Add your latest resume to match with open positions.

52 results for Office Manager in Newport Beach, CA

Office Manager

Pasadena, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
We currently have excellent ongoing opportunities for highly skilled and motivated Office Managers to lead operations at a growing company. Are you a deeply passionate self-starter who is looking to grow their career? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.How you will make an impact· Leading overall office administration· Handling copy services, word processing, mail and distribution services, office reception, office equipment, utility services and communication systems· Evaluating and improving office production· Assisting in developing and revising office policies and procedure for improved work flow· Assisting the Operations Manager and Director in monitoring budget for office related items and staff
2026-08-14T00:00:00Z

Office Assistant

Glendale, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We have local ongoing opportunities for Office Assistants / Administrative Assistants. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration. How you will make an impact· Filing, copying and faxing for multiple departments· Maintain office facility· Route calls appropriately· Data entry If you have a winning team attitude approach and you are eager to grow your career to the next level, we want to hear from you! This position is perfect for you if you love thriving in a dynamic environment. Contact us now!
2026-08-14T00:00:00Z

Office Assistant

Rancho Santa Margarita, CA
onsite
Temporary / Contract
23.75 - 25 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations in California. This Long-term Contract position is ideal for someone who enjoys creating an organized, welcoming office environment while handling a variety of front-desk and clerical tasks. The role combines receptionist support, document management, data entry, and basic human resources assistance to help keep business activities running smoothly. Responsibilities: • Welcome visitors, manage front-desk activity, and provide attentive reception support throughout the day. • Answer incoming calls, direct inquiries to the appropriate contacts, and take clear, accurate messages when needed. • Scan, organize, and maintain paper and digital records to ensure documents are easy to retrieve and properly filed. • Perform general administrative work such as preparing correspondence, updating records, and supporting routine office operations. • Enter clerical and accounting-related information into internal records with close attention to accuracy and completeness. • Assist with basic HR-related administrative tasks, including document handling and support for employee record upkeep. • Monitor office workflows and help maintain an orderly workspace by completing time-sensitive support tasks as assigned.
2026-08-07T00:00:00Z

Office Assistant

Santa Monica, CA
onsite
Temporary / Contract
19 - 20 USD / Hourly
An entertainment/ production company is hiring a receptionist to work from 8/20 - 8/21. Responsibilities include managing the CFO’s calendar, scheduling meetings, answering calls, managing departmental files, and processing invoices, contracts, and payments. Additional tasks include filing, data entry, and other administrative duties. Hours are 9 -6. Responsibilities:• Coordinate calendars and arrange meetings to keep schedules organized and up to date.• Respond to incoming phone calls professionally and direct inquiries to the appropriate contacts.• Maintain departmental records, files, and documentation with accuracy and confidentiality.• Support invoice handling, contract processing, and payment-related administrative tasks.• Perform data entry, filing, and general clerical work to ensure smooth office operations.• Assist with front-desk coverage and provide day-to-day administrative support across the office.
2026-08-10T00:00:00Z

Office Assistant

Costa Mesa, CA
onsite
Temporary / Contract
19 - 24 USD / Hourly
We are looking for a dependable Office Assistant for a Contract position in Costa Mesa, California. This role will support student-facing administrative operations with a strong emphasis on financial aid guidance, document handling, and responsive service for prospective and current students. The ideal candidate is organized, detail-oriented, and comfortable balancing clerical duties, phone support, and detailed record management in a fast-paced higher education environment. Responsibilities: • Provide front-line administrative support by answering inbound calls, responding to inquiries, and directing students and families to appropriate resources. • Review and organize student documents, including scanning, filing, and maintaining accurate electronic and physical records. • Assist students with financial aid-related processes by explaining application steps, eligibility basics, and required documentation. • Process assigned student files with care and accuracy while helping the team meet service timelines and operational goals. • Coordinate with admissions, registrar, and student accounts teams to help resolve questions and support a smooth student experience. • Schedule and support appointments, meetings, and follow-up communication for student-facing office activities. • Perform general clerical work such as data entry, correspondence preparation, and record updates in office systems. • Contribute to outreach events, orientation activities, and other departmental projects as needed.
2026-08-14T00:00:00Z

Paralegal - Office Manager

Yorba Linda, CA
onsite
Permanent / Full Time
100000 - 140000 USD / Yearly
We are looking for a versatile Paralegal - Office Manager to support litigation matters while helping maintain an efficient and organized office in El Segundo. This role is helping set up the firm's Los Angeles office; their headquarters is on the East Coast. This position offers a blend of litigation and operational responsibilities (roughly 50/50), making it ideal for someone who enjoys balancing litigation case support with day-to-day office coordination. Responsibilities:Litigation -• Manage filings in state and federal courts, with significant involvement in federal court procedures and deadlines.• Prepare initial drafts of routine legal documents, including pleadings, motions, and business correspondence for attorney review.• Assemble exhibits, document tables, and other supporting materials needed for filings, hearings, and case organization.• Perform factual investigation and targeted legal research to support ongoing litigation matters.Operational -• Support partners with business development activities by helping create presentation materials, proposals, and other marketing content.• Coordinate administrative and office management tasks to help maintain smooth daily operations in a growing legal environment.• Serve as a point of contact for external technology providers and other service vendors to address office needs.• Help guide and support entry-level team members while contributing to the development of effective office processes and infrastructure. Perks of Firm:· You can have a hand in building and growing an office – exciting!· The East Coast director can provide guidance. “They will not be on an island on their own!”· Quickly growing, evolving firm.· Strong tenure from support staff in their headquarters. Logistical Details:· Billable Hours: None· Certificate: Not required but preferred· Software/Tech: Clio, Westlaw, Outlook, Trellis (court filings), PACER· Working Hours: Standard business hours· Reports to: Partner in LA office.· Benefits: Kaiser plans for medical + dental + vision + 401K + PTO
2026-08-13T00:00:00Z

General Office Clerk

Los Angeles, CA
onsite
Temporary / Contract
19.5 - 21 USD / Hourly
We are looking for a dependable General Office Clerk to provide short-term administrative support for a Contract assignment in Los Angeles, California. This position will assist the Fundraising Department with essential clerical work, helping keep documents organized and outgoing materials prepared on scheduled support dates. The ideal candidate is detail-oriented, efficient, and comfortable handling high-volume office tasks in a fast-paced environment. Responsibilities: • Organize and maintain department files to ensure records are easy to access and accurately stored. • Scan paper documents into digital formats and verify that electronic files are complete and legible. • Prepare mailings by assembling, sorting, and processing materials for outgoing distribution. • Enter and update information in office records with a high level of accuracy and attention to detail. • Provide back-office support to the Fundraising team by assisting with routine clerical assignments. • Review documents for completeness and arrange materials according to established filing systems.
2026-08-12T00:00:00Z

General Office Clerk

Costa Mesa, CA
onsite
Temporary / Contract
16.625 - 20 USD / Hourly
We are looking for a detail-oriented General Office Clerk to support document handling and administrative operations in Costa Mesa, California. This Contract position focuses on keeping physical and digital records accurate, accessible, and properly organized in a fast-paced office setting. The ideal candidate is dependable, discreet with sensitive information, and comfortable managing repetitive tasks with a high level of precision. Responsibilities: • Organize incoming paperwork and arrange records in accordance with established filing methods to maintain orderly document storage. • Prepare paper files for digitization, scan materials into electronic systems, and ensure uploads are completed correctly. • Review digitized records for readability, completeness, and correct indexing before finalizing file storage. • Enter and update document-related information in databases and electronic recordkeeping tools with a strong focus on accuracy. • Locate and provide physical or digital files promptly in response to internal record requests. • Maintain clear labeling and consistent organization across filing systems to support efficient document retrieval. • Safeguard confidential and sensitive materials by following office protocols for privacy, security, and retention. • Assist with routine administrative support tasks such as copying, printing, and shredding documents as needed. • Identify missing, damaged, or incorrectly stored records and escalate issues for resolution in a timely manner.
2026-08-14T00:00:00Z

Office Administrator - Contract

Los Angeles, CA
onsite
Temporary / Contract
19 - 19 USD / Hourly
<ul><li>Providing general administrative support</li><li>Answering phones and greeting visitors</li><li>Scheduling and calendar management</li><li>Data entry, filing, and document preparation</li><li>Assisting with basic HR administrative duties</li><li>Supporting the office with day-to-day operations</li></ul>Because this position is with a Christian ministry, we are looking for someone who is comfortable working in a faith-based environment and supporting an organization whose daily operations reflect Christian values and practices. Respect for the ministry's mission and culture is important for success in this role.If you are interested, please reply with your updated resume and confirm that you are available for the assignment dates and schedule.I look forward to hearing from you!
2026-08-07T00:00:00Z

Office Assistant (part-time)

Cerritos, CA
onsite
Temporary to Hire
19 - 22 USD / Hourly
We are looking for a part-time Office Assistant to support daily administrative operations in California. This contract opportunity with the potential for a long-term role is ideal for someone who brings strong attention to detail, empathy, and organizational skills to a public-facing office environment. The person in this role will help visitors, manage records, coordinate scheduling activities, and assist with clerical processes that keep the office running efficiently. Success in this position requires clear communication, attention to detail, and the ability to handle sensitive interactions with care and respect. Responsibilities: • Welcome visitors, respond to general questions, and provide helpful guidance in a courteous and attentive manner. • Assist guests with locating property information and direct them to the appropriate resources or office contacts. • Coordinate appointments, support burial scheduling, and communicate with funeral homes to help ensure timely arrangements. • Prepare administrative documents such as customer agreements, payment-related paperwork, daily work orders, and burial documentation. • Enter and update customer and decedent information in office databases while maintaining accurate digital and physical records. • Organize filing systems, sort incoming mail, and complete proofreading and other routine clerical assignments as needed. • Maintain a clean and orderly front office by straightening shared spaces, restocking forms, and monitoring supply levels. • Track headstone deliveries and placements, follow up on missing markers, and communicate updates to customers appropriately. • Participate in staff meetings and provide day-to-day administrative support across teams to help meet operational needs.
2026-08-13T00:00:00Z

Office Services Associate

Santa Monica, CA
onsite
Temporary / Contract
19.95 - 21 USD / Hourly
We are looking for an Office Services Associate to support day-to-day administrative and operational services for a client site in Santa Monica, California. This Contract position is ideal for someone who enjoys a fast-moving environment and takes pride in delivering dependable copy, mail, scanning, and workplace support. The role requires strong customer service, careful handling of sensitive materials, and the ability to balance multiple requests while maintaining quality and turnaround expectations. Responsibilities: • Manage incoming office service requests by reviewing instructions, confirming job details, and documenting work accurately before production begins. • Provide copy, printing, scanning, mail, and intake support across both physical and digital workflows while following established service standards. • Organize tasks based on urgency and committed delivery times to ensure completed work reaches clients and internal teams on schedule. • Monitor the quality of completed assignments, checking for accuracy and consistency in your own output and assisting with quality review when needed. • Communicate proactively with supervisors and clients regarding deadlines, request changes, service issues, or questions that may affect completion times. • Resolve routine equipment and production issues, replenish paper and toner, and keep machines ready for daily use. • Handle confidential documents with discretion and follow company and client policies for secure processing and distribution. • Support additional workplace services, which may include reception, hospitality, audio/visual assistance, or other back-office functions as business needs change.
2026-07-20T00:00:00Z

Bookkeeper

Corona, CA
onsite
Permanent / Full Time
48000 - 52000 USD / Yearly
We are looking for a dependable Bookkeeper to support day-to-day financial operations for a client-focused organization. This role is ideal for someone who combines strong accounting knowledge with a detail-oriented, approachable communication style. The successful candidate will manage core bookkeeping activities, maintain accurate records, and help ensure timely processing of financial transactions. Responsibilities: • Maintain accurate financial records by recording daily transactions and keeping bookkeeping data organized and up to date. • Process vendor invoices and payments while monitoring outstanding obligations to support smooth accounts payable operations. • Issue customer invoices, track incoming payments, and follow up on open balances to maintain effective accounts receivable processes. • Reconcile bank statements and internal financial records regularly to identify discrepancies and ensure reporting accuracy. • Use QuickBooks to enter, review, and manage accounting information across routine bookkeeping functions. • Communicate with clients in a courteous and detail-oriented manner when addressing account questions, payment status, or documentation needs. • Assist with preparing financial information and supporting documentation for internal review or standard accounting activities.
2026-07-23T00:00:00Z

Bookkeeper

Alhambra, CA
onsite
Temporary / Contract
25 - 28 USD / Hourly
Robert Half is searching for Bookkeepers for local ongoing opportunities. As a bookkeeper some of the main job duties will include: Processing accounts payable and accounts, receivable, managing bank reconciliation and payroll processing, posting journal entries. If this sounds like you, please submit your resume and call 626.463.2030 to schedule an interview.Record Keeping:· Maintain accurate and up-to-date financial records using accounting software or manual systems.· Record financial transactions such as sales, purchases, receipts, and payments.Bank Reconciliation:· Reconcile bank statements with the general ledger.· Identify and resolve discrepancies, ensuring accurate representation of financial transactions.Payroll Processing:· Calculate and process employee payroll, including deductions and taxes.· Ensure compliance with payroll regulations and timely payment to employees.Financial Reporting:· Prepare basic financial statements, such as income statements and balance sheets.· Generate financial reports for management or external stakeholders.Budget Monitoring:· Assist in the creation and monitoring of budgets.· Track actual expenses against budgeted amounts and report any variances.Expense Tracking:· Monitor and record business expenses.· Categorize and reconcile credit card statements and receipts.
2026-08-14T00:00:00Z

Payroll Manager

Los Angeles, CA
onsite
Temporary / Contract
55 - 65 USD / Hourly
Robert Half Management Resources is seeking a hands-on Interim Payroll Manager with strong ADP Workforce Now knowledge to support our nonprofit client in a hybrid role based in West Los Angeles for a 3+ month engagement. Reporting to the Controller, this consultant will lead payroll processing, compliance, and payroll systems administration for an employee population of 100–300. Serving as the organization’s primary payroll lead, this individual contributor will also play a key role in stabilizing a recent ADP Workforce Now implementation and resolving outstanding payroll system issues. Responsibilities:• Lead the complete semi-monthly payroll cycle for both union and non-union employees, ensuring payments are processed accurately and on schedule.• Act as the primary owner and administrator of ADP Workforce Now and Workforce Manager, maintaining system functionality and supporting payroll operations.• Review payroll activity in detail, including earnings, accrual balances, tax withholdings, benefit deductions, and garnishments to confirm accuracy and compliance.• Work with internal stakeholders and external partners to address payroll system setup issues, improve configurations, and resolve items related to accruals and benefits interfaces.• Assist with payroll tax filings, year-end payroll activities, balance sheet reconciliations, and audit support as needed.• Partner closely with Human Resources, Benefits, and Accounting teams to preserve data accuracy and streamline payroll-related workflows.• Investigate discrepancies, identify root causes, and implement corrective actions to improve payroll reliability and process efficiency.
2026-08-14T00:00:00Z

Administrative Assistant - City Manager's Office

Buena Park, CA
onsite
Temporary / Contract
28 - 35 USD / Hourly
Client is seeking a highly organized, professional, and customer service-oriented Administrative Assistant to support the City Manager's Office. This part-time position plays a key role in providing administrative, clerical, and customer support services while assisting with special projects, public inquiries, records management, and day-to-day office operations.The ideal candidate will possess strong communication skills, excellent attention to detail, and the ability to handle sensitive and confidential information in a professional municipal environment.Essential Duties and Responsibilities<ul><li>Provide administrative and clerical support to the City Manager's Office.</li><li>Answer and direct incoming telephone calls, emails, and public inquiries.</li><li>Prepare correspondence, reports, agendas, presentations, and other documents.</li><li>Maintain organized electronic and physical filing systems.</li><li>Coordinate meetings, appointments, and calendar management.</li><li>Assist with public records requests and records retention procedures.</li><li>Prepare meeting materials and distribute information to staff and stakeholders.</li><li>Monitor department email inboxes and respond to inquiries as appropriate.</li><li>Enter and update data in various databases, spreadsheets, and tracking systems.</li><li>Assist with special projects, community programs, and city initiatives.</li><li>Process purchase requests, invoices, and other administrative paperwork.</li><li>Support communication efforts with residents, businesses, community groups, and outside agencies.</li><li>Maintain confidentiality regarding sensitive personnel, legal, and city matters.</li><li>Perform other administrative duties as assigned.</li></ul>
2026-07-31T00:00:00Z

Receptionist / Office Coordinator

Vista, CA
onsite
Temporary / Contract
23 - 29 USD / Hourly
Be the person who makes the office feel organized from the moment someone walks through the door.A professional services company in Vista is looking for a Receptionist / Office Coordinator to serve as the first point of contact for clients, vendors, and employees. This role goes beyond traditional reception—the right candidate will help keep the entire office running smoothly.You'll have the opportunity to work with multiple departments, assist with administrative projects, coordinate office needs, and provide an exceptional experience to everyone who interacts with the company.Responsibilities<ul><li>Welcome clients, vendors, and visitors in a professional and friendly manner</li><li>Answer and route incoming calls</li><li>Manage the front desk and visitor sign-in process</li><li>Coordinate conference rooms and meetings</li><li>Sort incoming mail and packages</li><li>Maintain office supplies and place orders as needed</li><li>Assist with data entry and document preparation</li><li>Coordinate office maintenance and vendor appointments</li><li>Support scheduling and administrative projects</li><li>Assist Accounting and HR with basic administrative tasks</li><li>Maintain a clean, organized, and professional reception area</li></ul>
2026-08-10T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Permanent / Full Time
65000 - 70000 USD / Yearly
We are looking for an Administrative Assistant to provide high-level support to leadership in Los Angeles, California. This role blends executive coordination with analytical and operational follow-through, requiring someone who can manage competing priorities while keeping sensitive information organized and secure. The ideal candidate is practical, resourceful, and comfortable working across departments to keep projects, reporting, and executive activities moving forward. Responsibilities:• Drive special assignments for leadership by gathering information, conducting research, and translating findings into useful recommendations.• Monitor key business metrics and help assemble executive-ready reports, dashboards, and presentation materials for leadership discussions.• Partner with leaders across multiple departments to keep shared initiatives on schedule and ensure action items are completed on time.• Spend time in operational areas to follow up with managers and supervisors, clarify needs, and support execution on leadership priorities.• Maintain structured and confidential records for agreements, policies, and other important business documents.• Manage complex calendars, coordinate executive meetings, and anticipate scheduling conflicts before they affect priorities.• Arrange business travel and related logistics, ensuring itineraries, reservations, and meeting details are accurate and well organized.Ad
2026-08-11T00:00:00Z

Administrative Assistant

Brentwood, CA
onsite
Temporary / Contract
20 - 23 USD / Hourly
A Jewish nonprofit in West LA is seeking a Temporary Administrative Assistant to support its development team. This role will provide critical administrative support to fundraising, membership, donor relations, events, and calendaring functions. This is a temporary position with the chance to go permanent for the right candidate! The ideal candidate will bring professionalism, excellent communication skills, strong attention to detail, and a front-facing presence. Role is onsite daily Monday - Friday, hours are 9-5. Key Responsibilities<ul><li>Support the Development team with administrative tasks related to fundraising and membership operations</li><li>Assist with mailings, donor acknowledgements, and personalized correspondence</li><li>Draft first versions of donor letters and other written communications</li><li>Manage invoicing and general administrative workflows</li><li>Coordinate and maintain calendars, including scheduling support for a senior leader</li><li>Answer and route occasional phone calls in a professional manner</li><li>Assist with event support, including RSVP tracking, check-in, and coordination logistics</li><li>Help coordinate volunteers for events and departmental needs</li><li>Attend interdepartmental meetings and take notes in person as needed</li><li>Help maintain organized systems and ensure timely follow-up on action items</li><li>Anticipate administrative needs and proactively provide solutions</li></ul>
2026-08-10T00:00:00Z

Administrative Assistant

Carlsbad, CA
onsite
Temporary / Contract
24 - 28 USD / Hourly
This is a great opportunity for an administrative professional who likes being busy, organized, and involved in the bigger picture.Our client is a growing medical device company in Carlsbad that is looking for an Administrative Assistant to support its Operations and Finance teams. This role is ideal for someone who can keep multiple priorities moving at once and isn't afraid to jump in wherever the team needs additional support.You'll work in a professional, collaborative environment alongside Operations, Purchasing, Accounting, and Sales. The right person will be naturally proactive, comfortable working with spreadsheets and systems, and confident communicating with both internal teams and outside vendors.What You'll Be Doing<ul><li>Coordinate calendars, meetings, conference rooms, and internal events</li><li>Prepare reports, spreadsheets, presentations, and correspondence</li><li>Enter purchase orders and maintain vendor and customer information</li><li>Assist with invoice tracking and administrative accounting support</li><li>Coordinate shipping documents and follow up with vendors on outstanding items</li><li>Maintain electronic and physical filing systems</li><li>Assist with onboarding paperwork and general employee administration</li><li>Manage incoming calls, emails, and office communications</li><li>Help coordinate office supplies, equipment, and facility needs</li><li>Provide administrative support for special projects and process improvements</li></ul>
2026-08-10T00:00:00Z

Administrative Assistant

Artesia, CA
onsite
Temporary / Contract
36.1 - 41.8 USD / Hourly
Temporary City ClerkSchedule: Monday–Friday, 8:00 AM–5:00 PM (office is closed every other Friday). Occasional evening hours are required for City Council meetings and special events.Our client is seeking an experienced City Clerk or closely related municipal professional to support legislative and administrative operations. The ideal candidate will have experience with City Clerk functions, public records, agenda management, and City Council meeting support. Candidates with closely related public sector experience may also be considered.Responsibilities<ul><li>Prepare, compile, and distribute City Council agendas and meeting packets.</li><li>Attend City Council meetings and other public meetings, including evening meetings as needed.</li><li>Record, prepare, and maintain official meeting minutes.</li><li>Maintain ordinances, resolutions, contracts, and other official records.</li><li>Process Public Records Act requests.</li><li>Coordinate legal notices, public hearings, and required publications.</li><li>Maintain records retention and document management systems.</li><li>Ensure compliance with the Brown Act, Public Records Act, and other applicable municipal regulations.</li><li>Provide administrative support to the City Clerk's office and assist internal departments and the public with records requests and inquiries.</li><li>Perform other related duties as assigned.</li></ul>
2026-08-10T00:00:00Z

Administrative Assistant

Costa Mesa, CA
onsite
Temporary / Contract
23.75 - 30 USD / Hourly
We are looking for a motivated Administrative Assistant to join our team in Costa Mesa, California. This long-term contract opportunity is perfect for someone who thrives in an onsite, fast-paced environment and enjoys engaging with clients and team members. The ideal candidate will possess strong organizational skills and the ability to handle multiple tasks efficiently while maintaining a detail-oriented demeanor. Responsibilities: • Serve as the first point of contact for clients by managing receptionist duties and greeting visitors courteously. • Provide comprehensive administrative support to internal teams and ensure smooth daily operations. • Handle light billing tasks and assist with financial record-keeping using QuickBooks and other software tools. • Maintain accurate records and perform data entry tasks to support office operations. • Collaborate with team members to manage schedules, appointments, and meetings. • Utilize Microsoft Office and ADP Total Source software to complete administrative tasks efficiently. • Communicate effectively with internal staff and external clients to address inquiries and provide solutions. • Assist in organizing office supplies, maintaining a tidy workspace, and ensuring resources are readily available. • Demonstrate adaptability by learning new processes and contributing to improvements. • Uphold a smart business casual dress code and represent the company in a detail-oriented manner.
2026-08-14T00:00:00Z

Administrative Assistant

Monrovia, CA
onsite
Temporary / Contract
22 - 23 USD / Hourly
Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration. How you will make an impact<ul><li>Fielding telephone calls</li><li>Receiving and directing visitors</li><li>Word processing, filing and faxing</li><li>Support on diverse projects for other employees as needed</li></ul> If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-08-14T00:00:00Z

Administrative Assistant

Pasadena, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.· Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-08-14T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary / Contract
20.9 - 22 USD / Hourly
We are looking for an Administrative Assistant to support the Human Resources team of a mission-driven non-profit organization in Los Angeles, California. This opportunity is well suited for someone who enjoys administrative work, values accuracy, and wants to build practical experience within an HR-focused setting. The role offers broad exposure to day-to-day human resources operations while contributing to a collaborative and supportive workplace. Responsibilities:• Provide day-to-day administrative support for Human Resources activities and general office needs.• Organize, file, and maintain personnel documents and other HR records with a high level of accuracy.• Scan, upload, and track confidential paperwork to ensure files remain current and accessible.• Complete high-volume data entry assignments while maintaining strong attention to detail.• Assist with onboarding preparation, training logistics, and coordination of employee-related documentation.• Support ongoing HR initiatives and special projects as assigned by the team.• Respond to inbound calls and help direct inquiries appropriately in a thorough and organized manner.• Monitor records for completeness and update information to keep documentation accurate and organized.
2026-08-11T00:00:00Z

Administrative Assistant

Rialto, CA
onsite
Temporary / Contract
22.8 - 24 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support utilities operations in Rialto, California. This Contract position offers a 30-hour workweek and is well suited for someone who can manage administrative tasks efficiently while providing responsive service to internal and external customers. The ideal candidate will bring strong organizational skills, accuracy in data handling, and the ability to communicate professionally in a fast-paced government environment. Responsibilities: • Enter large volumes of information into department records and systems with a high level of accuracy and consistency. • Receive incoming phone calls, direct them to the appropriate contacts, and respond professionally to routine inquiries. • Prepare and submit purchase requisitions to support departmental operational needs. • Assist customers with billing concerns and service-related questions by providing clear and timely information. • Provide day-to-day administrative support for the utilities team, including document handling, correspondence, and record maintenance. • Monitor and organize email communications through Microsoft Outlook to help maintain timely follow-up and coordination. • Use Microsoft Excel to update, track, and maintain departmental data and reports as needed.
2026-08-14T00:00:00Z