<p>We are seeking an Accounts Payable Associate to join our client’s Finance team. In this role, you will support the accounts payable function with a strong focus on invoice processing, credit card and expense reimbursement processing, cash application, bank reconciliation, and preparation of basic accounting workbooks (including Accounts Payable and corporate credit card tracking).</p><p><br></p><p>Key Responsibilities:</p><p>Prepare and post general journal entries</p><p>Record cash transactions in the financial system</p><p>Review and approve employee expense report coding</p><p>Update expense tracking workbooks with monthly transactions</p><p>Process accounts payable invoices and credit card expenses</p><p>Assist with the preparation of monthly financial statement sub-schedules</p><p>Support additional ad hoc projects as assigned</p>
<p>The Operations Assistant will support the Operations & Sales Management teams by ensuring smooth operations and contributing to the overall profitability and growth of the department. The Operations Assistant will be responsible for assisting with technician and office management support including technician scheduling, preparing reports, assist with training on company procedures and other related tasks.</p><p><strong>Responsibilities:</strong></p><p> • Assigning technicians to work orders.</p><p> • Reviewing hours worked before submission to payroll.</p><p> • Scheduling work with the client</p><p> • Maintain key access for the client sites</p><p> • Running reports for labor, variance report projects and others</p><p> • Maintain the office the office, answer general employee questions, </p><p> • Other duties as assigned.</p><p><strong>Primary Performance Measurements:</strong></p><p> 1. Improve Internal and External Client Satisfaction</p><p> 2. Reduce Time from order receipt to Ready to Schedule</p><p> 3. Reduce Time to Close Orders</p><p> 4. Improve Teammate Engagement</p><p> </p><p> <strong>Top Characteristics:</strong></p><p> • Strong team management experience</p><p> • Strong business acumen, basic accounting skills and the ability to reason through ever changing scenarios. </p><p> • Strong interpersonal skills, excellent written and verbal communication.</p><p> • Ability to adjust quickly to new processes and procedures.</p><p> • Ability to work in fast-paced environment with multiple priorities, with minimal supervision. </p><p> • Ability to interface effectively at all levels internally and with clients.</p>
We are looking for a skilled Bookkeeper to join our team in Irvine, California. This contract position offers an excellent opportunity to manage and oversee financial operations in a dynamic manufacturing environment. The ideal candidate will bring expertise in bookkeeping, QuickBooks software, and manufacturing-specific accounting practices.<br><br>Responsibilities:<br>• Manage all aspects of bookkeeping, including accounts payable and accounts receivable, invoicing, cash applications, and bank and credit card reconciliations.<br>• Perform month-end close procedures and maintain the general ledger to ensure accurate financial reporting.<br>• Prepare journal entries and support production-based financial operations.<br>• Track inventory, raw materials, and finished goods while assisting with job costing, labor tracking, and overhead allocation.<br>• Process payroll and provide detailed labor cost reporting in alignment with production schedules.<br>• Ensure compliance with sales and use tax reporting requirements and manage vendor accounts.<br>• Support both internal and external audits by providing necessary financial documentation.<br>• Utilize QuickBooks Desktop/Enterprise to manage financial data effectively and accurately.
We are looking for a diligent and detail-oriented Accounts Receivable Clerk to join our team in Anaheim, California. This role involves managing customer accounts, ensuring timely payments, and supporting the finance department with accurate record-keeping. The ideal candidate will have strong organizational skills, excellent communication abilities, and experience working in accounts receivable within the construction or demolition industry.<br><br>Responsibilities:<br>• Monitor customer accounts to ensure timely collection of outstanding balances and resolve payment discrepancies.<br>• Maintain accurate records of collection activities, payment commitments, and account reconciliations.<br>• Collaborate with billing and customer service teams to ensure invoices are correctly processed and sent out on time.<br>• Prepare and review aging reports and collection summaries to provide updates to management.<br>• Process payments, apply cash to accounts, and reconcile customer accounts as required.<br>• Recommend actions such as credit holds, payment plans, or escalation for overdue accounts.<br>• Ensure compliance with company policies and procedures related to credit and collections.<br>• Investigate and address billing issues or disputes to maintain positive relationships with clients.<br>• Utilize Sage 100 and Excel for tracking, reporting, and account management tasks.<br>• Assist with lien releases, waivers, and certified payroll tasks when applicable.
<p>A well-established healthcare organization in Vista is seeking an experienced <strong>Office Manager</strong> to oversee daily administrative and operational functions for a busy clinical office. This role is ideal for a highly organized professional who thrives in structured environments and understands the importance of accuracy, compliance, and patient-centered operations.</p><p><br></p><p><strong>Position Overview</strong></p><p>The Office Manager will serve as the operational backbone of the office, ensuring smooth workflow across front office, administrative, and support teams. This role requires strong leadership, operational oversight, and the ability to manage multiple priorities while maintaining a professional and welcoming environment.</p><p><strong>Key Responsibilities</strong></p><ul><li>Oversee daily office operations, staffing schedules, and administrative workflows</li><li>Supervise front office and administrative staff, including training and performance support</li><li>Ensure compliance with healthcare regulations, internal policies, and documentation standards</li><li>Manage vendor relationships, office supplies, and facility needs</li><li>Support billing, payroll coordination, and timekeeping processes</li><li>Monitor office performance metrics and identify opportunities for process improvement</li><li>Serve as point of contact for internal departments and external partners</li><li>Assist leadership with reporting, budgeting, and operational planning</li></ul>
<p>A growing construction company in Fallbrook is seeking an experienced <strong>Bookkeeper</strong> to manage financial records in a fast-paced, project-driven environment. This role offers variety and responsibility, supporting job costing, vendor payments, and payroll coordination. The ideal candidate is comfortable working independently and understands the financial flow of construction operations.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage AP and AR for multiple active projects</li><li>Reconcile bank, credit card, and loan accounts</li><li>Track job costs and project expenses</li><li>Assist with payroll coordination and reporting</li><li>Maintain accurate financial records and documentation</li><li>Prepare reports for ownership and project managers</li><li>Support year-end tax and audit preparation</li></ul>
<p><strong><u>Job Title: </u></strong>Construction Bookkeeper</p><p><br></p><p><strong><u>Position Overview: </u></strong>We are seeking an experienced Construction Bookkeeper to oversee day-to-day accounting operations for our construction business. The ideal candidate will have direct experience working in the construction industry and demonstrate advanced proficiency with QuickBooks. This role is integral to maintaining accurate financial records, supporting project cost tracking, and ensuring compliance with company policies and industry regulations.</p><p><br></p><p><strong><u>Key Responsibilities:</u></strong></p><ul><li>Manage all bookkeeping functions, including accounts payable/receivable, payroll processing, bank reconciliations, and general ledger entries.</li><li>Monitor job costs and maintain detailed records for multiple construction projects, including tracking expenses, progress billing, and change orders.</li><li>Prepare and submit invoices to clients; follow up on outstanding receivables.</li><li>Reconcile vendor statements and resolve discrepancies promptly.</li><li>Process employee timesheets and ensure accurate payroll for field and office staff.</li><li>Generate financial reports, including profit/loss statements, balance sheets, and job cost summaries using QuickBooks.</li><li>Collaborate with project managers to review budgets and report on actual costs vs. projected costs.</li><li>Support month-end and year-end closings, assisting with audits as necessary.</li><li>Maintain organized digital and paper records, adhering to company and regulatory requirements.</li><li>Assist with subcontractor documentation, lien waivers, and compliance tracking.</li><li>Provide administrative support to accounting and construction teams as needed.</li></ul><p>Qualifications:</p><ul><li>Minimum 2 years of bookkeeping experience within a construction environment (residential, commercial, or industrial).</li><li>Strong proficiency with QuickBooks (desktop and/or online), including financial reporting and job cost tracking.</li><li>Working knowledge of construction accounting practices, including progress billing and retainage.</li><li>Ability to read and interpret construction contracts, change orders, and pay applications.</li><li>Excellent attention to detail, organizational, and time-management skills.</li><li>Effective verbal and written communication skills.</li><li>Proficiency with Microsoft Office Suite (Excel, Word, Outlook).</li><li>Associate degree in Accounting, Finance, or related field preferred.</li></ul><p><strong><u>Benefits:</u></strong></p><ul><li>Opportunities for advancement in a growing construction company.</li><li>Exposure to a variety of projects and collaborative team environment</li></ul><p><br></p>
<p>A growing organization with multi-site operations is seeking a knowledgeable and people-focused <strong>Human Resources Assistant</strong> to support day-to-day HR functions. This role is ideal for someone early in their HR career who is eager to gain exposure to employee relations, compliance, and HR operations while working closely with HR leadership.</p><p><br></p><p><strong>Role Overview</strong></p><p>The HR Assistant will provide administrative and operational support to the Human Resources department, ensuring accurate recordkeeping, timely employee support, and compliance with company policies and employment regulations.</p><p><strong>Key Responsibilities</strong></p><ul><li>Assist with onboarding and offboarding processes</li><li>Maintain employee personnel files and HRIS records</li><li>Support recruitment efforts, including interview scheduling and job postings</li><li>Assist with benefits administration and employee inquiries</li><li>Process HR documentation, including status changes and policy acknowledgments</li><li>Support payroll coordination and timekeeping accuracy</li><li>Assist with compliance reporting and audit preparation</li><li>Coordinate training sessions and employee communications</li><li>Provide general HR support to employees and management</li></ul>
Accounts Payable Clerk – Full-Time | Torrance Area, CA A dynamic and growing service-based organization is seeking an Accounts Payable Clerk to join its accounting team in the Torrance Area. The ideal candidate is detail-oriented, organized, and thrives in a fast-paced environment. This position plays a key role in maintaining accurate financial records and supporting smooth day-to-day operations. <br> Responsibilities Process and code vendor invoices, purchase orders, and expense reports accurately and efficiently. Verify invoice information against purchase orders and receiving documents to ensure accuracy. Obtain necessary approvals prior to payment processing. Prepare and process vendor payments, including check runs, ACH transfers, and credit card transactions. Maintain detailed and organized records of payments, vendor files, and supporting documentation. Reconcile vendor statements and resolve discrepancies in a timely manner. Manage W-9 documentation and assist with 1099 reporting at year-end. Support month-end and year-end closing processes, including accruals and reconciliations. Collaborate with internal departments and external vendors to resolve invoice and payment issues. Assist with other accounting functions as needed, such as accounts receivable, payroll, or administrative support. <br> Qualifications 2 or more years of experience in accounts payable or general accounting support. Strong understanding of basic accounting principles and procedures. Proficiency with Microsoft Excel and accounting software (QuickBooks, Sage, or similar preferred). Excellent attention to detail and accuracy in data entry. Strong organizational and time management skills, with the ability to handle multiple priorities. Effective written and verbal communication skills. Ability to work independently while contributing to a team-oriented environment. <br> What We Offer Opportunity to contribute to a growing, collaborative team. Exposure to a variety of accounting functions and operational processes. A supportive environment focused on accuracy, accountability, and continuous improvement. <br> If you are a motivated accounting detail oriented with a passion for accuracy and efficiency, this is an excellent opportunity to advance your career. Apply today through Robert Half to be considered for this full-time Accounts Payable Clerk role in the Torrance Area. <br> For confidential consideration, please email your recruiter with Robert Half. If you're not currently working with anyone at Robert Half, please click "Apply" or call 562-800-3963 and ask for David Bizub. Please reference job order number 00460-0013330448. email resume to [email protected]
<p>We are looking for a detail-oriented Accounts Payable Specialist to join our team in Newport Beach, California. This is a Contract to permanent position that offers the opportunity to work in a fast-paced and dynamic environment. The ideal candidate will bring expertise in managing high-volume accounts payable tasks and demonstrate proficiency with relevant software tools.</p><p><br></p><p>Responsibilities:</p><p>• Process and verify invoices, ensuring accuracy and compliance with company policies.</p><p>• Perform three-way matching to reconcile purchase orders, invoices, and receipts.</p><p>• Manage high-volume accounts payable transactions efficiently and accurately.</p><p>• Utilize NetSuite and Tipalti software to maintain records and process payments.</p><p>• Collaborate with vendors and internal departments to resolve discrepancies and inquiries.</p><p>• Prepare and maintain detailed accounts payable reports for management review.</p><p>• Assist in month-end closing procedures related to accounts payable.</p><p>• Ensure adherence to deadlines for payment processing and reporting.</p><p>• Identify opportunities for process improvement within accounts payable workflows.</p>
We are looking for a detail-oriented Accounting Clerk to join our team in Ontario, California. This role requires someone with strong organizational abilities to handle a variety of accounting tasks in a small office environment. You will play a vital role in ensuring accurate financial record-keeping and smooth communication with field crews and external customers.<br><br>Responsibilities:<br>• Manage accounts payable and accounts receivable processes, ensuring accuracy and timeliness.<br>• Perform detailed data entry tasks to maintain and update financial records.<br>• Process invoices and ensure proper documentation for payment purposes.<br>• Handle lien releases and associated documentation in compliance with industry standards.<br>• Communicate with customers to gather required documents for payment processing.<br>• Assist the Area Manager with contract reviews and related administrative tasks.<br>• Open and process mail, ensuring proper distribution and follow-up.<br>• Support the office's day-to-day operations with flexibility and adaptability.<br>• Utilize advanced Excel skills for financial analysis and reporting.<br>• Collaborate with field crews and other team members to maintain a cohesive workflow.
We are looking for an organized and detail-oriented Accounting Clerk to join our team in Irvine, California. In this role, you will handle a variety of financial tasks, including accounts payable and receivable, payroll processing, and tax filings. The ideal candidate will have strong analytical skills and the ability to work collaboratively across departments.<br><br>Responsibilities:<br>• Manage accounts payable and accounts receivable processes, including verifying invoices, journal entries, and deposits.<br>• Review purchase order requests and accurately enter information into the accounting system.<br>• Process semi-monthly check runs and prepare bi-weekly payroll.<br>• Perform bank reconciliations and assist in closing monthly accounts and preparing financial statements.<br>• Maintain inventory records within the accounting system and ensure data accuracy.<br>• Collaborate with cross-departmental teams and international affiliates on accounting matters.<br>• Gather and review data for state sales tax returns, ensuring compliance and data integrity.<br>• Conduct customer credit checks and vendor credit references as needed.<br>• Assist with filing annual property tax returns, quarterly sales tax returns, and year-end 1099s.<br>• Provide support for insurance renewals, audits, and other administrative accounting tasks.
We are looking for a detail-oriented Accounts Payable Specialist to join our finance team in Long Beach, California. In this role, you will play a critical part in managing and processing vendor invoices, reconciling accounts, and ensuring accurate financial records. This is a contract position, offering an opportunity to grow within a well-established organization.<br><br>Responsibilities:<br>• Process and verify invoices, ensuring proper General Ledger coding and accurate financial data entry.<br>• Monitor accounts payable ledger to confirm all payments are correctly posted and accounted for.<br>• Reconcile vendor accounts, address discrepancies, and resolve billing issues.<br>• Prepare and distribute accounts payable reports, providing detailed insights into account statuses.<br>• Manage administrative tasks such as filing, mailing checks, and organizing financial documentation for storage.<br>• Facilitate timely payments of invoices and maintain strong relationships with vendors.<br>• Analyze payment data and provide actionable insights to support decision-making processes.<br>• Utilize accounting software and ERP systems to streamline accounts payable operations.<br>• Ensure compliance with company policies and procedures while maintaining financial integrity.<br>• Perform additional duties as assigned to support the finance team.
<p>We are seeking an Accounts Payable Specialist to join our team at a leading company in the hospitality industry. In this role, you will be responsible for managing the company’s payments by processing invoices, reconciling accounts, and ensuring timely vendor payments in accordance with established financial policies.</p><p><br></p><p>Key Responsibilities:</p><p>Verify and process incoming invoices from vendors and suppliers.</p><p>Match invoices with purchase orders and receiving documents to ensure accuracy.</p><p>Issue payments via check or electronic transfer, following company authorization procedures.</p><p>Maintain accurate and up-to-date vendor files and payment records.</p><p>Resolve payment discrepancies and respond to vendor inquiries in a timely and professional manner.</p><p>Reconcile accounts payable records and support accurate month-end closing processes.</p><p>Provide supporting documentation for audits and assist with internal and external audit requests.</p><p>Ensure all payments and records are handled in compliance with corporate policies and accounting standards.</p><p><br></p>
We are looking for a detail-oriented Bookkeeper to join our team in Anaheim, California. This is a Contract position requiring expertise in managing financial records and ensuring compliance with deadlines. The role involves working on-site Monday through Friday and collaborating closely with team members to maintain smooth financial operations.<br><br>Responsibilities:<br>• Record accurate journal entries to maintain up-to-date financial records.<br>• Process payroll for a team of 47 employees, ensuring timely and precise payments.<br>• Support accounts payable and accounts receivable functions, including invoice management and payment tracking.<br>• Perform bank reconciliations to verify account balances and resolve discrepancies.<br>• Collaborate with staff to ensure all bookkeeping tasks align with organizational goals.<br>• Utilize QuickBooks Online to manage financial transactions and maintain accurate reporting.<br>• Assist with preparing financial reports for review by management.<br>• Monitor deadlines and prioritize tasks to meet critical financial obligations.<br>• Provide support during audits or financial reviews as required.<br>• Contribute to maintaining compliance with organizational policies and procedures.
<p>We are looking for a detail-oriented Bookkeeper to join a boutique accounting firm in Westwood California. This newly created position offers an opportunity to work closely with corporate clients, leveraging your expertise in bookkeeping and financial management.</p><p><br></p><p>Responsibilities:</p><p>• Manage accounts payable and accounts receivable processes efficiently.</p><p>• Perform bank reconciliations to ensure accurate financial records.</p><p>• Prepare and post journal entries to maintain the general ledger.</p><p>• Utilize QuickBooks Online and Desktop to manage financial data and reporting.</p><p>• Assist with payroll processing, ensuring compliance with relevant regulations.</p><p>• Handle sales tax and city tax filings accurately and on time.</p><p>• Generate light financial statements to support corporate clients.</p><p>• Collaborate with the team to address client-specific accounting needs.</p><p>• Ensure adherence to accounting standards and best practices</p>
We are looking for a detail-oriented Accounting Clerk to join our team in Rancho Dominguez, California. In this Contract to permanent position, you will contribute to the financial operations of a thriving wholesale distribution company. Your role will focus on ensuring the accuracy and organization of financial data, supporting basic accounting processes, and collaborating with the finance team to maintain compliance and efficiency.<br><br>Responsibilities:<br>• Perform accurate data entry tasks to record financial transactions and maintain organized records.<br>• Utilize Excel spreadsheets and accounting software to manage and analyze financial information.<br>• Assist in reconciling accounts payable, accounts receivable, and bank statements to ensure accuracy.<br>• Prepare financial reports and summaries to support decision-making processes.<br>• Maintain electronic and physical files for financial documentation and ensure easy accessibility.<br>• Collaborate with team members to meet deadlines and improve accounting workflows.<br>• Support administrative tasks such as scanning, filing, and photocopying to maintain an efficient office environment.<br>• Uphold company policies, procedures, and accounting standards in all financial activities.<br>• Handle sensitive financial information with discretion and professionalism.
We are looking for a detail-oriented Accounting Clerk to join our team in Torrance, California, for a Contract to long-term position. This role will initially require working fully onsite, with the potential for hybrid flexibility upon transition to a long-term role. The ideal candidate will contribute to essential accounting operations, including Accounts Payable, Accounts Receivable, and Collections, to support our expanding responsibilities in the Finance team.<br><br>Responsibilities:<br>• Process vendor invoices and payments, ensuring accuracy and timeliness in Accounts Payable.<br>• Generate and manage billing for Accounts Receivable, including cash application and monitoring outstanding balances.<br>• Execute collection efforts to follow up on overdue accounts and resolve discrepancies.<br>• Maintain organized and accurate financial records to support monthly closing activities.<br>• Utilize Oracle systems to process transactions and create reports.<br>• Collaborate with the Finance team to ensure compliance with accounting standards and procedures.<br>• Assist with audits and provide necessary documentation as required.<br>• Support the overall accounting operations by identifying areas for process improvement.<br>• Ensure all financial data is properly entered and reconciled in QuickBooks.<br>• Communicate effectively with vendors and customers to address financial inquiries.
<p>The Temporary Accounts Payable Coordinator is responsible for supporting the accounting team with the efficient and accurate management of the end-to-end Accounts Payable process during a defined assignment period. This role helps ensure smooth financial operations from invoice receipt through payment completion, providing coverage and added support during peak workloads or transitions. The Temporary Accounts Payable Coordinator will process invoices, prepare payments, maintain accurate records, and assist with reconciliations while collaborating with senior management, team members, and vendors.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Obtain invoice approvals from senior management</li><li>Code invoices and enter/post transactions into the accounting system</li><li>Initiate and issue check, ACH, and wire payments</li><li>Process approved invoices and payment requests in D365 in a timely manner</li><li>Prepare bank book journal entries related to cash activity</li><li>Perform month-end Accounts Payable reconciliations</li><li>Maintain orderly filing of open and closed AP documents</li><li>Plan and prepare payments accurately and on schedule</li><li>Prepare proper coding of invoices and payment documentation</li><li>Record cash transactions and post necessary entries</li><li>Complete bank reconciliations</li><li>Maintain accurate records of planned cash disbursements</li><li>Assist with special projects as needed</li><li>Assist with periodic audits and reviews</li><li>Prepare schedules related to Accounts Payable, cash, and expenses</li></ul><p><br></p><p> </p><p><br></p>
<p>A growing construction company in Vista is seeking an organized and reliable <strong>Accounts Payable Clerk</strong> to support high-volume invoice processing and vendor coordination. This role is ideal for someone who enjoys transactional accounting and working within a project-driven environment.</p><p><br></p><p><strong>Position Overview</strong></p><p>The AP Clerk will process invoices, manage vendor records, and support payment cycles while ensuring accuracy and compliance with company policies.</p><p><strong>Key Responsibilities</strong></p><ul><li>Enter and process vendor invoices in a high-volume environment</li><li>Match invoices to purchase orders and receiving documents</li><li>Verify job costing and coding accuracy</li><li>Prepare weekly check runs and ACH payments</li><li>Maintain vendor files and resolve invoice discrepancies</li><li>Communicate with vendors regarding payment status</li><li>Support month-end close and AP reconciliations</li><li>Maintain organized AP documentation</li></ul>
<p>A Healthcare Company is looking for an experienced Bookkeeper to join our team in Inglewood, California. This role is ideal for a Bookkeeper who thrives in a fast-paced healthcare environment and enjoys taking ownership of the full accounting cycle. The role requires expertise in QuickBooks and strong organizational skills to manage financial operations across multiple entities.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage full-cycle bookkeeping, including <strong>Accounts Payable (AP)</strong> and <strong>Accounts Receivable (AR)</strong></li><li>Process and reconcile <strong>EOBs (Explanation of Benefits)</strong> and ensure accurate insurance payment posting</li><li>Maintain and reconcile general ledger accounts</li><li>Prepare monthly, quarterly, and annual financial reports</li><li>Handle <strong>budgeting, forecasting, and cash flow management</strong></li><li>Ensure compliance with healthcare financial regulations and internal controls</li><li>Work closely with leadership to support financial decision-making</li><li>Maintain accurate financial records in <strong>QuickBooks</strong></li><li>Assist with audits and year-end close processes</li></ul><p><br></p>
<p>We are looking for an Accounts Receivable Clerk to join our team on a contract basis for a hospitality client in West LA. This contract position is ideal for individuals with a meticulous approach to financial processes and a commitment to delivering exceptional service. While experience in the hospitality industry is preferred, it is not mandatory.</p><p><br></p><p>Responsibilities:</p><p>• Oversee accounts receivable operations using Opera software, ensuring accuracy and efficiency.</p><p>• Process payments and manage third-party credit card authorization forms with precision.</p><p>• Maintain accurate billing records and ensure all financial documentation is up to date.</p><p>• Collaborate with hotel staff to provide a seamless experience for guests and clients.</p><p>• Uphold confidentiality and compliance standards in handling sensitive financial transactions.</p><p><br></p><p>This is a 2-3 month contract fully onsite in West LA. Hours are 8:30-5PM and pay is up to $25/hr, based on experience.</p>
We are looking for a dedicated Accounting Processor to join our team in El Segundo, California. In this Contract-to-permanent position, you will play a vital role in supporting general accounting functions within the logistics industry. The ideal candidate will bring a strong foundation in bookkeeping and a keen attention to detail, ensuring accurate and efficient handling of financial processes.<br><br>Responsibilities:<br>• Process accounts payable transactions, including payments to suppliers, and address inquiries regarding payment statuses.<br>• Prepare and record journal entries for various accounting transactions to ensure accurate financial reporting.<br>• Generate and maintain reports, including balance lists for general ledger accounts and cargo insurance documentation.<br>• Communicate effectively and professionally with branch offices to address and resolve accounting-related issues.<br>• Organize and file financial documents to maintain accurate records and compliance standards.<br>• Assist management with additional accounting tasks and projects as needed.
We are a well-established jewelry and precious metals company located in the heart of Downtown Los Angeles. Our business is built on precision, trust, and exceptional service. We are seeking a detail-oriented and reliable Bookkeeper to support our finance operations and help maintain accurate, timely financial records.<br><br>Position Summary<br><br>The Bookkeeper will be responsible for day-to-day accounting activities, including maintaining financial records, processing transactions, reconciling accounts, and supporting operational needs. This role requires strong attention to detail, discretion, and the ability to work effectively in a fast-paced environment within the jewelry and precious metals trade.<br><br>Key Responsibilities<br><br>Maintain accurate and up-to-date financial records in accounting software (QuickBooks or similar).<br><br>Process accounts payable and accounts receivable, including vendor invoices, customer payments, and billing.<br><br>Perform daily bank, cash, and merchant account reconciliations.<br><br>Track inventory adjustments and cost allocations related to jewelry and precious metals.<br><br>Reconcile precious metal purchases, sales, and transfers with internal logs and third-party reports.<br><br>Prepare weekly, monthly, and quarterly financial reports for management.<br><br>Assist with month-end and year-end closing processes.<br><br>Manage petty cash, expense reimbursements, and credit card transactions.<br><br>Maintain organized digital and physical financial files.<br><br>Support external CPA with tax filings, audits, and requests.<br><br>Ensure compliance with internal controls, industry regulations, and best accounting practices.<br><br>Handle confidential information with a high level of professionalism and discretion.<br><br>Qualifications<br><br>3+ years of bookkeeping or accounting experience; experience in jewelry, precious metals, pawn, or high-value inventory environments preferred.<br><br>Strong proficiency in QuickBooks Desktop or QuickBooks Online.<br><br>Solid understanding of GAAP and basic financial reporting.<br><br>Strong Excel skills (pivot tables, VLOOKUPs, reconciliations).<br><br>High attention to detail and accuracy.<br><br>Ability to multitask and prioritize in a fast-paced environment.<br><br>Excellent communication and organizational skills.<br><br>Ability to maintain confidentiality and handle sensitive financial information.<br><br>Bilingual (English/Spanish) a plus.
<p>A well-established professional services firm in Vista is seeking a reliable <strong>Bookkeeper</strong> to manage daily financial transactions and maintain accurate financial records. This role is ideal for someone who enjoys structure, consistency, and being the go-to person for transactional accounting. You will work closely with leadership to ensure financial data is current, organized, and ready for reporting.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Record daily financial transactions and maintain general ledger accuracy</li><li>Process accounts payable and accounts receivable</li><li>Reconcile bank and credit card accounts monthly</li><li>Prepare basic financial reports for management</li><li>Maintain organized records for audits and tax preparation</li><li>Track expenses and assist with budgeting support</li><li>Coordinate with external accountants and vendors</li></ul><p><br></p>
