<p>We are looking for a skilled Payroll Specialist to join our team in Mountain View, California that will be remote. In this role, you will play a crucial part in ensuring accurate and timely payroll processing across multiple jurisdictions, including the U.S. and Canada. This is a contract position with the potential for permanent employment, offering the opportunity to contribute to a dynamic, global organization while collaborating with cross-functional teams and managing critical payroll operations.</p><p><br></p><p>Responsibilities:</p><p>• Process payroll for over 1,700 employees bi-weekly in the U.S. and semi-monthly for Canadian employees using CloudPay and Workday.</p><p>• Handle payroll tax compliance across 42 states and Canada, including resolving tax notices and managing jurisdiction-specific requirements.</p><p>• Manage equity transactions, including monthly vesting schedules, ensuring accurate reporting and payroll integration.</p><p>• Collaborate with People Operations, Accounting, and Equity teams to ensure seamless payroll processes and adherence to deadlines.</p><p>• Perform reconciliations and audits using Microsoft Excel to maintain data accuracy and integrity.</p><p>• Provide support for payroll system implementation and upgrades, ensuring smooth transitions and functionality.</p><p>• Work independently to address payroll-related challenges and ensure compliance with all relevant regulations.</p><p>• Participate in cross-functional meetings and occasional in-person collaboration to enhance team communication and efficiency.</p><p>• Maintain up-to-date knowledge of payroll practices, laws, and technologies to optimize processes.</p>
We are looking for a skilled Payroll Specialist to join our team on a contract basis. This position is fully remote, with working hours aligned to the organization's schedule, and involves assisting with payroll-related tasks for a healthcare client in Redwood City, California. The ideal candidate will possess strong expertise in payroll systems and processes, ensuring accurate and timely resolution of employee payroll inquiries.<br><br>Responsibilities:<br>• Address and resolve payroll-related tickets in Jira with accuracy and efficiency.<br>• Conduct thorough research to investigate and resolve discrepancies, pay issues, and tax-related questions.<br>• Collaborate closely with HR, Finance, and Payroll teams to manage complex payroll matters.<br>• Deliver excellent customer service to employees and internal stakeholders, addressing inquiries professionally.<br>• Document detailed resolutions for payroll issues within Jira for future reference.<br>• Ensure compliance with payroll policies and relevant regulations.<br>• Identify recurring payroll issues and recommend strategies for process improvement.<br>• Utilize Workday for payroll processing tasks, ensuring precision and adherence to standards.<br>• Manage a high volume of payroll-related cases independently and efficiently.<br>• Analyze payroll trends and provide actionable insights to enhance operational efficiency.
<p><strong>PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE DETAILS</strong></p><p><br></p><p><strong>PAYROLL SPECIALIST - HYBRID 2 DAYS ONSITE</strong></p><p><strong>90K-100K</strong></p><p><br></p><p>We are looking for an experienced Payroll Specialist to join our expanding team. This role is vital to ensuring accurate and compliant payroll processing while supporting employees and managers with payroll-related inquiries. As a senior member of the payroll team, you will manage key aspects of payroll administration, reporting, and system maintenance.</p><p><br></p><p>Responsibilities:</p><p>• Process payroll accurately and on time, ensuring compliance with relevant regulations and company policies.</p><p>• Handle payroll transactions such as manual checks, pay adjustments, bonuses, reimbursements, leave processing, and garnishments.</p><p>• Ensure timely and correct payment of payroll taxes and other deductions.</p><p>• Conduct audits and reconcile payroll data, including reconciling balance sheets and preparing tax compliance schedules.</p><p>• Assist in the preparation and validation of W-2 forms and maintain alignment with the general ledger.</p><p>• Provide guidance to employees and managers on complex payroll issues, offering solutions and support.</p><p>• Respond to inquiries from federal, state, and local agencies regarding payroll matters.</p><p>• Maintain payroll systems by updating cost centers, codes, and ensuring system functionality.</p><p>• Generate payroll reports and perform detailed data analysis for business insights.</p><p>• Develop and document payroll policies, procedures, and internal controls to improve efficiency and compliance.</p>
<p>We are looking for an experienced Senior Payroll Specialist to join our clients team in Walnut Creek, California. In this hybrid role, you will play a key part in overseeing payroll operations, ensuring compliance with multi-state tax and labor laws, and driving process improvements. This is a Contract to permanent position offering a great opportunity to lead initiatives, mentor staff, and collaborate cross-functionally within a dynamic environment.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Oversee and process bi-weekly payroll for a workforce of over 2,000 employees.</p><p>• Handle payroll transactions such as new hires, salary adjustments, overtime, sick pay, and leave-of-absence calculations with precision.</p><p>• Manage complex payroll deductions, including tax levies, garnishments, and child support payments.</p><p>• Calculate and approve termination paychecks, as well as other out-of-cycle payroll checks.</p><p>• Conduct ongoing reviews of payroll policies, procedures, and controls to ensure efficiency and compliance.</p><p>• Collaborate with payroll providers to address discrepancies in quarterly and annual tax filings.</p><p>• Ensure adherence to federal, state, and local payroll regulations and set up appropriate local tax configurations.</p><p>• Provide leadership and guidance to a team of three payroll staff members, fostering growth and collaboration.</p><p>• Develop payroll reports, reconcile discrepancies, and assist with audits as needed.</p><p>• Partner with Human Resources and Benefits teams to align payroll processes with organizational goals.</p>
<p>Our company is seeking a dedicated Payroll Specialist to join our team. In this role, you will be responsible for processing payroll, maintaining accurate records, and ensuring compliance with all applicable laws and regulations. The ideal candidate will have strong attention to detail and experience with payroll systems.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Process payroll accurately and on schedule for all employees</li><li>Maintain and update payroll records and documentation</li><li>Ensure compliance with federal, state, and local payroll, wage, and hour laws</li><li>Respond to payroll inquiries and resolve issues in a timely manner</li><li>Collaborate with HR and accounting teams on related projects</li><li>Prepare payroll and related reports for management</li></ul><p><br></p><p>For immediate consideration, please contact Dennis at 925-271-4809</p><p><br></p>
<p>We are seeking an experienced Senior Payroll Specialist to join a growing organization on a temp-to-hire basis. This role will oversee full-cycle payroll processing with a strong focus on compliance, multi-state payroll administration, and leave of absence (LOA) coordination.</p><p><br></p><p>The ideal candidate brings deep payroll expertise, strong attention to detail, and experience navigating complex state payroll regulations. ADP experience is highly preferred.</p><p><br></p><p>Key Responsibilities</p><ul><li>Process full-cycle, multi-state payroll (weekly, bi-weekly, or semi-monthly)</li><li>Ensure accurate calculation of wages, overtime, bonuses, commissions, and deductions</li><li>Maintain compliance with federal, state, and local payroll laws</li><li>Administer and track Leave of Absence (FMLA, CFRA, disability, paid family leave, etc.)</li><li>Coordinate payroll adjustments related to LOA, garnishments, and benefits</li><li>Partner with HR and Benefits teams on employee changes and compliance matters</li><li>Reconcile payroll reports and general ledger accounts</li><li>Prepare payroll tax filings and support audits</li><li>Maintain accurate payroll records and internal controls</li><li>Assist with year-end processing (W-2s, tax reconciliations)</li></ul><p><br></p><p><br></p>
<p>We are looking for an experienced Payroll Administrator to join our team in Pleasanton, California. This long-term contract position offers an exciting opportunity to manage payroll operations for a diverse employee base of over 1000+ individuals across multiple states. The ideal candidate will bring expertise in payroll systems, multi-state compliance, and advanced Excel capabilities, ensuring smooth and accurate payroll processes.</p><p><br></p><p>Responsibilities:</p><p>• Process payroll on a semi-monthly or bi-weekly basis for over 1000 employees across multiple states, ensuring compliance with federal, state, and local regulations.</p><p>• Utilize SAP SuccessFactors as the primary payroll platform, supporting system activities such as data validation, testing, and troubleshooting.</p><p>• Train and assist team members and end-users in the functionalities of SAP SuccessFactors.</p><p>• Maintain accurate payroll records, conduct audits, and resolve discrepancies in a timely manner.</p><p>• Prepare detailed payroll reports and analytics using advanced Excel functions, including pivot tables, VLOOKUPs, and custom formulas.</p><p>• Collaborate with HR, Finance, and IT teams to ensure seamless data integration and accurate reporting.</p><p>• Supervise and mentor team members, providing guidance and assigning tasks during system transitions.</p><p>• Develop comprehensive documentation and training materials to support updated payroll procedures and workflows.</p>
We are looking for an experienced Payroll Administrator to oversee payroll operations in Fremont, California. This role requires a detail-oriented individual with a strong background in payroll management, account reconciliations, and compliance with multi-state regulations. The ideal candidate will ensure accuracy and efficiency in payroll processes while supporting related financial tasks.<br><br>Responsibilities:<br>• Process full-cycle payroll for a workforce of approximately 240 employees, including 100 contract staff.<br>• Manage multi-state payroll operations to ensure compliance with varying state regulations.<br>• Conduct thorough reconciliations of accounts, including credit card transactions, bank statements, and ledger balances.<br>• Verify the accuracy of payroll data and resolve discrepancies promptly.<br>• Handle payments reconciliation and ensure timely processing of employee compensation.<br>• Maintain and renew business licenses, monitor sales tax obligations, and oversee insurance documentation.<br>• Utilize ADP Workforce Now and NetSuite for payroll processing and financial reporting.<br>• Prepare detailed reports on payroll activity and account reconciliations for management review.<br>• Collaborate with internal teams to address payroll-related inquiries and provide support.<br>• Ensure adherence to company policies and government regulations in all payroll activities.
We are looking for an experienced Payroll Administrator to join our team in Walnut Creek, California. In this role, you will oversee complex payroll processes for a multi-state workforce, ensuring compliance with all legal and organizational standards. This position offers an opportunity to mentor staff, optimize payroll systems, and collaborate across departments in a dynamic and fast-paced environment.<br><br>Responsibilities:<br>• Manage and process bi-weekly payroll for employees and partners across multiple states, ensuring accuracy and timeliness.<br>• Review and approve payroll transactions, including new hires, salary adjustments, overtime, and leave-of-absence calculations.<br>• Handle payroll deductions such as tax levies, garnishments, and child support payments.<br>• Calculate and process termination and out-of-cycle paychecks.<br>• Continuously improve payroll policies, controls, and procedures to align with best practices.<br>• Collaborate with payroll providers to address and resolve tax filing discrepancies.<br>• Ensure compliance with federal, state, and local payroll regulations.<br>• Mentor and provide guidance to payroll staff, fostering attention to detail and growth within the team.<br>• Prepare detailed payroll reports, reconcile discrepancies, and support audit processes.<br>• Work closely with HR and Benefits departments to streamline payroll operations and enhance efficiency.
<p><strong>PAYROLL ADMINSTRATOR </strong></p><p><br></p><p><strong>Apply immediately for consideration!</strong></p><p><br></p><p>We are in search of a diligent Payroll Administrator to become a part of our team located in San Francisco (degree and bi-lingual). As a Payroll Administrator, your role will be pivotal in coordinating the payroll cycle, maintaining precise electronic and paper payroll records, and resolving any payroll-related issues.</p><p><br></p><p>Responsibilities</p><p>-Payroll for over 300 employees on ADP</p><p>-Create schedules in ABI for union extra help, referrals and any non-seniority employees</p><p>- Review and complete department WIP approvals in ABI</p><p>-Manage, oversee and post calculations for employees on a bi-weekly period into ABI timekeeping system</p><p>-Prepare and inputs vacation and PTO pay into timekeeping system </p><p>-Prepare all checks and review for accuracy</p><p>-Address & resolve employee’s payroll-related issues</p><p>-Assist with any other payroll /accounting/scheduling related project as they may arise</p><p><br></p>
<p>We are looking for an experienced Payroll Administrator for a position in Walnut Creek, California. In this role, you will oversee payroll processes for a multi-entity workforce across the United States, ensuring accuracy and compliance with tax regulations. You will work Workday and ADP Workforce Now, while collaborating with accounting to address discrepancies and maintain smooth operations. This is a long-term contract position offering the opportunity to contribute to a dynamic environment within the energy and natural resources industry.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Process bi-monthly payroll</p><p>• Manage payroll data within Workday, ensuring accurate inputs and seamless transmission to ADP Workforce Now.</p><p>• Calculate and administer quarterly bonuses, commissions, and allowances, applying appropriate tax deductions.</p><p>• Perform detailed payroll reconciliations each pay period and collaborate with accounting to address variances.</p><p>• Conduct root-cause analysis for discrepancies and provide clear explanations for payroll calculations.</p><p>• Partner with the General Ledger Accountant to support payroll posting and reconciliation processes.</p><p>• Utilize Microsoft Excel for payroll analysis, including pivot tables and VLOOKUPs.</p><p>• Ensure compliance with tax regulations and company policies in all payroll operations.</p>
<p>We are looking for an experienced Payroll Administrator to join our team in Hayward, California. This role requires expertise in handling multi-state payroll processes for both union and non-union employees. The ideal candidate will be detail-oriented, adept at managing complex payroll systems, and capable of ensuring compliance with all applicable regulations.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Administer weekly and biweekly payroll processing</li><li>Manage employee onboarding and offboarding activities</li><li>Review timekeeping records, validate wages, and resolve discrepancies</li><li>Develop documentation and deliver training on UKG for new and existing employees</li><li>Maintain and update confidential employee information in UKG Kronos</li><li>Respond to employee questions regarding payroll and benefits</li><li>Process union documentation and benefit-related paperwork</li><li>Submit biweekly census reports to benefit broker for new hires, terminations, and changes</li><li>Prepare reports for internal teams and external stakeholders</li><li>Support internal and external audit processes</li><li>Perform additional duties as assigned</li></ul>
<p>Colleen McAuliffe from Robert Half is looking for a skilled Payroll Administrator to oversee and manage comprehensive payroll operations for our organization. This role involves ensuring accurate and timely payroll processing while adhering to compliance standards and regulations. The ideal candidate will possess strong attention to detail and the ability to collaborate across departments to optimize payroll systems and procedures.</p><p><br></p><p>100% onsite </p><p><br></p><p>Responsibilities:</p><p>• Process payroll efficiently and accurately, ensuring all payments comply with organizational policies and relevant regulations.</p><p>• Monitor and apply updates to payroll laws, tax regulations, and compliance standards to maintain accuracy.</p><p>• Validate payroll inputs such as employee time records, deductions, and compensation changes to ensure proper processing.</p><p>• Collaborate with internal teams to identify and implement process improvements for payroll operations.</p><p>• Administer statutory deductions, including garnishments and support orders, ensuring accurate calculations and timely remittance.</p><p>• Generate detailed payroll reports and summaries, highlighting key findings and addressing discrepancies.</p><p>• Provide support for employee inquiries related to payroll, resolving issues promptly and professionally.</p><p>• Assist with annual payroll activities such as regulatory filings and year-end reporting.</p><p>• Document and refine payroll procedures to strengthen internal controls and ensure consistency.</p><p>• Take on additional payroll-related tasks as required to support evolving business needs.</p>
Job Title: Financial Accounting Specialist (Payroll, AP/AR, and Benefits) Location: Concord, CA Salary: $30.77–$35.10 hourly Employment Type: Contract-to-permanent placement About the Role Are you an accounting detail oriented looking for a dynamic role where you can make an impact? Our client, a well-established public-sector/member-based organization, is seeking a Financial Accounting Specialist to join their Finance team. This is a hands-on position where you will manage end-to-end payroll, accounts payable and receivable, and employee benefits programs. This is a great opportunity to develop cross-functional expertise, work directly with employees and vendors, and contribute to the smooth financial operations of the organization. Key Responsibilities Process end-to-end payroll, including deductions, garnishments, W-2s, and compliance reporting Manage accounts payable and receivable, including invoice processing, vendor payments, check/EFT entries, and reconciliations Administer employee benefits programs, including medical, dental, vision, retirement, and other insurance plans Maintain accurate financial records and respond to employee or vendor inquiries Prepare financial reports, reconciliations, and special projects to support the Finance team’s strategic goals Assist with continuous process improvements to increase efficiency and accuracy
We are looking for an experienced Payroll Manager with expertise in stock compensation to join our team on a long-term contract basis. This role is based in San Francisco, California, and requires someone with strong attention to detail who is capable of handling complex equity administration processes with precision. The ideal candidate will play a critical role in managing stock-related operations and ensuring compliance with regulatory standards while collaborating with cross-functional teams.<br><br>Responsibilities:<br>• Manage daily stock administration tasks, including equity grants, exercises, and settlements, ensuring accuracy and compliance.<br>• Collaborate with HR and legal teams to coordinate stock-related matters and maintain consistent communication.<br>• Administer Restricted Stock Units (RSUs) with a focus on efficiency, accuracy, and adherence to company policies.<br>• Ensure compliance with equity taxation regulations and oversee related processes.<br>• Develop and update stock administration policies and procedures to align with industry best practices.<br>• Work closely with finance and accounting teams to reconcile equity-related transactions and maintain accurate reporting.<br>• Utilize platforms like Equity Edge Online to enhance stock administration efficiency and streamline processes.<br>• Stay updated on trends and practices in the software industry that impact stock administration.<br>• Provide guidance to stakeholders on equity plans and regulatory requirements.
<p>We are looking for a detail-oriented Accounting Manager consultant to join a manufacturing company in Fremont, California. This long-term contract position requires a hands-on individual with expertise in construction accounting to oversee financial operations, ensure compliance, and provide guidance to internal staff. The role will involve maintaining accurate financial records while supporting organizational goals and fostering operational stability.</p><p><br></p><p>This role will begin as a full-time, onsite engagement to establish structure and reliability within the accounting function, with the opportunity to evolve into a longer-term fractional advisory role once systems and processes are stabilized.</p><p><br></p><p>•Key Objectives</p><p>Operational Stabilization</p><ul><li>Ensure seamless payroll processing, including union and certified payroll</li><li>Strengthen oversight of day-to-day accounting activities</li><li>Improve month-end close timelines and reporting accuracy</li><li>Provide direct supervision and guidance to accounting support staff</li><li>Perform balance sheet reconciliation and account cleanup</li><li>Support year-end close and CPA review process</li><li>Prepare accurate financial statements and supporting schedules</li><li>Assist with audit preparation (union, workers’ comp, and general liability)</li><li>Manage AIA progress billings and large project invoicing</li><li>Oversee job costing and monthly WIP reporting</li><li>Prepare lien releases and support general contractor prequalification packages</li><li>Ensure compliance with union agreements and certified payroll requirements</li><li>Document and standardize accounting workflows</li><li>Train internal team members on construction accounting fundamentals</li><li>Provide guidance on system utilization and reporting best practices</li><li>Weekly payroll processing (union and certified payroll)</li><li>Union reporting and audit preparation</li><li>A/R management, including project-based billings</li><li>Monthly WIP reporting and job cost analysis</li><li>Bank reconciliations and general ledger balancing</li><li>Cash flow forecasting as needed</li><li>Preparation of monthly and year-end financial statements</li><li>Workers’ compensation and GL audit coordination</li><li>Weekly reporting updates to leadership outlining A/R, A/P, payroll, and risk items</li><li>Ongoing coaching and oversight of accounting support staff</li><li>Compliance monitoring across payroll, union, and construction-specific requirements</li></ul>
<p><strong>PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE INFORMATION </strong></p><p><br></p><p><strong>PAYROLL DIRECTOR - Hybrid position, 2 days onsite</strong></p><p><br></p><p>Newly created Payroll Director position to lead the payroll department. Working closely with the CFO and HR Manager, this position will ensure accurate payroll processing, compliance with multi-state wage and hour laws, and seamless collaboration with internal teams such as finance and human resources. The ideal candidate will bring expertise in payroll systems, audit practices, and continuous process improvements to support the organization’s mission.</p><p><br></p><p>Responsibilities:</p><p>• Manage and supervise a payroll team responsible for processing semi-monthly payroll for over 1,000 employees.</p><p>• Ensure compliance with federal, state, and local tax and employment regulations, including wage and hour laws.</p><p>• Conduct internal audits of payroll processes, tax filings, and accruals to maintain accuracy and compliance.</p><p>• Oversee fiscal, governmental, workers' compensation, and benefits audits related to payroll.</p><p>• Develop and update standard operating procedures for payroll operations.</p><p>• Collaborate with leadership and staff to provide consultative support and ensure payroll practices align with organizational goals.</p><p>• Approve final payroll deliverables and provide backup payroll processing as needed.</p><p>• Lead continuous improvement initiatives to enhance payroll systems and processes.</p><p>• Train and mentor payroll team members to support their growth and development.</p><p>• Partner on system implementations and upgrades to ensure functionality meets organizational needs.</p>
<p>We are seeking a hands-on Workday Project Manager/Consultant with proven public sector Workday experience. This individual will actively support testing cycles and go‑live preparation, partnering directly with internal teams to keep the implementation moving forward.</p><p>This role will be a 4–5-month contract.</p><p><br></p><p>Responsibilities</p><ul><li>Lead daily project management activities across unit testing, end‑to‑end testing, and transition-to-go-live efforts.</li><li>Participate in cross-functional meetings and drive issue resolution across Finance, Payroll, and related workstreams.</li><li>Track and manage all dependencies between Finance and Payroll to maintain alignment and prevent delays.</li><li>Provide functional, hands-on Workday Finance support in areas such as:</li><li>Financial Accounting</li><li>Projects</li><li>Grants</li><li>Procurement</li><li>Workday Strategic Sourcing</li><li>Collaborate with SMEs to manage tasks, identify risks, track decisions, and follow through on action items.</li><li>Support validation of integrations, security, cashiering, and customer account processes.</li><li>Contribute to testing documentation, job aids, and knowledge-transfer materials.</li><li>Communicate with consistency and professionalism, remaining steady and collaborative under pressure.</li></ul><p><br></p>
We are looking for a detail-oriented Accounting Specialist to join our team in Salinas, California. This long-term contract position requires expertise in payroll, accounts payable, accounts receivable, and general accounting practices. The ideal candidate will possess strong analytical skills and proficiency in Excel to support essential financial operations.<br><br>Responsibilities:<br>• Process payroll accurately while complying with applicable laws and tax regulations.<br>• Manage accounts payable and accounts receivable functions, including invoicing, billing, and payment processing.<br>• Perform reconciliations of financial accounts to ensure accuracy and completeness.<br>• Prepare and record journal entries in alignment with accounting standards.<br>• Maintain and update the general ledger to reflect accurate financial data.<br>• Utilize Excel for financial analysis, including creating pivot tables and managing data effectively.<br>• Generate regular financial reports to assist in decision-making processes.<br>• Ensure compliance with union payroll requirements and policies.<br>• Collaborate with team members to streamline accounting processes and improve efficiency.<br>• Address and resolve discrepancies in financial transactions promptly.
<p><strong>PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE INFORMATION</strong></p><p><br></p><p>Stable and well-established company is seeking an Accounting Manager to join their team. This position will manage and oversee accounting operations including AP, AR, Payroll, GL, Month-end Close. </p><p>Responsibilities:</p><p>• Oversee general ledger entries and ensure accuracy</p><p>• Manage the month-end closing process, ensuring timely completion</p><p>• Prepare and analyze financial statements</p><p>• Supervise and review accounts payable, accounts receivable, and payroll functions </p><p>• Conduct budget analyses to support financial decision-making</p><p>• Maintain and manage our Accounting Software Systems</p><p>• Ensure all accounting functions adhere to established standards and regulations</p><p>• Oversee the auditing process to ensure compliance and accuracy</p><p><br></p>
<p>We are looking for an experienced Human Resources (HR) Manager to join our team in the Bay Area, California. In this role, you will lead HR operations, ensuring compliance, effective employee relations, and streamlined HR processes. This position requires a proactive individual with strong attention to detail, leadership skills, and a solid understanding of labor laws and HR systems.</p><p><br></p><p>Responsibilities:</p><p>• Develop, implement, and enforce HR policies to ensure consistency across various business functions, including operations, administration, and logistics.</p><p>• Interpret employment laws and regulations to ensure compliance and mitigate organizational risks.</p><p>• Collaborate with leadership to review workforce structures, labor efficiency, and cost allocation across multiple locations.</p><p>• Design and manage a performance management framework that supports fair compensation and promotion decisions.</p><p>• Analyze workforce trends and productivity metrics to guide strategic workforce planning.</p><p>• Administer payroll processes, including audits, reconciliations, and compliance with tax and wage regulations.</p><p>• Optimize HR systems for reporting, benefits administration, and compliance tracking while maintaining data confidentiality.</p><p>• Coordinate logistics for international employees, such as housing and transportation, in partnership with external vendors.</p><p>• Negotiate and manage contracts with third-party service providers to ensure cost-effective and quality services.</p><p>• Monitor vendor performance and maintain strong relationships with external partners to support operational continuity.</p>
<p>Join our Full-Time Engagement Professionals (FTEP) team as an AP Specialist! As a member of our FTEP group, you’ll be a full-time employee of our company, deployed on critical client projects or to cover interim assignments. This role offers project variety, professional development, and the opportunity to build strong client relationships.</p><p><br></p><p><strong>Responsibilities Include:</strong></p><ul><li>Manage end-to-end AP processes (invoice coding, matching PO, vendor payments, reconciliations)</li><li>Ensure accuracy and timeliness of payments and expense reports</li><li>Respond to vendor inquiries and resolve discrepancies</li><li>Assist with month-end close and audit requests</li><li>Maintain organized records and support compliance initiatives</li></ul><p><strong>What We Offer:</strong></p><ul><li>Competitive salary and benefits package</li><li>Access to diverse and challenging assignments across industries</li><li>Opportunities for ongoing training and career growth</li><li>A supportive, collaborative team environment</li><li>Ability to re-engage with clients for future projects, ensuring continuity of talent</li></ul>
Our well-established healthcare finance client is seeking an Accounts Payable Specialist to support them for the next 10-12 months to assist with their data migration to Workday.<br><br>This Accounts Payable Specialist must have prior experience with Workday data migration to be considered.<br><br>Job Title: Accounts Payable Specialist<br><br>Job Description: Our healthcare organization is seeking a highly meticulous and organized Accounts Payable Specialist who can join our dynamic finance team to help in the smooth operation of accounting functionalities. As we are dealing with a large invoice backlog and data migration due to a recent systems change, the ideal candidate must have a profound understanding of the accounts payable process and be comfortable processing over 500+ invoices per week.<br><br>Key Responsibilities:<br><br>Process and handle 500+ invoices weekly, following company policies and procedures.<br>Assist with accounts payable data migration from old to new systems.<br>Review and verify invoices, analyze discrepancies and unpaid invoices, and make necessary corrections.<br>Maintain and reconcile accounts payable ledger to ensure that all payments are accounted for correctly.<br>Prepare and process electronic transfers and payments.<br>Post transactions to journals, ledgers, and other records.<br>Correspond with vendors and respond to inquiries.<br>Produce monthly reports and assist with month-end closing.<br>Maintain vendor files and documentation thoroughly and accurately, in accordance with company policy.<br>Assist in streamlining and improving the accounts payable process.<br>Requirements:<br><br>Bachelor's degree in Accounting, Finance, or a related field preferred.<br>Minimum of 2 years in an Accounts Payable position or similar role.<br>Proficiency in Microsoft Office Suite, especially in Excel.<br>Understanding of basic bookkeeping and account payable principles.<br>High degree of accuracy and attention to detail.<br>Strong time management and organizational skills.<br>Practical knowledge of data entry along with a knack for numbers.<br>Familiarity with systems migrations is a definite plus.<br>Excellent communication skills, both written and verbal.<br>Ability to meet tight deadlines and work under pressure.<br>Ability to maintain high levels of confidentiality.<br>The successful candidate will have a "can-do" attitude, be able to hit the ground running, and be prepared to dive into resolving the backlog quickly and efficiently.
<p><strong>6-8+ Month Contract Role - Benefits, PTO, Bonus available!</strong></p><p>We are looking for a skilled Non-Qualified Plan Administrator to join our team on a long-term contract basis. In this role, you will oversee the administration of deferred compensation plans, 409A, 401k plans, ensuring compliance and accuracy in all processes. You will collaborate with internal teams and external vendors to manage participant communications, data reconciliation, and plan-related inquiries. This position offers an opportunity to work in a dynamic environment while contributing to the efficiency and effectiveness of savings plan operations.</p><p><br></p><p>Responsibilities:</p><p>• Administer annual enrollment processes for multiple deferred compensation plans, including coordination with vendors and review of participant communications.</p><p>• Process distribution payments for various participant events, such as vesting, separation of service, and domestic relations orders, in compliance with established schedules.</p><p>• Manage employer discretionary allocation reviews, developing timelines, processing deposits, and drafting participant notifications.</p><p>• Compile and analyze year-end compensation data to support non-discrimination testing and plan analysis.</p><p>• Maintain and update plan materials to ensure accuracy and compliance.</p><p>• Collaborate with vendors and internal teams to identify and resolve data discrepancies and file transmission errors.</p><p>• Respond to participant inquiries regarding plan eligibility, contributions, distributions, and vesting calculations.</p><p>• Investigate payroll deduction variances and initiate wire deposit requests for plan funding.</p><p>• Participate in team projects, offering recommendations to improve processes and enhance operational efficiency.</p>
<p><strong>PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE DETAILS</strong></p><p><br></p><p><strong>AP SPECIALIST</strong></p><p>The Accounts Payable (AP) Specialist will be responsible for managing the accounts payable function including processing a high volume </p><p>of invoices, reconciling vendor accounts, and working closely with and vendors to ensure timely and accurate payments. </p><p><br></p><p>Responsibilities:</p><p>-Process full cycle AP for over 500 invoices per month</p><p>-Match invoices to purchase orders to verify accuracy before processing payments </p><p>-Track and manage invoice approvals across multiple entities </p><p>-Ensure vendor invoices are coded accurately to the general ledger account</p><p>-Maintain vendor records and ensure all required documentation (e.g., W-9s, insurance </p><p>certificates, service contracts) is current </p><p>-Reconcile vendor statements and resolve any discrepancies or billing issues promptly </p><p>-Process weekly payments via check, ACH, or wire transfer in accordance with payment terms. </p><p>-Review invoice dashboard daily to move invoices through appropriate workflows and follow up </p><p>internally to ensure payments are made on time </p><p>-Process intercompany payments on monthly basis </p><p><br></p><p><br></p>
