orderly documentation and records so files remain complete, accessible, and ready for review or audit purposes.· Assist with administrative and clerical tasks that contribute to smooth office and accounting operations.· Work extensively within Odoo and Microsoft Office tools to process entries, track information, and support accounting workflows.
2026-09-18T00:00:00Z

Medical Receptionist

Lawrenceville, NJ
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a Medical Receptionist to support daily front-desk operations in New Jersey. This Long-term Contract position is ideal for someone who enjoys creating a welcoming experience for patients while keeping appointments, records, and administrative tasks organized. The role requires strong communication skills, attention to detail, and the ability to manage patient intake, insurance verification, and payment processing in a detail-focused healthcare setting. Responsibilities: • Welcome patients and visitors warmly, ensuring each interaction reflects courtesy and respect. • Manage incoming phone calls and direct inquiries to the appropriate staff members in a timely manner. • Coordinate appointment scheduling and provide patients with clear instructions regarding forms and visit preparation. • Confirm demographic and insurance details, updating records accurately within the office system. • Organize patient charts and documentation ahead of scheduled visits to support efficient clinical workflows. • Collect copays and other payments, document transactions accurately, and assist patients with payment plan arrangements when needed. • Gather required insurance and billing documentation to help facilitate timely claims processing. • Communicate with patients, providers, and external contacts to obtain missing information and resolve administrative questions. • Monitor front-office inventory and place orders for essential supplies to maintain daily operations. • Perform additional administrative support duties as needed to assist the practice.
2026-09-17T00:00:00Z

Medical Receptionist

Philadelphia, PA
onsite
Temporary to Hire
16 - 20 USD / Hourly
We are looking for a Medical Receptionist to join a welcoming healthcare office. This contract-to-permanent opportunity is ideal for someone who enjoys creating a positive patient experience while keeping front-desk operations organized and efficient. In this role, you will support appointment coordination, handle incoming inquiries, and serve as a key point of contact for patients, providers, and referral partners. Responsibilities: • Welcome patients and visitors professionally, ensuring a smooth and courteous front-desk experience. • Coordinate appointments by matching patient needs with provider and staff availability. • Answer phone calls, relay messages accurately, and respond to routine questions in a timely manner. • Communicate with referral sources, patients, and insurance representatives to support continuity of care. • Address scheduling or service concerns promptly and escalate patient complaints to the appropriate quality or leadership contacts. • Work closely with practitioners and office leadership to help meet patient access and service needs. • Maintain clear and organized documentation related to appointments, communications, and office activity. • Provide additional administrative support as needed to keep daily operations running efficiently.
2026-09-18T00:00:00Z

Payroll Coordinator

Dresher, PA
onsite
Temporary / Contract
0 - 0 USD / Yearly
A respected organization is seeking an experienced Payroll Coordinator to support payroll operations and ensure employees are paid accurately, timely, and in compliance with federal, state, and local regulations. This individual will play a critical role in payroll processing, HRIS maintenance, reporting, compliance, and payroll-related support across the organization. The ideal candidate will be highly organized, detail-oriented, able to handle confidential information with discretion, and comfortable collaborating with finance, HR, and operational teams. Responsibilities Process bi-weekly payroll accurately and on schedule, ensuring compliance with federal, state, and local regulations Review and verify timesheets for accuracy and completeness Maintain employee data within HRIS and payroll systems Ensure compliance with payroll tax regulations, reporting requirements, and company policies Generate payroll reports and perform Excel-based analysis Support payroll audits, compliance reviews, and reporting requests Assist with payroll training and support for employees and community locations Post payroll-related transactions to the general ledger and maintain accurate financial records Maintain payroll documentation and organized records for audit readiness Identify opportunities to streamline payroll processes and improve efficiency through automation and best practices Serve as a liaison between Finance, Human Resources, and operational departments Maintain confidentiality and integrity when handling sensitive employee information Assist with special projects and additional administrative responsibilities as assigned Qualifications Associate's or Bachelor's degree in Accounting, Finance, Human Resources, or a related field preferred 2+ years of payroll, accounting, or related experience required Experience processing payroll and maintaining payroll records in an HRIS/payroll system Knowledge of federal, state, and local payroll laws and regulations Strong Microsoft Excel skills, including reporting and analysis Experience with payroll software and HRIS platforms Understanding of general ledger accounting and payroll-related reconciliations Strong attention to detail and ability to maintain accuracy in a deadline-driven environment Ability to handle confidential information with discretion and professionalism Excellent organizational, communication, and problem-solving skills Ability to work independently while collaborating effectively with cross-functional teams If you're a detail-oriented payroll professional looking to join a collaborative organization where your work directly supports employees and operations, we'd love to connect with you.
2026-09-14T00:00:00Z

Customer Service & Sales Support Coordinator

Edison, NJ
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for a Customer Service & Sales Support Coordinator to join a team on a Long-term Contract basis. This hybrid opportunity offers a structured weekday schedule and provides training on shipping terminology, documentation practices, and internal workflows so you can build confidence in the role. You will support customer accounts, coordinate shipment-related activities, and partner with internal teams to ensure timely communication, accurate records, and responsive service. Responsibilities:• Serve as a primary contact for customers by handling questions related to booking details, shipment progress, sailing timelines, and service updates.• Manage assigned customer accounts by providing day-to-day support, maintaining strong relationships, and escalating complex concerns when additional attention is needed.• Coordinate shipment activities by tracking deadlines for cargo and documents, collecting required information, and helping ensure submissions are complete and timely.• Prepare, review, and maintain accurate shipment records, confirmations, corrections, and related documentation in company-approved systems and files.• Support billing and accounts receivable tasks by monitoring payment activity, following up on overdue balances, and documenting collection efforts appropriately.• Address routine invoice and payment inquiries while working with internal teams to investigate discrepancies or resolve issues that affect account status.• Assist with spot shipment requests by gathering shipment details, relaying quote needs internally, and following up on open opportunities as directed.• Partner with sales and operations teams to provide updates on rates, space availability, routing options, cargo requirements, and shipment status.• Maintain organized electronic records, customer correspondence, and booking summaries while adapting to office-related operational updates as needed.
2026-09-17T00:00:00Z