<p>Our client, a premier boutique IP litigation firm, is seeking an experienced IP Legal Assistant to support partners in its Short Hills, NJ office. The ideal candidate will have strong experience supporting intellectual property litigation matters.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare document shells and litigation filings</li><li>Maintain docketing and calendaring systems</li><li>Assist with expense reports and billing support</li><li>Arrange attorney travel and scheduling</li><li>Provide comprehensive administrative support to partners</li></ul><p><br></p>
<p>Our client is a preeminent national law firm. They are seeking to add a Trusts and Estates Legal Assistant to their team. </p><p><br></p><p>About the Role</p><p><br></p><p>The Legal Assistant provides high-level administrative and client support to attorneys in a Trusts & Estates practice. This role requires strong knowledge of trusts and estates procedures, court and agency filings, and compliance requirements. The Legal Assistant plays a key role in client service, matter management, and ensuring attorneys are supported efficiently and proactively.</p><p><br></p><p>Key Responsibilities</p><p><br></p><p>Provide comprehensive administrative support to multiple attorneys</p><p><br></p><p>Prepare, edit, proofread, and format legal documents</p><p><br></p><p>Manage electronic and paper files in accordance with firm protocols</p><p><br></p><p>Assist with court and agency filings</p><p><br></p><p>Support billing, time entry, and month-end closing processes</p><p><br></p><p>Handle client and matter intake, including engagement letters</p><p><br></p><p>Coordinate with internal teams to meet deadlines and client needs</p><p><br></p><p>Maintain trust account information and assist with trust operations</p><p><br></p><p>Serve as Notary Public and witness document signings as needed</p><p><br></p>
<p>Robert Half is seeking a detail-oriented and highly organized <strong>Legal Assistant/Legal Admin</strong> to support a busy legal team on a hybrid schedule. This is an excellent opportunity for someone with strong administrative skills and a passion for providing vital litigation support. In this role, you’ll assist attorneys and paralegals in managing a variety of legal tasks with precision and professionalism.</p><p><br></p><p><strong>Location:</strong> Newark, NJ 07101</p><p> <strong>Pay Rate:</strong> $30/hour</p><p> <strong>Employment Type:</strong> Contract (2-3 months, possibility for extension)</p><p><strong>Work Schedule:</strong> Monday-Friday 9am-1pm <strong>OR</strong> Monday-Thursday 9am-2pm</p><p><strong>Location</strong>: REMOTE (must be able to go on-site for training)</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage administrative tasks including <strong>calendaring, printing, mailing</strong>, and <strong>task tracking</strong>.</li><li>Provide litigation support by <strong>finalizing, printing, and mailing exhibit packets</strong>.</li><li>Coordinate and schedule <strong>court appearances</strong> and <strong>internal meetings</strong> for attorneys.</li><li>Maintain strong attention to detail while handling multiple tasks to ensure deadlines are met.</li><li>Collaborate with attorneys and paralegals to streamline workflows.</li></ul><p><br></p><p><strong>Qualifications</strong></p><ul><li>Prior experience in a <strong>legal administrative</strong> or <strong>legal assistant</strong> capacity.</li><li>Experience in insurance claims/healthcare/personal injury law a plus.</li><li>Proficiency in administrative tasks and tools, including <strong>calendaring software</strong> and document preparation.</li><li>Exceptional attention to detail and the ability to work on deadline-driven tasks.</li><li>Strong organizational and multitasking skills.</li><li>Reliable and adaptable, with the ability to work onsite three days per week.</li></ul><p> </p>
<p>About the Organization</p><p>A global leader in academic and professional publishing, this organization supports researchers, healthcare professionals, and educators through trusted brands, innovative platforms, and technology-enabled products. With a long history of advancing knowledge and open research, the organization partners closely with the communities it serves to share insights and drive progress worldwide.</p><p><br></p><p><strong><u>About the Role</u></strong></p><p>The Senior Legal Assistant provides administrative and corporate governance support, with additional legal and operational assistance to the U.S. legal team. The role plays a key part in supporting governance, compliance, and legal operations for the U.S. market.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p>Administrative & Corporate Governance (Primary Focus)</p><p><br></p><ul><li>Manage calendars, travel, expenses, meetings, and document preparation</li><li>Maintain physical and electronic files and office operations</li><li>Prepare presentations and spreadsheets</li><li>Support U.S. corporate governance, including maintaining corporate records, preparing minutes and consents, and coordinating state filings</li><li>Monitor compliance alerts and assist with KYC and related requests</li></ul><p><strong>Legal & Operational Support</strong></p><ul><li>Provide administrative support for contracts, litigation, and projects</li><li>Review and route subpoenas, complaints, and legal notices</li><li>Assist with document production, intercompany agreements, M& A due diligence, and legal research</li><li>Support trademark administration, risk management, and learning programs</li><li>Manage legal databases, document systems, and departmental materials</li></ul><p><br></p><p><br></p>
<p>We are looking for an experienced Bilingual Mandarin Chinese and English Executive Assistant to provide high-level support to a senior partner within a dynamic legal firm. This contract position is based in New York, NY, and involves managing administrative tasks, facilitating communication across international teams, and ensuring smooth daily operations. The ideal candidate is highly organized, fluent in Mandarin Chinese and English, and adept at handling complex schedules and executive-level responsibilities.</p><p><br></p><p>Responsibilities:</p><p>• Deliver comprehensive executive support to a senior partner in the US/China Practice Group, ensuring efficient management of daily operations.</p><p>• Serve as a key liaison between the partner and colleagues in Asia, facilitating seamless communication in both Mandarin Chinese and English.</p><p>• Oversee internal and external communications, including assisting with billing, collections, and time entry processes.</p><p>• Coordinate and delegate tasks to team members on behalf of the senior partner, fostering collaboration and productivity.</p><p>• Arrange travel plans, organize client events, and support marketing initiatives to enhance business relations.</p><p>• Draft, edit, and manage the organization of documents, while processing invoices and managing expense reports.</p><p>• Perform a wide range of administrative duties, including calendar management and scheduling executive meetings.</p><p>• Support the planning and execution of projects, ensuring deadlines and goals are consistently met.</p><p>• Maintain a high level of confidentiality and professionalism when handling sensitive information.</p>
We are looking for a dedicated and detail-oriented Asbestos Paralegal/Legal Assistant to join our team in New York, New York. In this role, you will provide critical support in managing asbestos litigation cases, collaborating closely with attorneys and legal staff to ensure smooth case progression. If you are passionate about delivering exceptional legal assistance and thrive in a fast-paced environment, this opportunity is perfect for you.<br><br>Responsibilities:<br>• Manage all aspects of asbestos case dockets, ensuring accurate tracking and timely completion.<br>• Conduct thorough research to locate individuals and gather case-specific information using online resources and public databases.<br>• Review, analyze, and summarize medical, legal, and other essential records relevant to case proceedings.<br>• Draft legal documents including correspondence, pleadings, discovery requests, motions, and other filings.<br>• Maintain both physical and electronic case files, ensuring they are organized and easily accessible.<br>• Input and manage large volumes of data with precision and attention to detail.<br>• Communicate effectively with clients, attorneys, family members, and external parties to gather and verify necessary information.<br>• Coordinate shipment and tracking of case-related materials to ensure timely delivery.<br>• Process vendor invoices and manage billing-related tasks.<br>• Work collaboratively with attorneys and legal staff to address case challenges or claims, prioritizing tasks to meet deadlines efficiently.
<p>Robert Half Legal is hiring for a Transaction Manager role for a global Investment & Lending firm located in midtown Manhattan New York. Our client requires 5+ years Transaction Management experience within Investment Management or Corporate Banking/Lending. Aviation Finance/Lending industry knowledge is highly preferred, alternatively Securitized Lending or Private Credit. Must have experience managing transactions, reviewing credit agreements/fund structure documents and liaising between various teams across origination, operations, legal etc. The role requires 3 days per week in the midtown Manhattan office, with 2 days work from home.</p><p><br></p><p>This role supports Operations, Finance and Legal, as well as supporting other internal Aviation Lending teams on all transactions, focusing on key aspects such as deal structure, document management, governance, conditions precedent and closing process.</p><p><br></p><p>Responsibilities:</p><p>• Consolidate and coordinate ongoing aviation investment and deal level activity between Lending Company, Middle Office, and Fund Accounting.</p><p>• Oversee the operational aspects of loan lifecycle events including population control, loan detail accuracy and loan covenant management, including when outsourced</p><p>• Maintain knowledge of ongoing activity within the portfolio and communicate changes and updates to both internal and external teams</p><p>• Manage transaction documentation and external counsel (and coordinate with internal legal team as applicable) throughout the deal cycle.</p><p>• Coordinate with and support the lending team for transaction post-closing and ongoing contract administration matters, including development of process improvements. </p><p>• Assist in review of legal documentation and raise issues to lending team and/or legal team as and when appropriate.</p><p>• Entity creation and ongoing management and maintenance of special purpose entities required for lending transactions and related ongoing management and maintenance of structure charts for each transaction. </p><p>• Partner with cross functional teams to deliver seamless, efficient and well-controlled services including the initiation of aviation contribution and distribution wires and corresponding timely and accurate accounting entries</p><p>• Verify accounting records are complete and accurate between Lending Co and Fund Accounting through review and approval of monthly activity reports</p><p>• Partner with cross functional teams in quarterly valuation cycles to ensure a complete and accurate aviation valuation population is being priced and ingested by Fund Administrator</p><p>• Collaborate with the Fund Administrator and Treasury teams to provide the necessary investment cash flow details</p><p>• Oversee deal performance tracking and covenant reporting</p><p>• Support process improvement and automation</p><p>• Work closely with tax and middle office functions on transaction structuring and generally help lead coordination among internal stakeholders. </p><p>• Assisting with counterparty know your customer (KYC) inquires. </p><p>• Additional work as required to assist with arising transaction management matters, including close coordination with other lending teams.</p><p><br></p>
Position Summary:<br>We are seeking an experienced and detail-oriented Real Estate Paralegal/Legal Assistant to support our legal team with a variety of tasks related to real estate transactions (residential, commercial and REO). The ideal candidate will have an understanding of real estate law, title and survey review, loan documentation, and closing coordination. This position requires excellent organizational skills, the ability to manage multiple priorities, and strong communication with clients, lenders, and title companies. Candidate also willing to work on REO real estate sale transaction and Deed-in-Lieu for busy law firm creditor rights department. Primarily transactions will be in New Jersey, New York and Pennsylvania but from time to time there will be transaction throughout the country.<br> <br>Key Responsibilities:<br>• Assist attorneys in handling all aspects of real estate transactions from inception to closing.<br>• Prepare, review, and organize real estate documents including purchase agreements, leases, easements, and deeds.<br>• Conduct and review title and survey analysis; identify and resolve title and survey issues.<br>• Coordinate due diligence, including zoning, environmental, and corporate document reviews.<br>• Draft and manage closing checklists; track deadlines and documentation for real estate and lending transactions.<br>• Order, review, and summarize UCC, judgment, and lien searches.<br>• Assist in preparing loan closing documents, including promissory notes, mortgages/deeds of trust, and security agreements.<br>• Coordinate and/or attend closings; prepare closing binders and post-closing documentation.<br>• Communicate with clients, lenders, title companies, and opposing counsel to facilitate transaction closings.<br>• Maintain electronic and physical file organization in accordance with firm policies.<br> <br>Qualifications:<br>• Associate or bachelor’s degree a plus; Paralegal certificate from an ABA-approved program preferred.<br>• 3+ years of experience as a paralegal in real estate, banking and/or creditor rights/bankruptcy.<br>• Strong knowledge of real estate and loan closing processes.<br>• Familiarity with ALTA/NSPS land title surveys, title commitments, and endorsements.<br>• Proficiency in Microsoft Office Suite; experience with legal practice management software is a plus.<br>• Excellent communication, organizational, and time-management skills.<br>• Ability to work independently and collaboratively under tight deadlines.<br> <br>Preferred Skills:<br>• Experience with real estate closing or representation of lenders in commercial real estate closings.<br>• Familiarity with local/state filing requirements and electronic recording systems.<br>• Notary Public certification a plus.
<p>We are seeking a detail-oriented <strong>Legal Administrative Assistant</strong> to support the <strong>Family Law division of a well-established law group</strong>. This position is ideal for someone who is highly organized, thrives in a fast-paced environment, and is committed to delivering exceptional client service during sensitive and emotionally challenging matters.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare and organize legal documents including letters, pleadings, subpoenas, and affidavits.</li><li>File documents with the appropriate court systems and maintain accurate electronic and paper records.</li><li>Coordinate trial preparation, including scheduling, organizing exhibits, and managing client and witness meetings.</li><li>Act as a liaison between clients, attorneys, court staff, and opposing counsel with professionalism and discretion.</li><li>Manage attorney calendars, deadlines, and appointments.</li><li>Support clients throughout the legal process, ensuring a positive experience even after resolution.</li><li>Assist with administrative tasks to ensure smooth office operations and adherence to processes.</li></ul><p><br></p>
We are looking for an experienced Trademark Paralegal to join a dynamic Intellectual Property team in New York, New York. In this role, you will play a critical part in managing trademark portfolios, conducting due diligence, and ensuring compliance with trademark regulations. This position offers an opportunity to collaborate closely with attorneys and legal professionals in a fast-paced and engaging environment.<br><br>Responsibilities:<br>• Prepare and file various trademark documents, including applications, office action responses, renewals, and extensions of time.<br>• Draft precise identifications of goods and services and identify suitable specimens for trademark filings.<br>• Conduct comprehensive trademark searches, analyze results, and summarize findings for attorney review.<br>• Oversee the execution and legalization of documents and ensure compliance with legal standards.<br>• Collaborate with foreign associates to manage international trademark matters, such as filings, oppositions, and maintenance.<br>• Coordinate with clients to address trademark maintenance requirements and provide updates on deadlines.<br>• Support trademark disputes, including oppositions and cancellations, through research and document preparation.<br>• Monitor trademark watch notices, track deadlines, and maintain accurate docketing records.<br>• Assist with trademark due diligence, prepare assignments, and manage chain-of-title activities during corporate transactions.<br>• Process invoices from foreign associates and vendors with accuracy and attention to detail.
<p>About the Practice</p><p>This nationally recognized plaintiffs’ litigation practice is a leader in aviation accident and catastrophic injury law, with a decades-long history of serving as lead or co-lead counsel in major aviation accident cases. The firm is known for handling complex, high-stakes litigation involving technical, regulatory, and international issues.</p><p><br></p><p>Position Summary</p><p>The Paralegal assists and supports attorneys with legal research and document preparation for court proceedings. This role supports all phases of complex litigation, including case planning, document management, legal research, fact gathering, and the drafting and analysis of legal documents in state and federal courts.</p><p><br></p><p>Essential Functions</p><p>The essential functions include, but are not limited to, the following:</p><ul><li>Communicate clearly and effectively, both verbally and in writing, with attorneys, clients, experts, opposing counsel, and court personnel</li><li>Draft legal documents, including formal discovery requests, notices, responses, document productions, and deposition summaries</li><li>Track case progress and support attorneys through all phases of litigation</li><li>Request records and documents from private and public institutions, including clients, the Social Security Administration (SSA), and the Federal Aviation Administration (FAA)</li><li>Demonstrate digital proficiency in assembling, retrieving, managing, and maintaining electronically stored information and litigation files</li><li>Maintain client relationships; schedule meetings; arrange interviews; follow up on client requests; and retrieve necessary information</li><li>Prepare documents and materials for expert review</li><li>Conduct legal research, including statutory and case law; draft legal forms; and prepare and manage exhibits</li><li>Prepare for and attend mediations, arbitrations, and trials as needed</li><li>Draft damages brochures, presentations, and photographic exhibits for use in litigation and settlement presentations</li><li>Electronically file pleadings, briefs, motions, notices, affidavits, and related exhibits in both State and Federal courts</li></ul><p><br></p><p><br></p>
<p>Thriving <strong>Plaintiff's Personal Injury Law Firm</strong> located in the heart of <strong>New York City</strong>, is seeking an <strong>experienced, detail-oriented Paralegal </strong>to join its collegial, dynamic, and growing practice! The ideal candidate will have <strong>3+ years of plaintiff's personal injury experience </strong>and will be able to <strong>independently handle a busy case load from start to finish</strong>. Must follow through, have excellent organizational and communication skills. This is a fully on-site role.</p><p><br></p><p><strong>Responsibilities: </strong></p><ul><li>Utilize Smart Advocate to manage cases</li><li>Handle busy case load (approximately 160 cases)</li><li>Follow up with clients / medical providers / insurance carriers re documentation, doctor visits, etc.</li><li>Regularly e-file documents using NYSCEF</li><li>Tracking deadlines</li><li>Drafting legal documents with attorney supervision (summons, bills of particulars, subpoenas,, etc.)</li><li>Assisting with deposition and trial prep; preparing exhibits</li></ul><p><br></p>
<p>We are looking for an <strong><u>experienced and Spanish bilingual Legal Secretary</u></strong> to join our team<strong><u> on-site </u></strong>on a <strong><u>short-term (4 day assignment)</u></strong> contract basis in Hackensack, New Jersey. In this role, you will provide essential administrative and clerical support to attorneys, ensuring smooth office operations and efficient case management. This position offers an excellent opportunity to utilize your organizational skills and legal expertise in a dynamic and detail-oriented environment.</p><p><br></p><p>Responsibilities:</p><p>• Handle intake calls and provide support to personal injury attorneys with case-related inquiries.</p><p>• Manage and maintain court filings, including e-filing and document submission.</p><p>• Organize and update calendars to ensure accurate scheduling of appointments, hearings, and deadlines.</p><p>• Perform general clerical tasks such as drafting correspondence, managing files, and coordinating office supplies.</p><p>• Assist in preparing legal documents and reviewing them for accuracy and compliance.</p><p>• Communicate effectively with clients, attorneys, and court personnel to address case-related matters.</p><p>• Ensure timely and accurate processing of all legal paperwork and submissions.</p><p>• Collaborate with team members to support office operations and resolve administrative challenges.</p>
<p>Melville, NY Law firm is seeking a full-time Legal Administrative Assistant with 3+ years experience in Labor & Employment Law or Litigation. The ideal candidate is smart, highly motivated, has excellent attention to detail, a self-starter, a strong work ethic and is looking to be part of a collaborative team in a fast-paced working environment. </p><p>Qualifications: Experience in NetDocs, TABs, Microsoft Word, Outlook, Excel, PowerPoint, Westlaw, Electronic Court Filings and Discovery</p><p><br></p><p><br></p>
<p>Robert Half is seeking a versatile <strong>Litigation & Contracts Paralegal</strong> to support both litigation matters and contract‑related functions. </p><p> </p><p>This hybrid position blends litigation case management with contract lifecycle coordination, document handling, and administrative legal support for the nation’s largest public healthcare system.</p><p> </p><p><strong>Location:</strong> New York City – <em>On-site 4 days per week, 1 day remote </em></p><p> <strong>Schedule:</strong> Full-Time, Standard Business Hours</p><p> <strong>Pay Rate:</strong> $55+ per hour</p><p> <strong>Duration:</strong> Ongoing Contract </p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Litigation Support</strong></p><ul><li>Provide <strong>end‑to‑end litigation support</strong>, including organizing case files, maintaining pleadings, and tracking litigation deadlines.</li><li>Draft, format, and proofread legal documents such as motions, briefs, interrogatories, discovery responses, and correspondence.</li><li>Conduct <strong>legal and factual research</strong>, review case materials, and prepare summaries of depositions, hearings, and transcripts.</li><li>Assist attorneys with <strong>trial preparation</strong>, including assembling exhibits, reviewing medical/legal documentation, and organizing evidence.</li><li>Communicate with courts, attorneys, and hospital departments to retrieve or submit required legal documents.</li></ul><p><br></p><p><strong>Contracts & Administrative Support</strong></p><ul><li>Support <strong>contract preparation, processing, and document organization</strong>, mirroring duties performed in public‑sector and hospital‑based paralegal roles.</li><li>Manage <strong>legal correspondence</strong>, including drafting, reviewing, routing, and maintaining logs for incoming and outgoing communications.</li><li>Utilize a <strong>Contract Management System / Contract Lifecycle Management (CLM)</strong> tool to track contract status, maintain version control, and ensure timely execution.</li><li>Assist with gathering, organizing, and maintaining contract‑related documentation needed by attorneys and internal stakeholders.</li><li>Support cross‑functional legal operations by scanning, maintaining files, processing FOIL-style requests, preparing templates, and data entry as needed.</li></ul>
<p>Legal Biller Needed! Join a busy and well-established firm where your billing expertise truly matters. This Legal Biller opening is a great opportunity to work with a collaborative team, enjoy a flexible work schedule, and grow your career in a supportive environment that values accuracy, efficiency, and work-life balance. This Legal Biller will report directly to the Billing Manager and work alongside a close-knit team of three billing professionals, giving you both support and room to make an impact. The ideal Legal Biller will have 2+ years of legal billing experience, electronic billing experience, and prior experience with systems such as Aderant, Rainmaker, 3E, etc. Other responsibilities of this Legal Biller will be but not be limited to:</p><p><br></p><p>Legal Biller Job Duties:</p><ul><li>Prepare, review, and distribute client invoices based on attorney time entries and expenses</li><li>Manage electronic billing (e-billing) using platforms such as Aderant</li><li>Ensure invoices comply with client billing guidelines, coding requirements, and formatting standards</li><li>Review attorney time entries for accuracy and completeness</li><li>Generate billing and financial reports for attorneys and management</li><li>Resolve billing issues, invoice rejections, and client inquiries in a timely, professional manner</li><li>Track outstanding invoices and follow up on overdue accounts</li><li>Maintain compliance with billing agreements, including discounts, fee caps, and alternative fee arrangements</li><li>Maintain organized and accurate billing records and documentation</li></ul><p>This Legal Biller position is paying between $75,000 and $85,000 annually depending on experience. If interested in this Legal Billied role apply today!</p>
<p>Robert Half is seeking a highly organized and proactive <strong>Paralegal</strong> to support the <strong>Public Affairs and Compliance</strong> function for a global organization. This is an excellent opportunity for a candidate who thrives in a <strong>fast-paced, start‑up style environment</strong> and is seeking a role with <strong>strong growth potential</strong>. The ideal candidate will bring solid in‑house experience, strong organizational skills, and the ability to collaborate across multiple teams.</p><p> </p><p><strong>Location:</strong> Onsite in NYC (5 days/week)</p><p> <strong>Schedule:</strong> Full Time, Monday–Friday (40 hours per week)</p><p> <strong>Contract:</strong> 6+ months with potential extension</p><p> <strong>Pay Rate:</strong> $40 per hour</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Support Public Affairs initiatives and daily compliance operations</li><li>Assist with corporate governance responsibilities and entity management</li><li>Prepare, review, and track <strong>Powers of Attorney</strong></li><li>Support contract and agreement workflows, including drafting, review, and routing</li><li>Utilize the <strong>CSC Platform</strong> for governance, filings, and compliance tracking (preferred)</li><li>Work closely with a team of paralegals and in-house counsel to ensure operational efficiency</li><li>Provide administrative and organizational support to senior leaders within Public Affairs and Compliance</li><li>Maintain accurate documentation, templates, and reporting for compliance activities</li></ul>
<p>We are seeking a highly organized and proactive Executive Assistant to support senior-level executives in managing daily operations and strategic initiatives. The ideal candidate will excel in time management, communication, and multitasking while maintaining a high level of professionalism and confidentiality. This role goes beyond traditional administrative duties, combining executive support with contributions to key business processes and initiatives, including leveraging technology and driving efficiencies.</p><p><strong>Key Responsibilities:</strong></p><p>1. <strong>Executive Support:</strong></p><p>· Manage executive calendars, schedule meetings, and coordinate travel arrangements.</p><p>· Prepare meeting materials, agendas, and follow-up correspondence.</p><p>· Handle high-volume email management, including prioritization and delegation.</p><p>2. <strong>Administrative Duties:</strong></p><p>· Maintain and organize files and records, ensuring easy access to essential documentation.</p><p>· Process expense reports, invoices, and purchase orders accurately and on time.</p><p>· Monitor and manage special projects as assigned.</p><p>3. <strong>Communication and Collaboration:</strong></p><p>· Act as a liaison between executives and internal/external stakeholders.</p><p>· Facilitate communication and collaboration across departments and teams.</p><p>· Draft and proofread correspondence, presentations, and reports.</p><p>4. <strong>Operational Efficiency:</strong></p><p>· Anticipate executive needs and proactively address them.</p><p>· Prioritize and manage multiple projects with tight deadlines.</p><p>· Align work deliverables with broader strategic objectives.</p><p><br></p>
<p>We are looking for a skilled Legal Assistant to join our team <strong><u>on-site </u></strong>on a contract basis in New York, New York. This position requires expertise in civil litigation support, medical record analysis, and trial preparation. The ideal candidate will have a <strong><u>minimum of three years of experience</u></strong>, strong organizational skills, and familiarity with e-filing systems.</p><p><br></p><p>Responsibilities:</p><p><strong>• Manage and organize case files, ensuring deadlines are tracked and case progress is updated in the case management system.</strong></p><p><strong>• Prepare, file, and handle legal documents, including pleadings and motions, while maintaining proper organization of all materials.</strong></p><p><strong>• Coordinate scheduling and maintain accurate calendars for attorneys and case deadlines.</strong></p><p><strong>• Utilize electronic filing systems to submit court filings efficiently and accurately.</strong></p><p>• Obtain and review medical records through authorizations and subpoenas, summarizing and organizing treatment chronologies.</p><p>• Conduct interviews with clients and witnesses, keeping them informed about case developments.</p><p>• Assist attorneys in preparing discovery materials, summarizing transcripts, and organizing exhibits for trial.</p><p>• Provide support during trial preparation by ensuring all documents and evidence are ready for presentation.</p><p>• Communicate effectively with clients, witnesses, and other parties involved in the case.</p>
<p>70,000 - 80,000</p><p><br></p><p>benefits:</p><ul><li>MDV: 401k w/ match</li><li>PTO</li><li>Very relaxed environment</li></ul><p>Our client in the Tinton Falls area is seeking a detail oriented and proactive Administrative Support to assist their Property Management teams with day-to-day operations. This role plays a key part in keeping teams organized, responsive, and running efficiently while providing general administrative and coordination support across multiple properties. This role will sit in office Monday-Friday.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative support to Property Managers and related teams</li><li>Assist with scheduling, correspondence, and document management</li><li>Help coordinate vendor communication, work orders, and basic follow-ups</li><li>Maintain organized records, files, and property-related documentation</li><li>Support reporting, data entry, and tracking as needed</li><li>Serve as a point of contact for internal teams and external partners</li><li>Assist with special projects and general office needs as they arise</li><li>This position offers exposure to property management operations and the opportunity to grow alongside an experienced team. It’s ideal for someone who enjoys supporting others, staying organized, and contributing to smooth day-to-day operations.</li></ul><p><br></p>
<p>We are seeking a reliable and detail-oriented Executive Administrative Assistant to support daily office operations and help keep our team organized and running efficiently. The ideal candidate is proactive, professional, and comfortable juggling multiple priorities in a fast-paced environment.</p>
<p>A well‑established organization is seeking a highly organized and detail‑driven Administrative Assistant to support two senior leaders within the HR function. This role is ideal for someone who excels at multitasking, thrives in a fast‑paced environment, and enjoys providing exceptional administrative and event‑planning support. You will serve as a key partner to HR leadership while interacting regularly with employees, guests, and external contacts.</p><p><br></p><p><br></p><p><strong>Administrative Support</strong></p><ul><li>Greet employees, visitors, and vendors, ensuring a polished and professional first impression.</li><li>Prepare, format, and edit correspondence, reports, and internal documents.</li><li>Manage calendars for HR leadership, including scheduling meetings, interviews, trainings, and internal events.</li><li>Assist with data entry, HR document organization, and maintenance of highly confidential information.</li><li>Coordinate travel arrangements, meeting logistics, and day‑to‑day administrative needs.</li><li>Draft and refine communications on behalf of HR leaders and follow up on delegated tasks.</li></ul><p><strong>Operational & HR Support</strong></p><ul><li>Help gather and prepare materials for meetings, presentations, and HR initiatives.</li><li>Support time tracking, expense submissions, and invoice preparation.</li><li>Maintain organized digital and physical filing systems and ensure all documentation is easily retrievable.</li><li>Support special HR projects, trainings, and employee‑focused initiatives as needed.</li></ul><p><strong>Event Planning & Coordination</strong></p><ul><li>Coordinate food, beverages, and room setups for meetings, trainings, interviews, and HR‑hosted events.</li><li>Manage conference room scheduling and ensure spaces are meeting‑ready.</li><li>Plan and support internal celebrations, employee events, new‑hire gatherings, and other HR‑sponsored functions.</li><li>Be thoughtful about menu planning, dietary restrictions, budgets, and presentation standards.</li></ul><p><br></p><p><br></p>
<p> We are seeking a reliable and detail-oriented Office Assistant to support daily administrative functions in our office during afternoon hours. The ideal candidate will assist with a variety of clerical tasks, ensuring efficient office operations and providing excellent service to staff and visitors.</p><p><br></p><p><strong>Schedule:</strong> Monday–Friday, 2:30 PM–6:00 PM</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Answer and direct incoming phone calls and take accurate messages.</li><li>Greet and assist office visitors in a professional manner.</li><li>Handle incoming and outgoing mail and packages.</li><li>Maintain organized filing systems, both physical and electronic.</li><li>Prepare, proof, and distribute documents and correspondence as needed.</li><li>Send out client packets and cross-check client information for accuracy and completeness.</li><li>Support scheduling, meeting preparation, and calendar management.</li><li>Order and maintain inventory of office supplies.</li><li>Perform general data entry, scan, and copy documents.</li><li>Support other departments with administrative tasks as assigned.</li></ul><p><br></p>
<p>We are looking for a detail-oriented Administrative Assistant for a Real Estate Company in Lower Manhattan, New York. </p><p><br></p><p>Responsibilities:</p><p>• Process rent payments received through payment processors and PO boxes with precision.</p><p>• Scan and record checks promptly to maintain accurate financial records.</p><p>• Organize and file important documents, including leases and compliance paperwork.</p><p>• Sort, process, and route incoming mail to the appropriate recipients efficiently.</p><p>• Assist with mail distribution, including packages and routine mailroom operations.</p><p>• Provide support for additional administrative tasks as needed to meet team needs.</p>
<p>A reputable educational organization is seeking an Administrative Assistant to support school leadership and keep daily operations running smoothly. This role requires someone highly organized, professional, and comfortable multitasking in a busy school environment. </p><p><strong>Responsibilities include:</strong></p><ul><li>Welcoming visitors, checking identification, and maintaining a professional front desk atmosphere</li><li>Answering and directing phone calls, taking messages as needed</li><li>Keeping the front office and lobby neat and orderly</li><li>Tracking daily attendance for staff and students and submitting reports to HR</li><li>Assisting faculty with administrative tasks such as copying, distributing notices, and preparing documents</li><li>Helping parents navigate the school’s online portal</li><li>Ensuring compliance with sign‑in procedures and security systems</li><li>Coordinating room bookings, updating the schoolwide calendar, and managing the VP’s schedule</li><li>Supporting safety procedures, including fire drill attendance and missing‑student response steps</li><li>Partnering with custodial staff for school events</li><li>Sending schoolwide communications when approved</li><li>Processing business office forms and routing documents for signatures</li><li>Entering and tracking staff time‑off requests in ADP</li><li>Performing additional duties as needed</li></ul><p><br></p>
