<p>A well-established professional services firm in North County is seeking an experienced <strong>Payroll Specialist</strong> to join their growing accounting team. This role handles full-cycle payroll processing, compliance, auditing, and employee communication across California and several multi-state locations. The ideal candidate is detail-oriented, extremely organized, and confident navigating complex payroll scenarios.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process <strong>bi-weekly and weekly payroll</strong> for 150–250 employees across multiple states</li><li>Review timecards, correct discrepancies, and ensure compliance with CA labor laws (meal breaks, OT, double time, rest periods)</li><li>Manage PTO accruals, holiday tracking, new hire set-up, and terminations in the payroll system</li><li>Prepare payroll reports, wage summaries, audit logs, and quarterly records</li><li>Handle wage garnishments, deductions, 401(k) contributions, and benefit-related adjustments</li><li>Collaborate with HR to confirm employee status changes and resolve payroll-related inquiries</li><li>Ensure accurate handling of bonuses, commissions, retro pay, and reimbursements</li><li>Maintain confidential employee information and adhere to strict data privacy standards</li><li>Support annual audits, W-2 distribution, and payroll tax filings</li><li>Assist in the rollout of new payroll procedures and system improvements</li></ul>
<p>A rapidly scaling biotech company in Carlsbad is seeking an experienced <strong>Senior Payroll Specialist</strong> to join their growing Finance & HR operations team. This is a high-impact role supporting a workforce of exempt, non-exempt, lab personnel, field teams, and remote employees across multiple states. The ideal candidate is someone who can thrive in a compliance-heavy environment, understands the nuances of payroll in a regulated industry, and can operate with a high level of confidentiality and accuracy.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage full-cycle, multi-state payroll processing for 300+ employees on a biweekly and semi-monthly schedule</li><li>Validate timesheets, earnings, deductions, bonuses, and equity-related payroll entries</li><li>Ensure payroll compliance with federal, state, and local labor/payroll laws (with emphasis on CA, WA, CO)</li><li>Collaborate with HR and Accounting to reconcile payroll reports and GL entries</li><li>Oversee year-end processing including W-2s, taxable fringe benefits, and audit documentation</li><li>Respond to employee inquiries with professionalism and excellent customer service</li><li>Assist with process improvements, payroll system upgrades, and SOP development</li></ul>
<p>Our client, a well-established manufacturing company in Vista, is looking for a reliable and detail-oriented <strong>Payroll Specialist</strong> to handle day-to-day payroll operations for their production, warehouse, and corporate teams. This company moves quickly, values accuracy, and needs someone who can balance structure with the fast pace of a manufacturing environment.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Process weekly payroll for hourly production staff and biweekly payroll for corporate teams</li><li>Validate timesheets and ensure accurate tracking of overtime, shift differentials, and meal/rest break compliance</li><li>Assist with onboarding payroll setup and termination processing</li><li>Handle wage garnishments, child support orders, and other payroll deductions</li><li>Reconcile payroll reports and assist Accounting with month-end duties</li><li>Support HR with benefits deductions, PTO accrual tracking, and employee verification requests</li><li>Maintain confidentiality while delivering excellent service to employees at all levels</li></ul>
Keys:<br>BS/BA Degree in Human Resources, Bus, Admin. or a related field<br>8+ years of HR experience, at least 3 years in a Sr. HR role<br>SHRM-CP, SHRM-SCP, PHR of similar relevant certifications required<br>Automotive parts/accessories, distribution or import experience a distinct <br>Experience with total rewards plans, KPI metrics, and applicable HR laws and compliance<br>Excellent leadership, interpersonal and communication skills expected<br>Capable of working autonomously, prioritizing your low work and understanding when to seek guidance.<br>Proven project management skills with the ability to prioritize tasks and manage multiple projects<br>Strong analytical and problem-solving abilities, with a focus on continuous improvement<br>Proficiency in HRIS and HR related software. Payroll is on PAYCOR<br>Will supervise 2, and HR Manager and Generalist for now<br>Language skills: Bi-lingual in Spanish, Mandarin, German or Frensh a plus but not required
<p>Robert Half is actively recruiting for a strong Accounting Manager/ Consultant for Utilities company client. The consultant’s primary responsibilities will be supporting the accounting team with month end close, booking journal entries, reconciling balance sheet accounts, doing flux analysis and complex accounting entries. In addition, the consultant will need to have a strong understanding of GASB accounting (preferred). This role will be located onsite in Chino, CA. </p><p><br></p><p>Technical Skills:</p><p>- Payroll reconciliation (sick, vacation, accruals) and validating the account balances</p><p>- Capital projects (depreciation, additions, disposals)</p><p>- Strong month end close experience (Booking entries, Reconciliations, critical thinking skills)</p><p>- Analyze monthly financial statements’ actual to budget and balance sheet flux analysis</p><p>- Support external audit if needed</p><p>- SAP and GASB experience (Big Plus)</p><p>- Heavy Excel (Pivot tables, VLOOKUP, large data sets)</p>
<p>We are looking for an experienced Controller to join our team in Coachella, California. In this role, you will oversee a variety of accounting and financial responsibilities, ensuring accuracy and compliance with industry standards. This is an excellent opportunity for a detail-oriented individual with a strong background in cost accounting, financial reporting, and payroll administration.</p><p><br></p><p>Responsibilities:</p><p>• Manage all accounting functions, including the general ledger, accounts payable, and accounts receivable processes.</p><p>• Oversee month-end and year-end close procedures to ensure timely and accurate financial reporting.</p><p>• Utilize Famous Software to effectively track costs related to labor, equipment, utilities, and packaging materials for packing and cooling operations.</p><p>• Prepare and analyze financial statements, including income statements, balance sheets, and cash flow reports, to support informed decision-making.</p><p>• Process weekly and monthly invoicing for storage, cooling, and shipping activities with precision.</p><p>• Administer payroll operations using QuickBooks and other payroll systems, while managing employee benefits and maintaining accurate records.</p><p>• Ensure compliance with financial regulations and agricultural industry standards, while assisting with internal and external audits.</p><p>• Conduct account reconciliations, including bank statements and payroll liabilities, ensuring accuracy and completeness.</p><p>• Contribute to budgeting and forecasting processes by performing variance analyses and providing insightful recommendations.</p><p>• Identify opportunities for process improvement and develop documented procedures to enhance operational efficiency.</p>
<p>Our client, a well-established <strong>construction and field services company</strong>, is searching for a <strong>Billing Specialist</strong> who loves variety, complexity, and project-driven workflows. In this role, you’ll manage everything from progress billing to job costing to compliance documentation. This position requires someone who thrives in an environment where no two invoices look the same and where accuracy is everything. You’ll be working closely with project coordinators, field supervisors, and clients to ensure billing aligns with schedule-of-values, labor hours, materials, equipment usage, and approved change orders.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Prepare accurate progress billings, T& M invoices, and final invoices based on project phase completion</li><li>Review certified payroll reports, equipment logs, and project notes for billing accuracy</li><li>Coordinate and submit required paperwork including lien releases, W-9s, insurance documents, and compliance forms</li><li>Maintain job cost breakdowns and verify that costs are billed to correct phases or cost codes</li><li>Track subcontractor billing, retention amounts, and related supporting documents</li><li>Communicate with project managers to confirm labor hours, materials, and change orders</li><li>Support month-end close processes including revenue accruals and reconciliations</li><li>Assist with contract setup and ensure billing aligns with contract terms</li></ul>
We are looking for an experienced Bookkeeper to join our team in Rancho Santa Margarita, California. This role involves managing payroll processes, maintaining employee records, and overseeing essential HR functions. The ideal candidate will have a background in dealership settings and a strong understanding of bookkeeping principles.<br><br>Responsibilities:<br>• Process semi-monthly payroll for approximately 70 employees accurately and on time.<br>• Prepare detailed payroll reports for various departments to ensure transparency and compliance.<br>• Maintain and update group time and labor software to track employee hours effectively.<br>• Monitor and document compliance with mandatory training programs, certifications, and workplace assessments.<br>• Conduct background checks and employee eligibility verifications as part of the onboarding process.<br>• Facilitate new employee orientation and ensure a smooth onboarding experience for new team members.<br>• Administer HR programs such as compensation, benefits, leaves, and workers’ compensation.<br>• Address employment-related inquiries from employees, managers, and applicants while providing guidance on HR policies.<br>• Participate in employee disciplinary meetings, investigations, and terminations when necessary.<br>• Ensure compliance with federal, state, and local employment laws by reviewing and updating policies regularly.
We are looking for an experienced Contracts Administrator to join our team in Oceanside, California. This is a contract position tailored for someone who thrives in managing contract reviews, compliance, and data accuracy. The ideal candidate will be skilled in organizing and maintaining digital contract records while ensuring all agreements meet legal and regulatory standards.<br><br>Responsibilities:<br>• Conduct detailed reviews of contracts to identify, extract, and document key terms and conditions.<br>• Accurately input critical contract data into the company's contract management system.<br>• Link supporting documents to their respective master service agreements for streamlined access.<br>• Verify and audit contract information to ensure consistency and adherence to company guidelines.<br>• Collaborate with legal teams to ensure contracts comply with all applicable laws and regulations.<br>• Maintain a comprehensive and organized digital archive of contracts and associated documentation.<br>• Assist with amendments and updates to contracts as needed.<br>• Monitor compliance with contractual obligations and standards.<br>• Support billing functions and audits to ensure contract-related financial accuracy.
<p>A reputable <strong>healthcare facility in Vista</strong> is seeking an experienced <strong>Business Office Manager</strong> to oversee front office operations, billing processes, team leadership, and compliance reporting. This role supports both administrative and financial functions and requires someone who brings professionalism, integrity, and strong operational oversight. The ideal candidate has deep experience in healthcare administration, billing/collections, resident or patient financials, and staff supervision.</p><p><br></p><p><strong>🔹 Key Responsibilities</strong></p><ul><li>Oversee daily operations of the business office including billing, resident/patient accounts, AR/AP, payroll support, and insurance verification.</li><li>Manage a small administrative team including reception, records, and billing specialists; provide coaching, training, and performance guidance.</li><li>Ensure compliance with healthcare regulations, internal policy requirements, and state/federal reporting standards.</li><li>Manage resident or patient financial files, monthly statements, reimbursements, and contract documentation.</li><li>Prepare and analyze financial reports including census data, AR aging, adjustments, and payment trends.</li><li>Coordinate with clinical and nursing teams regarding admissions, discharges, and care authorization documents.</li><li>Handle sensitive financial conversations with residents/patients and families with discretion and clarity.</li><li>Maintain high standards in office organization, recordkeeping, and secure handling of confidential information (HIPAA, PHI).</li></ul>
<p>A respected, established construction company in San Marcos is seeking a <strong>Full-Charge Bookkeeper</strong> who can completely own the accounting function. This role is ideal for someone who has managed construction books before and understands the complexities of job costing, progress billing, subcontractor compliance, and multi-project financial tracking.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Full-cycle accounting: AP, AR, payroll prep, general ledger maintenance, bank recs, credit card recs, and financial statement preparation</li><li>Create and manage <strong>job-cost reports</strong>, track budgets vs actuals, and coordinate with project managers</li><li>Handle <strong>AIA progress billing</strong>, lien releases, preliminary notices, and subcontractor compliance documents</li><li>Maintain vendor files, manage W-9s, COIs, contracts, and project documentation</li><li>Prepare monthly financial statements for ownership with meaningful commentary and variance insights</li><li>Oversee cash flow tracking, draw requests, and credit line management</li><li>Support CPA with year-end tax filing preparation</li></ul>
<p>A well-established construction and field services company in Escondido is hiring an <strong>Accounting Assistant</strong> to support a high-volume back office team. This role involves a mix of accounting, administrative work, and interaction with vendors, subcontractors, and project managers. It’s perfect for someone who thrives in a dynamic environment and enjoys learning multiple parts of the accounting cycle.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Assist AP with coding and entering subcontractor invoices and material receipts</li><li>Verify RFPs, contracts, and change orders for billing accuracy</li><li>Track lien releases, insurance certificates, and subcontractor compliance documents</li><li>Support AR with progress billing, job costing entries, and payment posting</li><li>Reconcile vendor statements and follow up on any discrepancies</li><li>Help maintain job files, project budgets, and cost tracking reports</li><li>Assist with payroll-related document collection and timesheet validation</li><li>Support month-end tasks for the Controller and project accounting team</li><li>Perform administrative tasks such as scanning, filing, and updating digital records</li></ul>
<p>A mission-driven nonprofit serving youth programs across San Diego is looking for a <strong>highly organized Administrative Assistant</strong> to support leadership and program coordinators. This position is ideal for someone who wants meaningful work, thrives in a community-focused setting, and enjoys being part of a team that makes a difference. This role supports outreach, scheduling, donor relations, and internal communications.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage calendars for program leads and coordinate community workshops</li><li>Prepare meeting agendas, attendance logs, program packets, and outreach materials</li><li>Serve as the main point of contact for parents, volunteers, and partnering organizations</li><li>Help organize events, fundraisers, and volunteer activities</li><li>Maintain donor records, input contributions, and generate receipt letters</li><li>Support HR and payroll documentation handling as needed</li></ul>
We are looking for a skilled HR Generalist to join our team in Beaumont, California, on a contract basis. In this role, you will play a pivotal part in managing employee relations, recruitment, compliance, and HR administration, with a focus on California-specific regulations. The ideal candidate will possess a strong background in human resources and demonstrate expertise in fostering a positive and compliant workplace environment.<br><br>Responsibilities:<br>• Manage full-cycle recruitment processes for hourly and salaried positions, ensuring compliance with California-specific hiring requirements and transparency regulations.<br>• Oversee onboarding programs, including safety orientations, harassment prevention training, and policy briefings, tailored to California standards.<br>• Provide guidance to leadership on disciplinary procedures and documentation that align with state regulations.<br>• Conduct thorough employee investigations, ensuring fairness and neutrality while adhering to California standards.<br>• Address employee concerns, mediate workplace conflicts, and promote engagement initiatives to maintain a positive and collaborative environment.<br>• Ensure compliance with California wage and hour laws, including tracking meal and rest breaks, overtime rules, and final pay requirements.<br>• Administer and coordinate leave of absence programs, including pregnancy disability leave, paid sick leave, and workers’ compensation.<br>• Partner with payroll teams to ensure accurate and timely processing of employee compensation.<br>• Support safety programs and compliance efforts, including audits, training, and corrective measures in collaboration with plant leadership.<br>• Maintain accurate employee records, policies, and HR procedures in line with California regulations.
<p>Our client, a rapidly growing biotech research company in Carlsbad, is expanding its People Operations team and seeking an <strong>HR Coordinator</strong> to support recruiting, onboarding, compliance, and day-to-day HR workflows. This role is ideal for someone who is detail-oriented, highly organized, comfortable working with scientific and technical staff, and passionate about improving internal processes as the company scales.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Assist with full-cycle recruiting including job postings, screening applicants, interview scheduling, and candidate correspondence</li><li>Prepare and maintain onboarding schedules, ensure new hire paperwork accuracy, and coordinate lab safety training and certifications</li><li>Manage employee records, HRIS data entry, personnel file audits, and compliance documentation</li><li>Support benefits administration including enrollment changes, eligibility tracking, and open enrollment coordination</li><li>Provide HR support for lab managers, engineering teams, and administrative staff</li><li>Assist HR leadership with culture-building initiatives, employee engagement activities, and recognition programs</li><li>Track mandatory training, credentialing, and continuing education requirements</li><li>Maintain confidentiality at all times while acting as a trusted resource for employees</li></ul>
