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28 results for Office Administrative Assistant in Murrieta, CA

Administrative Assistant

Banning, CA
onsite
Temporary / Contract
19.95 - 24 USD / Hourly
We are looking for an experienced and dependable Administrative Assistant to support daily office activities in California. This Long-term Contract opportunity is well suited for someone who enjoys helping people, keeps information organized, and can manage multiple administrative tasks in a detail-oriented environment. The position plays an important role in creating a welcoming experience for residents, visitors, and service providers while ensuring office records and documentation remain accurate and up to date. Responsibilities: • Welcome residents, visitors, board members, and vendors with courteous service and respond to questions in a timely, attentive manner. • Provide day-to-day administrative support that keeps office operations running smoothly and efficiently. • Receive, process, and monitor applications, permits, and related paperwork while maintaining accurate documentation. • Manage parking citation records, update tracking logs, and ensure files are maintained with careful attention to detail. • Review submitted forms for completeness, identify missing information, and follow up as needed to resolve discrepancies. • Organize and maintain both digital and physical filing systems so records are easy to access and properly stored. • Draft letters, reports, and other office documents using Microsoft Word and Excel. • Enter data, update internal records, answer inbound calls, and assist with additional projects based on office needs.
2026-08-12T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
24 - 27 USD / Hourly
Robert Half is partnering with a reputable financial services company seeking a detail-oriented and organized Administrative Assistant to support daily operations and provide administrative support to a growing team. This role is ideal for a professional who enjoys staying organized, managing multiple priorities, and contributing to a collaborative office environment.Key Responsibilities:<ul><li>Provide administrative support to leadership and internal teams in a professional financial services environment.</li><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Prepare, format, and maintain reports, presentations, spreadsheets, and business documents.</li><li>Handle incoming calls, emails, and correspondence with professionalism and attention to detail.</li><li>Assist with client documentation, account records, and confidential business information.</li><li>Process and organize paperwork, forms, and financial documents.</li><li>Maintain accurate electronic and physical filing systems.</li><li>Coordinate meetings, including preparing materials and managing logistics.</li><li>Assist with data entry, tracking reports, and updating internal systems.</li><li>Support office operations, including supply management, vendor coordination, and general administrative tasks.</li><li>Collaborate with team members on special projects and process improvements.</li><li>Maintain confidentiality when handling sensitive client and company information.</li></ul>
2026-07-27T00:00:00Z

Administrative Assistant

Costa Mesa, CA
onsite
Temporary / Contract
23.75 - 30 USD / Hourly
We are looking for a motivated Administrative Assistant to join our team in Costa Mesa, California. This long-term contract opportunity is perfect for someone who thrives in an onsite, fast-paced environment and enjoys engaging with clients and team members. The ideal candidate will possess strong organizational skills and the ability to handle multiple tasks efficiently while maintaining a detail-oriented demeanor. Responsibilities: • Serve as the first point of contact for clients by managing receptionist duties and greeting visitors courteously. • Provide comprehensive administrative support to internal teams and ensure smooth daily operations. • Handle light billing tasks and assist with financial record-keeping using QuickBooks and other software tools. • Maintain accurate records and perform data entry tasks to support office operations. • Collaborate with team members to manage schedules, appointments, and meetings. • Utilize Microsoft Office and ADP Total Source software to complete administrative tasks efficiently. • Communicate effectively with internal staff and external clients to address inquiries and provide solutions. • Assist in organizing office supplies, maintaining a tidy workspace, and ensuring resources are readily available. • Demonstrate adaptability by learning new processes and contributing to improvements. • Uphold a smart business casual dress code and represent the company in a detail-oriented manner.
2026-08-12T00:00:00Z

Administrative Assistant

Carlsbad, CA
onsite
Temporary / Contract
24 - 28 USD / Hourly
This is a great opportunity for an administrative professional who likes being busy, organized, and involved in the bigger picture.Our client is a growing medical device company in Carlsbad that is looking for an Administrative Assistant to support its Operations and Finance teams. This role is ideal for someone who can keep multiple priorities moving at once and isn't afraid to jump in wherever the team needs additional support.You'll work in a professional, collaborative environment alongside Operations, Purchasing, Accounting, and Sales. The right person will be naturally proactive, comfortable working with spreadsheets and systems, and confident communicating with both internal teams and outside vendors.What You'll Be Doing<ul><li>Coordinate calendars, meetings, conference rooms, and internal events</li><li>Prepare reports, spreadsheets, presentations, and correspondence</li><li>Enter purchase orders and maintain vendor and customer information</li><li>Assist with invoice tracking and administrative accounting support</li><li>Coordinate shipping documents and follow up with vendors on outstanding items</li><li>Maintain electronic and physical filing systems</li><li>Assist with onboarding paperwork and general employee administration</li><li>Manage incoming calls, emails, and office communications</li><li>Help coordinate office supplies, equipment, and facility needs</li><li>Provide administrative support for special projects and process improvements</li></ul>
2026-08-10T00:00:00Z

Administrative Assistant

Rialto, CA
onsite
Temporary / Contract
22.8 - 24 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support utilities operations in Rialto, California. This Contract position offers a 30-hour workweek and is well suited for someone who can manage administrative tasks efficiently while providing responsive service to internal and external customers. The ideal candidate will bring strong organizational skills, accuracy in data handling, and the ability to communicate professionally in a fast-paced government environment. Responsibilities: • Enter large volumes of information into department records and systems with a high level of accuracy and consistency. • Receive incoming phone calls, direct them to the appropriate contacts, and respond professionally to routine inquiries. • Prepare and submit purchase requisitions to support departmental operational needs. • Assist customers with billing concerns and service-related questions by providing clear and timely information. • Provide day-to-day administrative support for the utilities team, including document handling, correspondence, and record maintenance. • Monitor and organize email communications through Microsoft Outlook to help maintain timely follow-up and coordination. • Use Microsoft Excel to update, track, and maintain departmental data and reports as needed.
2026-08-12T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support day-to-day office operations in San Diego, California. This is a Contract position suited for someone who can manage administrative priorities efficiently, communicate professionally, and provide dependable support across a range of office tasks. The ideal candidate is comfortable using Microsoft Office tools, handling correspondence, and helping maintain an organized and responsive workplace. Responsibilities: • Support daily administrative activities by organizing materials, preparing office items such as mail carts, and assisting with general clerical needs • Manage incoming phone calls and emails with professionalism, ensuring questions are addressed or routed to the appropriate contact • Perform accurate data entry and maintain up-to-date records, files, and administrative documents • Coordinate calendars and schedule appointments to help keep office activities running smoothly • Create, edit, and format documents, spreadsheets, presentations, and correspondence using Microsoft Word, Excel, PowerPoint, and Outlook • Provide customer-facing support by responding to routine inquiries and delivering timely administrative assistance • Assist with both inbound and outbound communications to support office coordination and follow-up activities
2026-08-06T00:00:00Z

Office Assistant

Rancho Santa Margarita, CA
onsite
Temporary / Contract
23.75 - 25 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations in California. This Long-term Contract position is ideal for someone who enjoys creating an organized, welcoming office environment while handling a variety of front-desk and clerical tasks. The role combines receptionist support, document management, data entry, and basic human resources assistance to help keep business activities running smoothly. Responsibilities: • Welcome visitors, manage front-desk activity, and provide attentive reception support throughout the day. • Answer incoming calls, direct inquiries to the appropriate contacts, and take clear, accurate messages when needed. • Scan, organize, and maintain paper and digital records to ensure documents are easy to retrieve and properly filed. • Perform general administrative work such as preparing correspondence, updating records, and supporting routine office operations. • Enter clerical and accounting-related information into internal records with close attention to accuracy and completeness. • Assist with basic HR-related administrative tasks, including document handling and support for employee record upkeep. • Monitor office workflows and help maintain an orderly workspace by completing time-sensitive support tasks as assigned.
2026-08-07T00:00:00Z

Office Assistant

Costa Mesa, CA
onsite
Temporary / Contract
19 - 24 USD / Hourly
We are looking for a dependable Office Assistant for a Contract position in Costa Mesa, California. This role will support student-facing administrative operations with a strong emphasis on financial aid guidance, document handling, and responsive service for prospective and current students. The ideal candidate is organized, detail-oriented, and comfortable balancing clerical duties, phone support, and detailed record management in a fast-paced higher education environment. Responsibilities: • Provide front-line administrative support by answering inbound calls, responding to inquiries, and directing students and families to appropriate resources. • Review and organize student documents, including scanning, filing, and maintaining accurate electronic and physical records. • Assist students with financial aid-related processes by explaining application steps, eligibility basics, and required documentation. • Process assigned student files with care and accuracy while helping the team meet service timelines and operational goals. • Coordinate with admissions, registrar, and student accounts teams to help resolve questions and support a smooth student experience. • Schedule and support appointments, meetings, and follow-up communication for student-facing office activities. • Perform general clerical work such as data entry, correspondence preparation, and record updates in office systems. • Contribute to outreach events, orientation activities, and other departmental projects as needed.
2026-08-12T00:00:00Z

Executive Administrative Assistant

Rancho Santa Fe, CA
onsite
Temporary / Contract
35 - 43 USD / Hourly
Our client is growing, and they're looking for an experienced Executive Administrative Assistant to become a trusted partner to senior leadership.This isn't your typical administrative role. You'll serve as the right hand to executive leadership, helping coordinate high-level projects, manage competing priorities, and ensure day-to-day business operations run smoothly. The ideal candidate is proactive, polished, and thrives in an environment where no two days look the same.If you're someone who enjoys taking ownership, anticipating needs before they arise, and working alongside leadership in a collaborative environment, we'd love to hear from you.Responsibilities<ul><li>Manage complex executive calendars and coordinate meetings across multiple departments</li><li>Arrange domestic and international travel, including itineraries and expense reporting</li><li>Prepare presentations, meeting materials, and executive correspondence</li><li>Track confidential projects and follow up on action items</li><li>Coordinate company meetings, leadership events, and board presentations</li><li>Screen incoming communications and prioritize urgent matters</li><li>Assist with budgeting, purchasing, and administrative reporting</li><li>Support cross-functional teams with special projects</li></ul>
2026-07-29T00:00:00Z

Project Administrative Assistant

Escondido, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
If you're the person who keeps everyone organized, follows up on the details, and somehow always knows what needs to happen next, this could be a great fit.A busy commercial construction company in Escondido is adding a Project Administrative Assistant to support its project management team. This position is perfect for someone who enjoys a fast-paced environment and wants to get closer to the operational side of construction.You'll work directly with Project Managers, subcontractors, vendors, and field personnel to make sure paperwork, schedules, purchase orders, and project information stay organized. It's a hands-on administrative position with plenty of opportunity to learn the business.Responsibilities<ul><li>Provide daily administrative support to Project Managers and field teams</li><li>Maintain project files, contracts, purchase orders, and change orders</li><li>Enter project information into internal systems and spreadsheets</li><li>Assist with subcontractor documentation and compliance paperwork</li><li>Coordinate meetings, site visits, and project schedules</li><li>Track open items and follow up with vendors and subcontractors</li><li>Assist with invoice processing and job cost documentation</li><li>Prepare reports and project status updates</li><li>Answer phones and respond to general project-related inquiries</li><li>Assist with new project setup and closeout documentation</li></ul>
2026-08-10T00:00:00Z

Senior Administrative Assistant

Del Mar, CA
onsite
Temporary / Contract
28 - 30 USD / Hourly
Our client, a growing biotechnology company in Del Mar, CA is seeking an experienced and detail-oriented Senior Administrative Assistant to provide high-level administrative support in a dynamic, fast-paced environment. This contract-to-permanent opportunity is ideal for a proactive professional who excels at managing multiple priorities, coordinating across departments, and maintaining confidentiality while supporting day-to-day business operations. Key Responsibilities<ul><li>Provide administrative support to senior leadership and department managers.</li><li>Manage complex calendars, schedule meetings, and coordinate conference rooms.</li><li>Arrange domestic and international travel, including itineraries and expense reports.</li><li>Prepare correspondence, presentations, reports, and meeting materials.</li><li>Coordinate meetings, take meeting notes, and track action items.</li><li>Process purchase orders, invoices, and expense reimbursements.</li><li>Maintain organized electronic and physical filing systems.</li><li>Assist with onboarding activities, office operations, and special projects.</li><li>Serve as a liaison between internal teams, vendors, and external partners.</li><li>Handle confidential information with professionalism and discretion.</li><li>Support cross-functional teams while ensuring deadlines and priorities are met.</li></ul>
2026-07-29T00:00:00Z

Executive Assistant

Irvine, CA
onsite
Temporary / Contract
28.538 - 33.044 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in Irvine, California. This Long-term Contract position is ideal for someone who thrives in a fast-paced environment, handles competing priorities with sound judgment, and communicates with professionalism at all times. The role requires strong coordination skills, discretion with sensitive information, and the ability to keep executive operations running smoothly across meetings, travel, projects, and administrative activities. Responsibilities: • Oversee a complex executive calendar, arrange meetings based on business priorities, and resolve scheduling conflicts with minimal disruption. • Monitor incoming requests and correspondence, respond promptly when appropriate, and keep leadership informed of urgent matters and required follow-up actions. • Prepare for executive and stakeholder meetings by organizing agendas, gathering supporting materials, and capturing clear meeting notes with action items, owners, and timelines. • Maintain organized records of corporate documents, reports, and other important files, ensuring materials can be retrieved quickly when needed. • Act as a point of coordination for legal-related administrative matters by managing confidential documentation, fulfilling attorney requests, tracking deadlines, and reviewing invoices for accuracy. • Support assigned projects by documenting requirements, coordinating communication among stakeholders, tracking progress against timelines and scope, and compiling status updates. • Arrange meeting logistics for investors, attorneys, affiliates, and visitors, including directions, parking details, hospitality, and presentation support as needed. • Handle domestic and international travel planning, including flights, lodging, ground transportation, and itinerary coordination. • Provide additional executive support with personal errands, shipments, deliveries, event logistics, and gift coordination as requested.
2026-08-13T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary / Contract
40 - 48 USD / Hourly
Job DescriptionOur client, a growing and highly respected commercial real estate company, is seeking an experienced Executive Assistant to provide high-level administrative support to senior leadership. This role is ideal for a polished professional who thrives in a fast-paced environment, excels at managing competing priorities, and enjoys being a trusted partner to executive leadership.The Executive Assistant will play a key role in keeping daily operations running smoothly by managing complex calendars, coordinating meetings and travel, preparing presentations, handling confidential information, and supporting special projects across the organization.Key Responsibilities<ul><li>Manage complex executive calendars, scheduling meetings, appointments, and travel arrangements.</li><li>Coordinate internal and external meetings, including preparing agendas, presentations, meeting materials, and follow-up action items.</li><li>Serve as the primary point of contact for executive communications, screening calls and responding to correspondence professionally.</li><li>Prepare reports, presentations, spreadsheets, and other business documents with a high level of accuracy and attention to detail.</li><li>Coordinate executive travel, including flights, hotels, itineraries, and expense reporting.</li><li>Maintain confidential files and handle sensitive business information with discretion.</li><li>Support real estate transactions by organizing due diligence materials, contracts, and property documentation as needed.</li><li>Assist with board meetings, investor meetings, and company events.</li><li>Coordinate special projects and work cross-functionally with property management, accounting, leasing, and operations teams.</li><li>Track project deadlines and ensure timely completion of action items.</li><li>Order office supplies, coordinate vendors, and provide general office support as needed.</li></ul>
2026-07-29T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary / Contract
32 - 36 USD / Hourly
We are seeking a highly organized, proactive, and professional Executive Assistant to support senior leadership for our client in San Diego, CA This contract-to-permanent opportunity is ideal for someone who thrives in a fast-paced environment, exercises discretion with confidential information, and excels at managing multiple priorities. The ideal candidate is a strong communicator with exceptional organizational and problem-solving skills. Key Responsibilities<ul><li>Provide high-level administrative support to executive leadership.</li><li>Manage complex calendars, schedule meetings, and coordinate appointments.</li><li>Arrange domestic and international travel, including itineraries and expense reports.</li><li>Prepare correspondence, reports, presentations, and meeting materials.</li><li>Screen and prioritize phone calls, emails, and other communications.</li><li>Coordinate meetings, conference calls, and company events.</li><li>Maintain confidential files and sensitive business information with discretion.</li><li>Track projects, deadlines, and follow up on action items.</li><li>Serve as a liaison between executives, clients, vendors, and internal departments.</li><li>Perform additional administrative and project-related duties as assigned.</li></ul>
2026-07-29T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary / Contract
35 - 40 USD / Hourly
Our client is looking for more than someone who can manage a calendar—they need a true right hand.A well-established wealth management firm is seeking an Executive Assistant to support senior leadership and help manage the day-to-day details of a busy financial services office. This position would be a strong fit for someone who is polished, highly organized, and comfortable working with confidential information.The ideal candidate knows how to anticipate needs, communicate professionally with high-level clients, and keep executives organized without needing constant direction.Key Responsibilities<ul><li>Manage complex executive calendars and scheduling</li><li>Coordinate internal and external meetings with clients and business partners</li><li>Arrange travel, itineraries, and expense reports</li><li>Prepare meeting agendas, presentations, and correspondence</li><li>Handle confidential client and company information</li><li>Coordinate follow-up items and track deadlines</li><li>Assist with client communications and meeting preparation</li><li>Maintain organized electronic files and records</li><li>Coordinate office events and leadership meetings</li><li>Assist with research, reporting, and special projects</li><li>Serve as a professional point of contact for clients and visitors</li></ul>
2026-08-10T00:00:00Z

Administrative Assistant - City Manager's Office

Buena Park, CA
onsite
Temporary / Contract
28 - 35 USD / Hourly
Client is seeking a highly organized, professional, and customer service-oriented Administrative Assistant to support the City Manager's Office. This part-time position plays a key role in providing administrative, clerical, and customer support services while assisting with special projects, public inquiries, records management, and day-to-day office operations.The ideal candidate will possess strong communication skills, excellent attention to detail, and the ability to handle sensitive and confidential information in a professional municipal environment.Essential Duties and Responsibilities<ul><li>Provide administrative and clerical support to the City Manager's Office.</li><li>Answer and direct incoming telephone calls, emails, and public inquiries.</li><li>Prepare correspondence, reports, agendas, presentations, and other documents.</li><li>Maintain organized electronic and physical filing systems.</li><li>Coordinate meetings, appointments, and calendar management.</li><li>Assist with public records requests and records retention procedures.</li><li>Prepare meeting materials and distribute information to staff and stakeholders.</li><li>Monitor department email inboxes and respond to inquiries as appropriate.</li><li>Enter and update data in various databases, spreadsheets, and tracking systems.</li><li>Assist with special projects, community programs, and city initiatives.</li><li>Process purchase requests, invoices, and other administrative paperwork.</li><li>Support communication efforts with residents, businesses, community groups, and outside agencies.</li><li>Maintain confidentiality regarding sensitive personnel, legal, and city matters.</li><li>Perform other administrative duties as assigned.</li></ul>
2026-07-31T00:00:00Z

Paralegal - Office Manager

Yorba Linda, CA
onsite
Permanent / Full Time
100000 - 140000 USD / Yearly
We are looking for a versatile Paralegal - Office Manager to support litigation matters while helping maintain an efficient and organized office in El Segundo. This role is helping set up the firm's Los Angeles office; their headquarters is on the East Coast. This position offers a blend of litigation and operational responsibilities (roughly 50/50), making it ideal for someone who enjoys balancing litigation case support with day-to-day office coordination. Responsibilities:Litigation -• Manage filings in state and federal courts, with significant involvement in federal court procedures and deadlines.• Prepare initial drafts of routine legal documents, including pleadings, motions, and business correspondence for attorney review.• Assemble exhibits, document tables, and other supporting materials needed for filings, hearings, and case organization.• Perform factual investigation and targeted legal research to support ongoing litigation matters.Operational -• Support partners with business development activities by helping create presentation materials, proposals, and other marketing content.• Coordinate administrative and office management tasks to help maintain smooth daily operations in a growing legal environment.• Serve as a point of contact for external technology providers and other service vendors to address office needs.• Help guide and support entry-level team members while contributing to the development of effective office processes and infrastructure. Perks of Firm:· You can have a hand in building and growing an office – exciting!· The East Coast director can provide guidance. “They will not be on an island on their own!”· Quickly growing, evolving firm.· Strong tenure from support staff in their headquarters. Logistical Details:· Billable Hours: None· Certificate: Not required but preferred· Software/Tech: Clio, Westlaw, Outlook, Trellis (court filings), PACER· Working Hours: Standard business hours· Reports to: Partner in LA office.· Benefits: Kaiser plans for medical + dental + vision + 401K + PTO
2026-08-13T00:00:00Z

Front Office Receptionist

Solana Beach, CA
onsite
Temporary / Contract
24 - 29 USD / Hourly
A luxury hospitality company in North County is expanding its guest services team and is searching for a Front Office Receptionist who genuinely enjoys creating memorable first impressions.As the first point of contact for guests, clients, and visitors, you'll help set the tone for the entire customer experience. This position is perfect for someone who enjoys interacting with people, staying organized, and working in a polished, professional environment where hospitality and service are top priorities.Responsibilities<ul><li>Welcome guests and visitors with a warm, professional demeanor</li><li>Answer and direct a multi-line phone system</li><li>Coordinate appointments, meetings, and conference room schedules</li><li>Assist with guest check-in procedures and visitor management</li><li>Receive deliveries and distribute incoming mail</li><li>Maintain office supplies and reception area organization</li><li>Support administrative projects for management</li><li>Assist multiple departments with clerical and customer service needs</li></ul>
2026-07-29T00:00:00Z

Receptionist / Office Coordinator

Vista, CA
onsite
Temporary / Contract
23 - 29 USD / Hourly
Be the person who makes the office feel organized from the moment someone walks through the door.A professional services company in Vista is looking for a Receptionist / Office Coordinator to serve as the first point of contact for clients, vendors, and employees. This role goes beyond traditional reception—the right candidate will help keep the entire office running smoothly.You'll have the opportunity to work with multiple departments, assist with administrative projects, coordinate office needs, and provide an exceptional experience to everyone who interacts with the company.Responsibilities<ul><li>Welcome clients, vendors, and visitors in a professional and friendly manner</li><li>Answer and route incoming calls</li><li>Manage the front desk and visitor sign-in process</li><li>Coordinate conference rooms and meetings</li><li>Sort incoming mail and packages</li><li>Maintain office supplies and place orders as needed</li><li>Assist with data entry and document preparation</li><li>Coordinate office maintenance and vendor appointments</li><li>Support scheduling and administrative projects</li><li>Assist Accounting and HR with basic administrative tasks</li><li>Maintain a clean, organized, and professional reception area</li></ul>
2026-08-10T00:00:00Z

Front Desk Assistant

Banning, CA
onsite
Temporary to Hire
21.85 - 25.3 USD / Hourly
We are looking for a Front Desk Assistant to support daily front office operations and community activity coordination in California. This contract position has the potential to become permanent and is ideal for someone who enjoys providing excellent customer service, managing administrative tasks, and helping create a welcoming experience for residents and guests. The role blends reception responsibilities with event and facility support, requiring strong organization, professionalism, and the ability to adapt in a fast-paced environment. Responsibilities: • Welcome residents, guests, and visitors, provide accurate information, and direct them to the appropriate location or staff member. • Manage a multi-line phone system by answering incoming calls, relaying messages, and routing inquiries efficiently. • Support facility reservations by coordinating scheduling details, confirming room setups, and assisting individuals or groups with space requests. • Assist with community programs and special events by helping organize logistics for social gatherings, performances, and celebrations. • Maintain calendars, records, and data entry related to facility use, scheduled activities, and departmental reporting. • Prepare reports, compile statistics, and assist with administrative projects that support recreation and front desk operations. • Process payments for assigned programs, activities, and event ticket sales while maintaining accurate records. • Monitor front desk resources and shared materials, including informational displays, posted notices, and equipment check-out items. • Report facility concerns, safety issues, or visitor-related problems to the appropriate staff or security personnel as needed.
2026-08-13T00:00:00Z

Front Desk Assistant

Banning, CA
onsite
Temporary to Hire
20.9 - 22 USD / Hourly
We are looking for a Front Desk Assistant to support daily front office operations and help create a welcoming experience for residents, guests, and community members in California. This contract-to-permanent position is ideal for someone who is organized, service-focused, and comfortable balancing reception duties with administrative support in a fast-paced environment. The person in this role will assist with scheduling, event coordination, reporting, and general office tasks while maintaining clear communication with visitors, staff, and program participants. Responsibilities: • Welcome visitors, provide directions, and respond to general questions with a thorough and helpful approach. • Manage incoming calls through a multi-line phone system, route calls appropriately, and record accurate messages when needed. • Support facility and room scheduling by coordinating setup needs with individuals, community groups, and club representatives. • Assist with planning and coordinating community programs and special events, including social gatherings, performances, and celebrations. • Enter and maintain scheduling information, helping prepare recurring calendars and related administrative records. • Collect program or event fees, issue tickets, and handle basic front desk transactions accurately. • Prepare reports, compile data, and assist with special projects to support departmental operations and planning. • Keep public information areas current by restocking flyers, updating posted notices, and maintaining community boards. • Monitor front desk activity and communicate facility, equipment, or visitor concerns to the appropriate staff or security team. • Provide administrative support to department leadership, including help with marketing materials and routine office documentation.
2026-08-13T00:00:00Z

Human Resources & Payroll Assistant

Oceanside, CA
onsite
Temporary / Contract
26 - 28 USD / Hourly
Looking to Grow Your Career in Human Resources While Gaining Payroll Experience?A growing professional services organization is seeking a Human Resources & Payroll Assistant to support both HR and Payroll operations. This is an outstanding opportunity for someone who enjoys variety in their workday and wants exposure to employee onboarding, HR administration, payroll processing, benefits support, and compliance. You'll work alongside experienced HR professionals while building valuable skills that can lead to future advancement into Human Resources or Payroll leadership roles. Responsibilities<ul><li>Assist with onboarding, new hire paperwork, and employee file maintenance</li><li>Process payroll updates including status changes, wage adjustments, and direct deposit requests</li><li>Support benefits enrollment and employee communications</li><li>Maintain confidential HR records within the HRIS system</li><li>Assist employees with payroll and HR-related questions</li><li>Coordinate background checks and employment verification</li><li>Prepare HR reports and assist with compliance documentation</li><li>Support employee engagement initiatives and special HR projects</li></ul>
2026-07-28T00:00:00Z

Legal Assistant

Irvine, CA
onsite
Permanent / Full Time
70000 - 100000 USD / Yearly
Looking to join a modern, growing litigation firm where your career can continue to evolve? Our client, a tech-forward civil litigation firm in Irvine, is seeking a Legal Assistant with 3+ years of litigation experience to join its collaborative team. This is an excellent opportunity for someone who enjoys working in a fast-paced environment, values mentorship, and wants to be part of a firm that embraces technology and continuous improvement.This position offers the chance to work closely with experienced attorneys while receiving ongoing training and professional development in a supportive team environment. What You'll Do<ul><li>Support attorneys throughout all phases of civil litigation</li><li>Prepare, revise, and proofread legal documents and correspondence</li><li>Manage attorney calendars, deadlines, and court filings</li><li>Coordinate depositions, mediations, and hearings</li><li>Prepare discovery, pleadings, and trial-related documents</li><li>Communicate with clients, opposing counsel, and court personnel</li><li>Maintain electronic files and utilize the firm's technology-driven systems</li></ul>What They're Looking For<ul><li>3+ years of civil litigation legal assistant experience</li><li>Experience with California state court filings (federal experience is a plus)</li><li>Strong organizational and time management skills</li><li>Excellent written and verbal communication</li><li>Ability to prioritize multiple deadlines in a fast-paced practice</li><li>Positive attitude with a desire to learn and grow</li></ul>Why This Firm?<ul><li>Growing civil litigation practice with long-term stability</li><li>Tech-forward environment utilizing modern legal technology</li><li>Direct mentorship from experienced attorneys and leadership</li><li>Ongoing training and career development</li><li>Collaborative, team-oriented culture</li><li>Opportunity to make a meaningful impact as the firm continues to expand</li></ul>Schedule<ul><li>Onsite daily – Irvine</li></ul>If you're looking for a firm that values professional development, embraces innovation, and offers long-term growth, I'd love to connect.Please send your resume to Quidana.Dove<at>RobertHalf.<com> for a confidential discussion.
2026-08-06T00:00:00Z

Legal Assistant

Irvine, CA
onsite
Permanent / Full Time
90000 - 110000 USD / Yearly
If you're a seasoned Litigation Legal Assistant looking for a firm where people build careers—not just jobs—this opportunity deserves your attention.Our client is a highly respected Orange County litigation firm with a thriving commercial and employment practice, a strong reputation in the legal community, and a track record of retaining top talent. As the firm continues to grow, they are seeking an experienced Legal Assistant to join their collaborative team. The firm continues to experience steady growth and is seeking an experienced Legal Assistant to support a busy team of attorneys handling sophisticated litigation matters in state and federal courts.This is an excellent opportunity to join a collaborative, professional environment that offers long-term career stability, challenging work, and a supportive team culture.Responsibilities<ul><li>Support attorneys handling commercial and employment litigation matters</li><li>Prepare, revise, and proofread pleadings, motions, discovery, and correspondence</li><li>E-file documents in California State and Federal Courts</li><li>Maintain attorney calendars and track litigation deadlines</li><li>Coordinate depositions, mediations, hearings, and client meetings</li><li>Prepare TOAs, TOCs, exhibits, and litigation binders</li><li>Manage case files and document organization</li><li>Assist with trial preparation and related litigation support</li></ul>Qualifications<ul><li>7+ years of litigation legal assistant experience</li><li>Strong experience with both California State and Federal Court procedures</li><li>Advanced e-filing experience in state and federal courts</li><li>Experience supporting commercial litigation, employment litigation, or other complex civil litigation matters</li><li>Proficiency with Microsoft Office Suite and litigation support software</li><li>Excellent organizational, communication, and multitasking skills</li><li>Ability to thrive in a fast-paced, deadline-driven environment</li></ul>Why Consider This Opportunity?<ul><li>Join a thriving and highly regarded Orange County litigation firm</li><li>Sophisticated commercial and employment litigation practice</li><li>Stable, growing firm with an excellent reputation in the legal community</li><li>Supportive attorneys and collaborative team environment</li><li>Meaningful work with direct exposure to complex litigation matters</li><li>Long-term career growth potential</li><li>Competitive compensation and comprehensive benefits package</li></ul>Benefits<ul><li>Medical, dental, and vision insurance</li><li>401(k) retirement plan</li><li>Paid vacation, sick time, and holidays</li><li>Professional development opportunities</li><li>Additional benefits to be discussed during the interview process</li></ul>If you're an experienced litigation legal assistant seeking a stable firm, sophisticated work, and a team-oriented culture, we'd love to connect with you.Submit resumes to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-07-29T00:00:00Z

Human Resources (HR) Assistant

Irvine, CA
onsite
Temporary / Contract
15.8365 - 25 USD / Hourly
We are looking for a Human Resources (HR) Assistant to support both office operations and day-to-day HR administration in Irvine, California. This Long-term Contract position is ideal for someone who enjoys balancing employee support, coordination tasks, and general administrative responsibilities in an organized office environment. The role will help keep workplace operations organized while assisting with onboarding, records management, and HR-related documentation. Responsibilities: • Oversee the presentation and readiness of shared office areas, including the front desk, meeting rooms, and common spaces. • Manage the flow of incoming and outgoing mail, shipments, and deliveries to ensure timely distribution and tracking. • Monitor inventory levels for office and breakroom materials and place orders as needed to keep supplies stocked. • Coordinate calendars for meetings, arrange room bookings, and provide logistical support for office gatherings and events. • Handle administrative duties such as organizing files, scanning records, entering data, and preparing business documents. • Support new employee onboarding by coordinating orientation activities and collecting pre-employment paperwork. • Assist with employee lifecycle administration, including onboarding, offboarding, and maintaining personnel documentation. • Process background screening, employment verification, and related hiring documents with accuracy and confidentiality. • Maintain secure and up-to-date employee records while following company policies and documentation standards. • Prepare HR-related reports, spreadsheets, correspondence, and provide support for employee engagement initiatives and company events.
2026-08-13T00:00:00Z