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22 results for Data Entry Admin Assistant in Palo Alto, CA

Data Entry Clerk

San Jose, CA
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for a meticulous and organized Data Entry Clerk to join our team in San Jose, California. In this long-term contract position, you will play a vital role in ensuring accurate data management and administrative support for operational processes. The ideal candidate will have a keen eye for detail and a proactive approach to completing tasks efficiently. Responsibilities: • Accurately input and maintain data records in databases and systems. • Perform numerical and alphanumeric data entry tasks with speed and precision. • Organize and manage data to ensure accessibility and reliability. • Generate reports and summaries based on data inputs and operational needs. • Provide administrative support to streamline operations and processes. • Collaborate with team members to ensure data integrity and consistency. • Monitor and verify information to minimize errors and discrepancies. • Handle sensitive data with confidentiality and professionalism. • Assist in maintaining documentation and tracking updates effectively.
2026-08-25T00:00:00Z

Data Entry Clerk

San Leandro, CA
onsite
Temporary / Contract
24.7 - 28.6 USD / Hourly
We are looking for a detail-oriented Data Entry Clerk to support a document-handling project in San Leandro, California. This is a Long-term Contract position focused on high-volume mail preparation and accurate records support in an office setting. The ideal candidate is dependable, organized, and comfortable performing repetitive administrative tasks with consistent accuracy. Responsibilities: • Prepare printed annual statements for mailing by folding documents neatly and placing them into envelopes with proper alignment. • Verify that recipient information is positioned correctly within envelope windows before sealing outgoing mail. • Handle large batches of paperwork efficiently while maintaining accuracy and presentation standards. • Organize physical files, file boxes, and related materials to support smooth document processing. • Scan paper records and upload or route digital copies through appropriate electronic filing methods. • Perform routine clerical support tasks to keep document workflows on schedule and well organized.
2026-08-26T00:00:00Z

Data Entry Clerk

Benicia, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are looking for a detail-oriented Data Entry Clerk to support payroll, purchasing, and billing activities for a Contract position based in Benicia, California. This role focuses on maintaining accurate records, entering high-volume information efficiently, and helping keep weekly administrative processes on schedule. The ideal candidate is comfortable working with timesheets, purchase orders, and vendor invoices while ensuring data accuracy across multiple active jobs. Responsibilities: • Enter employee time records and related job, customer, and equipment details with a high level of accuracy to support weekly payroll preparation.• Review submitted hours and confirm total payroll figures are correct before payroll is finalized for approximately 50 employees across multiple active job sites.• Create new purchase orders each week and record all required supporting information in the appropriate systems.• Assist with customer invoicing by entering billing information accurately and helping maintain organized financial records.• Maintain data quality by checking entries for completeness, consistency, and alignment with source documentation.
2026-08-14T00:00:00Z

Administrative Assistant

Concord, CA
onsite
Temporary to Hire
32 - 33 USD / Hourly
Robert Half's client is seeking an Administrative Assistant to support insurance operations in Concord, California. This role is ideal for someone who thrives in a fast-paced office environment and can balance client service, documentation, and coordination across multiple priorities. The role will partner closely with two insurance agents, helping keep applications, renewals, and client records organized while ensuring responsive follow-up with carriers and customers. Administrative Assistant Duties:<ul><li>Provide administrative support to two insurance agents handling both group and individual insurance services.</li><li>Assist with processing and tracking insurance applications to help ensure timely approvals.</li><li>Perform accurate data entry and maintain client records within the company's CRM system.</li><li>Upload and organize client information, emails, and documentation.</li><li>Retrieve and process policy renewals from carrier websites.</li><li>Communicate with insurance carriers to resolve policy, enrollment, and service-related issues.</li><li>Support day-to-day office operations and assist with various administrative projects as needed.</li><li>Help manage client inquiries and assist with insurance-related documentation and follow-up.</li><li>Work with individual insurance plans through Covered California, Kaiser and Blue Shield.</li><li>Utilize Excel and internal systems to maintain records, track information, and support reporting needs.</li></ul> Ideal Background:<ul><li>Previous administrative or office support experience required.</li><li>Previous insurance industry experience preferred.</li><li>Demonstrated ability to learn new systems, processes, and tools.</li><li>Professional and confident communication skills, both over the phone and through email.</li><li>Strong interpersonal skills and a customer-focused approach.</li><li>Comfortable interacting with a diverse client base and building positive working relationships.</li><li>Highly organized, dependable, and able to manage multiple responsibilities effectively.</li><li>California Life and Health Insurance licensing is a plus but not required.</li></ul> If you are interested in the Administrative Assistant position, please submit your resume today!
2026-08-26T00:00:00Z

Administrative Assistant

Lafayette, CA
onsite
Temporary / Contract
23 - 23 USD / Hourly
Robert Half client is looking for a detail-oriented Administrative Assistant to support a CPA office during a busy time of year. This Contract position is part-time, M-F 10AM-3PM. This role is on-site, and offers the opportunity to help keep administrative and document workflows organized and on schedule. The ideal candidate is comfortable handling repetitive tasks, working accurately with numbers, and communicating clearly in an office environment. Administrative Assistant Responsibilities:• Manage the final processing of completed tax return packages, including printing, scanning, reviewing supporting materials, and preparing documents for distribution or mailing.• Enter employee time records into the firm's billing system by accurately applying time codes, client codes, and hours from submitted timesheets.• Perform high-volume data entry with strong attention to accuracy, consistency, and confidentiality.• Organize, assemble, and verify client documents to ensure federal and state return materials are complete before release.• Support routine office operations such as document handling, file organization, and other seasonal administrative tasks as needed.• Work with numerical information carefully and follow established procedures to maintain accuracy across recurring assignments.• Assist with payment collection support and related administrative follow-up when required.• Use Microsoft Word and Excel to update records, maintain basic reports, and support day-to-day office administration. If you are interested in this Administrative Assistant position, please submit your resume today!
2026-08-26T00:00:00Z

Administrative Assistant

Richmond, CA
onsite
Temporary to Hire
22.8 - 26.4 USD / Hourly
We are looking for an organized and proactive Administrative Assistant to support leadership and key business functions in Richmond, California. This contract opportunity has the potential to become permanent and is ideal for someone who enjoys balancing executive support, coordination tasks, and document management in a fast-paced office setting. The role will contribute to bid preparation, team communication, marketing support, and event logistics while helping keep daily operations on track. ResponsibilitiesExecutive & Administrative Support<ul><li>Provide administrative support to company leadership, including calendar management, scheduling meetings, coordinating reminders, and preparing presentations.</li><li>Manage correspondence, maintain organized files, and assist with day-to-day office administration.</li><li>Coordinate with internal teams and external stakeholders to gather information and ensure timely completion of projects.</li></ul>Estimating & Procurement Support<ul><li>Assist with bid packages, RFQs, RFPs, prequalification packages, and other procurement-related documentation.</li><li>Track deadlines and help ensure all required documents are completed and submitted accurately and on time.</li><li>Support the estimating team with administrative tasks and document management.</li><li>Maintain organized records and electronic filing systems for proposals and project-related materials.</li></ul>Marketing & Event Coordination<ul><li>Maintain and organize company marketing assets, project information, and employee profiles.</li><li>Update website content and ensure company information remains current and accurate.</li><li>Assist with presentation preparation using existing templates.</li><li>Coordinate logistics for career fairs, recruiting events, client events, conferences, and company functions.</li><li>Support company apparel and promotional item ordering and inventory management.</li></ul>
2026-08-01T00:00:00Z

Administrative Assistant

Los Gatos, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations in Los Gatos, California. This Contract position will focus on administrative coordination, accurate record maintenance, and front-office support at the District Office. The role requires someone who can manage data carefully, communicate professionally, and help keep essential processes organized and running smoothly. Responsibilities: • Provide day-to-day administrative support for District Office operations, ensuring tasks are completed accurately and on schedule. • Enter, update, and maintain records in internal databases and student information systems, including Aeries and CalPADS. • Assist with absence tracking and related documentation while keeping files current and organized. • Record and monitor required information in designated logging systems to support office compliance and reporting needs. • Coordinate volunteer clearance activities by reviewing documents, processing submissions, and following established procedures. • Answer inbound calls, respond to routine inquiries, and direct visitors or requests to the appropriate department. • Perform reception and general office support duties such as filing, document preparation, and correspondence handling.
2026-08-27T00:00:00Z

Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
30 - 32 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations in California. This is a Contract position suited for someone who enjoys keeping administrative processes organized, creating a welcoming front-office experience, and providing dependable support to staff and visitors. The ideal candidate is detail-oriented, responsive, and comfortable managing communications, records, and routine office tasks in a fast-paced environment. Responsibilities:• Manage front-desk activities by greeting visitors, directing inquiries, and maintaining a welcoming office presence.• Handle incoming phone calls promptly, route messages to the appropriate contacts, and provide accurate information when responding to general questions.• Perform a range of clerical duties such as preparing documents, organizing files, and supporting day-to-day administrative workflows.• Enter and update data in office records with accuracy, ensuring information remains complete, current, and easy to retrieve.• Coordinate schedules, meetings, and general office logistics to help maintain smooth daily operations.• Monitor administrative supplies and assist with routine office upkeep to support an efficient workplace.• Provide receptionist support and assist team members with additional administrative needs as priorities shift.• Creating and or maintaining various data systems for tracking and monitoring staff compliance with department and Union programs. • Processing mail and phone calls for the Regional or Department Manager 6. Works on special projects as assigned by immediate supervisor. ** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013498649**
2026-09-01T00:00:00Z

Administrative Assistant

Palo Alto, CA
onsite
Temporary / Contract
35 - 45 USD / Hourly
We are looking for an Administrative Assistant to support patient access and front-end administrative operations in Palo Alto, California. This Long-term Contract position focuses on accurate registration, insurance verification, document collection, and responsive service for patients, visitors, and clinical teams. The ideal candidate brings strong organizational skills, sound judgment in fast-paced situations, and the ability to manage multiple tasks while maintaining professionalism and accuracy. Responsibilities: • Manage patient intake and registration activities by entering demographic details accurately and completing required admission documentation in a timely manner. • Verify insurance coverage, confirm eligibility, and collect applicable co-payments, deductibles, and deposits while documenting all financial information appropriately. • Obtain signatures for required legal, privacy, and registration forms and ensure records are complete before finalizing the visit or admission process. • Scan and upload supporting paperwork before the end of each shift to maintain complete and accessible electronic records. • Coordinate with clinical staff to provide wristbands, face sheets, labels, and other registration materials needed for patient care and unit workflow. • Respond to updates from nursing and other departments promptly, including visitor approvals and changes that affect registration status or patient movement. • Safeguard patient valuables according to departmental guidelines and handle sensitive interactions with discretion, empathy, and professionalism. • Prioritize work effectively during busy periods, assist team members when needed, and follow downtime procedures or alternate workflows when systems or equipment are unavailable.
2026-08-21T00:00:00Z

Administrative Assistant

Palo Alto, CA
onsite
Temporary / Contract
37 - 47 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support patient registration and front-end administrative operations in Palo Alto, California. This Long-term Contract position is ideal for someone who can balance accuracy, professionalism, and compassion while assisting patients and coordinating essential intake documentation. The role requires strong organizational skills, comfort working across multiple systems, and the ability to provide dependable service in a fast-paced healthcare setting. Responsibilities: • Manage patient intake and registration activities by accurately entering demographic details, verifying coverage information, and completing required account setup steps. • Collect co-payments, deductibles, deposits, and required signatures while ensuring all legal and privacy-related forms are properly completed. • Safeguard patient belongings in accordance with department guidelines and maintain careful handling of sensitive materials. • Scan and upload registration records and supporting documents before the end of each shift to keep files complete and accessible. • Use payer portals and eligibility tools to confirm insurance status, review patient information, and support efficient financial clearance. • Coordinate closely with clinical and registration teams to deliver wristbands, face sheets, labels, and other required materials without delay. • Respond to updates from nursing staff promptly, including notification and crossover changes, to maintain accurate patient records. • Provide courteous, solutions-focused service to patients, visitors, and partner agencies while following privacy standards and visitor authorization procedures. • Monitor office equipment readiness, follow downtime procedures when needed, and assist with additional administrative tasks assigned by leadership.
2026-08-26T00:00:00Z

Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
Administrative AssistantJob Description:We are seeking a detail-oriented Administrative Assistant to support daily office operations and provide administrative support to various departments.Responsibilities:<ul><li>Answer phones and respond to emails</li><li>Schedule meetings and maintain calendars</li><li>Prepare reports, correspondence, and presentations</li><li>Organize and maintain filing systems</li><li>Support special projects as needed</li></ul>
2026-08-19T00:00:00Z

Administrative Assistant

Menlo Park, CA
onsite
Temporary / Contract
22 - 35 USD / Hourly
<ul><li>Answer and direct phone calls, emails, and other communications.</li><li>Schedule meetings, maintain calendars, and coordinate appointments.</li><li>Prepare, file, and maintain documents and records.</li><li>Assist with data entry, reporting, and basic administrative tasks.</li><li>Order and manage office supplies.</li></ul>
2026-08-14T00:00:00Z

Administrative Assistant

Santa Clara, CA
onsite
Permanent / Full Time
48000 - 50000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to support billing operations in a fast-paced healthcare environment. This role is based in Santa Clara, California, and offers an excellent opportunity for individuals eager to grow their administrative and financial skills. The ideal candidate will assist with invoicing, purchase order matching, and other bookkeeping tasks while collaborating closely with the sales and management teams. Responsibilities: • Prepare and send invoices accurately and in a timely manner. • Match purchase orders to invoices to ensure proper documentation and billing. • Collaborate with the sales and management teams to support billing-related processes. • Assist with bookkeeping tasks and maintain organized financial records. • Manage customer billing inquiries and provide resolution promptly. • Use QuickBooks or similar software for billing and record-keeping purposes. • Generate billing statements and ensure all payments are recorded properly. • Participate in training to learn additional responsibilities and enhance skills. • Maintain administrative records and provide general office support as needed.
2026-08-13T00:00:00Z

Administrative Assistant

Palo Alto, CA
onsite
Temporary / Contract
28.5 - 50 USD / Hourly
Our client, a leading Venture Capital / Private Equity firm, is seeking a polished and proactive Administrative / Client Services Support professional to provide high-level administrative support and deliver exceptional service to investors, executives, and internal stakeholders. This individual will serve as a key point of contact, helping ensure smooth day-to-day operations within a fast-paced, relationship-driven environment.Key Responsibilities<ul><li>Provide administrative support including calendar management, scheduling meetings, and coordinating travel arrangements.</li><li>Serve as a primary point of contact for investors, clients, vendors, and internal teams.</li><li>Manage incoming communications, inquiries, and requests with professionalism and urgency.</li><li>Coordinate meetings, events, and office operations while ensuring a high-touch client experience.</li><li>Assist with investor communications, reporting packages, presentations, and document management.</li><li>Support special projects, data entry, and process improvement initiatives.</li><li>Maintain accurate records and help manage information across CRM and internal systems.</li></ul>
2026-08-31T00:00:00Z

Administrative Assistant

Fremont, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in Fremont, California. This Long-term Contract position is ideal for someone who is organized, detail oriented, and comfortable managing front-desk activities while keeping administrative processes running smoothly. The role involves communication support, record maintenance, and general coordination across routine office functions. Responsibilities: • Manage day-to-day administrative tasks to help maintain an efficient and organized office environment. • Serve as the first point of contact by greeting visitors and handling incoming phone calls in a courteous manner. • Enter, update, and maintain records with accuracy to support reporting and documentation needs. • Coordinate general front-desk and receptionist activities, including message taking and directing inquiries to the appropriate contacts. • Assist with office correspondence, scheduling, filing, and other routine clerical duties as needed. • Support administrative workflows by preparing documents and ensuring information is properly organized and accessible.
2026-08-07T00:00:00Z

Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
We are seeking an organized Administrative Assistant to support daily office operations, manage schedules, and assist with communications and documentation. Responsibilities:<ul><li>Answer phones, emails, and general office correspondence</li><li>Schedule meetings, maintain calendars, and coordinate appointments</li><li>Prepare reports, presentations, and other documents</li><li>Maintain filing systems and office records</li><li>Support internal teams with administrative tasks as needed</li></ul>
2026-08-28T00:00:00Z

Administrative Assistant

San Mateo, CA
onsite
Temporary / Contract
27.5 - 37.5 USD / Hourly
Robert Half is seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations and help keep business processes running smoothly. This role is ideal for a professional with strong communication skills, excellent time management, and the ability to manage multiple priorities in a fast-paced environment. According to Robert Half research, Administrative Assistant is one of the roles experiencing above-average sequential growth and consistent demand. Key Responsibilities:<ul><li>Provide administrative support to departments and leadership as needed</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer and direct phone calls, emails, and other correspondence</li><li>Prepare reports, presentations, and internal documents</li><li>Maintain office files, records, and databases</li><li>Order office supplies and support general office operations</li><li>Assist with travel arrangements, meeting logistics, and expense reporting</li><li>Support special projects and help improve administrative workflows</li></ul>
2026-08-28T00:00:00Z

Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
29 - 31 USD / Hourly
Administrative Assistant (Executive Office)Position OverviewWe are seeking a professional and detail-oriented Administrative Assistant to provide high-level support to executive leadership and assist with day-to-day office operations. This role requires strong organizational skills, discretion with confidential information, and the ability to work independently in a fast-paced environment.Key Responsibilities<ul><li>Provide administrative support to executive leadership.</li><li>Prepare reports, correspondence, presentations, and other documents.</li><li>Screen calls, visitors, and inquiries, directing them appropriately.</li><li>Maintain confidential files, records, and sensitive information.</li><li>Assist with budget support, attendance tracking, payroll-related processes, and various administrative functions.</li><li>Conduct research, compile data, and prepare reports and recommendations.</li><li>Support office procedures, special projects, and program implementation.</li><li>Coordinate with internal departments and assist with general office operations.</li></ul>
2026-08-24T00:00:00Z

Legal Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
A San Francisco–based personal injury law firm is seeking a reliable and detail-oriented Legal Administrative Assistant to support its civil litigation team. This is a contract-to-hire opportunity ideal for a legal admin who enjoys being a central support resource in a fast-paced, plaintiff-side law firm environment. The Legal Administrative Assistant will provide general administrative and operational support to attorneys and legal staff, assisting with case coordination, document handling, and office operations. While experience in personal injury or litigation is preferred, candidates with administrative experience in any legal practice area are encouraged to apply. Key Responsibilities<ul><li>Provide administrative support to attorneys, paralegals, and legal staff</li><li>Prepare, format, and proofread correspondence and legal documents</li><li>Assist with basic court filings and document submissions as directed</li><li>Maintain and organize electronic and physical case files</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer phones, direct calls, and interact professionally with clients and vendors</li><li>Assist with intake forms, record requests, and general case coordination</li><li>Support office operations, including supplies, records management, and special projects</li></ul>
2026-08-24T00:00:00Z

Accounting Assistant

Santa Clara, CA
onsite
Temporary to Hire
19 - 22 USD / Hourly
We are looking for an Accounting Assistant to join a healthcare organization in Santa Clara, California on a contract-to-permanent basis. This role is ideal for someone at the beginning of their career who enjoys keeping records organized, supporting day-to-day accounting activity, and working closely with cross-functional teams. The position offers hands-on exposure to billing, transaction processing, and administrative coordination in a collaborative onsite environment. Responsibilities: • Enter and maintain financial and administrative information accurately across internal records and accounting systems. • Prepare, organize, and file business documents so materials are easy to retrieve and kept up to date. • Assist with creating and processing client invoices while helping track billing-related details. • Record routine financial activity in QuickBooks, including transaction entry and coding support. • Help with accounts payable and accounts receivable tasks to support smooth daily accounting operations. • Provide support with bank reconciliations and review records for completeness and consistency. • Partner with operations, accounting, and research support teams on special assignments and time-sensitive requests.
2026-08-25T00:00:00Z

Bilingual Chinese Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
25 - 29 USD / Hourly
Bilingual Chinese Administrative AssistantJob Description:We are looking for a bilingual Chinese Administrative Assistant to provide administrative and customer support in a multicultural environment.Responsibilities:<ul><li>Communicate with clients in English and Chinese</li><li>Schedule appointments and coordinate meetings</li><li>Maintain electronic and paper files</li><li>Assist with document preparation and translation</li><li>Support daily office operations</li></ul>
2026-08-19T00:00:00Z

Bilingual Spanish Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
Bilingual Spanish Administrative AssistantJob Description:Seeking a bilingual English/Spanish Administrative Assistant to support office operations and provide excellent customer service to a diverse community.Responsibilities:<ul><li>Assist clients and visitors in English and Spanish</li><li>Manage phone calls, emails, and scheduling</li><li>Maintain records and databases</li><li>Prepare and translate basic documents as needed</li><li>Support office staff with administrative tasks</li></ul>
2026-08-19T00:00:00Z