29 Results for Office Manager Jobs in Murrieta, CA

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Office Assistant

San Diego, CA
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for a dependable Office Assistant to support daily operations at a busy testing location. This contract position is expected to run for one month initially, with the possibility of extension, and offers approximately 30 hours per week in a fast-paced environment. The ideal candidate will bring strong customer-facing experience, sound judgment, and the ability to help maintain an organized, secure, and detail-focused setting for every visitor. Responsibilities: • Welcome visitors, check required identification, and guide candidates through the intake process with courtesy and efficiency. • Carry out test center procedures by completing security screening steps and enforcing site protocols consistently. • Observe exam sessions closely across multiple testing rooms to help preserve a secure and fair environment. • Respond promptly to candidate concerns, document unusual situations, and escalate issues when needed. • Handle general front office support, including answering incoming calls, scanning documents, and completing routine clerical tasks. • Keep testing materials, work areas, and equipment organized and protected at all times. • Escort candidates to and from testing rooms and perform regular walkthroughs during active exam sessions. • Assist with basic equipment handling, packing or unpacking materials, and supporting smooth day-to-day site operations. • Adjust to scheduling needs based on business demand, including busier morning testing periods and site hours Monday through Saturday.
2026-10-08T00:00:00Z

General Office Clerk

Santa Ana, CA
onsite
Temporary / Contract
17.4135 - 20.163 USD / Hourly
We are looking for a detail-oriented General Office Clerk to support daily administrative operations for a Contract position based in Santa Ana, California. This role is well suited for someone who enjoys keeping records accurate, maintaining organized files, and assisting with high-volume document handling in a busy office setting. The ideal candidate will bring strong clerical skills, a careful approach to data entry, and the ability to provide reliable back-office support across routine business functions. Responsibilities: • Process, scan, and index paper and digital documents to maintain accurate and accessible records • Organize physical files and electronic folders so materials can be retrieved quickly and efficiently • Enter information into internal systems with close attention to completeness and accuracy • Provide administrative support for day-to-day back-office activities and general clerical tasks • Review documents for missing details, formatting issues, or filing errors before submission or storage • Handle incoming paperwork and route records to the appropriate teams or departments • Assist with records maintenance projects, including large-volume document sorting and archiving
2026-10-08T00:00:00Z

Office Services Associate

Newport Beach, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for a detail-oriented Office Services Associate to support daily administrative and operational service needs for a client site in Newport Beach, California. This is a Contract position that focuses on document production, mail handling, scanning, and front-end office support within a detail-oriented, fast-moving environment. The ideal candidate brings strong customer service skills, sound judgment, and the ability to manage multiple priorities while maintaining accuracy and confidentiality. Responsibilities: • Manage incoming office service requests by reviewing logs and confirming all job instructions are complete before starting assignments. • Handle day-to-day reprographics, scanning, mailroom, and intake activities across both physical and digital workflows. • Sequence and process work according to turnaround expectations, ensuring completed materials are delivered accurately and on time. • Communicate proactively with clients and leadership regarding deadlines, request updates, and any issues that could affect service delivery. • Perform basic troubleshooting on copiers, scanners, and related office equipment, escalating more complex problems when needed. • Monitor quality by checking completed work for accuracy and consistency, including reviewing output produced by team members when required. • Replenish paper, toner, and other production supplies while using materials carefully and efficiently. • Support additional workplace service functions such as hospitality, reception, or audio/visual assistance based on site needs. • Maintain compliance with company and client workplace policies, including confidentiality, appropriate conduct, and safety expectations.
2026-09-30T00:00:00Z

IT Manager

Anaheim, CA
onsite
Temporary / Contract
50 - 55 USD / Hourly
email: valerie.montoya@rht (.com) **Please Note: Client will be relocating to the Corona, CA area by the end of the year, when applying please make sure you are okay to commute to Corona, CA indefinitely.** Robert Half is seeking a hands-on IT Manager to take ownership of its internal technology environment as services transition in-house from a Managed Service Provider (MSP). This is a unique opportunity for someone who enjoys building, improving, and owning IT operations while supporting both office and field-based employees. This role is ideal for a technically strong IT professional who has personally managed infrastructure, security, Microsoft 365, user support, networking, and day-to-day IT operations in a small to mid-sized business environment. Responsibilities<ul><li>Own and manage the company's Microsoft 365, Entra ID, and overall IT infrastructure.</li><li>Serve as the primary IT resource supporting approximately 400 employees, including executives, office staff, and field personnel.</li><li>Administer user accounts, onboarding/offboarding, security groups, permissions, and access controls.</li><li>Configure and manage Windows endpoints, mobile devices, and endpoint security solutions.</li><li>Support and maintain firewalls, networking equipment, wireless infrastructure, VPNs, and internet connectivity.</li><li>Implement and manage cybersecurity measures including MFA, Conditional Access, patching, and security best practices.</li><li>Lead the transition of IT services from the current MSP and assume full ownership of the environment.</li><li>Maintain IT documentation, asset inventory, disaster recovery procedures, and operational standards.</li><li>Troubleshoot and resolve escalated technical issues in a fast-paced environment.</li><li>Manage relationships with technology vendors, software providers, telecommunications partners, and future IT service providers.</li><li>Identify and implement improvements that enhance reliability, security, and operational efficiency.</li><li>Help build and scale the internal IT function, including future team growth.</li></ul>
2026-10-07T00:00:00Z

Administrative Assistant

Newport Beach, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a dependable Administrative Assistant to support day-to-day service coordination and office operations for a healthcare organization in Newport Beach, California. This Contract position is part-time at 30 hours per week and is ideal for someone who enjoys balancing administrative support with light IT coordination tasks. The role works closely with IT leadership to help manage vendors, track equipment, and ensure clinics receive timely operational support. Responsibilities: • Coordinate service requests and follow up on open issues to help maintain smooth support across multiple clinic locations. • Maintain accurate records for equipment, supplies, and technology assets, ensuring inventory information stays current. • Serve as a point of contact for vendors, helping schedule services, track updates, and resolve routine administrative matters. • Provide administrative support through data entry, document organization, call handling, and general office assistance. • Monitor clinic support needs nationally from the Newport Beach office and help ensure requests are routed appropriately without travel. • Assist with help desk and service coordination activities by organizing tickets, updating statuses, and communicating with end users as needed. • Support the IT manager with operational tasks, reporting, and follow-through on department priorities. • Help organize asset-related documentation and administrative processes tied to equipment usage and vendor-supported services.
2026-10-08T00:00:00Z

Administrative Assistant

Rancho Santa Fe, CA
onsite
Temporary / Contract
26 - 30 USD / Hourly
A growing manufacturing organization is looking for an Administrative Assistant to provide hands-on support to its Operations and leadership teams. This isn't a traditional reception-heavy administrative role. You'll be involved in the day-to-day coordination of purchasing, production paperwork, vendors, inventory, and office operations. This position would be a strong fit for someone who is highly organized and enjoys working in a fast-moving environment where priorities can change throughout the day. Responsibilities:<ul><li>Provide administrative support to Operations and management</li><li>Maintain production schedules, spreadsheets, and tracking reports</li><li>Enter and update purchase orders and operational data</li><li>Assist with vendor communication and follow-up</li><li>Track orders, deliveries, and shipping documentation</li><li>Maintain inventory and supply records</li><li>Prepare work orders, reports, and internal documentation</li><li>Process invoices and route them for approval</li><li>Assist Accounting with purchasing and expense documentation</li><li>Coordinate meetings and maintain department calendars</li><li>Prepare reports using Excel and internal systems</li><li>Maintain organized electronic and physical files</li><li>Assist with employee paperwork and operational documentation</li><li>Coordinate office and facility supply orders</li><li>Communicate information between Operations, Purchasing, Accounting, and vendors</li><li>Assist with special projects and process improvements</li></ul>
2026-09-30T00:00:00Z

Administrative Assistant

Diamond Bar, CA
remote
Temporary / Contract
22 - 27 USD / Hourly
We are looking for an organized and resourceful Administrative Assistant to support day-to-day business operations for a manufacturing environment in Diamond Bar, California. This is a Contract position suited for someone who can manage schedules, coordinate meetings, handle communication tasks, and keep administrative workflows running smoothly. The ideal candidate is proactive, detail-oriented, and comfortable balancing multiple priorities in a fast-paced setting. Responsibilities: • Coordinate calendars, arrange meetings, and confirm scheduling details to support team priorities and deadlines. • Prepare agendas, capture key discussion points during meetings, and distribute clear follow-up notes to stakeholders. • Provide administrative support through email management, phone coverage, and timely handling of inbound inquiries. • Organize travel plans and assist with event logistics, ensuring arrangements are accurate and well communicated. • Perform data entry and maintain organized records, files, and meeting materials for easy access and reference. • Conduct basic research to gather information, summarize findings, and support administrative decision-making. • Support general office and receptionist-related activities as needed to maintain efficient daily operations. • Communicate proactively with internal contacts to track action items, share updates, and help keep projects moving forward.
2026-10-08T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are seeking a detail-oriented and organized Administrative Assistant to support daily office operations and provide administrative support to teams and leadership. The ideal candidate will be proactive, professional, and capable of handling a variety of clerical and operational tasks in a fast-paced environment. Key Responsibilities:<ul><li>Provide administrative support including scheduling, calendar management, and meeting coordination.</li><li>Answer and direct phone calls, respond to emails, and assist with general inquiries.</li><li>Prepare correspondence, reports, spreadsheets, and presentations.</li><li>Maintain organized filing systems, records, and office documentation.</li><li>Assist with data entry, expense reporting, and other clerical tasks.</li><li>Coordinate office supplies, mail distribution, and general office operations.</li><li>Support special projects and additional administrative duties as assigned.</li></ul>
2026-09-24T00:00:00Z

Administrative Assistant

Fallbrook, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
An established educational organization in North County is looking for an Administrative Assistant to support its academic and student-services operations. This is a great opportunity for someone who enjoys a professional, people-facing environment and wants to work in a setting where organization, communication, and attention to detail really matter. You’ll serve as an important point of contact for students, families, instructors, and internal staff while helping keep daily administrative operations organized. What You’ll Do:<ul><li>Provide day-to-day administrative support to department leadership and staff</li><li>Answer phones, emails, and general inquiries</li><li>Assist students and families with routine questions and requests</li><li>Maintain student and departmental records</li><li>Schedule meetings, appointments, orientations, and events</li><li>Coordinate calendars and room reservations</li><li>Prepare correspondence, reports, forms, and presentations</li><li>Process student documentation and maintain confidential records</li><li>Assist with registration, enrollment, and other administrative processes</li><li>Enter and update information in internal databases</li><li>Track deadlines, forms, and outstanding documentation</li><li>Assist with purchasing, invoices, reimbursements, and basic budget tracking</li><li>Coordinate mail, supplies, printing, and office materials</li><li>Help organize school events, workshops, and department meetings</li><li>Prepare meeting agendas, notes, and follow-up items</li><li>Support special projects for department leadership</li></ul>
2026-09-30T00:00:00Z

Administrative Assistant

Rancho Santa Fe, CA
onsite
Temporary / Contract
27 - 33 USD / Hourly
A high-end construction and residential development company is adding an Administrative Assistant to its Rancho Santa Fe office. This position is designed for someone polished, exceptionally organized, and comfortable working around executives, project managers, homeowners, vendors, and subcontractors. You’ll provide administrative support while also helping keep multiple construction projects organized from the office side. What You’ll Handle:<ul><li>Support project managers and company leadership with daily administrative needs</li><li>Maintain project files, contracts, schedules, and documentation</li><li>Prepare correspondence, reports, spreadsheets, and presentations</li><li>Coordinate meetings with clients, architects, designers, vendors, and subcontractors</li><li>Maintain project calendars and important deadlines</li><li>Track permits, inspections, approvals, and project documentation</li><li>Assist with purchase orders and vendor paperwork</li><li>Process and organize invoices and project expenses</li><li>Communicate with vendors and subcontractors regarding documentation and scheduling</li><li>Maintain client files and confidential project information</li><li>Prepare meeting agendas and track follow-up items</li><li>Assist with material selections, deliveries, and project coordination</li><li>Update project tracking spreadsheets</li><li>Coordinate office supplies and project-related materials</li><li>Assist with scheduling site meetings and walkthroughs</li><li>Provide general administrative support to the project team</li></ul>
2026-09-30T00:00:00Z

Administrative Assistant

Orange, CA
onsite
Temporary to Hire
24.7 - 28.6 USD / Hourly
We are looking for an Administrative Assistant to support a fast-paced billing and office operations environment. This contract opportunity with potential for a permanent role is ideal for someone who thrives on accuracy, organization, and consistent follow-through while managing a high volume of invoicing and related administrative tasks. The person in this role will help keep billing records current, coordinate with internal teams and customers to gather required documentation, and ensure submissions are completed according to client-specific guidelines. Responsibilities: • Manage a large daily invoicing workload, handling roughly 50 or more billing transactions with a strong focus on timeliness and accuracy. • Examine inspection documents, quoted service work, and completed job activity to prepare invoices that reflect the correct billable details. • Confirm that inspection approvals and supporting paperwork are complete before releasing invoices for processing. • Communicate with coworkers and customers to obtain missing reports, clarify incomplete billing details, and keep invoicing on schedule. • Submit invoices through customer billing portals while following each account’s specific formatting and documentation requirements. • Maintain billing logs and tracking spreadsheets to monitor completed work, invoice progress, pending items, and outstanding follow-up needs. • Investigate rejected invoices, payment questions, and other billing discrepancies, then take appropriate steps to resolve outstanding issues. • Provide general administrative support that may include data entry, handling inbound calls, and front-office assistance as needed.
2026-10-08T00:00:00Z

Administrative Assistant

Newport Beach, CA
onsite
Temporary to Hire
28.5 - 30 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in NYC. This contract opportunity is ideal for someone who enjoys creating an organized, welcoming environment while managing a variety of administrative and front-desk tasks. The role requires strong communication, accuracy in data handling, and the ability to respond effectively to incoming inquiries. Responsibilities:• Manage front-desk activities by greeting visitors, directing inquiries, and maintaining an organized office presence.• Handle incoming phone calls with courtesy and efficiency, routing messages and providing timely assistance to callers.• Perform a range of administrative support tasks such as preparing documents, organizing files, and maintaining office records.• Enter and update information in internal databases and spreadsheets with a high degree of accuracy.• Coordinate day-to-day office workflow to help ensure administrative processes run smoothly and efficiently.• Support general receptionist functions, including monitoring shared inboxes and responding to routine requests.• Assist with clerical projects and operational tasks as needed to meet team and business priorities.
2026-10-05T00:00:00Z

Administrative Assistant

San Luis Rey, CA
onsite
Temporary / Contract
29 - 33 USD / Hourly
A growing life sciences organization in North County is looking for an Administrative Assistant to support its scientific and business operations teams. This is a great opportunity for an administrative professional who wants to get into the biotech/life sciences environment without needing a scientific degree.You’ll support a combination of administrative, scheduling, purchasing, documentation, and team-coordination responsibilities in a highly organized environment. Key Responsibilities:<ul><li>Provide administrative support to department leaders and cross-functional teams</li><li>Manage calendars, meetings, and conference room scheduling</li><li>Coordinate internal meetings, presentations, and team events</li><li>Prepare reports, presentations, spreadsheets, and correspondence</li><li>Maintain department files and confidential documentation</li><li>Assist with purchasing requests and vendor coordination</li><li>Process invoices, expense reports, and purchasing documentation</li><li>Track department budgets, supplies, and recurring expenses</li><li>Coordinate shipping and receiving of office and business materials</li><li>Maintain distribution lists, contact information, and internal databases</li><li>Assist with onboarding and offboarding administrative tasks</li><li>Coordinate training sessions and team meetings</li><li>Maintain project trackers and follow up on outstanding items</li><li>Assist with documentation and records management</li><li>Support audits, inspections, and internal administrative projects</li><li>Serve as a professional point of contact for internal teams and outside vendors</li></ul>
2026-09-30T00:00:00Z

Administrative Assistant

Costa Mesa, CA
onsite
Temporary / Contract
22.1635 - 25.663 USD / Hourly
We are looking for an organized and service-oriented Administrative Assistant to support daily office operations in Costa Mesa, California. This Long-term Contract position is ideal for someone who enjoys being the go-to resource for workplace coordination, front desk support, and executive assistance tasks in a detail-oriented, team-focused environment. The role requires strong attention to detail, sound judgment, and the ability to manage multiple priorities while maintaining a welcoming and efficient office experience. Responsibilities: • Coordinate day-to-day administrative activities to keep the office running smoothly, including reception coverage, mail handling, and visitor direction. • Manage relationships with external service providers and property-related contacts to arrange maintenance, repairs, and other facility needs. • Oversee workplace organization by monitoring inventory, ordering office and kitchen supplies, and helping maintain clean, well-stocked shared spaces. • Prepare and distribute billing-related communications and assist with administrative follow-up tied to vendors and office services. • Schedule meetings, appointments, and travel arrangements while supporting calendar coordination for leadership as needed. • Assist with expense report preparation, documentation, and general administrative tracking to support operational accuracy. • Provide planning and logistical support for events, team gatherings, and leadership offsite meetings. • Contribute to project-based administrative work by following up on timelines, coordinating details, and keeping stakeholders informed.
2026-10-07T00:00:00Z

Administrative Assistant

Fallbrook, CA
onsite
Temporary / Contract
23 - 27 USD / Hourly
Robert Half is hiring an Administrative Assistant to join a busy professional services organization in Fallbrook. This role is ideal for someone who is polished, organized, and naturally good at keeping a busy office running smoothly. You’ll support multiple members of the team, coordinate schedules and meetings, maintain documents, communicate with clients and vendors, and take ownership of the small details that keep the office moving.What You’ll Do:<ul><li>Provide day-to-day administrative support to managers and department leaders</li><li>Manage calendars and coordinate internal and external meetings</li><li>Schedule conference rooms, appointments, and team meetings</li><li>Answer and route phone calls and emails</li><li>Prepare correspondence, documents, reports, and presentations</li><li>Maintain electronic and physical files</li><li>Coordinate incoming and outgoing mail, packages, and deliveries</li><li>Order office supplies and monitor inventory</li><li>Assist with expense reports and invoice documentation</li><li>Coordinate travel arrangements and itineraries as needed</li><li>Help prepare meetings, presentations, and internal events</li><li>Update spreadsheets, contact lists, and internal databases</li><li>Assist with onboarding new employees and preparing office materials</li><li>Communicate with vendors, clients, and building management</li><li>Help coordinate office maintenance and service requests</li><li>Handle confidential information with discretion</li><li>Take on special projects and additional administrative responsibilities as needed</li></ul>
2026-09-28T00:00:00Z

Accounting Manager

Oceanside, CA
onsite
Temporary / Contract
50 - 55 USD / Hourly
An established North County organization is looking for an Accounting Manager to lead its day-to-day accounting operations and serve as a key partner to company leadership. This is a hands-on management role for someone who enjoys being close to the numbers rather than sitting exclusively in a supervisory capacity.The Accounting Manager will oversee the accounting cycle, month-end close, financial reporting, AP/AR, reconciliations, and internal controls while helping improve the overall efficiency of the department.What You'll Own:<ul><li>Manage daily accounting operations and accounting workflows</li><li>Oversee AP, AR, cash activity, and general ledger functions</li><li>Lead monthly, quarterly, and year-end close processes</li><li>Review and approve journal entries and account reconciliations</li><li>Prepare and review monthly financial statements</li><li>Analyze financial results and explain significant variances</li><li>Maintain the chart of accounts and accounting policies</li><li>Oversee bank, credit card, and balance sheet reconciliations</li><li>Monitor cash flow and working capital</li><li>Manage accounting schedules for prepaid expenses, accruals, fixed assets, and other accounts</li><li>Review AR aging, collections, and customer account activity</li><li>Oversee vendor payments and AP aging</li><li>Coordinate payroll-related accounting activities</li><li>Establish and maintain effective internal controls</li><li>Assist with annual budgets and financial forecasts</li><li>Coordinate with external CPA, tax professionals, and auditors</li><li>Prepare schedules and documentation for audits and tax filings</li><li>Identify opportunities to improve accounting systems and processes</li><li>Lead, mentor, and develop accounting staff</li></ul>
2026-10-02T00:00:00Z

Accounting Manager

Carlsbad, CA
onsite
Permanent / Full Time
110000 - 120000 USD / Yearly
We are looking for an experienced Accounting Manager to lead day-to-day accounting operations in Carlsbad, California while serving as the senior finance leader on site. This position is ideal for someone who enjoys balancing strategic oversight with direct execution, from managing close activities to shaping accounting practices and reporting. The role works closely with company leadership and provides meaningful influence over financial controls, compliance, systems, and business support. Responsibilities: • Lead the month-end, quarter-end, and year-end close process and ensure accurate, timely financial reporting. • Prepare financial statements and consolidated reporting materials for the parent organization in alignment with its reporting calendar and requirements. • Manage accrual-based accounting activities, including revenue treatment, inventory accounting, credit loss reserves, and general ledger accuracy. • Review and improve the chart of accounts and strengthen accounting processes to support clear, efficient financial reporting. • Develop materials and analysis to support leadership presentations for recurring board meetings. • Oversee internal controls activities, including testing, corrective action follow-up, audit coordination, and maintenance of accounting policies and procedures. • Administer tax-related accounting responsibilities such as multi-state sales and use tax compliance, exemption certificate tracking, and coordination with external tax advisors. • Supervise core transactional functions including accounts payable, accounts receivable, collections, credit administration, and payroll processing. • Act as the business owner for QuickBooks Enterprise, including system setup, user access, reporting, close management, and coordination on integrations, backups, and upgrades. • Partner with cross-functional teams on budgeting, forecasting, cash planning, pricing analysis, margin review, inventory costing, and evaluation of future accounting or ERP systems.
2026-10-02T00:00:00Z

Accounting Manager

Irvine, CA
onsite
Permanent / Full Time
110000 - 150000 USD / Yearly
We are looking for an Accounting Manager to oversee core accounting activities and help maintain accurate, timely financial reporting in Irvine, California. This position plays a key role in managing close activities, strengthening controls, and supporting day-to-day financial operations. The ideal candidate brings strong technical accounting knowledge, sound judgment, and the ability to collaborate with business partners across the organization. Responsibilities: • Lead the monthly, quarterly, and annual close cycle to ensure reporting deadlines are met with accuracy and consistency. • Prepare and evaluate financial reports, balance sheet support, and related documentation to maintain reliable accounting records. • Manage general ledger activity by reviewing reconciliations, monitoring account balances, and approving journal entries. • Oversee daily accounting functions across payables, receivables, payroll, and fixed asset accounting to support smooth operations. • Maintain adherence to company accounting standards and internal policies while promoting strong financial governance. • Contribute to planning activities by supporting budgeting, forecasting, and financial review processes. • Serve as a key contact for external auditors and assist with tax filings and other regulatory reporting needs. • Enhance accounting workflows by refining procedures, documenting processes, and reinforcing internal controls. • Work closely with operational stakeholders to deliver financial insight, reporting support, and practical guidance for business decisions.
2026-09-28T00:00:00Z

Accounting Manager

Irvine, CA
onsite
Permanent / Full Time
70000 - 100000 USD / Yearly
We are looking for an experienced Accounting Manager to oversee daily accounting operations and maintain accurate financial records for our Irvine, California team. This position is ideal for someone who is comfortable managing bookkeeping, payroll, reconciliations, and financial reporting in a fast-paced environment. The successful candidate will bring strong technical accounting knowledge, hands-on QuickBooks experience, and the ability to support month-end activities with precision and efficiency. Responsibilities: • Manage end-to-end bookkeeping activities using QuickBooks Desktop to ensure complete and accurate financial records. • Process payroll accurately and on schedule, with experience using Paycor considered beneficial. • Reconcile bank accounts and investigate discrepancies to maintain reliable cash reporting. • Prepare and review balance sheet and profit and loss statements for internal financial oversight. • Compile routine company reporting and maintain supporting documentation for accounting records. • Handle reporting related to certified payroll, prevailing wage requirements, and workers’ compensation obligations. • Assist with month-end close tasks, including journal entries, account analysis, and general ledger review. • Create and maintain Excel-based reports and perform financial analysis to support business decisions.
2026-10-08T00:00:00Z

Accounting Manager

Anaheim, CA
onsite
Permanent / Full Time
90000 - 125000 USD / Yearly
We are looking for an Accounting Manager to lead core accounting operations and ensure timely, accurate financial reporting for our California team. This role is ideal for a hands-on, detail-oriented individual who can oversee close activities, support day-to-day transactional processes, and strengthen the integrity of the general ledger. The successful candidate will bring deep accounting experience, sound judgment, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities: • Direct the monthly close process, ensuring financial results are completed accurately and within established deadlines. • Review and prepare journal entries, account analyses, and general ledger activity to maintain reliable financial records. • Perform reconciliations for bank accounts and balance sheet accounts, investigating and resolving discrepancies as needed. • Oversee payroll administration to help ensure employees are paid correctly and in compliance with applicable requirements. • Manage customer billing activities, including the creation and review of sales invoices for accuracy and timeliness. • Support accounts receivable follow-up efforts by monitoring outstanding balances and coordinating collection activities. • Maintain strong accounting controls and identify opportunities to improve efficiency across routine finance processes. • Partner with internal stakeholders to provide reporting support and address accounting questions related to operational activity.
2026-10-06T00:00:00Z

Finance Manager

San Diego, CA
onsite
Permanent / Full Time
170000 - 180000 USD / Yearly
We are looking for a Finance Manager to support business performance and financial decision-making across our North America operations in San Diego, California. This role combines strategic finance leadership with hands-on oversight of planning, reporting, and commercial analysis, helping leaders make informed decisions that support growth and profitability. The position will also strengthen financial processes, improve reporting quality, and provide practical insight across revenue, margin, cash flow, and operating performance. Responsibilities: • Serve as a key finance partner to regional leadership by providing financial insight, balanced recommendations, and constructive input on strategic and day-to-day decisions. • Direct the budgeting, forecasting, and planning cycle for North America, ensuring assumptions are well supported and aligned with broader business goals. • Manage commercial finance activities tied to profit and loss performance, including revenue trends, gross margin, customer economics, and business risks. • Lead recurring performance reviews with business stakeholders, highlighting key drivers, areas of concern, and agreed follow-up actions. • Build financial models and scenario analyses to evaluate investments, pricing approaches, and resource allocation decisions. • Convert operational and financial data into clear recommendations related to sales performance, cost management, profitability, and cash flow. • Prepare management reporting, forecast updates, budget submissions, and variance commentary in partnership with broader finance teams. • Oversee finance operations across accounts receivable, accounts payable, and payroll governance to support accuracy, control, and policy compliance. • Identify opportunities to improve reporting and decision support through analytics, automation, and modern finance tools.
2026-10-09T00:00:00Z

Executive Assistant

Irvine, CA
onsite
Temporary to Hire
45.6 - 52.8 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership within a Financial Services organization based in Irvine, California. This contract-to-permanent opportunity is ideal for a candidate with relevant experience who excels at managing competing priorities, handling sensitive information, and keeping executive operations running smoothly. The role requires strong judgment, exceptional organization, and the ability to communicate effectively while coordinating schedules, travel, documentation, and high-level administrative initiatives. Responsibilities: • Oversee complex calendars for executive leadership, arranging meetings, prioritizing requests, and resolving scheduling conflicts to protect time and support business objectives. • Organize domestic business travel from initial booking through final itinerary management, ensuring leaders have accurate schedules, confirmations, and logistical support. • Prepare, process, and reconcile expense submissions with a high degree of accuracy, including items that require additional executive-level review and approval. • Create, refine, and proofread presentations, reports, correspondence, spreadsheets, and other executive materials to ensure quality and consistency. • Draft communications on behalf of leadership, gather relevant information, and support decision-making through research and concise data analysis. • Coordinate internal and external meetings by managing invitations, assembling agendas and background materials, and documenting follow-up items when needed. • Partner with executives and cross-functional teams to keep administrative activities on track, monitor action items, and support special projects or strategic initiatives. • Review supporting documents prior to signature, submit purchase requests, and manage departmental supply and administrative needs efficiently. • Provide logistical support for off-site meetings, events, and executive programs, including occasional travel assistance tied to business initiatives.
2026-10-01T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary / Contract
32 - 36 USD / Hourly
Our client in the biotech industry is seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to senior leadership. This role requires a polished professional who can manage complex calendars, coordinate meetings and travel, handle confidential information with discretion, and help keep executive operations running smoothly in a fast-paced, innovative environment. The ideal candidate will have strong communication skills, exceptional attention to detail, and the ability to anticipate needs while supporting leaders in a dynamic, mission-driven setting. Key Responsibilities<ul><li>Provide comprehensive administrative support to one or more senior executives</li><li>Manage complex calendars, schedule internal and external meetings, and resolve scheduling conflicts</li><li>Coordinate domestic and international travel arrangements, including itineraries, expense reporting, and logistics</li><li>Prepare correspondence, presentations, reports, and meeting materials</li><li>Serve as a liaison between executives and internal/external stakeholders</li><li>Organize board meetings, leadership meetings, and special events as needed</li><li>Track action items and follow up to ensure timely completion of deliverables</li><li>Maintain confidential files, records, and sensitive business information</li><li>Support expense management, invoice processing, and other administrative tasks</li><li>Assist with special projects and process improvements to enhance executive support functions</li></ul>
2026-09-24T00:00:00Z

Executive Assistant

Del Mar, CA
onsite
Temporary / Contract
32 - 36 USD / Hourly
Our client is seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to senior leadership. This role is ideal for a professional who can manage complex schedules, coordinate travel, prepare materials, and handle confidential information with discretion in a fast-paced business environment. Key Responsibilities<ul><li>Provide high-level administrative support to one or more executives or senior leaders</li><li>Manage complex calendars, coordinate meetings, and resolve scheduling conflicts</li><li>Arrange domestic and international travel, including itineraries, accommodations, and expense reporting</li><li>Prepare correspondence, reports, presentations, and meeting materials</li><li>Serve as a liaison between executives and internal and external stakeholders</li><li>Track priorities, follow-ups, and action items to support executive productivity</li><li>Organize meetings, events, and conference logistics</li><li>Maintain confidential files, records, and sensitive business information</li><li>Support special projects and additional administrative tasks as assigned</li></ul>
2026-10-02T00:00:00Z

Receptionist

San Diego, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are seeking a professional and personable Receptionist to serve as the first point of contact for visitors, clients, and employees. The ideal candidate will have strong communication skills, a polished demeanor, and the ability to manage front desk operations while providing excellent administrative support. Key Responsibilities:<ul><li>Greet and assist visitors, clients, and staff in a courteous and professional manner.</li><li>Answer and direct incoming phone calls, take messages, and respond to general inquiries.</li><li>Maintain the front desk area to ensure a welcoming and organized environment.</li><li>Manage incoming and outgoing mail, packages, and deliveries.</li><li>Schedule appointments, conference rooms, and meetings as needed.</li><li>Perform administrative tasks such as data entry, filing, scanning, and document preparation.</li><li>Support office operations by ordering supplies and assisting with general clerical needs.</li></ul>
2026-09-24T00:00:00Z

29 results for Office Manager in Murrieta, CA