We are looking for a detail-oriented Office Assistant to join our team in Ventura, California. This long-term contract position is ideal for someone with strong organizational skills and the ability to work independently in a fast-paced environment. The role requires excellent communication and problem-solving abilities to support daily office operations and administrative tasks.<br><br>Responsibilities:<br>• Perform a variety of administrative tasks, including invoice processing, check deposits, and communication with property management.<br>• Ensure smooth daily operations by proactively addressing challenges and identifying solutions.<br>• Collaborate with the Front Desk Administrator when necessary, while maintaining independence in handling assigned duties.<br>• Manage clerical responsibilities such as document scanning, filing, and maintaining organized records.<br>• Answer inbound calls and provide attentive and courteous assistance to callers.<br>• Assist with receptionist duties, ensuring the front desk operates efficiently.<br>• Support office functions with adaptability and a proactive approach to workflow.<br>• Maintain a high level of accuracy and attention to detail in all administrative processes.
We are looking for an experienced and motivated Business Office Manager to join our team in Santa Barbara, California. In this Contract to permanent position, you will play a critical role in managing administrative operations and ensuring financial processes run smoothly. This role offers the opportunity to contribute to the success of a dynamic automotive dealership while collaborating with multiple departments to enhance efficiency and customer satisfaction.<br><br>Responsibilities:<br>• Manage daily operations within the business office, ensuring smooth administrative workflows.<br>• Ensure compliance with local, state, and federal regulatory requirements impacting dealership operations.<br>• Oversee vehicle sales transactions, financing agreements, and leasing processes to maintain accuracy and efficiency.<br>• Reconcile financial accounts and generate monthly financial reports for review.<br>• Handle registration and titling procedures for vehicle sales.<br>• Coordinate tax-related documentation and ensure timely filings.<br>• Implement policies and procedures to optimize office efficiency and reduce costs.<br>• Provide training and mentorship to office staff to improve performance and adherence to procedures.<br>• Collaborate with sales, service, and parts teams to align business strategies and goals.<br>• Monitor and manage cash flow activities, including disbursements and receipts.
We are looking for a motivated Discovery Paralegal/Clerk to join a leading plaintiff trial firm in Los Angeles, California. This is a Contract to permanent position offering a dynamic environment where you will gain valuable mentorship and hands-on experience while contributing to impactful litigation cases. The ideal candidate will bring strong organizational skills and a keen attention to detail, thriving in a fast-paced legal setting.<br><br>Responsibilities:<br>• Draft legal documents, including briefs, pleadings, and discovery materials, using provided templates.<br>• Assist with court filings and ensure compliance with filing requirements.<br>• Conduct thorough legal research to support case strategies and arguments.<br>• Collaborate with attorneys on trial preparation, including organizing evidence and preparing exhibits.<br>• Receive mentorship and training from experienced senior associates to enhance career growth.<br>• Maintain a sense of urgency and precision when handling tasks to meet deadlines.<br>• Participate in team discussions and contribute to case development.<br>• Coordinate with clients and other parties involved in litigation to gather necessary information.<br>• Manage case files and documentation to ensure organization and accessibility.<br>• Provide administrative support as needed to facilitate efficient operations.
<p>A real estate law firm is seeking a Litigation Secretary to join their team. This is a contract-to-hire opportunity supporting a dynamic litigation practice with responsibilities across secretarial, legal research, and administrative functions. The position will be primarily onsite in Encino, with the flexibility of one remote day per week.</p><p><br></p><p><strong>Responsibilities</strong></p><p>• E-filing with state and federal courts.</p><p>• Maintain attorney calendars, schedule deadlines, and coordinate hearings and meetings (experience with MyCase or similar systems preferred).</p><p>• Support a 3 to 1 desk.</p><p>• Draft, prepare, and format pleadings, motions, oppositions, briefs, and other legal documents.</p><p>• Create templates and standard forms based on attorney guidance.</p><p>• Assist with both litigation and transactional matters as needed.</p>
<p>Robert Half Legal is proud to partner with a highly respected boutique civil litigation firm known for its excellent work culture in their search for a skilled Litigation Legal Secretary. This is a unique contract-to-hire opportunity, offering a flexible hybrid schedule—work onsite 2 days per week and remotely for 3 days.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Support attorneys and paralegals with all aspects of civil litigation matters.</li><li>Draft, format, and proofread correspondence, pleadings, discovery documents, and filings.</li><li>Manage case files and maintain organization of digital and physical records.</li><li>Coordinate court filings (both electronic and physical) and calendaring deadlines.</li><li>Interface with clients, court personnel, and opposing counsel.</li><li>Arrange meetings, depositions, and conference calls.</li><li>Perform administrative tasks including time entry, expenses, and billing support.</li><li>Ensure confidentiality and uphold the firm's high ethical standards at all times.</li></ul><p><br></p>
<p>We are looking for a dedicated HR Leave of Absence Specialist to join our team. The HR Leave of Absence Specialist role involves managing leave of absence processes with accuracy, empathy, and compliance across multiple states. The position is based in Pasadena, California, and offers the opportunity to work closely with employees, medical providers, and HR teams to ensure seamless leave administration.</p><p> </p><p>Responsibilities:</p><p>• Administer various types of employee leaves, including medical, personal, and state-specific programs, in compliance with applicable laws.</p><p>• Assess employee eligibility for leave programs and ensure adherence to federal, state, and organizational regulations.</p><p>• Communicate with employees regarding their leave status, extensions, and next steps while maintaining professionalism and empathy.</p><p>• Collaborate with healthcare providers to obtain necessary documentation and ensure timely processing of leave requests.</p><p>• Track and manage all leave-related forms and paperwork to maintain accurate records.</p><p>• Advise on accommodations and interactive processes required under organizational and legal standards.</p><p>• Ensure compliance with multi-state leave laws and adapt practices to meet specific state requirements.</p><p>• Partner with HR teams and organizational leadership to promote consistent and compliant leave management.</p><p>• Identify opportunities for process improvements and implement best practices in leave administration.</p><p>• Provide timely follow-ups and updates to employees and stakeholders regarding leave policies and procedures.</p><p> </p>
