We are looking for a detail-oriented Client Service Coordinator - Associate to join our team on a contract basis in Redwood City, California. In this role, you will manage front desk operations, provide administrative support for branch events, and assist with client onboarding processes. This is a 12-week assignment, offering an excellent opportunity to contribute to a dynamic environment.<br><br>Responsibilities:<br>• Greet visitors and manage front desk operations with professionalism and efficiency.<br>• Provide administrative support for branch events, including scheduling and coordination.<br>• Assist with onboarding processes for new clients, ensuring all necessary steps are completed accurately.<br>• Handle incoming calls and direct inquiries to the appropriate departments.<br>• Organize and maintain records, ensuring proper filing and documentation.<br>• Coordinate meetings and conference calls, including scheduling and distributing agendas.<br>• Support special projects and ad hoc financial tasks as needed.<br>• Distribute incoming mail and handle correspondence in a timely manner.<br>• Maintain a high level of communication with team members and clients to ensure smooth operations.<br>• Uphold organizational standards by demonstrating strong attention to detail and time management skills.
We are looking for a skilled and motivated Litigation Associate to join our team in San Mateo, California. In this role, you will manage various aspects of civil litigation cases, from initial analysis to trial preparation, while collaborating with partners and other associates to deliver exceptional legal services. The ideal candidate will possess strong litigation experience, excellent communication skills, and a proactive approach to problem-solving.<br><br>Responsibilities:<br>• Conduct initial case evaluations, including analysis of claims and investigation files.<br>• Draft and review pleadings, motions, and other legal documents, with a focus on summary judgment motions.<br>• Prepare and respond to discovery requests, including interrogatories, requests for production, and deposition notices.<br>• Take and defend depositions, including preparation of clients and witnesses.<br>• Represent clients at case management conferences, hearings, and other court proceedings.<br>• Perform legal research and draft points and authorities, declarations, and case briefs.<br>• Collaborate with paralegals, client service coordinators, and other team members to ensure efficient file management.<br>• Provide written status updates on case progress and develop litigation strategies.<br>• Handle public entity defense cases, including matters involving dangerous conditions, negligence, and civil rights issues.<br>• Support trial preparation, including evidence gathering, witness coordination, and budget planning.
<p><strong>Michelle Espejo with Robert Half Financial Services</strong> is recruiting for a <strong>Senior Client Service Associate</strong> with a growing San Francisco–based <strong>RIA</strong>.</p><p> </p><p>This firm is redefining single‑family offices, working closely with founders, investors, and multi‑generational families to deliver tailored wealth strategies, portfolio management, and family office services. You’ll join a low-turnover, collaborative team that values your growth, offers full remote flexibility, excellent benefits, and the chance to work with some of the world’s most sophisticated clients.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Own the full client experience, from onboarding to reporting and money movement</li><li>Coordinate wires, funding requests, and daily operations with precision</li><li>Support client foundations and philanthropic initiatives</li><li>Track tax workflows and deadlines, keeping everything on schedule</li><li>Partner with internal teams and external providers to ensure smooth operations</li><li>Review and finalize investment reports</li><li>Communicate with professionalism, discretion, and polish</li></ul><p><strong>*Contact <u>Michelle Espejo via LinkedIn or email</u> for additional info and immediate consideration. </strong></p>
<p><strong>Michelle Espejo with Robert Half Financial Services</strong> is recruiting for a <strong>Senior Client Service Associate</strong> with a growing San Francisco–based <strong>RIA</strong>.</p><p> </p><p>This firm is redefining single‑family offices, working with founders, investors, and multi‑generational families on tailored wealth strategy, portfolio management, and family office services. </p><p> </p><p>You’ll join a collaborative<strong>, low‑turnover team</strong> with <strong>real growth potential</strong>, <strong>full remote flexibility</strong>, strong benefits, and the chance to work with some of the world’s most sophisticated clients.</p><p> </p><p><strong>Responsibilities</strong></p><ul><li>Oversee the full client experience: onboarding, subscriptions/redemptions, money movement, and reporting</li><li>Coordinate wires, funding requests, and daily operations</li><li>Support client‑run foundations and philanthropic initiatives</li><li>Track tax workflows and deadlines</li><li>Partner with internal teams and external providers to keep operations smooth</li><li>Review and finalize investment reports</li><li>Communicate with polish and discretion</li></ul><p><strong>*Contact <u>Michelle Espejo via LinkedIn or email</u> for additional info and immediate consideration. </strong></p>
<p><strong>Michelle Espejo with Robert Half Financial Services</strong> is recruiting for a <strong>Senior Client Service Associate</strong> with a growing San Francisco–based <strong>RIA</strong>.</p><p> </p><p>This firm is redefining single‑family offices, working closely with founders, investors, and multi‑generational families to deliver tailored wealth strategies, portfolio management, and family office services. You’ll join a low-turnover, collaborative team that values your growth, offers full remote flexibility, excellent benefits, and the chance to work with some of the world’s most sophisticated clients.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Own the full client experience, from onboarding to reporting and money movement</li><li>Coordinate wires, funding requests, and daily operations with precision</li><li>Support client foundations and philanthropic initiatives</li><li>Track tax workflows and deadlines, keeping everything on schedule</li><li>Partner with internal teams and external providers to ensure smooth operations</li><li>Review and finalize investment reports</li><li>Communicate with professionalism, discretion, and polish</li></ul><p><strong>*Contact <u>Michelle Espejo via LinkedIn or email</u> for additional info and immediate consideration. </strong></p>
<p><strong>Michelle Espejo with Robert Half Financial Services</strong> is recruiting for a <strong>Client Service Associate </strong>at a <strong>Multi Family Office</strong>. This is a full-time permanent role based in <strong>San Francisco</strong> with a <strong>Hybrid</strong> schedule.</p><p> </p><p><strong>Work with some of the Bay Area's most successful families.</strong> This multi-family office provides investment management, financial planning, lending strategies, and tailored family office services, all while building lasting client relationships that span generations.</p><p> </p><p>You’ll serve as the primary point of contact for assigned relationships, partner with senior leadership on customized strategies, and collaborate across teams to deliver seamless support. This role offers direct exposure to senior management, meaningful career growth, and the chance to make a daily impact.</p><p> </p><p>On top of competitive pay,<strong> 401(k) match, and comprehensive benefits</strong>, you’ll enjoy a hybrid schedule, flexible vacation, and <strong>sabbatical programs</strong> - because balance matters here.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Act as the main contact for UHNW clients, ensuring requests are handled promptly</li><li>Partner with senior leaders on strategies and initiatives</li><li>Build strong client relationships by anticipating needs</li><li>Collaborate with associates and analysts for seamless execution</li><li>Support clients with wealth transfer, philanthropy, and tax-efficient strategies</li><li>Maintain close ties with client teams (executive assistants, chiefs of staff, personal CFOs)</li><li>Partner with investment teams on portfolios and new assets</li><li>Contribute to firm-wide projects and initiatives</li></ul><p><strong>*Contact <u>Michelle Espejo via LinkedIn or email</u> for additional info and immediate consideration. </strong></p>
<p>We are looking for a highly organized and personable Front Desk Coordinator to join our team on a long-term contract basis in San Francisco, California. In this role, you will be the first point of contact for visitors and callers, ensuring seamless communication and exceptional customer service. Your ability to manage multiple tasks and maintain attention to detail will be key to success.</p><p><br></p><p>Responsibilities:</p><p>• Greet and assist visitors, ensuring a welcoming and detail-oriented environment.</p><p>• Manage and operate a multi-line phone system, efficiently directing calls to the appropriate departments.</p><p>• Handle inbound calls with courtesy and provide accurate information or solutions.</p><p>• Perform receptionist duties, including scheduling appointments and maintaining records.</p><p>• Deliver concierge services by helping guests and employees with inquiries and requests.</p><p>• Coordinate communication between departments to ensure smooth operations.</p><p>• Maintain a clean and organized front desk area to uphold company standards.</p><p>• Monitor and manage incoming mail and packages, ensuring timely distribution.</p><p>• Support administrative staff with clerical tasks as needed.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID#00410-0013313199 **</p><p><br></p>
<p>Robert Half is getting ready for the Holiday Season with one of our most festive clients. Our client is a global, eCommerce retailer that focuses on selling high end holiday and home décor. We are looking to fill multiple roles with candidates that have previous retail experience, volunteer experience, or worked on a team in a work, extracurricular, or recreational capacity. If you or anyone you know would be interested in a seasonal job opportunity, please apply ASAP!!!</p><p> </p><p><strong>Shift Schedule (Must have open availability):</strong> Looking for candidates who are openly available <em><u>Monday through Sunday from 9AM – 7PM</u></em></p><p><strong> </strong></p><p><strong>Duration:</strong> ASAP - Mid June </p><p><strong> </strong></p><p><strong>Location:</strong> Burlingame (1.2 Miles from Bart)</p><p><strong> </strong></p><p><strong>Pay:</strong> $22.00 - $23.00 </p><p><br></p><p><strong><u>Sales Associate </u></strong></p><ul><li>Provide excellent customer service by assisting our customers in choosing the perfect Christmas tree</li><li>Go above and beyond in getting customers excited about having a Balsam Hill Christmas</li><li>Accurately complete transactions through the Balsam Hill website and with the use of apps like Square</li><li>Restock merchandise as needed and perform other daily duties routine to retail</li></ul><p><br></p>
<p>We are looking for a Workplace Experience Coordinator to join our team in San Francisco, CA. This Contract position requires a hands-on individual who excels at providing exceptional customer service and managing the daily operations of a well-organized workspace. You will play a key role in ensuring smooth administrative support, coordinating events, and maintaining workplace services.</p><p><br></p><p>Responsibilities:</p><p>• Handle incoming and outgoing mail, including preparation and timely distribution of documents.</p><p>• Assist employees with inquiries by providing administrative support and resolving routine concerns.</p><p>• Issue visitor passes, parking permits, and follow established security protocols.</p><p>• Coordinate dining, recreational, and business activities as requested.</p><p>• Manage janitorial and maintenance work orders while ensuring workplace services such as mail and office supplies are executed efficiently.</p><p>• Organize and oversee on-site events, including room setup, teardown, and supply delivery.</p><p>• Respond to employee and guest complaints or inquiries in a thoughtful, customer-focused manner.</p><p>• Collaborate with vendors to ensure seamless delivery of goods and services to the workplace.</p><p>• Follow security and emergency procedures specific to the property, notifying appropriate parties as needed.</p><p>• Present information clearly to team members and adhere to detailed instructions provided by management.</p>
<p>The <strong>Part-Time HR Coordinator</strong> supports key human resources and administrative functions to help maintain a positive, organized, and efficient workplace. This role is ideal for a detail-oriented professional who enjoys working collaboratively, managing multiple priorities, and contributing to a positive employee experience.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Organize and coordinate employee engagement events, initiatives, training sessions, and team-building activities to promote a positive and inclusive workplace culture.</li><li>Manage HRIS administration, including updating employment records and ensuring compliance with data privacy regulations.</li><li>Assist in the recruitment process by posting job openings, scheduling interviews, and providing administrative support to the recruitment team.</li><li>Support the onboarding process for new team members by preparing orientation materials and conducting orientation sessions.</li><li>Perform a variety of administrative tasks, including responding to office and HR-related calls or emails, managing calendars, scheduling meetings, and preparing correspondence.</li><li>Monitor and maintain workspace supplies to ensure an efficient and organized working environment.</li><li>Track and maintain the progress, deadlines, and priorities of various HR and administrative projects to ensure successful execution.</li><li>Maintain a high level of customer service with internal employees and external customers by addressing inquiries and concerns promptly and professionally.</li></ul><p><br></p>
We are looking for an experienced HR Coordinator to join our team in Los Altos, California. In this role, you will play a key part in supporting the organization’s human resources operations, ensuring smooth onboarding processes and compliance with HR policies. This is a long-term contract position offering an excellent opportunity to contribute to a dynamic work environment.<br><br>Responsibilities:<br>• Manage and oversee onboarding processes, including conducting background checks and verifying employment eligibility through e-verify and I-9 documentation.<br>• Ensure compliance with HR policies and procedures, maintaining accurate records in HRIS systems.<br>• Provide administrative support for human resources operations, including handling employee inquiries and maintaining personnel files.<br>• Utilize software tools such as Microsoft Word, Excel, and Outlook to create reports and track HR metrics.<br>• Collaborate with team members to improve efficiency in HR workflows and processes.<br>• Coordinate with internal stakeholders to ensure timely completion of HR-related tasks.<br>• Support training initiatives by preparing materials and assisting with scheduling.<br>• Maintain confidentiality of sensitive employee information and uphold data integrity.<br>• Assist in managing HR compliance activities, ensuring adherence to legal and organizational standards.
<p>We are looking for a Client Accounts Specialist to join our team in San Francisco, California. This role involves managing billing processes and client accounts while ensuring exceptional service delivery. The ideal candidate will bring expertise in accounting software systems and customer service to streamline operations and improve client satisfaction. <strong>For immediate consideration, please contact Leon Chang directly via Linked-In.</strong></p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p><strong>Invoice Management:</strong> Prepares and posts client invoices per attorney revisions and client guidelines.</p><p><strong>Cash Application:</strong> Reconciles and applies payments (checks, wires, ACH, credit cards); processes refunds as needed.</p><p><strong>Bank Deposits:</strong> Organizes and deposits checks into correct accounts.</p><p><strong>Trust Accounts:</strong> Records deposits, transfers, and withdrawals for client and state bar trust accounts.</p><p><strong>Recordkeeping:</strong> Maintains accurate electronic files for invoices, cash receipts, disbursements, overpayments, refunds, wires, transfers, write-offs, and unapplied cash.</p><p><strong>Reporting:</strong> Provides accrual, budget, and rate data to attorneys/clients as requested.</p><p><strong>Expense Processing:</strong> Records third-party expenses and disbursements in expense systems.</p><p><strong>Account Management:</strong> Monitors unapplied cash, reallocates payments when bills are revised, and ensures trust funds are used appropriately.</p><p><strong>Collections Support:</strong> Assists with collection efforts when needed.</p>
<p>Robert Half is recruiting an experienced Corporate Associate for a highly regarded transactional boutique law firm in downtown San Francisco (flexible telecommute) that services emerging technology and start-up clientele. The Associate is responsible for actively managing their start-up clients’ corporate matters (significant direct client interface), assisting with corporate formation & maintenance, doing due diligence and closings for venture capital and private equity financings, and equity administration (including providing guidance in updating capitalization tables). </p><p><br></p><p>The firm is looking for a start-up lawyer with 4+ years of experience doing the aforementioned work on behalf of venture-backed private companies, preferably at a large- or mid-sized SF or Silicon Valley law firm. The Associate needs to be motivated by direct client service (this is a client-facing role), responsiveness, and relationship building. </p><p><br></p><p>The reason this opportunity stands out from the rest is that this very friendly, congenial law firm is all about WORK-LIFE BALANCE. There is very little evening and weekend work. The billable hour requirement is 1,250/yr and there are good bonuses for exceeding that low threshold. The career trajectory for these positions is either partnership-track or to become a General Counsel at a successful start-up. Many of their alumni are lead in-house counsel for top technology clients. The firm is casual, laid back, and they often do social get-togethers and teambuilding events. A wonderful place to work!</p><p><br></p><p>Our client is offering an annual base salary of $175,000 - 235,000+/yr, DOE and annual production bonuses (described above). The firm pays 100% of medical/dental/vision premiums for the employee and the dependents (!!), contributes 3% of total annual compensation to a 401k plan, has a good PTO policy, and pays generous monthly stipends for commuting, cell phone, etc. For confidential consideration, please email resume to Jon Lucchese, Vice President for Permanent Placement Services Practice, at jon.lucchese‹at›roberthalf‹dot›com . Thank you!</p>
<p>We are looking for an experienced Bookkeeper to join our team in Danville, California. The ideal candidate will play a crucial role in managing financial tasks for high-net-worth clients, ensuring accuracy, confidentiality, and exceptional customer service. This position offers a friendly office environment with the potential for remote work after an initial in-office period.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Manage client bill payments and oversee all related financial processes.</p><p> • Record and categorize transactions accurately in Quicken, including customized client reporting.</p><p> • Prepare and complete monthly bank reconciliations and financial reports.</p><p> • Communicate directly with client vendors (e.g., utilities, home services) to ensure timely payments and issue resolution.</p><p> • Monitor client account cash flow and coordinate funding as needed.</p><p> • Deliver personalized client support, including move coordination, utility setup, detailed reporting, charge dispute research, and collaboration with insurance brokers.</p>
<p>A growing health technology organization is seeking a <strong>Project Assistant</strong> to support service implementation and ongoing client operations. This role will work closely with internal teams, vendor partners, and external clients to ensure smooth launches, updates, and management of healthcare-related services. The ideal candidate will be detail-oriented, organized, and passionate about improving healthcare access and delivery through technology.</p><p><br></p><p>Monday-Friday Eastern Standard Time (the rest of the team is on the east coast)</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Support the implementation of new services and manage ongoing operations for existing employer and health plan clients.</li><li>Assist in launching additional services, conducting annual client maintenance, and processing change requests.</li><li>Maintain project documentation, including plans, deliverables, activities, and timelines.</li><li>Attend or facilitate implementation meetings and follow-up touchpoints with clients, health plans, and vendors.</li><li>Collect, document, and communicate client-specific implementation details to key stakeholders.</li><li>Coordinate data collection and integration efforts with client and vendor partners.</li><li>Partner with Client Success and other internal teams to manage implementations and ensure client satisfaction.</li><li>Identify, manage, and escalate risks or issues as needed.</li><li>Contribute to a positive client experience and maintain strong professional relationships.</li><li>Manage Timelines, Construction Projects, Master Scheduling, Scanning, Project Management</li></ul><p><br></p>
<p>A growing health technology organization is seeking a <strong>Project Assistant</strong> to support service implementation and ongoing client operations. This role will work closely with internal teams, vendor partners, and external clients to ensure smooth launches, updates, and management of healthcare-related services. The ideal candidate will be detail-oriented, organized, and passionate about improving healthcare access and delivery through technology.</p><p><br></p><p>Monday-Friday Eastern Standard Time (the rest of the team is on the east coast)</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Support the implementation of new services and manage ongoing operations for existing employer and health plan clients.</li><li>Assist in launching additional services, conducting annual client maintenance, and processing change requests.</li><li>Maintain project documentation, including plans, deliverables, activities, and timelines.</li><li>Attend or facilitate implementation meetings and follow-up touchpoints with clients, health plans, and vendors.</li><li>Collect, document, and communicate client-specific implementation details to key stakeholders.</li><li>Coordinate data collection and integration efforts with client and vendor partners.</li><li>Partner with Client Success and other internal teams to manage implementations and ensure client satisfaction.</li><li>Identify, manage, and escalate risks or issues as needed.</li><li>Contribute to a positive client experience and maintain strong professional relationships.</li><li>Manage Timelines, Construction Projects, Master Scheduling, Scanning, Project Management</li></ul><p><br></p>
<p>We are looking for a dedicated and customer-focused Receptionist to join our team in Redwood City, California. This is a contract position requiring weekend availability (facility is open 24 hours/7 days per week). You will play a vital role in supporting the operations of a local non-profit organization that provides short-term housing to those in need.</p><p><br></p><p>Responsibilities:</p><p>• Manage front desk operations, including greeting visitors and conducting temperature checks.</p><p>• Process incoming and outgoing packages with efficiency.</p><p>• Perform accurate data entry and maintain essential records.</p><p>• Distribute mail and ensure timely delivery to the appropriate recipients.</p><p>• Provide exceptional customer service to clients and visitors.</p><p>• Assist clients with medication access and day room supply restocking.</p><p>• Facilitate client check-ins and check-outs while maintaining accurate logs.</p><p>• Conduct regular rounds inside and outside the facility to ensure safety and compliance.</p><p>• Enforce facility rules, issue notices when necessary, and document incidents.</p><p>• Handle food deliveries and donations, ensuring proper storage and organization.</p>
<p>We are currently building a pipeline of experienced <strong>Weekend Receptionists</strong> for upcoming openings with our clients. These positions will involve supporting front desk and administrative operations on weekends in professional office environments.</p><p>Please note: This is not an active job opening at this time, but we are seeking qualified candidates to consider for future opportunities.</p><p><strong>Typical Responsibilities:</strong></p><ul><li>Greet and assist visitors, clients, or patients in a professional and welcoming manner</li><li>Answer multi-line phones and route calls appropriately</li><li>Schedule appointments and manage calendars</li><li>Handle data entry, filing, and front desk organization</li><li>Maintain a clean and organized reception area</li><li>Process basic payments or paperwork as needed</li><li>Provide administrative support to management or office staff</li></ul><p><br></p>
<p>We are looking for a detail-oriented Administrative Coordinator to join our team in Richmond, California. In this long-term contract role, you will provide crucial support in organizing events, managing administrative tasks, and ensuring seamless operations across various functions. This position offers an exciting opportunity to contribute to team success and enhance organizational efficiency through proactive coordination.</p><p><br></p><p>Responsibilities:</p><p>• Plan and organize employee engagement activities, such as team-building events, training sessions, and other initiatives.</p><p>• Manage administrative tasks, including updating employment records and ensuring compliance with data privacy standards.</p><p>• Provide support for hiring processes by posting job openings and coordinating interview schedules.</p><p>• Facilitate new employee onboarding by preparing materials and conducting orientation sessions.</p><p>• Ensure office supplies are well-stocked and readily available to maintain a productive work environment.</p><p>• Monitor project timelines, deadlines, and priorities to drive successful completion.</p><p>• Deliver excellent customer service to both internal team members and external stakeholders.</p><p>• Maintain accurate records and documentation to support organizational processes.</p>
<p>We are looking for a dedicated and customer-oriented Receptionist to join a non-profit organization based in Redwood City, California. This is a contract position requiring availability for a short term shifts. The role is ideal for someone who thrives in a fast-paced environment and enjoys providing excellent service to clients and visitors.</p><p><br></p><p>Responsibilities:</p><p>• Manage front desk operations, including greeting visitors </p><p>• Handle incoming and outgoing packages and ensure proper documentation.</p><p>• Distribute mail and maintain organized records.</p><p>• Assist with client check-ins and check-outs, ensuring a smooth process.</p><p>• Conduct facility rounds both inside and outside to ensure safety and compliance.</p><p>• Help clients with medication needs and restock supplies in communal areas.</p><p>• Enforce facility rules, issue notices when necessary, and maintain a secure environment.</p><p>• Cover breaks and lunches for colleagues to provide uninterrupted service.</p><p>• Perform accurate data entry tasks and maintain updated records.</p><p>• Coordinate food deliveries and donations, ensuring proper distribution.</p>
<p><strong>Contract Receptionist Opportunity in San Mateo (Nonprofit Organization)</strong></p><p><br></p><p>Are you looking to make an impact in the community while showcasing your customer service and organizational skills? A respected nonprofit organization in San Mateo is seeking a reliable and professional <strong>Receptionist</strong> for a <strong>short-term contract role</strong>. If you’re a proactive individual who thrives in a dynamic environment and enjoys working independently, we want to hear from you!</p><p><br></p><ul><li><strong>Location</strong>: San Mateo, CA</li><li><strong>Hours</strong>: Monday to Friday, 7:00 AM - 3:30 PM</li></ul><p><br></p><ul><li><strong>Key Responsibilities</strong></li><li>Serve as the first point of contact, greeting and assisting visitors and staff with a welcoming demeanor.</li><li>Answer and manage multi-line phones, transferring calls or taking messages as needed.</li><li>Handle incoming and outgoing mail, packages, and deliveries.</li><li>Maintain a clean and organized reception area.</li><li>Provide general administrative support, including data entry, filing, and scheduling.</li><li>Monitor daily operations and address any immediate office needs with minimal supervision.</li></ul><p><br></p>
<p>We are seeking a professional and detail-oriented Medical Front Desk Coordinator to join our healthcare team. The ideal candidate is bilingual in Spanish or Tagalog and experienced with NexTag, a medical point-of-care (POC) system. This role is essential in providing a smooth and welcoming experience for patients while supporting the administrative functions of the clinic.</p><ul><li>Greet and check in patients in a friendly and professional manner.</li><li>Schedule and confirm patient appointments using <strong>NextTag</strong>.</li><li>Verify patient insurance coverage, eligibility, and copay amounts prior to appointments.</li><li>Collect payments and process transactions accurately through <strong>NextTag</strong>.</li><li>Maintain and update patient demographic, billing, and medical records.</li><li>Answer multi-line phones, respond to patient inquiries, and route calls appropriately.</li><li>Coordinate with medical staff to ensure smooth patient flow and scheduling.</li><li>Assist with prior authorizations, referrals, and medical record requests.</li><li>Maintain patient confidentiality and adhere to <strong>HIPAA</strong> regulations.</li></ul>
<p>We are looking for an organized and detail-oriented Receptionist to join our well-established firm and collegial team in either our East Bay or Peninsula location. In this role, you will serve as the first point of contact for visitors and clients, ensuring smooth communication and efficient administrative support. If you have strong interpersonal skills and a knack for multitasking, we encourage you to apply. This is a hybrid position with excellent benefits and stellar long term growth opportunities! </p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and clients warmly, providing a welcoming and organized environment.</p><p>• Answer and manage a multi-line phone system, directing calls to the appropriate departments.</p><p>• Handle email correspondence promptly and professionally, ensuring clear communication.</p><p>• Perform accurate data entry tasks to maintain updated records and databases.</p><p>• Schedule appointments and manage calendars to ensure efficient time management.</p><p>• Organize and maintain files for easy access and retrieval of important information.</p><p>• Coordinate with team members to support daily office operations.</p><p>• Utilize Microsoft Word, Excel, and Outlook to prepare documents and manage communications.</p><p>• Assist in general office tasks to ensure smooth workflow and productivity.</p><p>• Provide exceptional customer service to address inquiries and resolve issues.</p>
<p>Robert Half's client in Hayward is in need of a contract to permanent administrative assistant that is bilingual in English and Spanish.</p><p><br></p><p>Administrative Assistant Duties Include:</p><p>1. Office Management and Organization</p><p>• Order and maintain office supplies and equipment.</p><p>• Organize and maintain filing systems, both physical and electronic.</p><p>• Manage office schedules and appointments.</p><p>• Ensure the office environment is clean, organized, and functional.</p><p>2. Communication Support</p><p>• Answer and direct phone calls, emails, and other correspondence.</p><p>• Screen calls, take messages, and forward information to relevant team members.</p><p>• Draft, proofread, and send official correspondence, reports, and memos.</p><p>• Handle inquiries from clients, customers, or other external parties.</p><p>• Write letters and emails on behalf of other office staff</p><p>• Provide assistance to employees and colleagues with their inquiries.</p><p>3. Scheduling and Calendar Management</p><p>• Coordinate and schedule meetings, conferences, and appointments.</p><p>• Book and arrange travel logistics, including booking transportation and</p><p>accommodations.</p><p>• Manage and update executive calendars and prioritize appointments.</p><p>4. Document Preparation and Management</p><p>• Prepare presentations, reports, and spreadsheets.</p><p>• Create and maintain documents such as contracts, invoices, and official records.</p><p>• Assist with document revisions, filing, and ensuring proper document storage.</p><p>Administrative Assistant Job Position Tasks</p><p>5. Data Entry and Record Keeping</p><p>• Input, update, and maintain accurate data in computer systems and databases.</p><p>• Process forms, applications, and other administrative paperwork.</p><p>• Payroll data entry.</p><p>• Handle confidential information with discretion.</p><p>6. Support for Meetings and Events</p><p>• Organize logistics for meetings, conferences, and events.</p><p>• Prepare meeting agendas, take minutes, and distribute post-meeting follow-ups.</p><p>• Assist in event coordination, including catering, room setup, and materials</p><p>preparation.</p><p>7. Financial Administration</p><p>• Assist with budgeting, invoicing, and expense tracking.</p><p>• Handle petty cash and process expense reports.</p><p>• Support the preparation of financial reports or documents.</p><p>8. Customer and Client Relations</p><p>• Greet visitors and clients, directing them to appropriate individuals.</p><p>• Address basic customer service inquiries.</p><p>• Assist with client communications and follow-ups.</p><p>9. Collaboration and Team Support</p><p>• Support other team members by managing or assisting with administrative tasks.</p><p>• Provide back-up support for other office staff when necessary.</p><p>• Train coworkers and support the onboarding of new personnel.</p><p>• Coordinate with various departments to ensure smooth workflow</p><p><br></p><p>If you are interested in this administrative assistant position, please submit your resume today!</p>
<p>We are looking for a skilled Management Analyst to join our team in Richmond, California. This long-term contract position requires a proactive individual with strong administrative and organizational skills to support various operational tasks. The role offers a hybrid work environment and flexible scheduling, making it an excellent opportunity for candidates seeking to contribute to the healthcare sector.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage schedules, including setting appointments and maintaining meeting calendars.</p><p>• Handle inbound and outbound calls professionally, providing excellent customer service and resolving inquiries.</p><p>• Prepare detailed meeting minutes and distribute them to relevant stakeholders.</p><p>• Process and complete expense reports with accuracy and attention to detail.</p><p>• Organize and maintain records, ensuring data entry tasks are performed efficiently.</p><p>• Provide guidance on federal leave policies (FMLA, Paid parental leave, LWOP, payroll discrepancies</p><p>• Manage and track operating budgets exceeding $100K</p><p>• Assist with training coordination </p><p>• Act as liaison to HR management and participate in supporting with onboarding, benefits coordination and compliance documentation</p><p>• Manage email correspondence, responding promptly and effectively to internal and external communications.</p><p>• Utilize Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, to create and edit documents, presentations, and reports.</p><p>• Support project management activities by assisting with administrative tasks and tracking progress.</p><p>• Provide assistance during weekly meetings, ensuring all necessary arrangements and documentation are completed.</p><p>• Collaborate with team members to streamline administrative processes and improve workflow efficiency.</p><p>• Liaison between staff and facilities management in regard to laboratory and office space needs </p><p>• Subject expert regarding conference travel and conference approval procedures </p><p><br></p><p>If you are interested, please apply today and call us at (510) 470-7450</p><p><br></p>
