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4 results for Office Specialist in Nashville, TN

Office Manager/Human Resources

Nashville, TN
onsite
Temporary / Contract
20 - 28 USD / Hourly
We are seeking a detail-oriented and highly organized individual to join our team as a part-time Office Manager / Human Resources Representative. This hybrid role supports smooth office operations and assists in a variety of HR functions. The ideal candidate will have experience in office administration and human resources, excellent communication skills, and the ability to multitask in a fast-paced environment.Key Responsibilities:<ul><li>Manage daily office operations, including ordering supplies, maintaining inventory, and overseeing office equipment maintenance</li><li>Greet visitors, answer phone calls, and handle correspondence</li><li>Coordinate meetings, calendar appointments, and travel arrangements</li><li>Maintain and organize office files, records, and documents—both electronic and physical</li><li>Support onboarding and offboarding processes for new hires and departing employees</li><li>Assist with HR compliance, record-keeping, and documentation</li><li>Serve as a point of contact for HR-related inquiries from staff, escalating issues as needed</li><li>Coordinate employee engagement initiatives and culture-building activities</li><li>Track PTO requests, attendance, and assist with payroll data entry</li><li>Partner with management on performance review and training logistics</li><li>Ensure adherence to company policies and applicable labor laws</li></ul>
2026-04-16T00:00:00Z

Billing Specialist

Hendersonville, TN
onsite
Permanent / Full Time
55000 - 62000 USD / Yearly
We are looking for a Billing Specialist to support accurate invoicing, credit activity, and account administration for our Hendersonville, Tennessee operations. This position plays an important role in maintaining billing quality, supporting customer and vendor setup, and helping the business manage credit-related processes effectively. The ideal candidate brings strong attention to detail, sound judgment, and the ability to work across teams to resolve issues quickly and professionally. Responsibilities: • Prepare, review, and issue customer invoices while investigating discrepancies related to pricing, purchase orders, taxes, or freight charges. • Administer credit memo and return transactions by verifying documentation and ensuring alignment with company guidelines. • Maintain recurring billing timelines and contribute to month-end activities to support timely and accurate financial reporting. • Create and update customer account records, including payment terms, credit parameters, tax settings, and required supporting documents. • Track accounts receivable aging, conduct routine follow-up on outstanding balances, and raise higher-risk items according to established policy. • Review orders placed on hold and release them within approved authority levels after confirming account status and compliance requirements. • Assist with credit evaluations and provide informed recommendations on customer credit limits and risk exposure. • Support sales tax exemption certificate administration, including record maintenance, system updates, and audit-related information requests. • Provide backup coverage for credit management and payment posting functions while helping document controls, improve workflows, and report key billing performance metrics.
2026-04-23T00:00:00Z

Administrative Assistant

Nashville, TN
onsite
Permanent / Full Time
60000 - 65000 USD / Yearly
Position SummaryThe Administrative Coordinator to the Chief Information Officer provides high‑level administrative and operational support to senior IT leadership, including the Chief Information Officer and Director of Information Security and Network Operations. This role serves as a central coordinator across executive support, IT procurement, budget tracking, records management, and division‑wide administrative functions.This is a hands‑on coordinator role requiring strong organizational skills, the ability to manage competing priorities, and comfort navigating multiple systems. The ideal candidate is an independent worker who can take written and verbal direction and execute critical tasks with minimal supervision.Key ResponsibilitiesExecutive & Administrative Support<ul><li>Coordinate calendars, meetings, agendas, and division communications for IT leadership</li><li>Schedule and prepare materials for meetings; capture and distribute notes and action items as needed</li><li>Attend management meetings and provide follow‑up documentation</li><li>Prepare and submit travel authorizations and expense documentation; coordinate travel arrangements</li></ul>Procurement & Budget Support<ul><li>Coordinate all IT procurement activities, working closely with IT leadership</li><li>Manage annual license renewals, vendor documentation, and vendor contacts</li><li>Create and manage Purchase Orders from initiation through payment under leadership direction</li><li>Maintain annual budget tracking spreadsheets used during budget planning with Accounting/CFO</li></ul>Records Management<ul><li>Act as the designated Records Officer on behalf of the CIO</li><li>Coordinate records communications with state authorities and records centers</li><li>Partner with Legal to maintain and update Records Disposition Authorizations (RDAs)</li><li>Track and inventory boxed records on site and schedule destruction in accordance with policy</li></ul>Documentation & Coordination<ul><li>Maintain and update IT policies, procedures, and documentation</li><li>Manage internal tracking spreadsheets and reports for leadership review</li><li>Coordinate office supply purchasing and distribution</li><li>Reconcile division payment card transactions</li><li>Perform general administrative and project support duties as assigned</li></ul>Work Environment & Schedule<ul><li>Hybrid role (typically 1 day per week in office; occasional additional onsite days as needed)</li><li>37.5‑hour workweek</li><li>No routine overtime expected</li></ul>
2026-04-09T00:00:00Z

Administrative Assistant

Nashville, TN
remote
Temporary / Contract
21 - 22.28 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Nashville, Tennessee. This is a long-term contract position that combines both onsite and remote work, offering a dynamic and flexible environment. The role involves supporting critical systems, delivering training, and contributing to continuous improvement initiatives while maintaining strong organizational and communication skills. Responsibilities:• Review and process submitted materials to ensure they meet accuracy and compliance standards.• Organize, maintain, and update documents and records within assigned systems.• Route workflow items for review and approval to support operational processes.• Manage routine communications, notifications, and status updates to stakeholders.• Follow up on pending tasks or requests to ensure timely completion.• Monitor operational metrics and provide reports as needed.• Compile and prepare data for routine and ad hoc reporting requirements.• Develop and maintain system documentation, guides, and reference materials.• Provide user training, support, and guidance on processes and system functionality.• Investigate and troubleshoot workflow or process issues to ensure smooth operations.
2026-04-17T00:00:00Z