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17 results for Workplace Coordinator in Murrieta, CA

Human Resources Coordinator

Vista, CA
onsite
Temporary / Contract
28 - 32 USD / Hourly
Robert Half is partnering with a growing food manufacturing company that is looking to add a Human Resources Coordinator to support its expanding workforce.This is an excellent opportunity for someone who enjoys working with people while keeping operations organized behind the scenes. You'll play a key role in recruiting, onboarding, employee relations, compliance, and HR administration. The ideal candidate enjoys a fast-paced environment, communicates well with employees at all levels, and is looking to continue building a long-term career in Human Resources.You'll work closely with HR leadership while supporting multiple departments across the organization and helping create a positive employee experience from hire through onboarding.Responsibilities<ul><li>Coordinate recruiting efforts, including scheduling interviews and communicating with candidates</li><li>Prepare onboarding paperwork and maintain employee files</li><li>Process employee status changes, promotions, and personnel updates</li><li>Assist with benefits enrollment and employment verifications</li><li>Maintain HRIS records and ensure data accuracy</li><li>Support employee engagement initiatives and company events</li><li>Assist with compliance, policy administration, and HR reporting</li><li>Respond to employee questions regarding HR policies and procedures</li><li>Partner with Payroll to ensure employee information is updated accurately</li></ul>
2026-07-30T00:00:00Z

Human Resources Coordinator

Fallbrook, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
A rapidly expanding HVAC contractor is looking for an organized and people-focused Human Resources Coordinator to support recruiting, onboarding, employee records, and day-to-day HR operations. This position offers excellent exposure to all aspects of Human Resources while partnering closely with field technicians, office staff, and company leadership. The ideal candidate enjoys working with people, thrives in a fast-paced environment, and is passionate about creating a positive employee experience from hiring through onboarding. Responsibilities<ul><li>Coordinate new hire onboarding and orientation activities</li><li>Schedule interviews and communicate with candidates throughout the hiring process</li><li>Maintain confidential employee files and HRIS records</li><li>Process employee status changes and payroll-related documentation</li><li>Assist with benefits enrollment and employment verification</li><li>Support recruiting efforts by posting jobs and reviewing resumes</li><li>Ensure compliance with company policies and employment regulations</li><li>Assist with employee events, training programs, and special HR projects</li></ul>
2026-07-28T00:00:00Z

Administrative Coordinator

Carlsbad, CA
onsite
Temporary / Contract
24 - 29 USD / Hourly
Our client is looking for an Administrative Coordinator who enjoys being the person everyone depends on.A growing commercial property management company is seeking an organized professional to support executive leadership and daily office operations. This role offers a mix of administrative support, project coordination, tenant communication, and office management responsibilities. If you enjoy staying busy, solving problems, and helping multiple departments stay organized, this could be a great fit.This position provides exposure to accounting, operations, leasing, and property management while working in a collaborative and professional office environment.Responsibilities<ul><li>Coordinate meetings, calendars, and conference room schedules</li><li>Prepare reports, presentations, and correspondence</li><li>Assist with vendor communication and service requests</li><li>Process purchase orders, invoices, and administrative documentation</li><li>Maintain office files and electronic records</li><li>Support tenant communications and administrative requests</li><li>Order office supplies and coordinate facility needs</li><li>Assist with special projects for executive leadership</li></ul>
2026-07-30T00:00:00Z

Payroll Coordinator – Manufacturing

Vista, CA
onsite
Temporary / Contract
28 - 34 USD / Hourly
A growing manufacturing company is adding a Payroll Coordinator to support its expanding workforce.This is an excellent opportunity for someone who enjoys payroll but also wants exposure to accounting and Human Resources. You'll work with a collaborative finance team while ensuring employees are paid accurately and on time. The company offers a supportive culture, consistent hours, and opportunities to grow into senior payroll or accounting positions.Responsibilities<ul><li>Process weekly and bi-weekly payroll for hourly and salaried employees</li><li>Review timecards and resolve payroll discrepancies</li><li>Process employee status changes, garnishments, and deductions</li><li>Reconcile payroll reports and prepare journal entries</li><li>Assist with payroll tax reporting and year-end processing</li><li>Respond to employee payroll questions</li><li>Maintain payroll records and confidential employee information</li><li>Support month-end accounting activities related to payroll</li></ul>
2026-07-29T00:00:00Z

Logistics Coordinator

Carlsbad, CA
onsite
Temporary / Contract
24 - 28 USD / Hourly
Join a Fast-Moving Health & Wellness Company Where Logistics Actually MattersA growing health and wellness company in Carlsbad is looking for a Logistics Coordinator to help keep products moving from suppliers through distribution and ultimately into customers' hands. This is a great opportunity for someone who enjoys working in a fast-paced environment, communicating with vendors, and solving problems before they become bigger issues. You'll work closely with Purchasing, Warehouse, Customer Service, and Operations to coordinate orders, track inventory, and make sure shipments stay on schedule. The ideal candidate is organized, proactive, and comfortable juggling several moving pieces at once. Responsibilities<ul><li>Coordinate inbound and outbound shipments with carriers and vendors</li><li>Monitor purchase orders and shipment status from order through delivery</li><li>Track inventory levels and communicate potential shortages to Operations</li><li>Schedule freight pickups and deliveries</li><li>Maintain accurate shipping and receiving documentation</li><li>Enter and update logistics information within ERP and inventory systems</li><li>Communicate with vendors regarding order confirmations and delays</li><li>Investigate damaged, missing, or delayed shipments</li><li>Assist with inventory counts and reconciliation</li><li>Prepare logistics and inventory reports for management</li><li>Partner with Customer Service to resolve order and delivery issues</li><li>Help identify opportunities to improve shipping and fulfillment processes</li></ul>
2026-08-12T00:00:00Z

Transportation Coordinator

Oceanside, CA
onsite
Temporary / Contract
26 - 28 USD / Hourly
Keep Trucks, Materials, and Projects Moving in the Right DirectionOur client is a busy construction materials company in Oceanside that is hiring a Transportation Coordinator to support daily deliveries throughout San Diego County. This role is perfect for someone who thrives in a high-volume environment and enjoys coordinating drivers, customers, vendors, and internal operations.You'll be at the center of the action, making sure materials arrive when they're needed and helping the team quickly resolve scheduling or delivery issues. Construction, logistics, dispatch, or transportation experience will all translate well into this position.Responsibilities<ul><li>Coordinate daily delivery schedules for drivers and customers</li><li>Schedule pickups and deliveries based on project timelines</li><li>Communicate delivery times and updates to customers</li><li>Monitor driver routes and shipment progress</li><li>Adjust schedules when delays, traffic, or last-minute changes occur</li><li>Maintain delivery tickets, bills of lading, and transportation records</li><li>Coordinate with warehouse and yard personnel regarding material availability</li><li>Enter orders and delivery information into internal systems</li><li>Communicate with drivers throughout the day regarding route changes</li><li>Investigate delivery discrepancies and customer concerns</li><li>Prepare daily transportation reports</li><li>Assist Operations leadership with scheduling and process improvement</li></ul>
2026-08-12T00:00:00Z

HR Coordinator

Elfin Forest, CA
onsite
Temporary / Contract
30 - 33 USD / Hourly
Help Build the Team Behind a Growing Construction BusinessA successful commercial construction company is looking for an HR Coordinator to support recruiting, onboarding, payroll administration, employee records, and compliance. This is a great fit for an HR professional who enjoys a fast-paced environment and wants exposure to both office and field employees.You'll partner with Project Managers, Operations, and company leadership while helping keep HR processes organized and employees supported.Responsibilities<ul><li>Coordinate recruiting for office and field positions</li><li>Schedule interviews and communicate with candidates</li><li>Manage new hire onboarding and employment documentation</li><li>Maintain employee files and HRIS records</li><li>Process employee changes and payroll-related updates</li><li>Assist with benefits administration</li><li>Track licenses, certifications, and required training</li><li>Support workers' compensation and leave documentation</li><li>Assist with HR compliance and policy administration</li><li>Prepare HR reports and employee communications</li></ul>
2026-08-11T00:00:00Z

Office Coordinator – Construction Services

Cardiff-by-the-Sea, CA
onsite
Temporary / Contract
24 - 28 USD / Hourly
Robert Half is partnering with a growing commercial construction company that's looking for an Office Coordinator to keep daily operations running efficiently.This is an excellent opportunity for someone who enjoys wearing multiple hats and being the go-to resource for both employees and customers. You'll support project managers, field personnel, vendors, and office leadership while helping maintain an organized and productive workplace. The company offers a collaborative environment where your ideas and initiative are valued.Responsibilities<ul><li>Answer incoming calls and greet clients, vendors, and subcontractors</li><li>Coordinate office schedules and maintain project calendars</li><li>Assist with purchase orders, invoices, and document tracking</li><li>Maintain job files, contracts, and project documentation</li><li>Order office and jobsite supplies</li><li>Support payroll collection and employee onboarding paperwork</li><li>Assist with meeting coordination and administrative reporting</li><li>Provide general office support to multiple departments</li></ul>
2026-07-29T00:00:00Z

Receptionist / Office Coordinator

Vista, CA
onsite
Temporary / Contract
23 - 29 USD / Hourly
Be the person who makes the office feel organized from the moment someone walks through the door.A professional services company in Vista is looking for a Receptionist / Office Coordinator to serve as the first point of contact for clients, vendors, and employees. This role goes beyond traditional reception—the right candidate will help keep the entire office running smoothly.You'll have the opportunity to work with multiple departments, assist with administrative projects, coordinate office needs, and provide an exceptional experience to everyone who interacts with the company.Responsibilities<ul><li>Welcome clients, vendors, and visitors in a professional and friendly manner</li><li>Answer and route incoming calls</li><li>Manage the front desk and visitor sign-in process</li><li>Coordinate conference rooms and meetings</li><li>Sort incoming mail and packages</li><li>Maintain office supplies and place orders as needed</li><li>Assist with data entry and document preparation</li><li>Coordinate office maintenance and vendor appointments</li><li>Support scheduling and administrative projects</li><li>Assist Accounting and HR with basic administrative tasks</li><li>Maintain a clean, organized, and professional reception area</li></ul>
2026-08-10T00:00:00Z

Administrative and Events Coordinator

Walnut, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
Position SummaryWe are seeking a highly organized and detail-oriented Administrative & Events Coordinator to support daily office operations while planning and executing company events from start to finish. This role requires a proactive, customer-focused professional who thrives in a fast-paced environment, excels at multitasking, and enjoys coordinating logistics to ensure seamless operations and successful events.Key Responsibilities<ul><li>Provide administrative support including scheduling, calendar management, correspondence, filing, and document preparation.</li><li>Answer phones, greet visitors, and serve as the primary point of contact for internal and external inquiries.</li><li>Coordinate meetings, conferences, and corporate events, including venue selection, vendor management, catering, travel arrangements, and event logistics.</li><li>Manage event timelines, budgets, registration, materials, and post-event follow-up.</li><li>Maintain office supplies, equipment, and vendor relationships to ensure efficient office operations.</li><li>Prepare reports, presentations, and meeting agendas using Microsoft Office applications.</li><li>Coordinate travel arrangements, expense reporting, and executive support as needed.</li><li>Collaborate with cross-functional teams to ensure successful execution of company initiatives and events.</li><li>Maintain accurate records, databases, and filing systems while ensuring confidentiality of sensitive information.</li><li>Assist with special projects and other administrative duties as assigned.</li></ul>Qualifications<ul><li>2+ years of administrative, office coordination, or event planning experience.</li><li>Excellent organizational, time management, and multitasking abilities.</li><li>Strong written and verbal communication skills with a professional and customer-focused approach.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with event management software is a plus.</li><li>Ability to prioritize competing deadlines and adapt to changing business needs.</li><li>Strong attention to detail and problem-solving skills.</li><li>Associate's or Bachelor's degree preferred, or equivalent work experience.</li></ul>Preferred Skills<ul><li>Experience coordinating corporate meetings, conferences, or special events.</li><li>Budget tracking and vendor management experience.</li><li>Strong interpersonal skills with the ability to build relationships across all levels of the organization.</li><li>Ability to work independently while contributing effectively to a collaborative team.</li></ul>Key Competencies<ul><li>Organization and planning</li><li>Event coordination</li><li>Administrative support</li><li>Customer service</li><li>Communication</li><li>Time management</li><li>Problem-solving</li><li>Attention to detail</li><li>Relationship building</li><li>Project coordination</li></ul>
2026-07-29T00:00:00Z

Front Desk Coordinator

Encinitas, CA
onsite
Temporary / Contract
24.5 - 28.5 USD / Hourly
If you're naturally warm, organized, and great with people, this is the kind of front-office opportunity where those skills really stand out.A busy dental practice in Encinitas is looking for a Front Desk Coordinator to join its patient-facing team. The practice is looking for someone who can create a welcoming experience while confidently managing scheduling, phones, patient records, and front-office administration.You'll be the first and last point of contact for patients, making professionalism, empathy, and attention to detail especially important.Responsibilities<ul><li>Welcome patients and manage front desk check-in and check-out</li><li>Answer incoming calls and assist patients with questions</li><li>Schedule and confirm appointments</li><li>Maintain accurate patient information and records</li><li>Collect copayments and process patient payments</li><li>Assist with insurance verification and basic eligibility inquiries</li><li>Coordinate treatment schedules with clinical staff</li><li>Follow up with patients regarding appointments and paperwork</li><li>Maintain an organized and professional reception area</li><li>Assist with general office administration as needed</li></ul>
2026-08-10T00:00:00Z

Front Desk Coordinator

Del Mar, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
Our client in the nonprofit industry is seeking a Spanish-Speaking Front Desk Coordinator to serve as the first point of contact for visitors, clients, and community members. This role is ideal for a friendly, organized professional who is passionate about providing excellent service in a mission-driven environment. The Front Desk Coordinator will support daily front office operations while assisting both Spanish- and English-speaking individuals. Key Responsibilities:<ul><li>Greet and assist visitors, clients, and staff in a professional and welcoming manner</li><li>Answer and route incoming phone calls in both Spanish and English</li><li>Respond to general inquiries regarding programs, services, and office information</li><li>Manage front desk coverage and maintain a clean, organized reception area</li><li>Schedule appointments, meetings, and intake visits as needed</li><li>Perform data entry, filing, scanning, and other administrative support tasks</li><li>Receive and distribute mail, packages, and office communications</li><li>Maintain accurate records and update internal systems</li><li>Escalate sensitive or complex issues to the appropriate team members</li><li>Support special projects and general office operations as assigned</li></ul>
2026-08-04T00:00:00Z

Proposal Coordinator

Riverside, CA
onsite
Permanent / Full Time
80000 - 90000 USD / Yearly
We are looking for a Proposal Coordinator to support the development of clear, persuasive, and well-organized proposal materials for our team in Riverside, California. This role is ideal for someone who can manage multiple deadlines, translate complex information into compelling written content, and keep proposal efforts moving efficiently from kickoff through final submission. The successful candidate will work closely with internal stakeholders to assemble high-quality responses that align with client requirements and business goals. Responsibilities: • Coordinate the full proposal development process, ensuring timelines, deliverables, and submission requirements are met. • Draft, revise, and organize proposal narratives to create strong, client-focused response documents. • Gather input from subject matter experts and internal partners to build accurate and complete proposal content. • Review solicitation documents carefully to identify key requirements, response criteria, and compliance needs. • Maintain consistency, formatting, and quality across proposal materials prior to final delivery. • Track progress across multiple active proposals and follow up with contributors to keep projects on schedule. • Support the preparation of final proposal packages, including editing, proofreading, and version control. • Help refine response libraries and reusable content to improve efficiency and strengthen future submissions.
2026-08-04T00:00:00Z

Customer Care Coordinator

Escondido, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
A growing commercial construction company is looking for a Customer Care Coordinator to become the communication hub between clients, project managers, and field teams. This position is perfect for someone who enjoys staying organized, solving problems quickly, and creating a positive experience for customers throughout active construction projects. No two days are the same. You'll work closely with internal departments to coordinate schedules, answer customer questions, and help projects stay on track from kickoff through completion.Responsibilities<ul><li>Respond to customer inquiries regarding projects, scheduling, and service requests</li><li>Coordinate communication between customers and project managers</li><li>Track project updates and provide timely status reports</li><li>Schedule appointments, inspections, and follow-up visits</li><li>Maintain detailed customer records and project documentation</li><li>Assist with proposal preparation and contract administration</li><li>Process work orders and update CRM software</li><li>Support office operations with administrative tasks as needed</li></ul>
2026-07-27T00:00:00Z

Accounting Coordinator – Manufacturing

Vista, CA
onsite
Temporary / Contract
29 - 33 USD / Hourly
Our client is expanding their accounting department and is searching for an Accounting Coordinator who enjoys variety, collaboration, and being involved in all aspects of the accounting cycle.Rather than focusing on just one function, this position offers the opportunity to support Accounts Payable, Accounts Receivable, payroll, reconciliations, and month-end activities. It's a great fit for someone who wants to broaden their accounting experience while working for a stable manufacturing company with a collaborative culture and long-term growth opportunities.Responsibilities<ul><li>Process vendor invoices and customer payments</li><li>Reconcile bank accounts, credit cards, and vendor statements</li><li>Assist with weekly payment processing and customer billing</li><li>Maintain accounting records and supporting documentation</li><li>Prepare journal entries and account reconciliations</li><li>Assist with payroll data verification and reporting</li><li>Support month-end and year-end close activities</li><li>Participate in process improvement initiatives and special projects</li></ul>
2026-07-30T00:00:00Z

Logistics Coordinator – Distribution & Supply Chain

Escondido, CA
onsite
Temporary / Contract
27.5 - 30.5 USD / Hourly
Help Keep Operations Moving in a Fast-Paced Distribution EnvironmentA growing distribution and logistics company in Escondido is seeking a Logistics Coordinator to support daily transportation, shipping, and inventory operations. This role is ideal for someone who enjoys problem-solving, coordinating multiple moving pieces, and working closely with warehouse teams, carriers, and customers to ensure products arrive on time. This is an excellent opportunity to join a collaborative operations team where you'll gain exposure to purchasing, inventory management, and supply chain coordination while developing valuable logistics experience. Responsibilities<ul><li>Coordinate inbound and outbound shipments with freight carriers</li><li>Schedule deliveries and pickups while communicating with vendors and customers</li><li>Monitor shipment status and proactively resolve transportation issues</li><li>Maintain shipping documentation, bills of lading, and freight records</li><li>Update inventory and order information within the ERP system</li><li>Prepare logistics reports and assist with inventory reconciliation</li><li>Collaborate with warehouse, purchasing, and customer service teams</li><li>Support continuous improvement initiatives within the operations department</li></ul>
2026-07-28T00:00:00Z

HR Coordinator – Biotech

Solana Beach, CA
onsite
Temporary / Contract
32 - 36 USD / Hourly
Join a People Team Where You Can Actually GrowOur client is an innovative biotech organization looking for an HR Coordinator to support a growing employee population. This role offers exposure to recruiting, onboarding, benefits, HRIS administration, employee engagement, and compliance while working alongside an experienced People Operations team.This is a strong opportunity for an HR professional who wants to move beyond administrative tasks and develop a broader understanding of how HR supports a growing organization.Responsibilities<ul><li>Coordinate the full onboarding process for new employees</li><li>Maintain accurate employee data within the HRIS</li><li>Support recruiting, interview scheduling, and candidate communication</li><li>Assist with benefits enrollment and employee questions</li><li>Prepare HR reports and workforce analytics</li><li>Coordinate employee training and development programs</li><li>Assist with performance management processes</li><li>Support employee engagement initiatives</li><li>Maintain confidential personnel documentation</li><li>Assist with HR compliance and policy updates</li></ul>
2026-08-11T00:00:00Z