Position Overview We are seeking a highly organized and proactive Executive Assistant to support the leadership team of our CPA firm. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced detail oriented environment. The ideal candidate will act as a trusted partner, ensuring smooth day-to-day operations and enabling executives to focus on strategic initiatives. <br> Key Responsibilities Administrative Support: Manage calendars, schedule meetings, and coordinate travel arrangements. Prepare and edit correspondence, reports, presentations, and other documents. Handle confidential information with discretion. Client & Internal Communication: Serve as the primary point of contact for executives, clients, and staff. Draft and proofread emails and other communications. Project Coordination: Assist with special projects, including client onboarding and internal initiatives. Track deadlines and deliverables to ensure timely completion. Office Management: Oversee office supplies, vendor relationships, and general administrative tasks. Support event planning for client meetings and firm gatherings. Financial & Compliance Support: Assist with billing, expense reports, and basic bookkeeping tasks. Maintain organized records for audits and compliance requirements. Why Join Us? Collaborative and detail oriented work environment. Opportunities for growth within a respected CPA firm. Competitive compensation and benefits package.
<p>We are looking for an organized and proactive Executive Assistant to support the CEO in Chalmette, Louisiana. This role requires exceptional attention to detail and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will excel in administrative tasks, calendar management, and coordinating events, ensuring the CEO's schedule runs smoothly and efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Schedule and register the organization for conferences and events, including purchasing tickets and arranging travel plans.</p><p>• Maintain and update the CEO’s calendar, adding events and appointments with reminders for report preparation, talking points, and presentations.</p><p>• Assist with preparing expense reports, coordinating travel arrangements, and handling other administrative tasks.</p><p>• Oversee office maintenance and shared workspaces, ensuring supplies are ordered and operations run seamlessly.</p><p>• Resolve day-to-day technical issues and ensure smooth office operations.</p><p>• Organize and categorize office files in OneDrive, maintaining proper naming conventions and keeping documents updated.</p><p>• Provide support during executive meetings, including preparation of materials and taking minutes.</p><p>• Manage corporate social media accounts and assist with CRM marketing tasks.</p><p>• Deliver excellent customer service and uphold clear and effective communication standards.</p><p>• Coordinate and prepare for meetings, ensuring all necessary resources are available.</p><p><br></p><p>For consideration please contact Mary Wood @ Robert Half 504-383-0743</p>
We are looking for an experienced Accounting Manager to oversee financial operations within a construction-focused environment in Baton Rouge, Louisiana. This role is integral to ensuring accurate reporting, regulatory compliance, and the effective management of accounting processes. Ideal candidates will bring expertise in construction accounting practices and possess strong leadership skills to support a dynamic team.<br><br>Responsibilities:<br>• Prepare and analyze monthly, quarterly, and annual financial statements to ensure accuracy and compliance.<br>• Oversee general ledger management and handle timely month-end closing processes.<br>• Manage job cost accounting, work-in-progress schedules, and project financial tracking.<br>• Develop annual budgets and forecasts while monitoring project budgets for variances.<br>• Ensure compliance with construction industry standards and implement internal controls.<br>• Supervise accounts payable and receivable functions, including subcontractor payments and client billing.<br>• Review lien waivers, retainage, and progress billing documentation for accuracy.<br>• Lead and mentor the accounting team, fostering collaboration with project managers and operational staff.<br>• Coordinate audits and act as the primary liaison with external auditors.<br>• Identify and implement process improvements to enhance financial operations.
<p>We are looking for an experienced Accounts Receivable Analyst to oversee critical functions within accounts receivable and collections. This is a contract position based in Baton Rouge, Louisiana, offering the opportunity to work a hybrid schedule- primarily remote, while managing collections and resolving customer billing issues. The role involves strategic cash management, reporting, and interaction with clients to address escalated concerns.</p><p><br></p><p>Responsibilities:</p><p>• Help guide a team of collectors to achieve accounts receivable targets and maintain efficiency.</p><p>• Monitor cash management and bad debt reserves to ensure accurate financial reporting.</p><p>• Prepare accounts receivable reports and ensure compliance with organizational standards.</p><p>• Handle escalated billing and collections issues by interacting directly with customers.</p><p>• Conduct business-to-business collections activities and maintain strong client relationships.</p><p>• Provide support for month-end close activities related to accounts receivable.</p><p>• Analyze aging reports to identify and address overdue accounts.</p><p>• Collaborate with internal teams to streamline processes and improve accounts receivable metrics.</p><p>• Utilize Microsoft Excel for reporting, reconciliation, and data analysis.</p><p>• Implement strategies to improve collections and reduce outstanding balances.</p>
<p>We are looking for an Accountant to oversee the daily operations of multiple benefit funds and lead a team of eight office employees in New Orleans, Louisiana. This role involves collaborating with trustees, unions, employers, and service providers to ensure smooth and compliant fund administration. The ideal candidate will bring extensive expertise in benefits management and financial oversight while maintaining strong communication with all stakeholders.</p><p><br></p><p>Responsibilities:</p><p>• Direct and supervise a team of eight employees across main and field offices, ensuring efficient workflow and operations.</p><p>• Ensure compliance with accounting standards and legal requirements in all reporting and financial practices.</p><p>• Manage the Funds’ benefit and eligibility administration systems while maintaining cybersecurity protocols.</p><p>• Oversee financial management tasks, including coordinating year-end audits and ensuring accurate fund administration.</p><p>• Develop and distribute communication materials to Plan participants and contributing employers.</p><p>• Prepare and coordinate detailed materials for Board of Trustees meetings.</p><p>• Maintain regular communication and consultation with Fund counsel, investment professionals, actuarial consultants, and other service providers.</p><p>• Advise participants on retirement plans, including options for retiree health benefits.</p><p>• Process employer contributions and ensure timely and accurate administration.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team on a short-term contract basis in New Orleans, Louisiana. This role is ideal for someone who thrives in a fast-paced environment and enjoys managing a variety of administrative tasks. The position has an expected duration of 2-6 weeks and offers a chance to contribute to organizational efficiency while working closely with a dynamic team.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily administrative tasks, including organizing files and handling office correspondence.</p><p>• Respond to incoming calls professionally and provide accurate information to callers.</p><p>• Perform data entry tasks with precision to maintain organized and up-to-date records.</p><p>• Oversee reception duties such as greeting visitors and directing them appropriately.</p><p>• Distribute daily mail and ensure timely handling of incoming and outgoing correspondence.</p><p>• Utilize Microsoft Excel and Word to create reports, maintain records, and process documentation.</p><p>• Operate scanning equipment to digitize documents and ensure they are properly stored.</p><p>• Support team members by assisting with additional tasks as needed to maintain smooth office operations.</p>
<p><strong>Position Summary</strong></p><p>We are seeking an experienced <strong>Controller</strong> to oversee all aspects of financial management, including corporate accounting, regulatory and financial reporting, budget and forecast preparation, and internal control policies and procedures. The ideal candidate will have strong leadership skills, a proven track record in supervising accounting teams, and the ability to thrive in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage and oversee the daily operations of the accounting department, including accounts payable, accounts receivable, payroll, and general ledger.</li><li>Lead, mentor, and develop a team of accounting professionals to ensure accuracy and efficiency.</li><li>Prepare timely and accurate financial statements in compliance with GAAP.</li><li>Develop and maintain internal controls to safeguard company assets and ensure compliance with regulatory requirements.</li><li>Coordinate and manage the annual audit process.</li><li>Support budgeting, forecasting, and financial planning activities.</li><li>Provide strategic financial insights to senior leadership for decision-making.</li><li>Ensure compliance with tax regulations and assist with tax filings.</li><li>Implement process improvements to enhance efficiency and accuracy.</li></ul>
<p>We are looking for an organized and proactive Executive Assistant to support senior leadership. Based in New Orleans, Louisiana, this short-term contract to permanent position offers an opportunity to play a vital role in ensuring smooth operations and effective communication across various executive functions. The ideal candidate will excel in managing schedules, coordinating travel, and facilitating high-level meetings.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain executive calendars to ensure optimal scheduling and time management.</p><p>• Arrange and oversee complex travel plans, including bookings and itineraries, to accommodate business needs.</p><p>• Coordinate logistics for executive meetings, ensuring all necessary materials and details are prepared.</p><p>• Draft and manage email communications on behalf of executives, maintaining professionalism and accuracy.</p><p>• Serve as the central point of contact for executive correspondence and inquiries.</p><p>• Utilize Microsoft Office Suite to create, edit, and organize documents, presentations, and reports.</p><p>• Monitor and prioritize tasks to support executives in meeting organizational goals.</p><p>• Handle confidential information with discretion and ensure sensitive matters are managed appropriately.</p><p>• Work collaboratively with other departments to facilitate smooth communication and workflow.</p><p>• Identify and implement improvements for administrative processes to enhance efficiency.</p>
We are looking for a skilled Customer Service Representative to join our team in San Antonio, Texas. In this long-term contract role, you will play a pivotal part in ensuring customer satisfaction by addressing inquiries, resolving issues, and managing accounts with precision. The ideal candidate will demonstrate expertise in customer service principles, possess strong communication skills, and excel in handling diverse responsibilities such as billing, order processing, and maintaining quality standards.<br><br>Responsibilities:<br>• Provide exceptional customer service by addressing inquiries, resolving complaints, and ensuring satisfaction.<br>• Process orders, manage accounts, and handle billing tasks with accuracy and efficiency.<br>• Utilize ERP systems and tools like Oracle and NIS to manage customer data and generate reports.<br>• Collaborate with internal departments to ensure seamless operations and timely resolution of customer issues.<br>• Maintain high-quality standards in all communication and processes to enhance customer experiences.<br>• Perform data entry tasks and ensure the accuracy of information across systems.<br>• Monitor accounts receivable and ensure timely billing and payment processing.<br>• Apply strong phone etiquette skills to handle calls professionally and build positive relationships.<br>• Work with Microsoft Excel and Outlook to manage data, track tasks, and communicate effectively.<br>• Contribute to the improvement of office functions and customer service practices.
<p>Robert Half is partnering with a leading law firm in search of a dedicated and detail-oriented Controller. This position offers an opportunity to lead and improve financial operations while ensuring compliance with accounting standards. The ideal candidate will bring strong leadership skills and expertise in full-cycle accounting to manage our financial processes effectively. This direct hire position can be based in either the Baton Rouge or New Orleans office. </p><p><br></p><p>Responsibilities:</p><p>• Supervise the daily activities of the accounting and billing departments to ensure smooth operations.</p><p>• Develop and implement financial policies, procedures, and controls to maintain organizational compliance.</p><p>• Perform reconciliations for operating and trust accounts to ensure accuracy and reliability.</p><p>• Prepare and analyze monthly financial statements for management review.</p><p>• Collaborate on budget creation and manage financial planning processes.</p><p>• Assist external accounting firms with year-end financial reporting and audits.</p><p>• Monitor and evaluate the firm’s financial performance, delivering detailed reports and data analysis.</p><p>• Provide guidance and oversight to staff within the accounting department to foster productivity and growth</p>
<p>Our growing client in the industrial manufacturing space is adding an accounting specialist role to support their Controller. We are looking for a dedicated Full Charge Bookkeeper to join our team in Port Allen, Louisiana. This position is ideal for someone with strong accounting expertise, particularly in managing accounts payable, accounts receivable, and inventory operations. The role offers the opportunity to contribute to a fast-paced manufacturing and industrial services company focused on heavy-duty trucks, equipment, and custom fabrication.</p><p><br></p><p>Responsibilities:</p><p>• Manage customer invoicing for fabrication projects, service tickets, and parts sales, ensuring accuracy and timely delivery.</p><p>• Address and resolve customer inquiries or discrepancies related to billing.</p><p>• Process vendor invoices in NetSuite, ensuring proper coding and job reference details.</p><p>• Match purchase orders and item receipts with vendor bills and prepare weekly payment batches.</p><p>• Maintain accurate accounts payable aging reports and foster effective communication with vendors.</p><p>• Create purchase orders for necessary materials, consumables, and tools, coordinating with warehouse and service teams.</p><p>• Support inventory management tasks, including cycle counting, stock adjustments, and physical inventory tracking.</p><p>• Organize and maintain financial records for accounts payable, receivable, and inventory.</p><p>• Assist with month-end closing activities, reconciliations, and financial reporting.</p><p>• Contribute to process improvements in purchasing, receiving, and invoicing workflows to enhance operational efficiency.</p><p><br></p><p>If you have 5+ years in an industrial/manufacturing setting handling full cycle accounting including inventory control, purchase order management, have been involved with a systems conversion and are in a daily commutable range of Port Allen, Louisiana, this could be a great opportunity for you! Our client is looking to interview before the holidays, so please apply directly and call Carrie Lewis at 504-383-0612 to discuss. Thank you for your interest in Robert Half!</p><p><br></p>
<p>We are looking for an experienced Commercial Paint Estimator to join our team in Southeast Mississippi. This role is essential in preparing detailed and accurate cost estimates for a variety of commercial painting projects. The ideal candidate will possess strong analytical skills and a deep understanding of commercial paint systems, ensuring competitive proposals that align with company goals for quality, safety, and profitability.</p><p><br></p><p>Responsibilities:</p><p>• Analyze bid invitations, project drawings, specifications, and addenda to identify the scope of work and resource requirements.</p><p>• Prepare detailed quantity takeoffs for various finishing levels, coatings, wall coverings, and related systems.</p><p>• Determine necessary equipment, workforce, and subcontractor involvement to efficiently execute projects.</p><p>• Solicit and evaluate vendor quotes to ensure pricing accuracy and alignment with project needs.</p><p>• Develop comprehensive cost estimates and proposals, including detailed breakdowns for labor, materials, equipment, and overhead.</p><p>• Collaborate with business development teams to establish and maintain strong, precise relationships with clients.</p><p>• Work with project managers and field teams to review awarded bids, clarify production goals, and address scope details.</p><p>• Maintain accurate records of bid results, historical data, and pricing trends using estimating tools and databases.</p><p>• Utilize software platforms such as Stack, Sage Construction Manager, Excel, and Clearstory to enhance estimation accuracy and efficiency.</p><p>• Conduct site visits or pre-bid walkthroughs to assess project conditions and confirm quantity requirements.</p><p><br></p><p>For consideration, please contact Mary Wood @ Robert Half 504-383-0743</p>
<p>We are looking for a driven and motivated Entry-Level Associate to join our client's team in Baton Rouge, Louisiana. This role offers a unique opportunity to participate in a rotational program, providing exposure to various departments such as client services, accounting, inventory, and legal industries. Ideal candidates are eager to learn, adaptable, and committed to building a successful career in the legal industry.</p><p><br></p><p>Responsibilities:</p><p>• Engage in structured rotations across multiple departments to gain a broad understanding of business operations.</p><p>• Support departmental teams with daily tasks, special projects, and process enhancements.</p><p>• Collect and analyze data to create reports and offer insights for strategic planning.</p><p>• Collaborate with colleagues and leadership to identify growth opportunities and enhance skills.</p><p>• Embrace challenges and demonstrate versatility by working in diverse environments.</p><p>• Perform accounting tasks such as accounts payable, accounts receivable, and account reconciliations.</p><p>• Assist in bank reconciliations and ensure accuracy in financial entries.</p><p>• Participate in initiatives aimed at improving overall business efficiency and client satisfaction.</p>
<p>We are looking for an entry-level Accountant to join a dynamic team in New Orleans, Louisiana. This short-term contract to permanent position offers an excellent opportunity to gain valuable experience in accounting functions and help contribute to the success of a growing company within the mortgage industry. The ideal candidate will play a key role in financial reporting, reconciliation, and compliance processes.</p><p><br></p><p>Responsibilities:</p><p>• Record and prepare complex journal entries and account reconciliations, including areas such as cash, payroll, and prepaid expenses.</p><p>• Generate monthly balance sheets and income statement analyses to support management reporting.</p><p>• Assist in month-end, quarter-end, and year-end financial close processes, including the preparation of close workbooks.</p><p>• Support the development, implementation, and maintenance of internal controls and accounting procedures to ensure compliance standards.</p><p>• Manage fixed asset ledgers, depreciation schedules, and perform reconciliations.</p><p>• Maintain capital lease payment schedules and ensure accurate monthly updates.</p><p>• Analyze financial data rigorously and present findings in a clear and actionable format.</p><p>• Handle intercompany transactions, billing processes, and reconciliation activities.</p><p>• Collaborate with external auditors during quarterly reviews and annual audits.</p><p>• Contribute to special projects and department-wide initiatives as needed.</p>
<p>We are looking for a detail-oriented Bookkeeper to join our team on a contract basis with the potential for a long-term position in New Orleans, Louisiana. In this role, you will manage essential accounting tasks, ensuring financial accuracy and efficient record-keeping. This position requires a strong understanding of accounting principles and proficiency in various financial tools.</p><p><br></p><p>Responsibilities:</p><p>• Maintain accurate and up-to-date financial records, ensuring compliance with company policies.</p><p>• Process all accounts payable and accounts receivable transactions promptly and correctly.</p><p>• Perform routine bank reconciliations to ensure financial data aligns with bank statements.</p><p>• Utilize QuickBooks to manage financial data and generate reports as needed.</p><p>• Prepare and review financial reports to support business decision-making.</p><p>• Monitor and track expenses to assist in budget management.</p><p>• Collaborate with team members to streamline accounting processes and improve efficiency.</p><p>• Ensure timely resolution of discrepancies in financial records or transactions.</p><p>• Maintain confidentiality of financial information and adhere to regulatory standards.</p>
<p>We are looking for a dedicated Housing Specialist to join our team in New Orleans, Louisiana. This short-term contract to permanent position focuses on providing administrative support to the IT Department within a non-profit organization. The role is integral to ensuring smooth technical operations and effective communication across various projects and initiatives.</p><p><br></p><p>Responsibilities:</p><p>• Facilitate IT procurement by managing purchase requests, coordinating vendor communication, tracking orders, and ensuring compliance with organizational policies.</p><p>• Support IT project initiatives by assisting the IT Director and collaborating with internal managers to organize resources, track deliverables, and maintain documentation.</p><p>• Update and maintain the agency’s WordPress website by posting IT-related content and ensuring consistent, detail-oriented online representation.</p><p>• Monitor and manage IT service tickets, ensuring timely resolution and clear communication with staff throughout the process.</p><p>• Serve as the primary point of contact between the IT department and agency staff, fostering detail-oriented and efficient communication.</p><p>• Perform administrative tasks such as creating documents, spreadsheets, and correspondence using Microsoft Office tools.</p><p>• Coordinate schedules and appointments to support IT departmental operations and project timelines.</p><p>• Provide customer service excellence by addressing inquiries and maintaining a high standard of support.</p><p>• Assist with vendor communications and project documentation for initiatives like electronic documentation and camera systems projects.</p>
<p>We are looking for a motivated and detail-oriented Marketing Assistant to join our team in New Orleans, Louisiana. This short-term contract to permanent position is ideal for recent graduates with a business degree, particularly in international marketing or business administration, who are eager to grow their careers in a global events and marketing environment. You will play a pivotal role in supporting marketing initiatives, engaging with clients, and contributing to the success of our international campaigns.</p><p><br></p><p>Responsibilities:</p><p>• Assist in the execution of global event marketing strategies, ensuring all activities align with organizational goals.</p><p>• Create, manage, and monitor email campaigns to effectively engage target audiences.</p><p>• Support the planning and coordination of events, including logistics and on-site assistance.</p><p>• Collaborate with the team to develop and implement direct marketing campaigns that drive results.</p><p>• Manage social media platforms by creating content, scheduling posts, and monitoring engagement metrics.</p><p>• Maintain strong communication with clients, addressing inquiries and providing exceptional service.</p><p>• Assist in tracking and analyzing marketing performance to identify areas for improvement.</p><p>• Conduct research on industry trends to support the development of innovative marketing strategies.</p><p>• Ensure timely follow-up on client interactions and maintain accurate records in the system.</p><p>• Work closely with team members to meet deadlines and achieve project objectives.</p>
We are a top 15 Accounting Firm in New Orleans seeking a CPA detail oriented! Looking for an environment that encourages individualism, personal growth, and detail oriented development? Learn from our easy access training culture! Become financially successful! <br> Responsibilities: • Prepare and review individual, corporate, partnership, and fiduciary tax returns • Perform audits, reviews, and compilations for a diverse client base • Advise clients on a variety of tax planning and compliance matters • Conduct financial analysis and ensure accuracy of financial statements • Collaborate with team members and clients to deliver exceptional service • Maintain up-to-date knowledge of accounting regulations and tax laws Qualifications • Bachelor’s degree in Accounting or Finance • CPA certification or eligibility to sit for the CPA exam • Proven experience in financial analysis, account management, and reporting. • Proficiency in accounting software is preferred. • Strong analytical and problem-solving skills • Demonstrated ability to mentor and guide less experienced team members. • Strong organizational skills with attention to detail and accuracy. • Ability to work collaboratively in a fast-paced environment while managing multiple priorities. • Self-motivated with a drive to excel in a dynamic environment • Entrepreneurial mindset and business development acumen For consideration, please contact Mary Wood @ Robert Half 504-383-0743. Thank you!
<p>We are seeking a highly experienced Senior Payroll Specialist to join our team in New Orleans, Louisiana. In this Contract to permanent role, you will oversee complex payroll operations, ensuring accuracy, compliance, and efficiency across bi-weekly and monthly payroll cycles. This position requires strong technical expertise to perform within deadlines while managing multi-state payroll processes for a large workforce.</p><p><br></p><p>Responsibilities:</p><p>• Administer bi-weekly and monthly payroll processes, ensuring timely and accurate paycheck distribution.</p><p>• Maintain and update payroll systems, staying current with federal, state, and local payroll regulations.</p><p>• Monitor compliance with payroll laws and implement best practices to address regulatory changes.</p><p>• Investigate and resolve complex payroll discrepancies, providing clear solutions to non-routine issues.</p><p>• Manage multi-state payroll operations for a workforce exceeding 500 employees.</p><p>• Utilize advanced systems like Oracle Cloud, UKG Ready, and Kronos Timekeeping to streamline payroll functions.</p><p>• Collaborate with employees to address payroll inquiries and deliver excellent customer service.</p><p>• Analyze payroll data to identify trends and develop solutions for process improvement.</p><p>• Ensure adherence to organizational policies and standards within payroll functions.</p>
We are looking for a highly skilled Senior Administrative Assistant to join our team in Geismar, Louisiana. In this role, you will provide comprehensive administrative support to an operations manager and a large department, ensuring seamless day-to-day operations. This is a long-term contract position, offering an excellent opportunity for someone who thrives in a fast-paced environment and excels in multitasking.<br><br>Responsibilities:<br>• Manage complex calendars, including scheduling meetings, appointments, and events for the operations manager and department staff.<br>• Coordinate travel arrangements, including booking flights, accommodations, and transportation for team members.<br>• Prepare and submit expense reports, ensuring accuracy and compliance with company policies.<br>• Assist with invoice processing and requisition submissions, collaborating with the finance department when necessary.<br>• Provide operations support by uploading certification packages and managing departmental documentation.<br>• Organize and facilitate team events, including planning lunches, dinners, and special occasions.<br>• Respond promptly to requests for computer-based assistance, such as scanning documents, sending correspondence, and handling reimbursements.<br>• Support the team with administrative tasks, including drafting letters, scheduling conference calls, and maintaining records.<br>• Adapt quickly to changing priorities and tasks to meet the needs of the department.<br>• Deliver high-quality results consistently while maintaining attention to detail and accuracy.
