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8 results for Office Manager in Nashville, TN

Office Manager/Human Resources

Nashville, TN
onsite
Temporary
20 - 28 USD / Hourly
We are seeking a detail-oriented and highly organized individual to join our team as a part-time Office Manager / Human Resources Representative. This hybrid role supports smooth office operations and assists in a variety of HR functions. The ideal candidate will have experience in office administration and human resources, excellent communication skills, and the ability to multitask in a fast-paced environment.Key Responsibilities:<ul><li>Manage daily office operations, including ordering supplies, maintaining inventory, and overseeing office equipment maintenance</li><li>Greet visitors, answer phone calls, and handle correspondence</li><li>Coordinate meetings, calendar appointments, and travel arrangements</li><li>Maintain and organize office files, records, and documents—both electronic and physical</li><li>Support onboarding and offboarding processes for new hires and departing employees</li><li>Assist with HR compliance, record-keeping, and documentation</li><li>Serve as a point of contact for HR-related inquiries from staff, escalating issues as needed</li><li>Coordinate employee engagement initiatives and culture-building activities</li><li>Track PTO requests, attendance, and assist with payroll data entry</li><li>Partner with management on performance review and training logistics</li><li>Ensure adherence to company policies and applicable labor laws</li></ul>
2026-04-16T00:00:00Z

Administrative Assistant

Nashville, TN
onsite
Permanent
60000 - 65000 USD / Yearly
Position SummaryThe Administrative Coordinator to the Chief Information Officer provides high‑level administrative and operational support to senior IT leadership, including the Chief Information Officer and Director of Information Security and Network Operations. This role serves as a central coordinator across executive support, IT procurement, budget tracking, records management, and division‑wide administrative functions.This is a hands‑on coordinator role requiring strong organizational skills, the ability to manage competing priorities, and comfort navigating multiple systems. The ideal candidate is an independent worker who can take written and verbal direction and execute critical tasks with minimal supervision.Key ResponsibilitiesExecutive & Administrative Support<ul><li>Coordinate calendars, meetings, agendas, and division communications for IT leadership</li><li>Schedule and prepare materials for meetings; capture and distribute notes and action items as needed</li><li>Attend management meetings and provide follow‑up documentation</li><li>Prepare and submit travel authorizations and expense documentation; coordinate travel arrangements</li></ul>Procurement & Budget Support<ul><li>Coordinate all IT procurement activities, working closely with IT leadership</li><li>Manage annual license renewals, vendor documentation, and vendor contacts</li><li>Create and manage Purchase Orders from initiation through payment under leadership direction</li><li>Maintain annual budget tracking spreadsheets used during budget planning with Accounting/CFO</li></ul>Records Management<ul><li>Act as the designated Records Officer on behalf of the CIO</li><li>Coordinate records communications with state authorities and records centers</li><li>Partner with Legal to maintain and update Records Disposition Authorizations (RDAs)</li><li>Track and inventory boxed records on site and schedule destruction in accordance with policy</li></ul>Documentation & Coordination<ul><li>Maintain and update IT policies, procedures, and documentation</li><li>Manage internal tracking spreadsheets and reports for leadership review</li><li>Coordinate office supply purchasing and distribution</li><li>Reconcile division payment card transactions</li><li>Perform general administrative and project support duties as assigned</li></ul>Work Environment & Schedule<ul><li>Hybrid role (typically 1 day per week in office; occasional additional onsite days as needed)</li><li>37.5‑hour workweek</li><li>No routine overtime expected</li></ul>
2026-04-09T00:00:00Z

Administrative Assistant

Nashville, TN
onsite
Contract / Temporary to Hire
21.85 - 25.3 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Nashville, Tennessee. In this Contract to permanent position, you will play a pivotal role in supporting daily operations, ensuring seamless communication, and maintaining organized workflows. This opportunity is ideal for someone who thrives in a dynamic environment and excels at multitasking. Responsibilities: • Provide comprehensive administrative support to ensure efficient operation of the office. • Answer and direct incoming calls professionally, addressing inquiries or redirecting as needed. • Perform accurate data entry tasks to maintain and update organizational records. • Manage reception area duties, including welcoming visitors and handling correspondence. • Coordinate and schedule meetings, appointments, and other events. • Maintain office supplies and ensure proper inventory levels. • Organize and file documents in both physical and digital formats for easy retrieval. • Assist in preparing reports, presentations, and other business documents. • Collaborate with team members to support various administrative projects. • Uphold confidentiality and professionalism in handling sensitive information.
2026-04-13T00:00:00Z

Administrative Assistant

Nashville, TN
remote
Temporary
21 - 22.28 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Nashville, Tennessee. This is a long-term contract position that combines both onsite and remote work, offering a dynamic and flexible environment. The role involves supporting critical systems, delivering training, and contributing to continuous improvement initiatives while maintaining strong organizational and communication skills. Responsibilities:• Review and process submitted materials to ensure they meet accuracy and compliance standards.• Organize, maintain, and update documents and records within assigned systems.• Route workflow items for review and approval to support operational processes.• Manage routine communications, notifications, and status updates to stakeholders.• Follow up on pending tasks or requests to ensure timely completion.• Monitor operational metrics and provide reports as needed.• Compile and prepare data for routine and ad hoc reporting requirements.• Develop and maintain system documentation, guides, and reference materials.• Provide user training, support, and guidance on processes and system functionality.• Investigate and troubleshoot workflow or process issues to ensure smooth operations.
2026-04-06T00:00:00Z

Accounting Manager

Brentwood, TN
onsite
Temporary
50 - 58 USD / Hourly
Our growing client is seeking an experienced Accounting Manager with a strong billing and order-to-cash background to support their finance organization in Brentwood, Tennessee. The ideal candidate brings hands-on leadership experience in billing operations, high-volume transactions, and accounting close processes within a fast-paced, multi-entity environment.Responsibilities:<ul><li>Oversee day-to-day billing operations, ensuring accurate, timely, and complete invoicing across multiple entities and customer segments.</li><li>Manage the end-to-end order-to-cash cycle, including billing, accounts receivable, cash application, and coordination with collections teams.</li><li>Partner closely with Operations, Sales, and Customer Success to ensure billing set-ups, pricing, contract terms, and amendments are properly reflected in the billing system.</li><li>Review contracts and billing data to ensure compliance with accounting policies, customer agreements, sales tax requirements, and internal controls.</li><li>Lead monthly close activities related to billing, AR, deferred balances, and related general ledger accounts, including reconciliations and variance analysis.</li><li>Monitor billing accuracy, aging, and delinquency trends to identify issues and drive improvements in cash flow and process efficiency.</li><li>Ensure adherence to established accounting policies, procedures, and SOX/internal control standards within billing and AR processes.</li><li>Provide guidance and oversight to billing and accounting staff, setting clear expectations and promoting attention to detail and accountability.</li><li>Support system enhancements, ERP initiatives, and process improvements related to billing, invoicing, and financial operations.</li><li>Develop and implement scalable processes, documentation, and controls to support growth and operational stability.</li><li>Assist with audits, internal reviews, and ad hoc accounting and finance projects as needed</li></ul>
2026-04-06T00:00:00Z

Finance Manager

Brentwood, TN
onsite
Temporary
48 - 58 USD / Hourly
Our client is seeking a Finance Manager on a contract basis to support financial planning, reporting, and business decision‑making. This onsite role in the Brentwood area will partner closely with leadership and operational teams, providing financial insights, analysis, and oversight in a fast‑paced environment.Key Responsibilities:<ul><li>Lead budgeting, forecasting, and financial planning activities</li><li>Analyze financial results, trends, and key performance indicators, providing insights and recommendations to leadership</li><li>Oversee preparation and review of management reporting, dashboards, and financial analysis</li><li>Partner with cross‑functional teams to support strategic initiatives and operational decisions</li><li>Monitor departmental performance against budget and forecast</li><li>Support month‑end close processes in collaboration with accounting, ensuring financial accuracy and consistency</li><li>Assist with process improvements related to forecasting, reporting, and financial controls</li><li>Prepare ad hoc financial models, analyses, and presentations for senior stakeholders</li></ul>
2026-04-10T00:00:00Z

Finance Manager

Lewisburg, TN
onsite
Permanent
90000 - 110000 USD / Yearly
We are seeking a highly motivated and detail-oriented Finance Manager to oversee and optimize our accounting operations and financial processes. This role is responsible for maintaining accurate financial records, managing key accounting functions, and supporting strategic financial initiatives across the organization. This position requires a hands-on leader who can balance day-to-day accounting responsibilities with high-level financial oversight and process improvement. Work Schedule & Environment<ul><li>Hybrid Schedule: Monday–Friday (Fridays remote)</li><li>Supervisory responsibilities: 0</li></ul>Key Responsibilities<ul><li>Plan, implement, and oversee overall accounting strategy</li><li>Manage and perform daily accounting operations</li><li>Oversee full-cycle accounting, including:</li><li>Cash receipts and treasury functions</li><li>General ledger and payroll</li><li>Budgeting and cash forecasting</li><li>Revenue and expenditure variance analysis</li><li>Fixed assets and debt activity</li><li>Perform account reconciliations, including trust accounts and capital assets</li><li>Oversee check runs and financial transactions</li><li>Review contracts and ensure financial compliance</li><li>Manage and monitor installer compliance processes</li><li>Analyze financial data and establish key performance indicators (KPIs)</li><li>Prepare and present accurate and timely financial reports</li><li>Ensure adherence to accounting policies, procedures, and best practices</li><li>Lead inventory cycle count processes and oversight</li><li>Coordinate and oversee annual audits</li><li>Provide financial insights and recommendations to leadership</li><li>Support special projects and strategic initiatives as needed</li></ul>
2026-03-25T00:00:00Z

Receptionist

Goodlettsville, TN
onsite
Contract / Temporary to Hire
16.15 - 18.7 USD / Hourly
We are looking for a detail-oriented and organized Receptionist to join our team in Goodlettsville, Tennessee. This is a contract-to-permanent position, offering an excellent opportunity for individuals seeking a long-term role. The ideal candidate will manage front desk operations, provide excellent customer service, and handle multi-line phone systems efficiently. Responsibilities: • Greet visitors and ensure they are directed to the appropriate departments or individuals. • Manage a multi-line phone system, answering inbound calls promptly and courteously. • Handle general inquiries and provide accurate information about the organization. • Maintain the reception area to ensure a clean and welcoming environment. • Assist with administrative tasks such as scheduling appointments and managing correspondence. • Monitor and log visitor entries for security and compliance purposes. • Coordinate communication between different departments and relay messages efficiently. • Provide part-time support for front desk operations as needed.
2026-04-16T00:00:00Z