<p>We are looking for a detail-oriented Administrative Assistant to join our team in the Matawan, New Jersey area. This role will primarily focus on supporting project managers and ensuring seamless coordination of services and schedules. The ideal candidate will bring strong organizational skills, effective communication abilities, and a proactive approach to administrative tasks.</p><p><br></p><p>Salary is 45,000 - 55,000. </p><p><br></p><p>Benefits include health insurance and PTO. </p><p><br></p><p>Responsibilities:</p><p>• Gather and review necessary documentation to ensure projects and services meet required standards.</p><p>• Monitor and update the status of service orders using Smart Sheets to maintain accurate progress tracking.</p><p>• Coordinate schedules and communicate updates to project managers to ensure smooth service delivery.</p><p>• Provide comprehensive administrative support to project managers, assisting with day-to-day operations.</p><p>• Manage email communications and correspondence related to project coordination and scheduling.</p><p>• Keep accurate records and ensure documentation is properly maintained for all projects.</p><p>• Collaborate with cross-functional teams to streamline administrative processes and improve efficiency.</p><p>• Address scheduling conflicts and resolve issues to maintain project timelines.</p>
<p>Our client is seeking an experienced Full-Charge Bookkeeper / Office Manager to take ownership of day-to-day accounting and administrative operations. This is a hands-on role ideal for someone who thrives in a small-business environment, enjoys wearing multiple hats, and can keep both the books <em>and</em> the office running smoothly.</p><p><br></p><p>Responsibilities:</p><ul><li>Manage all daily accounting functions using QuickBooks Online, including A/P, A/R, bank reconciliations, general ledger, journal entries, and month-end close</li><li>Process payroll and maintain employee records</li><li>Prepare financial reports, assist with budgeting, and support year-end tax preparation</li><li>Serve as the main administrative point of contact for the office</li><li>Oversee vendor management, incoming calls, scheduling, and general office operations</li><li>Maintain organized digital and physical records</li><li>Support leadership with special projects as needed</li></ul><p><br></p>
<p>Responsibilities:</p><p>• Lead the development of annual budgets, financial forecasts, and long-term financial plans to support organizational objectives.</p><p>• Oversee and manage monthly, quarterly, and annual financial reporting processes, ensuring accuracy and timeliness.</p><p>• Monitor and optimize cash flow, capital expenditures, and working capital to maintain financial stability.</p><p>• Ensure compliance with relevant tax regulations and internal financial controls.</p><p>• Collaborate with production, operations, and supply chain teams to analyze costs, enhance efficiency, and allocate resources effectively.</p><p>• Evaluate and implement financial systems and software to improve data accuracy and streamline reporting processes.</p><p>• Direct internal and external audit activities, coordinating with auditors to ensure compliance and transparency.</p><p>• Supervise and develop finance team members, fostering growth and continuous improvement.</p><p>• Identify opportunities for cost reduction, margin improvement, and enhanced profitability.</p><p>• Present detailed financial analyses and strategic recommendations to executive leadership and key stakeholders.</p>
<p>We are looking for a detail-oriented AR/Collections & Order Coordinator to join our team in the Florence, New Jersey area. This role involves managing accounts receivable, coordinating sales orders, processing invoices, and handling collections. The ideal candidate will thrive in a fast-paced environment and effectively collaborate with sales and operations teams to ensure seamless order management and customer satisfaction.</p><p><br></p><p>Salary is 65,000 - 70,000.</p><p><br></p><p>Benefits include health, dental, and vision insurance, 401k, and PTO.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and organize sales orders for customer approval and signatures.</p><p>• Coordinate with sales representatives to verify order accuracy and ensure timely processing.</p><p>• Communicate regularly with the Purchasing Manager and Dispatcher to align material needs and delivery schedules.</p><p>• Provide daily updates to customers regarding order status and delivery timelines.</p><p>• Address customer inquiries promptly and offer effective solutions to resolve issues.</p><p>• Assist in completing credit applications and review sales orders for compliance.</p><p>• Maintain accurate customer records and oversee the invoicing process.</p><p>• Collaborate with team members to support departmental goals and foster a positive working environment.</p><p>• Adapt to changes in workflows and procedures to optimize efficiency.</p><p>• Take initiative to manage responsibilities independently while adhering to company policies.</p>
<p>We are looking for an organized and proactive Events Coordinator to join our team in New York, NY. This position focuses on managing and supporting various special events while ensuring smooth coordination among stakeholders and tenants. As a long-term contract role, it offers the opportunity to work closely with cross-functional teams and external vendors to deliver high-quality event experiences.</p><p><br></p><p>Responsibilities:</p><p>• Plan and oversee the execution of events and activations, ensuring all logistical details are managed effectively.</p><p>• Coordinate with property management teams to ensure seamless on-site event operations.</p><p>• Assist stakeholders and tenants in obtaining necessary permits and approvals for events, including liaising with government agencies.</p><p>• Arrange support services through consultants and contractors to meet event needs before, during, and after the event.</p><p>• Maintain clear communication with internal departments to provide event-related updates and notifications.</p><p>• Collaborate with marketing and digital teams to promote events and prepare post-event reports.</p><p>• Work closely with vendors and clients to ensure timely delivery of required materials and services.</p><p>• Track event-related records and associated costs for accurate documentation.</p><p>• Manage the permitting process for photography and film requests from tenants, stakeholders, and external clients.</p><p>• Provide general administrative support to the program manager and contribute to the development of new event ideas and programming.</p>
<p>110,000 - 115,000</p><p><br></p><p>Benefits include:</p><ul><li>health insurance</li><li>paid time off</li><li>hybrid/remote</li></ul><p><br></p><p>We are looking for a motivated Outsourced Accounting Manager to join our dynamic CPA firm in East Brunswick, New Jersey. This role is ideal for professionals with a strong accounting background who excel at managing multiple client accounts and providing strategic financial insights. The position offers flexibility with hybrid or fully remote work arrangements.</p><p><br></p><p>Responsibilities:</p><p>• Oversee and approve payroll processing to ensure accuracy and compliance.</p><p>• Provide expert advice on general accounting and financial matters to clients.</p><p>• Manage employee expense reimbursement processes, ensuring timely and accurate handling.</p><p>• Build and maintain strong client relationships through regular communication and support.</p><p>• Conduct client meetings to present monthly financial reports and address any inquiries.</p><p>• Perform month-end close duties, including reviewing financial statements and reports.</p><p>• Reconcile accounts to ensure accurate financial records.</p><p>• Prepare and review journal entries to maintain the integrity of the general ledger.</p>
<p>A busy company in the Pompton Plains area is seeking a Credit Analyst to join their growing team. This Credit Analyst will report into the Credit Manager and be a part of a collaborative team that works great with each other. This Credit Analyst opportunity also offers career growth and work flexibility. The ideal Credit Analyst will have prior experience with accounts receivable and collections, and be an intermediate Excel user (pivot table and vlookup experience preferred). Other responsibilities of this Credit Analyst will include but not be limited to: </p><p><br></p><p>Credit Analyst Responsibilities:</p><p>• Process and accurately input new customer setups into the system.</p><p>• Perform creditworthiness assessments by conducting research and utilizing Excel for data analysis.</p><p>• Implement and manage credit holds in alignment with company policies and sound judgment.</p><p>• Lead daily meetings with other departments to address and resolve credit hold concerns.</p><p>• Record and prepare accounts receivable cash receipts to maintain accurate financial records.</p><p>• Handle credit card payment processing efficiently and securely.</p><p>• Review, input, and post invoices to the system while ensuring accuracy.</p><p>• Manage collections by following up on payments persistently and professionally.</p><p>• Monitor the accounts receivable inbox to identify and resolve unresolved issues or escalate them as needed.</p><p>• Prepare internal accounts receivable reports and track KPIs using advanced Excel tools.</p><p><br></p><p>This Credit Analyst role is paying between $65,000 and $75,000 annually depending on experience. If interested in this Credit Analyst position, apply today! </p>
We are looking for an experienced Credit & Collections Manager to join our team in Newark, New Jersey. In this Contract to permanent position, you will play a critical role in overseeing credit approvals, managing accounts receivable, and leading collections activities. This hands-on role requires expertise in the construction industry and familiarity with AIA billing procedures, lien waivers, and change order monitoring.<br><br>Responsibilities:<br>• Manage credit approvals and evaluate customer creditworthiness to minimize financial risk.<br>• Oversee accounts receivable processes and ensure timely monitoring of outstanding balances.<br>• Lead all aspects of collections activities, including resolving disputes and ensuring payments are received.<br>• Prepare detailed accounts receivable reports and update cash flow forecasts for management.<br>• Monitor AIA billing and ensure compliance with construction industry standards.<br>• Handle lien waivers and ensure proper documentation for all transactions.<br>• Track and verify change orders to maintain accurate financial records.<br>• Collaborate with cross-functional teams to address billing and collection-related issues.<br>• Analyze credit data and provide recommendations to improve processes.<br>• Ensure adherence to company policies and industry regulations in all credit and collections activities.
<p>We are looking for an experienced Commercial Construction Project Manager to oversee and coordinate commercial construction projects such as large-scale retail and commercial properties in New York, New York. This role requires strong organizational skills and the ability to manage multiple stakeholders, including subcontractors, design teams, and clients. The ideal candidate will ensure projects are completed on time, within budget, and adhere to quality standards.</p><p><br></p><p>Responsibilities:</p><p>• Plan and schedule construction projects, ensuring all timelines and deliverables are met.</p><p>• Review and evaluate subcontractor proposals, negotiate contracts, and manage subcontractor engagements.</p><p>• Develop and maintain client proposals, change order logs, and other project-related documentation.</p><p>• Prepare submissions such as RFIs and submittals for review by the design team.</p><p>• Conduct site meetings and surveys to assess project progress and address any issues.</p><p>• Keep detailed records of weekly meetings, project updates, and distribute information to relevant parties.</p><p>• Facilitate communication and coordination between field teams, office personnel, and clients.</p><p>• Verify compliance with building department processes, including permits, inspections, and signoffs.</p><p>• Submit payment applications to clients and ensure accurate financial tracking.</p><p>• Create detailed budgets and proposals, including material take-offs and bid document preparation</p><p><br></p><p>If this person is you, please apply to victoria.iacoviello@roberthalf</p>
<p>A busy firm in the Florham Park area is looking for a Legal Billing Specialist to join their firm. This Legal Billing Specialist will get the chance to join a great team that offers flexible working schedule and career advancement. The ideal Legal Billing Specialist will have prior experience with e-billing as well as platforms such as Aderant. This Legal Billing Specialist will reporting Billing Manager and work amongst a team of 3 others. Other responsibilities of this Legal Billing Specialist will include but not be limited to:</p><p><br></p><p>Legal Billing Specialist Responsibilities:</p><p>• Prepare, review, and send client invoices based on attorney time entries and associated expenses.</p><p>• Ensure invoices align with client guidelines, including proper coding and formatting requirements.</p><p>• Manage electronic billing (e-billing) platforms, such as Aderant.</p><p>• Monitor and track attorney billable hours and expenses while verifying time entry accuracy.</p><p>• Generate detailed billing reports for attorneys and management to support decision-making.</p><p>• Address rejected invoices or billing disputes by directly liaising with clients and attorneys.</p><p>• Track outstanding invoices and follow up on overdue accounts to ensure timely payments.</p><p>• Maintain compliance with client billing agreements, including discounts, fee caps, and alternative fee structures.</p><p>• Provide clear and detailed breakdowns of charges when requested by clients or stakeholders.</p><p>• Organize and maintain accurate billing records and documentation for future reference.</p><p><br></p><p>This Legal Billing Specialist position is paying between $75,000 and $85,000 annually depending on experience. If interested in this Legal Billing Specialist role apply today!</p>
<p><strong>HR/Payroll Specialist – Garden City, Long Island, NY</strong></p><p><strong>Anna Parson at Robert Half</strong> is seeking a <strong>self-motivated, standalone HR/Payroll Specialist</strong> for our client in the Garden City, Long Island, NY, area. Are you a talented HR/Payroll professional looking to join a tight-knit team and make a big impact in a small office environment? If you're ready to take the reins of full-cycle, multistate payroll and human resources management for a staff of 120+ employees, we want to hear from you!</p><p><br></p><p><strong>As the HR/Payroll Specialist, </strong>you will manage:</p><ul><li><strong>End-to-End Payroll Administration</strong>: Process full-cycle, multistate payroll for 120+ employees with a keen eye for accuracy and compliance.</li><li><strong>Human Resources Support</strong>: Manage employee onboarding, benefits administration, compliance tracking, and other HR functions to ensure a seamless experience for team members.</li><li><strong>Policy Oversight</strong>: Maintain and update HR policies as needed, ensuring adherence to federal, state, and local regulations.</li><li><strong>Small Office, Big Impact</strong>: Collaborate closely with other departments to foster a positive work environment in a dynamic small office setting.</li></ul><p>Seeking an <strong>HR/Payroll Specialist </strong>with ADP WFN experience in a multistate environment.</p><p><br></p><p><strong>Why Join?</strong></p><ul><li><strong>Small Office, Big Impact</strong>: You'll be an integral part of a close-knit team where your work directly contributes to the company’s success.</li><li><strong>Autonomy</strong>: Take ownership of your role, manage your responsibilities independently, and drive meaningful results.</li><li><strong>Location</strong>: Enjoy working in the vibrant Garden City area, conveniently located in Long Island, NY!</li></ul><p><strong>Contact Anna Parson at Robert Half or apply now! </strong></p>
<p>35,000 - 41,000</p><p><br></p><p>The benefits include Healthcare (Health, Vision, Dental), HSA dollar for dollar match, Paid Holidays Off, 2 weeks PTO, Short/Long Term Disability 100% Company Paid, Life Insurance 100% Company Paid, 401K, and Employee Discounts. </p><p><br></p><p>We are looking for a dedicated Customer Service Representative to join our team in the Metuchen, New Jersey. In this role, you will serve as the primary point of contact for customers, ensuring their inquiries are resolved efficiently and with attention to detail. If you thrive in a fast-paced environment and enjoy building relationships while solving problems, this position is perfect for you.</p><p><br></p><p>Responsibilities:</p><p>• Resolve customer inquiries by troubleshooting product issues and processing warranty claims and return authorizations.</p><p>• Identify opportunities to boost revenue through up-selling and promoting marketing campaigns.</p><p>• Utilize various software platforms, including Navision and ZenDesk, for order entry and customer documentation.</p><p>• Maintain accurate records and documentation in compliance with company procedures.</p><p>• Coordinate with shipping and production teams to ensure timely delivery of products.</p><p>• Assist the Customer Service Manager by preparing written documentation and knowledge-based materials.</p><p>• Maintain a focused and attentive demeanor during interactions with customers and team members.</p><p>• Provide constructive suggestions to improve department processes and efficiency.</p>
We are looking for an experienced Tax Staff or Manager to join our dynamic team in New York, New York. This role focuses on tax preparation and review for individual and corporate clients across various industries. If you are detail-oriented, skilled in tax processes, and eager to work in a collaborative and supportive environment, this position is an excellent opportunity for career growth.<br><br>Responsibilities:<br>• Prepare and review individual and corporate tax returns, ensuring accuracy and compliance with regulations.<br>• Collaborate with clients across industries such as real estate, retail, law firms, and more to meet their unique tax needs.<br>• Manage tax schedules and corresponding documents efficiently as part of the review process.<br>• Provide bookkeeping support when required, maintaining organized financial records.<br>• Work within a friendly and experienced team environment, contributing to a positive workplace culture.<br>• Utilize CCH ProSystem Fx software to streamline tax preparation and management.<br>• Identify opportunities for process improvements and implement solutions where applicable.<br>• Communicate effectively with clients regarding tax-related inquiries and updates.<br>• Stay informed about changes in tax laws and regulations to ensure compliance.<br>• Support team members and partners on complex tax projects and reviews.
<p>We are looking for a dedicated Project Estimator to join our team in Bethlehem, Pennsylvania. In this role, you will be responsible for creating precise cost estimates that are integral to project planning and execution. Working closely with cross-functional teams, you will evaluate project scopes, materials, labor, and timelines to ensure efficient and profitable outcomes. This role will be part of the companies Fireproofing Division.</p><p><br></p><p>If you are already in contact with one of our Recruiting Managers, please reach out to them directly to discuss this opportunity. If not, for immediate consideration, please apply or call Warren Knight at 484-214-2624</p><p><br></p><p>Responsibilities:</p><p>• Develop comprehensive cost estimates based on project specifications, designs, and documentation.</p><p>• Analyze bid documents to identify risks, opportunities, and areas for potential cost optimization.</p><p>• Communicate with suppliers and subcontractors to gather and assess quotes for services and materials.</p><p>• Collaborate with project managers, engineers, and operations teams to validate assumptions and project scope.</p><p>• Update and maintain cost databases, historical records, and project metrics to enhance accuracy in future estimates.</p><p>• Assist in the preparation and submission of proposals and bids for new projects.</p><p>• Participate in post-bid reviews and meetings to ensure smooth transition from estimating to project execution.</p>
We are looking for a Billing Clerk to join our team in Roslyn Heights, New York. In this role, you will play a critical part in ensuring the accuracy and efficiency of billing processes within a healthcare setting. Your responsibilities will include managing insurance claims, addressing patient inquiries, and contributing to the overall success of the revenue cycle.<br><br>Responsibilities:<br>• Analyze and address denials and underpaid claims from insurance carriers based on contracted fee schedules.<br>• Submit appeals for inappropriate insurance denials in a timely manner.<br>• Communicate with patients to resolve questions about their claims, coverage, and billing concerns.<br>• Validate overpayment refund requests from insurance carriers to ensure accuracy.<br>• Monitor and identify trends among payors that impact revenue.<br>• Participate in individualized accounts receivable reviews with management.<br>• Determine coordination of benefits for patients with secondary and tertiary insurance coverage.<br>• Support various tasks related to revenue cycle operations as needed.<br>• Maintain constructive and positive interactions with patients, colleagues, and managers to foster a collaborative work environment.
<p>We are looking for a dedicated Billing Clerk to join our team in Bethlehem, Pennsylvania. In this long-term contract to hire position, you will play a critical role in managing insurance claims, school billing processes, and ensuring accurate financial operations. The ideal candidate will have experience in Medicaid billing and accounts receivable, with a strong attention to detail and commitment to timely reimbursements and payments.</p><p><br></p><p>Responsibilities:</p><p>• Process insurance claims for commercial and Managed Medicaid reimbursement, including secondary claims, ensuring timely submissions.</p><p>• Assist patients in establishing self-pay arrangements and payment plans tailored to their needs.</p><p>• Post and track payments within the accounts receivable system, maintaining accuracy in financial records.</p><p>• Investigate and resolve billing issues, adhering to payor collection timelines.</p><p>• Coordinate private pay collections following insurance cancellations, denials, or similar issues under the guidance of the Administrative Director.</p><p>• Enter client authorizations and necessary documentation into the billing system, ensuring compliance with school contracts.</p><p>• Track mileage reimbursements and process school billing efficiently.</p><p>• Review and verify staff timesheets for billing purposes, addressing coding errors or overlapping times.</p><p>• Train new employees on billing procedures and system operations to support cross-training initiatives.</p><p>• Maintain and troubleshoot billing platform functionalities, including service codes and authorizations, as required.</p>
<p>We are looking for a skilled and confident HR Generalist to join our team in Edison, New Jersey. This role requires a proactive, detail-oriented individual who can manage multiple human resources functions, ensuring smooth operations and a positive workplace environment. The ideal candidate will be well-versed in HR processes, employee relations, and benefits administration.</p><p><br></p><p>Responsibilities:</p><p>• Handle all aspects of employee relations, fostering a positive and collaborative workplace culture.</p><p>• Oversee benefits administration, ensuring employees receive accurate and timely information about their options.</p><p>• Manage worker’s compensation claims and ensure compliance with relevant regulations.</p><p>• Support performance management initiatives, including evaluations and development planning.</p><p>• Assist in payroll processes, ensuring accuracy and addressing any discrepancies.</p><p>• Lead recruitment efforts by sourcing, interviewing, and onboarding new employees.</p><p>• Maintain and update records within HRIS systems, ensuring data accuracy and security.</p><p>• Provide guidance to employees and managers regarding HR policies and procedures.</p><p>• Collaborate with team members and leadership to develop and implement HR strategies.</p><p>• Ensure compliance with labor laws and internal policies across all HR activities.</p>
<p>This role is the first point of contact for visitors and callers, ensuring a welcoming and efficient front desk experience. The ideal candidate will have excellent communication skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Greet visitors and maintain a welcoming reception area.</li><li>Answer and direct calls using a multi-line phone system, ensuring accurate and timely communication.</li><li>Manage incoming and outgoing mail, including sorting and distributing correspondence.</li><li>Handle confidential documents and information with discretion.</li><li>Coordinate deliveries and ensure timely distribution to appropriate personnel.</li><li>Communicate effectively with managers and clients regarding job priorities and deadlines.</li><li>Assist with additional administrative projects and tasks as assigned.</li><li>Operate switchboard systems to transfer calls and provide information to callers.</li><li>Maintain accurate records of office supplies and assist with inventory management.</li><li>Support daily office functions to ensure smooth operations</li></ul>
<p>Ready to bring your A-game to a fast-paced, boots-on-the-ground construction team? We’re looking for an energetic, detail-loving Accounts Receivable Specialist who thrives on organization, communication, and keeping the cash flowing. If you enjoy a mix of numbers, people, and problem-solving—and want to make a real impact—you’re exactly who we want on our crew!</p><p>What You’ll Do</p><ul><li>Own the full Accounts Receivable cycle from invoicing to collections in a dynamic construction environment</li><li>Prepare accurate and timely customer invoices, progress billings, and supporting documentation</li><li>Monitor outstanding receivables and follow up with clients, project managers, and vendors</li><li>Reconcile customer accounts and resolve billing discrepancies with a “let’s get this done” mentality</li><li>Process payments, maintain logs, and keep financial records up to date and audit-ready</li><li>Collaborate with internal teams to ensure project billing aligns with contracts and job costing</li><li>Generate AR aging reports and provide insights on cash flow</li><li>Use Microsoft Dynamics 365 every day to keep financial data organized and moving smoothly</li></ul><p><br></p>
