<p>A growing construction and development firm in Oceanside is seeking a proactive and energetic <strong>Administrative Assistant</strong> to support project managers and office leadership. This role is ideal for someone who thrives in a fast-paced environment where organization and communication drive success. You’ll play a key role in keeping projects moving forward, ensuring documentation is accurate, and supporting both field and office operations.</p><p><br></p><p><strong>Core Responsibilities</strong></p><ul><li>Coordinate project documentation and maintain organized job files</li><li>Assist with scheduling meetings, site visits, and subcontractor coordination</li><li>Prepare proposals, contracts, and change order documentation</li><li>Track project timelines and assist with status reporting</li><li>Communicate with vendors, subcontractors, and internal teams</li><li>Maintain office supplies and coordinate administrative logistics</li><li>Support accounting with invoice tracking and document collection</li></ul>
We are looking for a highly skilled Administrative Assistant to join our team in Glendale, California. This is a contract position requiring exceptional organizational and communication abilities to support the Human Resources department. The role involves handling complex administrative tasks, maintaining accurate records, and providing outstanding customer service to ensure smooth departmental operations.<br><br>Responsibilities:<br>• Perform advanced administrative tasks, including document preparation, proofreading, and editing for accuracy and compliance.<br>• Organize and maintain manual and electronic records, ensuring efficient access to departmental information.<br>• Handle financial transactions, including processing payments, managing budgets, and maintaining financial databases.<br>• Deliver excellent customer service by addressing inquiries, resolving complaints, and communicating policies clearly.<br>• Coordinate meetings, events, and travel arrangements, preparing agendas and materials as needed.<br>• Develop and implement tracking tools and databases to improve reporting and operational efficiency.<br>• Assist with program-related activities such as processing applications, verifying eligibility, and monitoring deadlines.<br>• Collaborate with IT to maintain computerized systems and resolve technical issues.<br>• Support departmental initiatives by managing timesheets, attendance records, and employment documentation.<br>• Recommend and implement process improvements to enhance office workflows and productivity.
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Anaheim, California. In this role, you will provide essential support to the Property Manager, ensuring smooth operations and efficient management of administrative tasks. This is a long-term contract position with the potential for conversion based on performance.<br><br>Responsibilities:<br>• Assist the Property Manager in collecting overdue rent payments and other charges.<br>• Collaborate with legal counsel to provide accurate information for default letters and assist in their preparation.<br>• Process and code vendor invoices with precision and timeliness.<br>• Contribute to the initial preparation of various components for monthly reports.<br>• Keep service contracts for all properties updated and well-organized.<br>• Maintain current tenant and contractor lists to support seamless communication.<br>• Monitor and implement rental increases in coordination with accounting and the Property Manager.<br>• Respond promptly to inquiries and ensure the organization is equipped to handle emergencies effectively.
<p>We’re currently hiring for a <strong>Part-Time Office Assistant</strong> role in <strong>Artesia, CA.</strong></p><p>This is a public-facing, administrative support role ideal for someone who enjoys helping people, staying organized, and working in a calm, professional office environment.</p><p><strong>Position Details:</strong></p><ul><li><strong>Title:</strong> Part-Time Office Assistant</li><li><strong>Location:</strong> Artesia, CA</li><li><strong>Pay:</strong> $18/hour</li><li><strong>Schedule:</strong> M-F 12pm-4pm</li></ul><p><strong>Responsibilities include:</strong></p><ul><li>Greeting visitors and assisting walk-ins</li><li>Answering and directing phone calls</li><li>Scheduling appointments and supporting office operations</li><li>Data entry, filing, and maintaining records</li><li>Assisting with paperwork, customer forms, and payments</li><li>Keeping the front office organized and professional</li></ul><p><br></p>
<p><strong>Now Hiring: Front Desk Rockstar / Office Assistant 🌟</strong></p><p> 📍 El Segundo | 🕗 Monday–Friday, 8:00 AM–5:00 PM | 💲$23/hour | 📅 Start Next Week – Through June (Long-Term Opportunity!)</p><p>Are you the kind of person who walks into a room and instantly lifts the energy? Do you love being around smart, motivated people and keeping things running smoothly? If you’re extremely social, bubbly, polished, and organized — we want to meet you!</p><p>Our client in El Segundo is looking for a dynamic Front Desk / Office Assistant to be the welcoming face and heartbeat of their office. This is an onsite role in a collaborative, high-energy environment with a fantastic team.</p><p>✨ What You’ll Be Doing:</p><ul><li>Greet guests and clients with warmth and professionalism</li><li>Manage front desk operations and incoming calls</li><li>Support daily office administrative tasks</li><li>Coordinate lunches (yes, lunch is provided on certain days 🙌)</li><li>Help keep the office organized, stocked, and running smoothly</li><li>Be the go-to person for creating a positive, welcoming vibe</li></ul><p> </p><p><br></p>
<p>We are currently hiring a Bilingual (English/Spanish) Direct Support Professional to provide one-on-one support to individuals with developmental disabilities in the community.</p><p>This full-time, field-based position focuses on:</p><p>• Supporting clients in achieving goals outlined in their Individual Program Plan (IPP)</p><p>• Assisting with independent living skills and daily routines</p><p>• Promoting client dignity, safety, and autonomy</p><p>• Providing structured support in employment and community settings</p><p>• Maintaining accurate documentation and progress notes</p><p><br></p><p>Pay: $18–$20/hr</p><p>Location: Los Angeles area (90043)</p>
We are looking for a proactive Office Manager/Administrative Assistant with relevant experience to join our team in Torrance, California on a contract basis through mid-April. In this role, you will play a key part in ensuring smooth office operations during a busy period, providing administrative support and clerical accounting assistance. This position is ideal for professionals with experience in fast-paced environments such as law or accounting firms who thrive in structured and service-oriented settings.<br><br>Responsibilities:<br>• Oversee daily mail handling, including distribution, outgoing mail, and post office errands.<br>• Maintain an organized mail system and ensure conference rooms are stocked and tidy.<br>• Manage office kitchen supplies and keep shared spaces well-organized.<br>• Coordinate catering and lunch arrangements as needed.<br>• Collaborate with the receptionist to handle supply orders and address office needs.<br>• Provide administrative and clerical support across various departments.<br>• Assist with tax processing and other accounting-related tasks.<br>• Update and maintain basic Excel spreadsheets for documentation purposes.<br>• Organize files and prepare necessary documentation.<br>• Support overall office operations to ensure seamless functionality.
<p>Executive Assistant to the Board & Senior Leadership</p><p><strong>Location: South Los Angeles (Onsite)</strong></p><p> <strong>Full-Time</strong></p><p>About the Organization</p><p>A community organizing, policy, and leadership development nonprofit based in South Los Angeles is seeking a highly organized and mission-driven <strong>Executive Assistant</strong> to support its Board of Directors and senior leadership team.</p><p>The organization focuses on building grassroots power to advance social and economic justice for low-income, female, immigrant, Black, and Brown communities. Through leadership training, voter engagement, policy advocacy, and coalition work with community-based organizations and labor unions, the team drives meaningful community impact.</p><p>This role plays a critical part in ensuring strong governance, clear communication, and efficient administrative operations that support the organization’s mission.</p><p><br></p><p>Position Overview</p><p>The Executive Assistant will serve as the primary administrative liaison to the Board of Directors while also supporting senior leadership. This individual will manage board operations, coordinate governance processes, and ensure seamless communication between board members, executive leadership, and staff.</p><p>This role requires discretion, exceptional organization, and the ability to manage multiple priorities in a fast-paced, mission-driven environment.</p><p><br></p><p>Key Responsibilities</p><p>Board Support & Governance</p><ul><li>Serve as primary administrative support to the Board of Directors</li><li>Schedule and coordinate board meetings (in-person, hybrid, virtual)</li><li>Prepare meeting agendas and board books</li><li>Coordinate meeting logistics (venue, technology, refreshments)</li><li>Take accurate meeting minutes and track action items</li><li>Distribute materials and ensure timely follow-up</li><li>Maintain board documentation, contact lists, onboarding/offboarding materials</li><li>Manage governance calendar including board terms, filings, renewals, and key deadlines</li><li>Coordinate logistics for board committees and track committee membership</li></ul><p>Executive & Leadership Support</p><ul><li>Manage calendars for board members and senior leadership</li><li>Coordinate internal and external meetings</li><li>Support correspondence, confidential materials, and executive-level communications</li><li>Assist with preparing reports and presentations for board review</li><li>Gather data and format documents for clarity and impact</li><li>Support special projects and cross-departmental initiatives as needed</li></ul><p>Administrative & Operational Support</p><ul><li>Maintain document management systems (electronic and paper)</li><li>Track board-related expenses</li><li>Support stakeholder communications and outreach</li><li>Monitor deliverables and send reminders to ensure follow-through</li></ul>
<p>A thriving healthcare organization in Carlsbad is seeking a highly organized and polished <strong>Administrative Assistant</strong> to support executive leadership and clinical operations. This is more than a support role — this person will be the operational anchor that keeps departments aligned, schedules optimized, and communication flowing. If you are someone who thrives in structured environments, enjoys creating order out of complexity, and takes pride in anticipating needs before they arise, this is your opportunity to make a visible impact.</p><p><br></p><p><strong>What You’ll Be Responsible For</strong></p><ul><li>Managing complex calendars and coordinating internal and external meetings</li><li>Preparing reports, correspondence, and executive presentations</li><li>Handling confidential documents and maintaining secure filing systems</li><li>Supporting departmental budgeting and expense tracking</li><li>Acting as liaison between leadership, vendors, and internal staff</li><li>Coordinating travel, scheduling, and high-level administrative logistics</li><li>Assisting with process improvements to enhance office efficiency</li><li>Maintaining organized digital records and shared documentation systems</li></ul><p><br></p>
<p>A fast-growing life sciences organization in Carlsbad is seeking a highly polished, proactive <strong>Executive Assistant</strong> to provide comprehensive support to senior leadership. This is a high-trust, high-impact position that requires exceptional judgment, discretion, and the ability to anticipate needs before they arise. The ideal candidate is calm under pressure, detail-obsessed, and thrives in environments where priorities shift quickly.</p><p><br></p><p><strong>What You’ll Own</strong></p><ul><li>Manage complex executive calendars across multiple time zones</li><li>Coordinate high-level meetings, board prep, and leadership offsites</li><li>Prepare executive-ready presentations, reports, and briefing materials</li><li>Screen and prioritize communications on behalf of leadership</li><li>Arrange detailed domestic and international travel itineraries</li><li>Track key initiatives and follow up on action items</li><li>Maintain highly confidential files and communications</li><li>Partner cross-functionally with finance, HR, and operations teams</li></ul>
<p>We are looking for a motivated Administrative Assistant to support out entertainment. This contract-to-permanent position offers the opportunity to support the Events department, playing an essential role in organizing company screenings and events. The ideal candidate thrives in fast-paced environments, demonstrates exceptional organizational skills, and is eager to take on varied responsibilities, including onsite event support and travel coordination. Candidate must be willing to work overtime in a deadline driven environment.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Maintain and update internal screening and event calendars, ensuring changes are tracked and communicated effectively to relevant stakeholders.</p><p>• Implement booking restrictions during blackout periods and coordinate with teams to avoid scheduling conflicts.</p><p>• Provide onsite support at major events, including logistics and setup, which may require travel to various venues.</p><p>• Assist in sourcing promotional materials and preparing items for internal and external event activations.</p><p>• Support in-office screenings and functions, ensuring supplies, equipment, and logistics are in place.</p><p>• Manage travel arrangements and provide flexible assistance with tasks related to event planning and office operations.</p><p>• Collaborate with department heads and internal teams to ensure smooth event execution and communication.</p><p>• Handle administrative tasks and contribute to the coordination of large-scale and experiential events.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Irvine, California. This Contract to permanent position offers an exciting opportunity to support our office operations, including financial administration, document management, and bilingual communication. The ideal candidate will bring strong organizational skills, technical expertise, and a detail-oriented approach to help ensure smooth day-to-day operations.<br><br>Responsibilities:<br>• Perform financial data entry with precision, utilizing QuickBooks Online for tracking and reporting.<br>• Assist in Accounts Payable processes, including preparing and printing checks for timely payments.<br>• Maintain organized filing systems for invoices, bills, and other essential documents to ensure accessibility and audit readiness.<br>• Provide bilingual support by translating and facilitating communication in Spanish for both office and field-related tasks.<br>• Utilize Excel for data tracking and analysis to support financial and administrative needs.<br>• Deliver clerical assistance and general office support to management and team members as required.<br>• Ensure the office remains well-organized and operational by managing daily tasks efficiently.
<p>Robert Half is supporting a rapidly growing <strong>biotech organization</strong> in San Diego seeking an exceptional <strong>Executive Assistant</strong> to provide high-level support to C‑suite leaders. This role is perfect for someone who thrives in a fast-moving, mission-driven environment and enjoys being the organizational backbone behind scientific and business initiatives.</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li>Provide executive-level calendar management, meeting coordination, and complex scheduling</li><li>Prepare board materials, executive presentations, and confidential documents</li><li>Manage travel arrangements, itineraries, expense reports, and logistics</li><li>Serve as a liaison between executives, internal teams, and external stakeholders</li><li>Coordinate cross-functional meetings, timelines, and follow-up actions</li><li>Support onboarding, HR coordination, and team culture initiatives for executive teams</li><li>Assist with special projects, strategic operations tasks, and process improvements</li><li>Maintain professionalism, confidentiality, and judgment while managing competing priorities</li></ul>
We are looking for an experienced Senior Administrative Assistant to join our team in Azusa, California. In this role, you will provide high-level support to two Vice Presidents in the field of organ donation: the Vice President of Transplant Services and the General Counsel. This is a Contract to permanent position ideal for someone who is attentive to detail, thrives in a dynamic environment, and is passionate about contributing to a meaningful cause.<br><br>Responsibilities:<br>• Facilitate seamless communication between the Vice Presidents and internal departments, ensuring trust and credibility are maintained.<br>• Manage schedules and keep the Vice Presidents informed of upcoming commitments and deadlines.<br>• Organize meetings by preparing agendas, scheduling rooms, coordinating attendees, and handling logistics such as food delivery and presentation materials.<br>• Handle multiple priorities efficiently, ensuring projects are completed on time and with attention to detail.<br>• Coordinate travel arrangements, including flights, accommodations, and expense management for both Vice Presidents.<br>• Maintain electronic files securely, ensuring confidentiality and proper organization.<br>• Create detailed reports, memos, and presentations using Microsoft Office tools.<br>• Assist in planning educational events, including external speaker coordination and preparation of event materials.<br>• Monitor and record staff compliance with mandatory training and education requirements.<br>• Support ongoing projects and operational needs assigned by both Vice Presidents.
<p>We are looking for a detail-oriented Receptionist to join our team in Irvine, California. In this contract position, you will serve as the first point of contact, ensuring smooth communication and efficient handling of administrative tasks. This role requires excellent organizational skills and the ability to manage multiple priorities effectively.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and clients warmly, ensuring a welcoming atmosphere.</p><p>• Answer and manage a multi-line phone system, directing calls to the appropriate departments.</p><p>• Handle sensitive and confidential documents with discretion and accuracy.</p><p>• Coordinate with managers and clients to address any issues related to deadlines or tasks.</p><p>• Assist in completing assigned projects and administrative duties as needed.</p><p>• Manage inbound calls efficiently, providing accurate information and support.</p><p>• Maintain the reception area, ensuring it is clean and organized.</p><p>• Support the team with general office services and operational needs.</p><p>• Record and relay messages accurately to the respective recipients.</p><p>• Provide assistance with scheduling and appointment management when required.</p><p>• Set up and break down conference rooms</p><p>• Manage inventory and supply stocking</p><p>• Answer phones and book conference rooms</p><p>• Support frequent onsite events </p><p><br></p>
We are looking for a detail-oriented Administrative Assistant to provide comprehensive support to the Executive Director's office in Los Angeles, California. This Contract to permanent position is ideal for someone who excels in administrative tasks, thrives in a detail-oriented environment, and can maintain strict confidentiality. Join a non-profit organization dedicated to impactful community service while contributing to essential operational functions.<br><br>Responsibilities:<br>• Draft and prepare correspondence, reports, proposals, and grant documents with accuracy and attention to detail.<br>• Offer backup support to the Executive Assistant and act as the primary assistant when the Executive Assistant is unavailable.<br>• Coordinate meetings for the Board of Directors and its committees, ensuring smooth scheduling and organization.<br>• Provide both written and verbal translation services as needed.<br>• Assist the Executive Office in managing community advisory committees and Board of Directors' activities.<br>• Handle Fair Hearing forms and other reporting data in a timely and organized manner.<br>• Maintain confidentiality in all office operations.<br>• Manage incoming calls and inquiries, ensuring prompt and courteous responses.<br>• Facilitate data entry tasks to support organizational needs.<br>• Perform receptionist duties, including greeting visitors and managing front desk operations.
<p>We are looking for a detail-oriented part time Billing/Administrative Assistant to join our team in Hawthorne, California. In this long-term contract role, you will play a critical part in managing billing processes, maintaining accurate records, and supporting administrative operations. This position requires strong organizational skills and the ability to handle repetitive tasks with precision.</p><p><br></p><p>Responsibilities:</p><p>• Process daily shipment billing and verify the accuracy of related documentation.</p><p>• Organize and maintain test reports and essential records in a systematic manner.</p><p>• Scan, file, and manage paperwork to ensure proper recordkeeping.</p><p>• Accurately input customer orders into the system.</p><p>• Assist with export compliance procedures and maintain required documentation.</p><p>• Coordinate truck schedules and oversee shipping logistics.</p><p>• Prepare FedEx shipping labels and collaborate with freight forwarders for timely deliveries.</p><p>• Provide general administrative support to ensure smooth daily operations.</p>
<p>The City Manager’s Office is seeking an experienced and highly polished Administrative Assistant to support City Manager and two senior-level administrators. This is a visible and professional role within a dynamic municipal environment, requiring strong discretion, professionalism, and the ability to interact confidently with City Council members, developers, and other influential stakeholders.</p><p>While classified as part-time due to municipal hour limitations (not to exceed 980 hours), the role will function on a full-time schedule during the assignment period.</p><p>Key Responsibilities</p><ul><li>Provide high-level administrative and clerical support to the City Manager’s Office</li><li>Manage calendars, coordinate meetings, and schedule appointments</li><li>Prepare correspondence, reports, agendas, and meeting materials</li><li>Serve as a point of contact for internal departments and external stakeholders</li><li>Support communications and coordination with City Council, developers, and community partners</li><li>Maintain confidential records and sensitive information with discretion</li><li>Assist with special projects and departmental initiatives</li><li>Handle phone inquiries, email communications, and document management</li><li>Ensure professionalism and organization within a high-visibility office environment</li></ul><p> </p><p><br></p>
<p>We are looking for a highly skilled Executive Assistant to join our team in Culver City. In this contract-to-hire position, you will play a pivotal role in supporting key executives and ensuring the smooth operation of administrative tasks. The ideal candidate thrives in dynamic environments, excels in multitasking, and demonstrates exceptional organizational abilities.</p><p><br></p><p>Responsibilities:</p><p>• Manage executive calendars, schedule meetings, and coordinate appointments to ensure seamless daily operations.</p><p>• Provide comprehensive administrative support to executives, including drafting correspondence, preparing presentations, and handling confidential documents.</p><p>• Coordinate logistics for events, conferences, and team meetings, including booking venues and preparing materials.</p><p>• Prepare and submit expense reports, purchasing requests, and other financial documentation.</p><p>• Collaborate with multiple stakeholders to address daily operational needs and resolve issues promptly.</p><p>• Maintain strict confidentiality regarding sensitive information and executive matters.</p><p>• Assist in implementing new projects, including IT initiatives and office build-outs, by liaising with relevant teams and ensuring timely completion.</p><p>• Provide support for ad hoc tasks and projects as required, showcasing adaptability and problem-solving skills.</p>
We are looking for a skilled NetSuite Administrator with a strong background in accounting and finance to join our team in Long Beach, California. In this Contract to permanent position, you will oversee financial operations, optimize system functionality, and ensure compliance with regulatory standards. This role involves close collaboration with the accounting team to streamline processes, improve reporting capabilities, and enhance overall efficiency.<br><br>Responsibilities:<br>• Manage financial operations within NetSuite, including accounts receivable, accounts payable, general ledger, and fixed assets.<br>• Facilitate month-end and year-end close activities by performing reconciliations, journal entries, and financial reviews.<br>• Oversee subscription billing processes to ensure accuracy and timely execution.<br>• Support budgeting and forecasting efforts using NetSuite planning tools.<br>• Prepare and coordinate documentation for audits, ensuring compliance with relevant standards.<br>• Configure and maintain NetSuite modules to align with organizational workflows and financial needs.<br>• Develop and refine financial dashboards, reports, and KPIs for leadership review.<br>• Identify and implement process improvements to enhance system accuracy and operational efficiency.<br>• Optimize NetSuite and Salesforce integration to streamline billing and customer issue resolution.<br>• Provide training and support to finance and accounting staff on NetSuite functionalities.
We are looking for a dedicated Legal Assistant to join our team in Los Angeles, California. This role offers an opportunity to contribute to a collaborative and well-established firm recognized for its excellence in meticulous services. The ideal candidate will support attorneys in various administrative and legal tasks while enjoying a positive and growth-oriented environment.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to 4-5 attorneys, ensuring workloads are balanced and manageable.<br>• Manage legal documents and filings, including e-filing and processing court submissions accurately and efficiently.<br>• Maintain attorneys’ calendars, scheduling meetings, deadlines, and court appearances to ensure efficient time management.<br>• Coordinate communication between attorneys, clients, and external parties to facilitate case progress.<br>• Prepare and organize case files, ensuring all necessary materials are readily accessible and up to date.<br>• Collaborate with team members to uphold the firm’s standards of service and attention to detail.<br>• Assist in drafting and proofreading legal correspondence and documents.<br>• Utilize firm resources to streamline processes and maintain consistency across administrative tasks.<br>• Uphold confidentiality and compliance with legal protocols and procedures.<br>• Participate in firm-wide initiatives and activities to foster a collaborative work environment.
<p><strong>Job Description: Bilingual (Spanish/English) Human Resources Assistant – Hotel (Onsite, Temporary)</strong></p><p><strong>Duration:</strong> Immediate–late June (covering leave)</p><p><strong>Schedule:</strong> 9:00 AM – 6:00 PM (hour lunch, lunch provided)</p><p><strong>Dress Code:</strong> Earth tones (white, beige, understated colors; suits not required)</p><p><strong>Work Location:</strong> Onsite at hotel property</p><p><strong>About the Role:</strong></p><p>We are seeking an organized, personable and proactive Bilingual HR Assistant to support hotel HR operations, providing administrative and clerical support during a team member’s leave. This position is critical to the day-to-day HR function for 270+ hotel staff (including cooks, dishwashers, cleaners, and guest services) and requires fluent Spanish/English communication skills.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the first point of contact for employee inquiries; answer simple HR-related questions and assist walk-in employees</li><li>Provide bilingual support for all communications with staff (Spanish/English)</li><li>Assist with workers’ compensation reporting and case management (gather doctor notes, follow up with employees and insurance adjusters)</li><li>Learn and assemble personnel files and documentation as per company standards</li><li>Print, organize, and distribute daily sign-in sheets and other HR documents</li><li>Generate and update Excel spreadsheets; pull reports from HRIS (UKG experience preferred)</li><li>Help with password resets and basic system access issues for employees; liaise with IT as needed</li><li>Take messages, route calls, and communicate effectively with internal departments</li><li>Support any additional HR projects and administrative duties as required by the HR team</li></ul><p><strong>Qualifications:</strong></p><ul><li>Bilingual: Full professional fluency in Spanish and English is a must</li><li>Prior experience in an administrative or HR assistant role preferred</li><li>Ability to maintain confidentiality in all HR-related matters</li><li>Proficient in Microsoft Office (including Excel) and ability to adapt to new software (UKG experience a plus)</li><li>Strong organization, time management, and communication skills</li><li>Customer service oriented with a patient, approachable demeanor</li><li>Comfortable working onsite daily and interacting with a diverse staff</li></ul><p><br></p>
<p>A well-known, national law firm's Los Angeles office is looking to grow their complex litigation team!</p><p><br></p><p>The firm has excellent technology, processes & procedures, and we've placed numerous happy legal assistants at this firm! </p><p><br></p><p><strong><u>Must-Haves: </u></strong></p><p>o Calendaring litigation deadlines</p><p>o E-filing pleadings in State and Federal court </p><p>o Generating TOAs and TOCs</p><p>o Keeping track of attorney time (in a legal software and/or document management system).</p><p><br></p><p><strong><u>Logistics:</u></strong></p><ul><li>This litigation assistant will work 40 hours a week with occasional (but not regular) overtime. </li><li>The role is onsite 4 days in DTLA with one work from home day, after the 90 day training period. </li><li>This litigation assistant will support a partner and two associates. </li></ul>
<p>The Accounting Assistant supports by performing a range of financial and administrative duties for assigned property portfolios. This role works closely with property managers, assistants, and team members across multiple departments to ensure timely, accurate completion of tasks.</p><p>Key Responsibilities:</p><ul><li>Compile financial packages and special reports</li><li>Bill tenants and adjust tenant accounts as needed</li><li>Deposit and post cash receipts to tenant accounts</li><li>Record manual deposits and checks in Excel spreadsheets</li><li>Set up property and tenant accounts</li><li>Reconcile bank statements, post interest, and scan documents to Laserfiche</li><li>Prepare, copy, and distribute special financial reports</li><li>Enter property payroll checks into accounts payable and process payments</li><li>Manage stop payment/void checks and approve AP invoices when necessary</li><li>Track owner-signed checks and handle mailing</li><li>Create and maintain folders for mortgages, financials, and notes</li><li>Run reports and organize folders for CAM reconciliations; input CAM data into the system</li><li>Support miscellaneous accounting duties and assist with ad-hoc projects</li><li>Provide answers to manager and assistant inquiries</li><li>Meet deadlines with efficiency and accuracy</li></ul>
