<p>Robert Half is working with a busy CPA firm seeking a highly organized and dependable Administrative Assistant to support their tax services during peak tax season. This role is critical to keeping client workflows, documentation, and deadlines running smoothly. The ideal candidate thrives in a fast-paced professional environment, communicates clearly with clients, and has experience working with CCH tax and practice management systems.</p><p><br></p><p>This is a 3 month contract with full time hours role. If you are available for work, please find the description below and if interested, apply ASAP. Interviews can take place this week. Do not wait! Apply now!</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Serve as the first point of contact for clients via phone, email, and in-person interactions, delivering a professional and welcoming experience</li><li>Manage client intake, document tracking, and workflow using CCH (Axcess / ProSystem fx / Practice Management)</li><li>Assemble, process, and route tax returns and supporting documentation accurately and efficiently</li><li>Maintain electronic and physical filing systems in compliance with firm and regulatory standards</li><li>Track tax return statuses and ensure deadlines are met during peak season</li><li>Coordinate with accountants and tax preparers to support day-to-day operations</li><li>Schedule client appointments and manage calendars as needed</li><li>Assist with e-filing, engagement letters, extensions, and client correspondence</li><li>Handle administrative tasks including scanning, data entry, mailing, and billing support</li></ul><p><br></p>
We are looking for a skilled Logistics Clerk to join our team in Fremont, California. This long-term contract position involves coordinating shipping and receiving operations, managing front office tasks, and providing exceptional customer service. The ideal candidate will possess a blend of logistics expertise, administrative skills, and basic accounting knowledge.<br><br>Responsibilities:<br>• Coordinate and execute shipping and receiving operations to ensure timely delivery and organization.<br>• Manage receptionist duties, including welcoming visitors and answering calls professionally.<br>• Provide customer service support by addressing inquiries and assisting with pre-sales activities.<br>• Maintain accurate records of accounts receivable and accounts payable transactions.<br>• Organize and track inventory to ensure proper stock levels and reporting.<br>• Collaborate with internal teams to streamline logistics processes and ensure efficiency.<br>• Utilize office software to perform administrative tasks and maintain documentation.<br>• Assist in resolving logistical issues and ensuring compliance with company procedures.<br>• Support basic accounting tasks to ensure financial accuracy and reporting.<br>• Communicate effectively with customers and vendors to address concerns and facilitate solutions.
<p>Part-time role 8AM - 1PM Monday through Friday </p><p><br></p><p>Robert Half is working with one of our top clients in Foster City to identify a part-time Front Desk Receptionist. Our client is a professional<em> i</em>nsurance brokerage and risk-management firm that helps businesses and organizations manage risk, secure coverage, and design benefits packages by combining traditional insurance expertise with advanced technology. Great company to be apart of! </p><p><br></p><p>In this role, you will serve as the first point of contact for visitors and callers, ensuring smooth communication and a welcoming atmosphere. This is a long-term contract position in the financial services industry, offering an excellent opportunity to showcase your organizational and interpersonal skills.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Greet and assist visitors in a detail-oriented and friendly manner.</li><li>Manage incoming calls on a multi-line phone system, ensuring prompt and accurate handling.</li><li>Operate the switchboard efficiently, managing phone lines and routing calls appropriately.</li><li>Handle inbound inquiries and provide accurate information to callers.</li><li>Maintain the reception area, ensuring it is clean, organized, and presentable.</li><li>Coordinate scheduling and appointments as needed.</li><li>Collaborate with internal teams to support administrative tasks.</li><li>Monitor and manage office supplies inventory for the front desk.</li><li>Ensure adherence to company protocols and procedures in daily operations.</li></ul>
We are looking for a highly organized and proactive Executive Assistant to support senior leadership at a construction company located in Milpitas, California. This is a contract position requiring exceptional multitasking skills, attention to detail, and the ability to manage sensitive information with the utmost confidentiality. The ideal candidate will excel in managing schedules, coordinating travel, and ensuring seamless communication across various stakeholders.<br><br>Responsibilities:<br>• Act as a trusted liaison for the executive office, fostering strong relationships with internal teams and external partners.<br>• Manage calendars, schedule meetings, and prepare necessary materials to ensure smooth daily operations.<br>• Coordinate complex travel arrangements, including booking flights, accommodations, and transportation.<br>• Handle expense reports, budget tracking, and vendor management for executive needs.<br>• Assist in the planning and execution of company-wide events and special engagements.<br>• Prepare presentations and communication materials, ensuring readiness for executive meetings.<br>• Maintain records, documents, and policies, providing support for reporting and compliance.<br>• Lead or assist with special projects, conducting research and analysis to deliver actionable insights.<br>• Mentor and collaborate with administrative staff, sharing knowledge and supporting their ongoing development.<br>• Identify and implement process improvements to enhance operational efficiency.
We are looking for a detail-oriented Data Entry Clerk to join our team on a contract basis in Dublin, California. This role involves accurately managing and entering data into internal systems while maintaining a high level of organization. Candidates with bilingual Spanish skills are encouraged to apply, though this is not a requirement.<br><br>Responsibilities:<br>• Input applicant information into internal systems to ensure accurate enrollment management.<br>• Enter application details into relevant modules and tools, maintaining precision and efficiency.<br>• Organize and track data within spreadsheets using basic Excel functions such as sorting and filtering.<br>• Communicate with individuals to clarify and review pension applications as needed.<br>• Verify and cross-check information for accuracy before finalizing entries.<br>• Maintain confidentiality and uphold data integrity throughout all tasks.<br>• Collaborate with team members to ensure seamless processing of applications.
<p>We are looking for a Workplace Experience Coordinator to join our team in Palo Alto, CA. In this contract position, you will play a vital role in ensuring smooth day-to-day operations within the workplace while delivering exceptional customer service to employees and visitors. This is an excellent opportunity for someone with strong organizational skills and a proactive mindset to contribute to a dynamic environment.</p><p><br></p><p>Job Summary</p><p>The <strong>Workplace Experience Coordinator</strong> is responsible for delivering a world-class customer service experience to employees, guests, and visitors within a designated building. This role serves as the first point of contact and supports daily workplace operations, events, and services. The position is part of the <strong>Workplace Experience</strong> function, focused on creating a welcoming, safe, and efficient workplace environment.</p><p>RKey Responsibilities</p><p>Front Desk & Customer Experience</p><ul><li>Serve as the first point of contact for all individuals entering the facility with a friendly and welcoming demeanor.</li><li>Greet visitors, issue visitor and parking passes, and follow established security protocols.</li><li>Answer telephone calls professionally and create a positive first impression.</li><li>Acknowledge and respond to inquiries or complaints from employees, guests, and coworkers, providing solutions in a customer service–driven manner.</li></ul><p>Workplace Operations & Services</p><ul><li>Coordinate and manage workplace services, including mail, office supplies, and onboarding support.</li><li>Arrange and confirm recreational, dining, and business activities on behalf of requestors.</li><li>Manage janitorial and maintenance work orders as needed.</li><li>Coordinate with vendors providing goods or services to the workplace.</li></ul><p>Events & Presentations</p><ul><li>Organize and manage on-site events, including securing event space, coordinating room setup and teardown, and ensuring delivery of supplies.</li><li>Create presentations and communicate effectively with groups of varying sizes.</li></ul><p>Safety, Security & Compliance</p><ul><li>Follow property-specific security and emergency procedures.</li><li>Notify appropriate parties to ensure the safety and well-being of all individuals in the building.</li></ul><p>Collaboration & Communication</p><ul><li>Explain detailed or complex information to team members when required.</li><li>Follow specific directions provided by management.</li><li>Perform clearly defined duties using established procedures to solve routine problems, with limited discretion.</li></ul>
We are looking for a detail-oriented Payroll Clerk to join our team in Vacaville, California. In this Contract to permanent position, you will play a key role in managing payroll processes, ensuring compliance, and supporting administrative tasks. This role requires strong organizational skills and the ability to work efficiently in a fast-paced environment.<br><br>Responsibilities:<br>• Review weekly field timesheets, ensuring all originals are submitted to the corporate payroll department.<br>• Enter timesheet data into payroll audit spreadsheets and maintain accurate records.<br>• Communicate regularly with supervisors and managers to address potential meal violations and compliance issues.<br>• Verify and collect necessary documentation related to compliance concerns.<br>• Monitor weekly office timesheets and follow up with managers regarding any discrepancies or violations.<br>• Assist in creating and maintaining payroll process flowcharts to streamline operations.<br>• Provide training and support to employees on payroll systems and resolve user issues.<br>• Follow up on payroll approvals and monitor compliance within the organization.<br>• Collaborate with the HR/Payroll department on various tasks as needed.
<p>You might be the highly-skilled and motivated Office Assistant Robert Half is looking for, if you're interested in providing support with various administrative duties. Are you a determined professional who loves handling multiple projects at once with a positive outlook? Then apply for this Office Assistant role today. The Office Assistant is a short-term contract / temporary opportunity and is located in the Los Altos, California area.</p><p><br></p><p><br></p>
<p> A Front Desk Coordinator serves as the first point of contact for guests, clients, and employees, providing exceptional customer service and administrative support in a professional office environment. </p>
<ul><li>Greet visitors, guests, and employees in a courteous and professional manner</li><li>Manage multi-line phone systems: answer calls, route inquiries, and take messages</li><li>Maintain the reception area and conference rooms to ensure cleanliness and readiness</li><li>Receive and distribute mail, packages, and other correspondence</li><li>Support scheduling and coordination of meetings, appointments, and travel as needed</li><li>Maintain and update records, files, and databases with high accuracy</li><li>Assist with onboarding procedures for new staff or visitors</li><li>Collaborate with other departments to support administrative needs and projects</li></ul>
