We are looking for a dedicated Executive Assistant to support senior leadership at a prominent non-profit organization in Minneapolis, Minnesota. This Contract-to-Permanent position is ideal for a detail-oriented individual who excels at managing schedules, travel arrangements, and executive-level communications. Join a dynamic team where your organizational skills and attention to detail will play a pivotal role in ensuring seamless operations.<br><br>Responsibilities:<br>• Organize and maintain executive calendars to ensure optimal scheduling and time management.<br>• Coordinate detailed travel arrangements, including booking flights, accommodations, and transportation.<br>• Prepare and oversee executive meetings by managing agendas, materials, and logistics.<br>• Handle correspondence and communications on behalf of executives with a high level of professionalism.<br>• Manage Microsoft Office tools to create reports, presentations, and other documentation.<br>• Build and maintain strong relationships across teams and stakeholders to facilitate effective communication.<br>• Ensure confidentiality and accuracy in handling sensitive information.<br>• Track and prioritize tasks to meet deadlines and support organizational goals.
<ul><li>Provide general administrative support to ensure smooth daily operations, including scheduling, filing, and correspondence management.</li><li>Coordinate and maintain calendars for meetings, appointments, and events, using scheduling tools like Microsoft Outlook or Google Calendar.</li><li>Assist in preparing reports, presentations, and documents by compiling and formatting data with a high level of accuracy.</li><li>Manage incoming and outgoing communications, such as phone calls, emails, and mail, ensuring prompt responses and follow-ups.</li><li>Perform data entry and maintain accurate records in databases or digital systems.</li><li>Order and stock office supplies, keeping inventory levels up to date and organized.</li><li>Serve as a point of contact for staff and clients, offering information or assistance as needed.</li><li>Monitor office equipment (printers, copiers, etc.) and coordinate repairs or maintenance when necessary.</li><li>Support team members with ad hoc administrative tasks, such as travel arrangements, meeting logistics, and document preparation.</li><li>Maintain confidentiality of sensitive information and comply with company policies and procedures.</li></ul><p><br></p>
We are looking for a proactive Administrative Coordinator to join our team in Edina, Minnesota. This long-term contract position requires a detail-oriented individual who excels in vendor management, research, and leveraging technology to streamline processes. The ideal candidate will bring initiative and innovative problem-solving skills to support various administrative and operational tasks.<br><br>Responsibilities:<br>• Conduct thorough research to identify and evaluate vendors for services such as electrical, plumbing, HVAC, landscaping, and more.<br>• Utilize tools like Google Maps and AI-driven platforms to locate and assess vendors in specific geographical areas.<br>• Maintain an organized vendor tracker, ensuring all relevant details are up-to-date and accurate.<br>• Support vendor contract management by renewing agreements annually and addressing any updates or changes.<br>• Collaborate with team members to develop scripts and workflows that enhance efficiency.<br>• Use technology tools, including ChatGPT and Microsoft Copilot, to optimize administrative processes.<br>• Coordinate logistics and scheduling to ensure smooth operations across various service lines.<br>• Manage inbound calls and provide excellent customer service to internal and external stakeholders.<br>• Oversee calendar management and scheduling tasks to support organizational needs.<br>• Think creatively to solve challenges related to vendor sourcing in unconventional locations.
