We are looking for a proactive and organized Administrative Assistant to join our team in Irvine, California. This is a Contract-to-permanent position, offering an excellent opportunity to join a growing office environment. The ideal candidate will support daily operations, manage office tasks, and assist with event coordination and vendor relations.<br><br>Responsibilities:<br>• Manage office operations, including ordering supplies and maintaining an organized workspace.<br>• Provide administrative support to other team members, including HR and other departments as needed.<br>• Coordinate vendor relationships to ensure smooth office operations and timely deliveries.<br>• Assist in planning and executing office events and meetings.<br>• Support the team with tasks related to an office relocation, ensuring a seamless transition.<br>• Handle facilities-related tasks, such as addressing maintenance requests and liaising with the facilities manager.<br>• Answer and direct inbound calls professionally and efficiently.<br>• Perform data entry and maintain accurate records to support administrative processes.<br>• Uphold a business-casual office environment and contribute to a positive workplace culture.
We are looking for a detail-oriented Administrative Assistant to join our team in Long Beach, California. In this contract role, you will play a vital part in supporting daily office operations and ensuring tasks are handled efficiently. This position offers an opportunity to contribute to a dynamic hospitality environment while honing your administrative skills.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to ensure smooth office operations.<br>• Manage inbound calls, directing them to the appropriate departments or individuals.<br>• Perform accurate data entry tasks to maintain organized and up-to-date records.<br>• Handle receptionist duties, including greeting visitors and addressing inquiries.<br>• Assist with scheduling and coordinating meetings or appointments.<br>• Prepare and distribute correspondence, reports, and other necessary documents.<br>• Maintain organized filing systems for easy retrieval of information.<br>• Collaborate with team members to support various administrative projects.<br>• Monitor office supplies and coordinate replenishment when needed.
We are looking for an organized and proactive Administrative Assistant to join a small team in Tustin, California. This is a Contract to permanent position, offering an excellent opportunity for individuals seeking long-term career growth. The role is fully onsite and requires strong administrative skills and attention to detail.<br><br>Responsibilities:<br>• Provide administrative support to the owner and team, ensuring smooth daily operations.<br>• Handle incoming calls with care, directing inquiries to the appropriate personnel.<br>• Manage and maintain office documentation and records with accuracy and confidentiality.<br>• Perform data entry tasks, ensuring all information is updated and organized.<br>• Greet visitors and clients warmly, ensuring a welcoming office environment.<br>• Assist in scheduling meetings, appointments, and other calendar management tasks.<br>• Ensure office supplies are adequately stocked and reorder as necessary.<br>• Collaborate with team members to address administrative needs and priorities.<br>• Maintain a casual yet detail-oriented demeanor, adhering to company standards.
We are looking for a skilled and bilingual Administrative Assistant to join our team in Corona, California. This position is an excellent opportunity for an organized and meticulous individual fluent in both Mandarin and English to contribute to our non-profit organization. As a Contract-to-permanent role, this position offers the potential for long-term growth within the organization.<br><br>Responsibilities:<br>• Facilitate communication by translating documents and messages between Mandarin and English-speaking clients and team members.<br>• Organize and maintain records, files, and databases to ensure efficient access and management.<br>• Prepare reports, presentations, and other detailed documentation as required.<br>• Perform general office tasks including data entry, filing, and photocopying.<br>• Arrange travel plans and itineraries for team members as necessary.<br>• Support project management efforts by coordinating administrative tasks and ensuring deadlines are met.<br>• Respond to inbound calls and emails, providing excellent customer service and addressing inquiries.<br>• Schedule appointments and manage calendars to optimize workflow.<br>• Assist in email correspondence and follow-up with clients and partners.<br>• Contribute to the smooth operation of the office by handling day-to-day administrative duties.
<p>An established <strong>engineering and construction company</strong> in <strong>San Marcos</strong> is seeking a professional <strong>Administrative Assistant</strong> to provide day-to-day office and project support. This position is ideal for someone who enjoys working in a structured, team-oriented environment and takes pride in maintaining accuracy and efficiency.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Support multiple managers with scheduling, correspondence, and document preparation.</li><li>Draft and edit reports, letters, and meeting notes.</li><li>Answer incoming calls and greet office visitors with professionalism.</li><li>Manage vendor invoices, purchase orders, and basic data entry in accounting systems.</li><li>Maintain filing systems for contracts, project plans, and compliance records.</li><li>Order office supplies and coordinate maintenance of office equipment.</li><li>Assist with onboarding new employees and coordinating internal meetings.</li><li>Track project deadlines and prepare materials for team presentations.</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to support daily operations within a dynamic non-profit organization in Azusa, California. This Contract-to-permanent position offers a great opportunity to contribute to meaningful projects while utilizing your administrative skills. The ideal candidate will thrive in a fast-paced environment and excel in managing multiple tasks efficiently.<br><br>Responsibilities:<br>• Handle incoming and outgoing calls, ensuring courteous and effective communication at all times.<br>• Manage email correspondence, responding promptly and accurately to inquiries.<br>• Perform data entry tasks to maintain accurate and organized records.<br>• Schedule appointments and coordinate meetings with precision.<br>• Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to create and manage documents and presentations.<br>• Provide exceptional customer service to both internal and external stakeholders.<br>• Maintain an organized workspace and ensure files are easily accessible.<br>• Collaborate with team members to address administrative needs and streamline processes.<br>• Assist in preparing reports and other documentation as required.<br>• Support various office functions to ensure smooth day-to-day operations.
<p>A creative and design-driven <strong>architecture firm in Encinitas</strong> is searching for an experienced <strong>Administrative Assistant</strong> to provide professional, organized, and thoughtful support to their studio team. If you have a love for design, architecture, and structured creativity, this is a unique opportunity to work in an inspiring environment where artistry meets precision.</p><p>You’ll support day-to-day operations, help coordinate client meetings, and be an essential part of a team that’s shaping the built environment across Southern California.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage calendars, meeting coordination, and office communications.</li><li>Support project teams with proposal preparation, client correspondence, and documentation.</li><li>Maintain filing systems (digital and hard copy) for project and administrative records.</li><li>Assist with vendor coordination, expense tracking, and office supply management.</li><li>Help prepare presentation materials and reports for clients and internal meetings.</li><li>Act as a welcoming point of contact for clients, contractors, and visitors.</li></ul><p><br></p>
<p>We are looking for a detail-oriented Administrative Assistant to support the operations of a local government office in the South Bay. This is a Contract position requiring a proactive individual with strong organizational skills and the ability to handle diverse administrative tasks efficiently. Ideal candidates will have prior experience in municipal government or clerking roles, though this is not mandatory.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support, including managing schedules, maintaining records, and coordinating meetings.</p><p>• Assist with clerking duties, such as documenting proceedings and preparing official records for commissions.</p><p>• Serve as a point of contact for incoming calls, responding to inquiries with professionalism and accuracy.</p><p>• Oversee accounts payable tasks, including processing invoices and maintaining financial documentation.</p><p>• Perform data entry tasks to ensure accurate and up-to-date records.</p><p>• Manage reception duties by greeting visitors and directing them appropriately.</p><p>• Support the preparation of reports, correspondence, and other written materials.</p><p>• Collaborate with team members to ensure smooth day-to-day office operations.</p><p>• Maintain compliance with local government policies and procedures in all administrative activities.</p>
<p>We have a full-time Administrative Assistant – Office Clerical opportunity based onsite in Cerritos. This role is Monday–Friday and will start as a temporary assignment with the potential to convert to temp-to-hire.</p><p><br></p><p>Responsibilities</p><ol><li>Enter invoices into SAP and process payouts.</li><li>Support day-to-day clerical and administrative functions for the office.</li><li>Assist with filing, scanning, and maintaining organized records.</li><li>Handle incoming calls, emails, and correspondence as needed.</li><li>Provide general support to office staff to ensure smooth daily operations.</li><li>Pick up and assist with additional office tasks as required.</li></ol><p> </p><p><br></p>
<p>Robert Half is seeking a skilled and detail-oriented Administrative Assistant to support daily operations for a dynamic organization. This role is ideal for a resourceful and organized professional who thrives in an administrative position and can manage diverse tasks efficiently. If you enjoy multitasking, maintaining organization, and providing exceptional support to a team, we encourage you to apply!</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Perform administrative and clerical tasks, including answering phones, managing emails, and scheduling meetings.</li><li>Arrange travel and lodging for managers/staff as required.</li><li>Maintain and organize filing systems (digital and physical) to ensure easy access to important documents.</li><li>Create and edit reports, correspondence, and presentations on behalf of managers or department leads.</li><li>Manage office inventory, equipment orders, and vendor relations.</li><li>Provide customer service support to internal and external stakeholders by responding to inquiries professionally and promptly.</li><li>Prepare expense reports and perform basic bookkeeping tasks as necessary.</li><li>Collaborate with various departments to assist with special projects and tasks.</li></ul><p><br></p>
<p>A fast-growing start-up in Santa Monica is hiring an Executive Assistant on a contract basis, with the potential for the position to transition to a contract-to-hire role. The role requires an onsite presence, where the chosen candidate will support several executives by managing administrative tasks, ensuring efficiency in the day-to-day operations, and handling high-priority responsibilities with professionalism and discretion.</p><p> </p><p><strong>Key Roles and Responsibilities:</strong></p><ul><li>Manage executives' calendars, including scheduling meetings, appointments, and travel arrangements to optimize their time and ensure smooth workflows.</li><li>Prepare and manage expense reports, meeting materials, and correspondence on behalf of the executives, maintaining a high level of accuracy and confidentiality.</li><li>Act as a liaison between executives and both internal teams and external stakeholders, ensuring timely and clear communication.</li><li>Anticipate the needs of executives by identifying ways to improve efficiency, streamline workflows, and proactively manage challenges before they arise.</li></ul><p>The ideal candidate will have 4+ years of Executive Assistant experience, ideally in a fast-paced or high-growth environment. Proficiency with tools such as Google Workspace, Slack, and Zoom is required. A bachelor’s degree is preferred but not mandatory for candidates with strong organizational skills and demonstrated expertise in supporting high-level executives. This onsite role that can pay $80-90k once permanent. </p>
<p>We are looking for an experienced Administrative Assistant to join our team in Beverly Hills, California. This is a long-term contract position requiring strong organizational skills and attention to detail in handling confidential documents. The role is integral to supporting the team’s administrative operations and ensuring smooth workflow within the office.</p><p><br></p><p>Responsibilities:</p><p>• Organize and manage confidential documents with accuracy and discretion.</p><p>• Utilize internal systems to pull and upload records into spreadsheets efficiently.</p><p>• Assist in managing public records requests and other administrative tasks as needed.</p><p>• Collaborate with team members and supervisors to maintain a relaxed yet detail-oriented office environment.</p><p>• Ensure compliance with office protocols and confidentiality standards.</p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Long Beach, California. In this role, you will provide essential administrative support, ensuring smooth daily operations and effective communication within the organization. This is a great opportunity for someone who enjoys working in a dynamic environment and has strong organizational and multitasking skills.<br><br>Responsibilities:<br>• Manage and organize administrative tasks to ensure efficient office operations.<br>• Answer and direct inbound calls professionally while addressing inquiries and concerns.<br>• Perform accurate data entry and maintain up-to-date records.<br>• Provide receptionist support, including greeting visitors and managing appointments.<br>• Assist in coordinating meetings and preparing necessary documentation.<br>• Handle correspondence and distribute communications within the team.<br>• Maintain office supplies and ensure the workspace is well-organized.<br>• Support team members with various clerical duties as needed.<br>• Ensure confidentiality and accuracy in handling sensitive information.
<p>Are you an organized, detail-driven professional who loves keeping busy and thrives in a creative, team-oriented environment? A reputable <strong>construction and architectural design firm based in Carlsbad</strong> is seeking a <strong>stellar Administrative Assistant</strong> to join their growing office. This role is perfect for someone who enjoys wearing multiple hats, providing exceptional support to project managers, designers, and clients, and being the go-to problem solver for the team. Their Carlsbad office blends a professional yet relaxed environment—with team lunches, milestone celebrations, and leadership that values open communication and growth. As the <strong>Administrative Assistant</strong>, you’ll be the heartbeat of daily office operations—coordinating schedules, preparing project documentation, maintaining records, and ensuring that everything runs seamlessly behind the scenes.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Serve as the first point of contact for clients, vendors, and visitors; manage calls and emails professionally.</li><li>Provide administrative support to executives, project managers, and the design team.</li><li>Coordinate schedules, prepare meeting agendas, and record meeting minutes.</li><li>Draft correspondence, edit documents, and manage project filing systems.</li><li>Maintain office supplies, organize vendor information, and assist with expense tracking.</li><li>Prepare client proposals, contracts, and change order documentation.</li><li>Support HR with onboarding paperwork, timecards, and employee file updates.</li><li>Assist in coordinating company events and community outreach activities.</li></ul>
<p>Inspection – Administrative Assistant IV </p><p>Location: Los Angeles, CA (LAWA Project)</p><p> Employment Type: Full-Time</p><p>Position Summary</p><p>The Administrative Assistant IV will provide high-level administrative and operational support to project supervisors and inspection staff. This role requires exceptional organizational skills, attention to detail, and proficiency with Microsoft Office and project management tools. The ideal candidate is proactive, dependable, and thrives in a fast-paced construction or inspection environment.</p><p>Essential Duties and Responsibilities</p><ul><li>Prepare professional written materials, reports, and correspondence.</li><li>Manage calendars for project supervisors and inspection staff.</li><li>Coordinate meetings, prepare agendas, and record meeting minutes.</li><li>Copy, scan, and distribute documents as required.</li><li>Maintain project logs, files, and documentation throughout all project phases.</li><li>Handle incoming calls, greet visitors, and provide administrative assistance.</li><li>Support communication between inspection teams, project supervisors, and document control.</li><li>Track and organize financial and budget-related documents.</li><li>Manage office supplies and general administrative tasks.</li><li>Act as liaison between inspectors and project management teams.</li><li>Coordinate inspector meetings with contractors and stakeholders, including bi-weekly safety meetings.</li><li>Ensure inspection-issued documents are properly filed, organized, and compliant with contract and LAWA requirements.</li></ul><p>Hardware/Software Knowledge</p><ul><li>Familiarity with Project Management Information Systems (PMIS) used for inspection and document control such as PM Web, Adobe Pro, Bluebeam, etc.</li><li>Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, SharePoint) and ability to create professional logs, reports, and charts.</li></ul><p> </p><p> </p><p><br></p>
<p>The Executive Assistant is a high-level administrative position that works closely with and supports the Office of the Chief Financial Officer (CFO) and the agency board committee assigned to the Office of the CFO. This position coordinates and manages schedules and special projects, prepares and organizes business management materials and plans, prepares board materials and supports board meetings as applicable. </p><p><br></p><ol><li>Completes a variety of executive-level administrative tasks for the CFO including but not limited to handling highly sensitive and confidential financial, legal, personnel and institutional information, managing an active calendar of appointments; completing expense reports and invoices; drafting confidential correspondence; arranging complex and detailed travel, itineraries, and agendas; taking clear and concise minutes; compiling documents for meetings and facilitating follow-ups.</li><li>Creates and edits presentations, documents and reports for finance & program operations leadership as required.</li><li>Assists with duties in connection with the Board of Trustees and its committees, including arrangement and set-up of meetings; facilitation of meeting coordination (online or in person); records meeting minutes; and manages and disseminates relevant information to board members and staff via board portal management software.</li><li>Responsible for internal communications from the finance department including, but not limited to, establishing and maintaining templates, sending internal communications, preparing slide decks for agency-wide meetings, managing the finance department calendar and management of online (intranet) content related to Finance information distributed internally internal organization site. </li><li>Prepares materials for team meetings including agendas, presentations, as well as analysis and synthesis of relevant data and required follow-up.</li><li>Plans for divisional events such as offsites and department or cross-functional workshops; responsible for collecting, organizing and synthesizing outputs from those discussions and facilitating follow-ups, as needed.</li><li>Manages finance leadership’s team master calendar, plans, and action items and support the management of the department’s task and meeting agenda management tools.</li><li>Builds relationships with key agency contacts, both internal and external.</li><li>Processes department specific vendor payments and incoming check deposits to the agency; manages department supplies, coordinates mail and other related activities.</li><li>Develops and maintains a working knowledge of departmental operating procedures, responds to related questions and supports the effective functioning of the department. Participates in streamlining and documenting procedures as appropriate.</li></ol>
We are looking for a dedicated Executive Assistant to support senior executives in a dynamic and fast-paced environment. This is a contract position based in Pasadena, California, where you will play a key role in streamlining operations and ensuring the leadership team’s success. The ideal candidate will possess exceptional organizational skills, professionalism, and the ability to anticipate and address needs efficiently.<br><br>Responsibilities:<br>• Manage complex executive calendars, ensuring seamless scheduling and prioritization of meetings.<br>• Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.<br>• Prepare expense reports using Concur and ensure timely submission and accuracy.<br>• Schedule and organize meetings across multiple time zones, ensuring all logistical details are handled.<br>• Support the creation and refinement of presentations and other executive-level materials.<br>• Handle sensitive and confidential information with discretion and professionalism.<br>• Interface with internal teams and external partners to ensure clear communication and collaboration.<br>• Monitor and order office supplies to ensure the workplace remains fully equipped.<br>• Assist in planning and executing company events, including logistics and vendor coordination.<br>• Process vendor invoices and ensure timely payments in alignment with company policies.
We are looking for a dedicated Administrative Assistant to join a boutique interior design firm in Aliso Viejo, California. This Contract-to-long-term position offers an exciting opportunity to contribute to the operational success of creative design projects while supporting daily office functions. The ideal candidate will demonstrate exceptional organizational skills and attention to detail, ensuring seamless coordination between clients, vendors, and the design team.<br><br>Responsibilities:<br>• Manage the creation and processing of invoices, purchase orders, and vendor payments to ensure accuracy and timely submission.<br>• Maintain comprehensive financial and project records, tracking expenses and verifying billing compliance with project budgets.<br>• Serve as a point of contact for clients, vendors, and contractors, handling inquiries related to orders, delivery schedules, and payment arrangements.<br>• Prepare and format documents, proposals, and presentation materials to support design projects.<br>• Organize office schedules, including coordinating meetings, site visits, and client calls.<br>• Provide administrative support to the design team, ensuring all files, correspondence, and documentation are well-organized and updated.<br>• Collaborate with the accounting and design teams to resolve billing discrepancies and maintain accurate financial records.
<p>We are looking for a detail-oriented Executive Assistant to provide high-level administrative support to senior executives. In this contract position, you will play a pivotal role in managing schedules, coordinating travel arrangements, and ensuring the smooth execution of executive meetings. This role is based in Long Beach, California, within the non-profit, government and recreation industry.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain executive calendars, ensuring all appointments and meetings are accurately scheduled.</p><p>• Coordinate complex travel arrangements, including booking flights, accommodations, and ground transportation.</p><p>• Handle last-minute changes to travel plans and schedules with efficiency and professionalism.</p><p>• Organize and prepare materials for executive meetings, ensuring all necessary documentation is readily available.</p><p>• Act as a point of contact between executives and internal or external stakeholders.</p><p>• Ensure timely communication and follow-ups on behalf of executives.</p><p>• Oversee the organization of itineraries and agendas for business trips and events.</p><p>• Provide general administrative support, including handling correspondence and maintaining records.</p><p>• Maintain a high level of confidentiality in all dealings with sensitive information.</p>
<p>A well-established <strong>professional services firm in Carlsbad</strong> is looking for a motivated and detail-oriented <strong>Business Office Assistant</strong> to support their finance and operations teams. This is a fantastic opportunity for someone who enjoys a blend of administrative and light accounting responsibilities in a professional yet friendly environment.</p><p>The ideal candidate is organized, adaptable, and takes pride in ensuring things are done right — from managing files to assisting with invoices and project documentation.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Provide general administrative and clerical support to office staff and management.</li><li>Assist with bookkeeping tasks such as data entry, expense reporting, and invoice tracking.</li><li>Manage incoming calls, correspondence, and client communications with professionalism.</li><li>Organize digital and physical files to maintain easy access and compliance with company standards.</li><li>Support project coordination, scheduling, and purchasing tasks as needed.</li><li>Prepare reports, assist with special projects, and contribute to process improvements.</li></ul><p><br></p>
<p>Our entertainment client is looking for early career talent to join their team. This entry level administrative role offers hands-on exposure to the entertainment, media, and sports industries while providing opportunities for growth. The role involves supporting various operations and delivering exceptional service to clients and colleagues.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Manage incoming calls by directing them to the appropriate parties, ensuring clear communication and efficiency.</p><p>• Coordinate the scheduling of meetings and booking conference rooms across multiple locations.</p><p>• Welcome clients, colleagues, and guests with a high level of hospitality and attentiveness.</p><p>• Handle confidential information with discretion, maintaining the integrity of sensitive records.</p><p>• Assist with internal and external mail activities, including sorting, tracking, and delivering items.</p><p>• Prepare and organize conference rooms and event spaces for meetings and company events.</p><p>• Operate office equipment such as mailing, copying, binding, and fax machines.</p><p>• Provide gift-wrapping services for high-priority client items, ensuring prompt and accurate delivery.</p><p>• Collaborate with team members to foster positive working relationships and uphold company standards.</p><p>• Undertake special projects and additional tasks as assigned by management.</p>
We are looking for a dedicated and detail-oriented Executive Assistant to provide high-level administrative support to a senior leader within our financial services organization. In this long-term contract role, you will play a pivotal part in ensuring smooth daily operations by managing schedules, handling communications, and coordinating with internal and external stakeholders. This position is based in Ontario, California, and offers an excellent opportunity for someone who thrives in a fast-paced, dynamic environment.<br><br>Responsibilities:<br>• Manage the executive’s email inbox by organizing non-critical messages, flagging high-priority communications, and ensuring prompt attention to urgent matters.<br>• Coordinate and maintain the executive’s calendar, resolving scheduling conflicts and organizing meetings with internal teams and external partners.<br>• Facilitate the planning and execution of one-on-one sessions between the executive and their team members.<br>• Prepare and submit expense reports in compliance with company policies, and track receipts to ensure accurate financial records.<br>• Approve and process routine expenses for the executive’s direct reports while ensuring adherence to company guidelines.<br>• Arrange and manage travel plans, including booking flights, hotels, and ground transportation.<br>• Serve as a point of contact between the executive and external stakeholders, ensuring clear and effective communication.<br>• Assist with the preparation of materials for executive meetings, ensuring all necessary information is organized and available.<br>• Proactively identify and resolve administrative challenges to maintain efficiency and productivity.
<p>We are seeking a highly organized and detail-oriented Service Coordinator to support our operations in a fast-paced environment. The ideal candidate will manage scheduling, dispatching, and administrative tasks to ensure seamless service delivery and optimal technician productivity.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Schedule appointments and dispatch technicians for service and inspections, maximizing efficiency and productivity.</li><li>Create and manage work orders, update customers on status, and follow up with technicians.</li><li>Verify completion of work orders by reviewing notes and addressing any pending items.</li><li>Prepare contract and quality control paperwork.</li><li>Schedule and coordinate subcontractor work.</li><li>Ensure all paperwork is accurately completed by technicians within designated timelines.</li><li>Maintain appointment schedules and manage daily reports.</li><li>Order, receive, and distribute materials and equipment to technicians.</li><li>Assist with coordinating scheduling, customer notifications, and equipment procurement.</li><li>Conduct physical inventory as required.</li><li>Serve as a liaison between Sales, Project Managers, and Technicians.</li><li>Bill service and inspection jobs daily and respond to a high volume of emails.</li><li>Collaborate with the sales team to ensure timely job scheduling.</li><li>Perform other duties as assigned.</li></ul><p><br></p>
We are looking for a meticulous Administrative/Executive Assistant to join our team on a contract basis in Irvine, California. This role involves providing advanced administrative support, managing communication channels, and handling a variety of clerical tasks to ensure smooth office operations. The ideal candidate will have excellent organizational skills and the ability to maintain confidentiality while multitasking in a fast-paced environment.<br><br>Responsibilities:<br>• Perform routine office tasks, including ordering supplies, maintaining records, and managing bookkeeping activities.<br>• Draft and format various documents such as invoices, reports, memos, letters, and financial statements.<br>• Organize and retrieve corporate files, records, and reports for efficient access.<br>• Prepare replies to routine correspondence and inquiries in a precise and thoughtful manner.<br>• Conduct research and compile information to support decision-making processes.<br>• Operate and maintain office equipment like photocopiers and scanners.<br>• Coordinate mailroom activities, including distributing faxes and sorting incoming communication.<br>• Assist with scheduling and calendar management for executives, ensuring timely coordination of meetings and appointments.
<p>We are looking for an Executive Assistant to join our team on a Contract basis in Long Beach, California. In this role, you will provide high-level administrative support, including managing schedules, organizing travel, and ensuring smooth day-to-day operations for executives. This position requires excellent organizational skills and the ability to handle multiple priorities in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage executive calendars, ensuring all appointments, meetings, and events are scheduled and updated efficiently.</p><p>Background in logistics and/or trucking industry </p><p>• Coordinate and arrange travel plans, including booking flights, accommodations, and transportation.</p><p>• Organize and prepare materials for executive meetings, ensuring all necessary documents and information are available.</p><p>• Act as a point of contact for internal and external stakeholders, maintaining clear and effective communication at all times.</p><p>• Handle confidential information with discretion and maintain a high level of professionalism.</p><p>• Assist with logistics and administrative tasks to support the smooth operation of the executive team.</p><p>• Monitor emails and correspondence, prioritizing and responding on behalf of executives when appropriate.</p><p>• Prepare reports, presentations, and other documents as needed to support executive decision-making.</p><p>• Collaborate with other departments to ensure alignment and effective communication across the organization.</p>
