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19 results for Data Entry Admin Assistant in Palo Alto, CA

Data Entry Clerk

San Jose, CA
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for a meticulous and organized Data Entry Clerk to join our team in San Jose, California. In this long-term contract position, you will play a vital role in ensuring accurate data management and administrative support for operational processes. The ideal candidate will have a keen eye for detail and a proactive approach to completing tasks efficiently. Responsibilities: • Accurately input and maintain data records in databases and systems. • Perform numerical and alphanumeric data entry tasks with speed and precision. • Organize and manage data to ensure accessibility and reliability. • Generate reports and summaries based on data inputs and operational needs. • Provide administrative support to streamline operations and processes. • Collaborate with team members to ensure data integrity and consistency. • Monitor and verify information to minimize errors and discrepancies. • Handle sensitive data with confidentiality and professionalism. • Assist in maintaining documentation and tracking updates effectively.
2026-08-14T00:00:00Z

Data Entry Clerk

Benicia, CA
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are looking for a detail-oriented Data Entry Clerk to support payroll, purchasing, and billing activities for an active operations team in Benicia, CA. This is a Contract position suited for someone who can manage high-volume administrative tasks with accuracy and consistency. The role focuses on entering and validating payroll-related information, preparing purchase order records, and assisting with vendor and customer billing processes in a fast-paced environment. Data Entry Clerk Responsibilities:• Enter employee timesheet details into company systems with a strong focus on accuracy, completeness, and timely processing.• Review and confirm total payroll hours before each weekly payroll cycle to support accurate pay for approximately 50 employees.• Create new purchase orders each week by recording the required job, customer, and cost information provided by internal teams.• Process vendor bills by matching them to purchase orders and confirming supporting details before entry.• Assist with customer billing activities by organizing and entering charge information for active jobs.• Maintain records related to employees, equipment, customers, and job assignments within payroll and accounting platforms.• Handle recurring high-volume data entry tasks across multiple ongoing jobs while meeting established deadlines.• Use basic Excel functions to organize information, review entries, and support routine administrative reporting. If you have feel like you will be a good fit for this role, please apply for the Data Entry Clerk role today!
2026-08-14T00:00:00Z

Data Entry Clerk

Benicia, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are looking for a detail-oriented Data Entry Clerk to support payroll, purchasing, and billing activities for a Contract position based in Benicia, California. This role focuses on maintaining accurate records, entering high-volume information efficiently, and helping keep weekly administrative processes on schedule. The ideal candidate is comfortable working with timesheets, purchase orders, and vendor invoices while ensuring data accuracy across multiple active jobs. Responsibilities: • Enter employee time records and related job, customer, and equipment details with a high level of accuracy to support weekly payroll preparation.• Review submitted hours and confirm total payroll figures are correct before payroll is finalized for approximately 50 employees across multiple active job sites.• Create new purchase orders each week and record all required supporting information in the appropriate systems.• Assist with customer invoicing by entering billing information accurately and helping maintain organized financial records.• Maintain data quality by checking entries for completeness, consistency, and alignment with source documentation.
2026-08-14T00:00:00Z

Data Entry Clerk

San Francisco, CA
onsite
Temporary / Contract
23 - 23 USD / Hourly
We are looking for a detail-oriented Data Entry Clerk to join our team in San Francisco, California on a Contract basis. This position supports product quality activities by entering, organizing, and maintaining accurate testing and shipment-related records in a fast-paced environment. The ideal candidate is comfortable handling repetitive tasks, working with precision, and collaborating with team members to help maintain consistent quality and documentation standards. Responsibilities: • Enter and update product testing results, calibration details, and shipment information with a high degree of accuracy. • Maintain organized electronic records of inspections, experiments, and quality-related observations for tracking and reporting purposes. • Review data for completeness and consistency, and escalate discrepancies, defects, or irregular findings to the appropriate team members. • Support quality control operations by recording validation activities and assisting with documentation tied to product performance checks. • Help track device status by documenting inspections, functionality reviews, and follow-up actions. • Prepare documentation needed for product configuration, packaging, and outbound shipments to customers or distribution partners. • Assist with basic administrative tasks related to troubleshooting records and ongoing quality improvement efforts. • Follow established workplace procedures to help maintain a clean, safe, and well-organized lab and warehouse environment.
2026-08-13T00:00:00Z

Administrative Assistant

Millbrae, CA
onsite
Temporary to Hire
35 - 45 USD / Hourly
We are looking for an organized and proactive Office Manager to support daily operations in a construction-focused environment. This contract opportunity with permanent potential will play a central role in keeping the office running smoothly while providing high-level coordination for leadership, meetings, events, and administrative workflows. The ideal candidate is detail-oriented, adaptable, and comfortable balancing office administration, vendor coordination, scheduling, and financial support in a fast-paced setting. Responsibilities:<ul><li>Provide administrative support to the Executive Assistant, Bay Area Group Leaders, and Division VP of Field Operations.</li><li>Support daily Millbrae office operations, including deliveries, kitchen supplies, vendors, reception, phones, copiers, and employee requests.</li><li>Coordinate logistics for meetings, trainings, ERG events, celebrations, and other office gatherings.</li><li>Assist with vendor coordination, invoices, expenses, credit card reconciliation, and general office accounting.</li><li>Support regional events, career fairs, recruiting activities, new-hire onboarding, and intern first-day logistics.</li><li>Coordinate calendars and schedules for the Division VP and 7–10 Field VPs/Directors.</li><li>Arrange executive meetings, leadership visits, travel, hotels, airfare, and meeting logistics.</li><li>Assist with company-wide process improvement initiatives and operational projects.</li><li>Partner with Business Development and Marketing on presentations and leadership materials.</li><li>Prepare, pull, organize, and analyze reports and data.</li><li>Support leadership meetings by preparing agendas, distributing materials, tracking attendance, documenting meeting minutes, and following up on action items.</li></ul>
2026-08-14T00:00:00Z

Administrative Assistant

Concord, CA
onsite
Temporary to Hire
32 - 33 USD / Hourly
We are looking for an Administrative Assistant to support insurance operations in Concord, California. This role is ideal for someone who thrives in a fast-paced office environment and can balance client service, documentation, and coordination across multiple priorities. The role will partner closely with two insurance agents, helping keep applications, renewals, and client records organized while ensuring responsive follow-up with carriers and customers. Administrative Assistant Duties:<ul><li>Provide administrative support to two insurance agents handling both group and individual insurance services.</li><li>Assist with processing and tracking insurance applications to help ensure timely approvals.</li><li>Perform accurate data entry and maintain client records within the company's CRM system.</li><li>Upload and organize client information, emails, and documentation.</li><li>Retrieve and process policy renewals from carrier websites.</li><li>Communicate with insurance carriers to resolve policy, enrollment, and service-related issues.</li><li>Support day-to-day office operations and assist with various administrative projects as needed.</li><li>Help manage client inquiries and assist with insurance-related documentation and follow-up.</li><li>Work with individual insurance plans through Covered California, Kaiser and Blue Shield.</li><li>Utilize Excel and internal systems to maintain records, track information, and support reporting needs.</li></ul> Ideal Background:<ul><li>Previous administrative or office support experience required.</li><li>Previous insurance industry experience preferred.</li><li>Demonstrated ability to learn new systems, processes, and tools.</li><li>Professional and confident communication skills, both over the phone and through email.</li><li>Strong interpersonal skills and a customer-focused approach.</li><li>Comfortable interacting with a diverse client base and building positive working relationships.</li><li>Highly organized, dependable, and able to manage multiple responsibilities effectively.</li><li>California Life and Health Insurance licensing is a plus but not required.</li></ul> If you are interested in the Administrative Assistant position, please apply today!
2026-08-14T00:00:00Z

Administrative Assistant

Richmond, CA
onsite
Temporary to Hire
22.8 - 26.4 USD / Hourly
We are looking for an organized and proactive Administrative Assistant to support leadership and key business functions in Richmond, California. This contract opportunity has the potential to become permanent and is ideal for someone who enjoys balancing executive support, coordination tasks, and document management in a fast-paced office setting. The role will contribute to bid preparation, team communication, marketing support, and event logistics while helping keep daily operations on track. ResponsibilitiesExecutive & Administrative Support<ul><li>Provide administrative support to company leadership, including calendar management, scheduling meetings, coordinating reminders, and preparing presentations.</li><li>Manage correspondence, maintain organized files, and assist with day-to-day office administration.</li><li>Coordinate with internal teams and external stakeholders to gather information and ensure timely completion of projects.</li></ul>Estimating & Procurement Support<ul><li>Assist with bid packages, RFQs, RFPs, prequalification packages, and other procurement-related documentation.</li><li>Track deadlines and help ensure all required documents are completed and submitted accurately and on time.</li><li>Support the estimating team with administrative tasks and document management.</li><li>Maintain organized records and electronic filing systems for proposals and project-related materials.</li></ul>Marketing & Event Coordination<ul><li>Maintain and organize company marketing assets, project information, and employee profiles.</li><li>Update website content and ensure company information remains current and accurate.</li><li>Assist with presentation preparation using existing templates.</li><li>Coordinate logistics for career fairs, recruiting events, client events, conferences, and company functions.</li><li>Support company apparel and promotional item ordering and inventory management.</li></ul>
2026-08-01T00:00:00Z

Administrative Assistant

Santa Clara, CA
onsite
Permanent / Full Time
48000 - 50000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to support billing operations in a fast-paced healthcare environment. This role is based in Santa Clara, California, and offers an excellent opportunity for individuals eager to grow their administrative and financial skills. The ideal candidate will assist with invoicing, purchase order matching, and other bookkeeping tasks while collaborating closely with the sales and management teams. Responsibilities: • Prepare and send invoices accurately and in a timely manner. • Match purchase orders to invoices to ensure proper documentation and billing. • Collaborate with the sales and management teams to support billing-related processes. • Assist with bookkeeping tasks and maintain organized financial records. • Manage customer billing inquiries and provide resolution promptly. • Use QuickBooks or similar software for billing and record-keeping purposes. • Generate billing statements and ensure all payments are recorded properly. • Participate in training to learn additional responsibilities and enhance skills. • Maintain administrative records and provide general office support as needed.
2026-08-13T00:00:00Z

Administrative Assistant

Menlo Park, CA
onsite
Temporary / Contract
22 - 35 USD / Hourly
<ul><li>Answer and direct phone calls, emails, and other communications.</li><li>Schedule meetings, maintain calendars, and coordinate appointments.</li><li>Prepare, file, and maintain documents and records.</li><li>Assist with data entry, reporting, and basic administrative tasks.</li><li>Order and manage office supplies.</li></ul>
2026-08-14T00:00:00Z

Administrative Assistant

Palo Alto, CA
onsite
Temporary / Contract
35 - 45 USD / Hourly
We are looking for an Administrative Assistant to support patient access and front-end administrative operations in Palo Alto, California. This Long-term Contract position focuses on accurate registration, insurance verification, document collection, and responsive service for patients, visitors, and clinical teams. The ideal candidate brings strong organizational skills, sound judgment in fast-paced situations, and the ability to manage multiple tasks while maintaining professionalism and accuracy. Responsibilities: • Manage patient intake and registration activities by entering demographic details accurately and completing required admission documentation in a timely manner. • Verify insurance coverage, confirm eligibility, and collect applicable co-payments, deductibles, and deposits while documenting all financial information appropriately. • Obtain signatures for required legal, privacy, and registration forms and ensure records are complete before finalizing the visit or admission process. • Scan and upload supporting paperwork before the end of each shift to maintain complete and accessible electronic records. • Coordinate with clinical staff to provide wristbands, face sheets, labels, and other registration materials needed for patient care and unit workflow. • Respond to updates from nursing and other departments promptly, including visitor approvals and changes that affect registration status or patient movement. • Safeguard patient valuables according to departmental guidelines and handle sensitive interactions with discretion, empathy, and professionalism. • Prioritize work effectively during busy periods, assist team members when needed, and follow downtime procedures or alternate workflows when systems or equipment are unavailable.
2026-08-04T00:00:00Z

Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations for a Contract position based in San Francisco, California. This role is ideal for someone who enjoys keeping workflows organized, providing a welcoming first point of contact, and handling a variety of administrative tasks with accuracy. The successful candidate will help maintain smooth communication across the office while managing clerical duties and data-related work in a fast-paced environment. Responsibilities: • Manage front-desk and general administrative activities to keep office operations running efficiently. • Receive and direct inbound calls professionally, ensuring messages and inquiries are handled promptly. • Greet visitors and provide courteous receptionist support for employees, clients, and guests. • Prepare, update, and maintain records, spreadsheets, and other office documentation with strong attention to detail. • Perform data entry tasks accurately and verify information for completeness and consistency. • Coordinate routine clerical work such as filing, scheduling, document organization, and correspondence support. • Assist with day-to-day office requests and provide administrative support to team members as needed.
2026-08-14T00:00:00Z

Administrative Assistant

Palo Alto, CA
onsite
Temporary / Contract
28.5 - 50 USD / Hourly
Our client, a leading Venture Capital / Private Equity firm, is seeking a polished and proactive Administrative / Client Services Support professional to provide high-level administrative support and deliver exceptional service to investors, executives, and internal stakeholders. This individual will serve as a key point of contact, helping ensure smooth day-to-day operations within a fast-paced, relationship-driven environment.Key Responsibilities<ul><li>Provide administrative support including calendar management, scheduling meetings, and coordinating travel arrangements.</li><li>Serve as a primary point of contact for investors, clients, vendors, and internal teams.</li><li>Manage incoming communications, inquiries, and requests with professionalism and urgency.</li><li>Coordinate meetings, events, and office operations while ensuring a high-touch client experience.</li><li>Assist with investor communications, reporting packages, presentations, and document management.</li><li>Support special projects, data entry, and process improvement initiatives.</li><li>Maintain accurate records and help manage information across CRM and internal systems.</li></ul>
2026-08-13T00:00:00Z

Administrative Assistant

Fremont, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in Fremont, California. This Long-term Contract position is ideal for someone who is organized, detail oriented, and comfortable managing front-desk activities while keeping administrative processes running smoothly. The role involves communication support, record maintenance, and general coordination across routine office functions. Responsibilities: • Manage day-to-day administrative tasks to help maintain an efficient and organized office environment. • Serve as the first point of contact by greeting visitors and handling incoming phone calls in a courteous manner. • Enter, update, and maintain records with accuracy to support reporting and documentation needs. • Coordinate general front-desk and receptionist activities, including message taking and directing inquiries to the appropriate contacts. • Assist with office correspondence, scheduling, filing, and other routine clerical duties as needed. • Support administrative workflows by preparing documents and ensuring information is properly organized and accessible.
2026-08-07T00:00:00Z

Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
29 - 31 USD / Hourly
Administrative Assistant (Executive Office)Position OverviewWe are seeking a professional and detail-oriented Administrative Assistant to provide high-level support to executive leadership and assist with day-to-day office operations. This role requires strong organizational skills, discretion with confidential information, and the ability to work independently in a fast-paced environment.Key Responsibilities<ul><li>Provide administrative support to executive leadership.</li><li>Prepare reports, correspondence, presentations, and other documents.</li><li>Screen calls, visitors, and inquiries, directing them appropriately.</li><li>Maintain confidential files, records, and sensitive information.</li><li>Assist with budget support, attendance tracking, payroll-related processes, and various administrative functions.</li><li>Conduct research, compile data, and prepare reports and recommendations.</li><li>Support office procedures, special projects, and program implementation.</li><li>Coordinate with internal departments and assist with general office operations.</li></ul>
2026-08-11T00:00:00Z

Part-Time Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
22 - 26 USD / Hourly
Position SummaryProvide clerical and administrative support to ensure efficient day-to-day office operations.Responsibilities<ul><li>Answer phones and greet visitors.</li><li>Schedule appointments and meetings.</li><li>Maintain filing systems.</li><li>Support data entry and reporting.</li><li>Assist with general office projects.</li></ul>
2026-07-31T00:00:00Z

Legal Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
A San Francisco–based personal injury law firm is seeking a reliable and detail-oriented Legal Administrative Assistant to support its civil litigation team. This is a contract-to-hire opportunity ideal for a legal admin who enjoys being a central support resource in a fast-paced, plaintiff-side law firm environment. The Legal Administrative Assistant will provide general administrative and operational support to attorneys and legal staff, assisting with case coordination, document handling, and office operations. While experience in personal injury or litigation is preferred, candidates with administrative experience in any legal practice area are encouraged to apply. Key Responsibilities<ul><li>Provide administrative support to attorneys, paralegals, and legal staff</li><li>Prepare, format, and proofread correspondence and legal documents</li><li>Assist with basic court filings and document submissions as directed</li><li>Maintain and organize electronic and physical case files</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer phones, direct calls, and interact professionally with clients and vendors</li><li>Assist with intake forms, record requests, and general case coordination</li><li>Support office operations, including supplies, records management, and special projects</li></ul>
2026-08-03T00:00:00Z

Accounting Assistant

Santa Clara, CA
onsite
Temporary to Hire
19 - 22 USD / Hourly
We are looking for an Accounting Assistant to join a healthcare organization in Santa Clara, California on a contract-to-permanent basis. This role is ideal for someone at the beginning of their career who enjoys keeping records organized, supporting day-to-day accounting activity, and working closely with cross-functional teams. The position offers hands-on exposure to billing, transaction processing, and administrative coordination in a collaborative onsite environment. Responsibilities: • Enter and maintain financial and administrative information accurately across internal records and accounting systems. • Prepare, organize, and file business documents so materials are easy to retrieve and kept up to date. • Assist with creating and processing client invoices while helping track billing-related details. • Record routine financial activity in QuickBooks, including transaction entry and coding support. • Help with accounts payable and accounts receivable tasks to support smooth daily accounting operations. • Provide support with bank reconciliations and review records for completeness and consistency. • Partner with operations, accounting, and research support teams on special assignments and time-sensitive requests.
2026-08-14T00:00:00Z

Accounting Assistant

San Leandro, CA
onsite
Temporary / Contract
22 - 28 USD / Hourly
We are seeking an organized and detail-oriented Accounting Assistant to support the accounting team in handling accounts payable (AP) and accounts receivable (AR) functions. This role is ideal for early-career professionals or recent graduates looking to grow their experience in accounting and finance while contributing to the smooth operation of our organization's financial processes. Key Responsibilities:<ul><li>Assist with the processing, verification, and reconciliation of invoices in accounts payable.</li><li>Support accounts receivable by tracking incoming payments, issuing invoices, and managing customer account records.</li><li>Perform data entry into accounting systems to ensure the accuracy of financial records.</li><li>Help resolve discrepancies, including research and communication with vendors and clients.</li><li>Prepare and review weekly reports related to AP and AR activities.</li><li>Maintain proper documentation of financial transactions in compliance with company policies.</li><li>Partner with team members to ensure timely month-end and year-end close processes.</li><li>Provide administrative support to accountants and finance staff as needed.</li><li>Learn and work within various accounting software systems.</li></ul>
2026-08-05T00:00:00Z

Admin Assistant/EA/HR Support

San Mateo, CA
onsite
Permanent / Full Time
90000 - 100000 USD / Yearly
Administrative Assistant/EA/HR Assistant Exciting growing Ai company is seeking an Administrative Assistant to join their growing team. This role blends executive assistance, office coordination, and HR support in a fast-moving AI company environment. Position offers excellent benefits, bonus, and equity.Responsibilities:• Manage executive scheduling, coordinate travel arrangements, and prepare expense submissions with accuracy and timeliness.• Provide administrative support to leadership, including assistance with HR-related coordination and routine operational tasks.• Serve as the primary on-site point of contact for guests and clients, ensuring a welcoming, well-run, and attentive office experience.• Oversee day-to-day office operations by maintaining common areas, restocking kitchen and office supplies, and arranging meals for meetings or visitors.• Support presentations, meetings, and client demonstrations by setting up materials and troubleshooting basic technology needs.• Coordinate internal meetings, team events, and company-wide gatherings to ensure logistics run smoothly from planning through execution.• Manage front desk and reception activities, including greeting visitors, answering the door, and directing inquiries appropriately.• Handle confidential communications and sensitive information with sound judgment and close attention to detail.• Provide broad administrative assistance as needed and take on additional duties assigned by the reporting manager.
2026-07-28T00:00:00Z