We are looking for a detail-oriented Sr. Administrative Assistant to join a dynamic commercial property management company in Modesto, California. This Contract-to-Permanent position is ideal for someone with strong administrative skills, a knack for organization, and familiarity with bookkeeping processes. You will play a key role in supporting a small team while handling various office and accounting tasks.<br><br>Responsibilities:<br>• Provide administrative support to the Office Manager/Bookkeeper and Property Manager, ensuring smooth communication and efficient operations.<br>• Handle sensitive and confidential information with professionalism and discretion.<br>• Assist with accounts receivable and accounts payable processes, including data entry and payment tracking.<br>• Maintain both digital and physical filing systems to ensure easy access and organization.<br>• Develop and implement improvements to administrative systems for greater efficiency.<br>• Sort and distribute incoming mail while managing outgoing correspondence.<br>• Process rental payments by sorting checks and entering data into company software.<br>• Perform general office duties such as typing, copying, scanning, and filing.<br>• Support accounting procedures for multiple commercial properties, ensuring accuracy and compliance.<br>• Respond to inquiries and requests promptly, maintaining excellent communication with internal and external stakeholders.
<p>We are seeking a highly organized and detail-oriented part time Administrative Assistant to support our small office in Walnut Creek.</p><p><br></p><p> This role combines administrative and accounts payable duties, and is ideal for someone looking for a part-time, contract position. </p><p>Job Duties:</p><p> • Answer phones </p><p>• Office Administrative support for small staff</p><p> • Open mail and distribute </p><p>• Prepare daily logs for checks received; stamp checks for deposit and prepare bank deposits (about 45 checks per month) </p><p>• Contact courier for bank pickup as needed usually Tuesday and Thursday </p><p>• Sort Vendor invoices between one retail property and management company and prepare for coding </p><p>• Stamp and code payables and obtain approval from Property Manager or Owner </p><p>• Once approved, enter payables in QuickBooks </p><p>• Run checks (50-60 per month) on or about 10th of month and 25th of month </p><p>• Assemble and mail checks </p><p>• Copy paid bill invoices monthly for particular accounts for Tenant support </p><p>• Run late letters as requested by Property Manager </p><p>• Summarize Maintenance time sheets for retail property once per month on 5th of month </p><p>• Tenant billbacks - grease trap billings (every other month) and Recology Green waste containers (quarterly) </p><p>• Order supplies, contact vendor for equipment malfunctions, etc. </p><p>• Load postage in Meter </p><p>• Review, track and Maintain current Tenant and Vendor insurance certificates </p><p>• Obtain tenant sales figures and input into Sales Spreadsheet </p><p>• Newspaper review for project related items and circulation </p><p>• Support Property Management for various tasks </p><p>• Prepare post-lease execution check list </p><p>• Read security reports as requested </p><p>• Prepare Certified mailings for taxes</p>
We are looking for a detail-oriented Operations Coordinator to join our team in San Jose, California. In this long-term contract position, you will play a vital role in supporting property management operations, ensuring smooth administrative processes, and maintaining accurate records. This role is ideal for someone with strong organizational skills and experience in operational coordination.<br><br>Responsibilities:<br>• Provide administrative support to property management staff, including handling work orders, scheduling contractor tasks, preparing contracts, and monitoring vendor compliance.<br>• Oversee and maintain the property management contract database to ensure accurate and up-to-date records.<br>• Assist in managing applications for non-commercial activities and ensure compliance with program guidelines.<br>• Issue and manage open/close notices and prepare Notices of Non-Responsibility as required.<br>• Review and approve vendor Certificates of Insurance to ensure adherence to company standards.<br>• Maintain and update the Master Utility Meter Spreadsheet to track and organize utility-related data effectively.
We are looking for a detail-oriented Administrative Assistant to provide vital support for programs and services designed to help community residents. This long-term contract position is based in Merced, California, and requires strong organizational abilities, effective communication skills, and a commitment to delivering exceptional service. The role involves collaborating with diverse stakeholders and ensuring compliance with relevant regulations.<br><br>Responsibilities:<br>• Perform general office tasks such as managing schedules, handling correspondence, and organizing files to ensure smooth daily operations.<br>• Prepare reports, documents, and communications as requested to support program goals.<br>• Assist in program coordination by maintaining resident files, verifying eligibility documentation, and compiling compliance records.<br>• Facilitate the application process by reviewing submissions for accuracy and completeness.<br>• Organize meetings, workshops, and outreach events to foster community engagement.<br>• Accurately input and update program data in management systems, ensuring data integrity.<br>• Generate reports on occupancy, waitlists, and funding for internal and external use.<br>• Address community inquiries and resolve complaints, providing outstanding customer service.<br>• Support compliance efforts by maintaining documentation aligned with housing regulations and assisting with audits or inspections.<br>• Stay informed about federal, state, and local housing policies to ensure program adherence.
We are looking for a dedicated Staff Accountant to join our team in Elk Grove, California. In this Contract-to-permanent role, you will play a pivotal part in managing financial operations for a non-profit organization, ensuring accuracy and compliance with industry standards. This position offers an excellent opportunity for professionals seeking to contribute their expertise in accounting within a meaningful and impactful setting.<br><br>Responsibilities:<br>• Develop a comprehensive hospital fees charge master by collaborating with the California Department of Health Care Access and Information (HCAI).<br>• Review and validate hospital proformas, including schedules, grids, and salary tables.<br>• Analyze and assess employee benefits costs to ensure budgetary alignment.<br>• Create simulation modules to evaluate cash flow scenarios and "what if" analyses.<br>• Build an integrated chart of accounts tailored to support billing, accounting, reconciliation, and other financial functions.<br>• Establish and document policies and procedures for internal controls across accounts receivable/payable, cash handling, purchasing, property management, and inventory.<br>• Collaborate with development teams to monitor and adjust project budgets as required.<br>• Perform additional duties as assigned to support organizational financial objectives.
<p>We are seeking a talented and detail-oriented <strong>Financial Analyst</strong> to join our team in Elk Grove, California, in a <strong>contract-to-permanent</strong> capacity. This unique position supports a non-profit organization, offering an opportunity to make a meaningful impact while leveraging your financial expertise to drive organizational success. With responsibilities ranging from developing data models to ensuring compliance with financial regulations, this role is ideal for professionals looking to advance their careers in a mission-driven environment.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li><strong>Hospital Fee Charge Master Development</strong>: Collaborate with the California Department of Health Care Access and Information (HCAI) to design and implement a hospital fees charge master tailored to regulatory requirements.</li><li><strong>Financial Proforma Validation</strong>: Review and verify accuracy across financial proformas, including supporting schedules, compensation grids, and salary structure tables, ensuring quality control.</li><li><strong>Budget Analysis for Employee Benefits</strong>: Evaluate employee benefits costs for alignment with the organization's financial objectives and overall budget.</li><li><strong>Cash Flow and Scenario Modeling</strong>: Create predictive simulation models to analyze cash flow trends and perform "what if" financial scenarios for strategic forecasting.</li><li><strong>Chart of Accounts Design</strong>: Develop and optimize an integrated chart of accounts to support critical financial functions such as billing, accounting, reconciliation, and reporting.</li><li><strong>Internal Controls Development</strong>: Design and document policies and procedures for accounts receivable/payable, cash handling, procurement, property management, and inventory tracking to strengthen internal audit and compliance standards.</li><li><strong>Budget Monitoring for Projects</strong>: Partner with cross-functional teams to track and adjust budgets for various development projects as organizational priorities evolve.</li><li><strong>General Financial Support</strong>: Take on additional analytical responsibilities as needed to meet the dynamic needs of the organization.</li></ul><p><br></p><p><br></p>
<p>We are looking for a Junior Financial Analyst to join our client in Hayward, California. This is a Contract to permanent position where you will contribute to the asset management portfolio by handling reporting, compliance, and financial analysis tasks. The role offers an opportunity to collaborate with senior asset managers and gain experience in areas such as regulatory compliance, property tax exemption filings, and financial forecasting.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Prepare and submit various certifications, reports, and forms to lenders, investors, and government agencies in compliance with regulatory agreements.</p><p>• Maintain schedules and trackers to monitor deadlines and requirements for lenders, investors, and regulatory agencies.</p><p>• Research partnership agreements, financing documents, and tax returns to support operations.</p><p>• Assist with commercial rent collections and offer customer service to assigned commercial tenants.</p><p>• Support the accurate processing of surplus cash distributions and ensure timely execution.</p><p>• Participate in due diligence activities for buyouts, refinancing, and permanent financing conversions.</p><p>• Conduct financial analysis, monitor budget variances, and assist with forecasting for assigned portfolios.</p><p>• Manage replacement reserve reimbursement processes and identify opportunities for improvement.</p><p>• File property tax exemption documentation and track property tax refunds for assigned portfolios.</p>
<p>We are looking for a detail-oriented Project Accountant to join our team in Pleasant Hill, California. The ideal candidate will oversee financial processes related to project accounting, ensuring accuracy and compliance with company standards. This role requires a proactive individual with expertise in account reconciliation, billing, and financial reporting.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Process day-to-day accounting tasks, including accounts receivable/payable, job costing, banking, and PO/subcontract management.</li><li>Submit payroll to third-party provider; manage retirement and union payments, and update payroll-related records.</li><li>Enter invoices, issue AP checks, and handle 1099 preparation.</li><li>Oversee subcontractor billing and ensure up-to-date Certificates of Insurance (COIs).</li><li>Reconcile bank accounts monthly.</li><li>Maintain job cost accounting; prepare budgets, change orders, and Work-In-Progress (WIP) reports.</li><li>Track and record prepaid expenses (e.g., property taxes, insurance).</li><li>Support timely and accurate financial reporting on a monthly, quarterly, and annual basis; collaborate with CPA on required schedules.</li><li>Conduct monthly analysis of key financial metrics and implement improved reporting processes.</li><li>Provide financial insights and advice to ownership and management for process improvements.</li><li>Manage company cash flow and forecasting, reporting regularly to ownership.</li><li>Create annual budgets, rolling forecasts, and perform budget vs. actual variance analysis.</li><li>Assist with state business registrations, licenses, and various tax matters.</li><li>Coordinate with CPA firm for annual financial statement review and tax preparation.</li><li>Liaise with external parties including banks, bonding companies, insurance providers, and brokers.</li></ul><p><br></p>
<p>We are actively searching for a Controller with a focus on Real Estate & Property. Based in San Ramon, California, this role involves overseeing accounting functions, leading a team, and demonstrating strong business acumen. </p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage and lead staff within the Accounting and Finance Department.</li><li>Supervise all accounting functions, including monthly and yearly financial close processes.</li><li>Review financial reports and reconciliations for semi-annual reporting.</li><li>Lead the annual budget planning and reforecasting, ensuring timely communication and coordination.</li><li>Analyze and review monthly cash flow models.</li><li>Continuously assess and improve accounting procedures for greater efficiency.</li><li>Ensure compliance with technical accounting standards through research and documentation.</li><li>Act as the main contact for external auditors and manage audit procedures.</li><li>Maintain and update payroll budgeting, forecasting, and allocations.</li><li>Oversee banking operations, such as wire transfers, account setups, credit cards, and compliance.</li><li>Evaluate operational aspects of lender and cash management agreements.</li><li>Collaborate effectively with cross-functional teams and departments.</li><li>Define, implement, and refine departmental policies and performance expectations.</li></ul>
We are looking for a meticulous Accounts Receivable Clerk to join our team on a long-term contract basis in Walnut Creek, California. In this role, you will play a vital part in managing tenant payments, ensuring billing accuracy, and maintaining detailed financial records for our real estate sales and leasing operations. This position calls for someone who is highly organized, tech-savvy, and adept at handling complex financial processes.<br><br>Responsibilities:<br>• Process and apply payments accurately, including lockbox transactions.<br>• Verify tenant information, property details, and payment amounts to ensure alignment.<br>• Prepare and manage monthly lease and rent billings with precision.<br>• Reconcile accounts receivable records to maintain financial accuracy.<br>• Handle cash applications and collections efficiently.<br>• Collaborate with team members using advanced technology tools and communication platforms.<br>• Address discrepancies and resolve billing issues promptly.<br>• Generate detailed financial reports for internal and external stakeholders.<br>• Ensure compliance with company policies and accounting standards.
