<p>Robert Half's client in San Ramon, CA is looking for a PART-TIME Administrative Assistant to join their tax office. This position is contract-to-hire. This role provides an excellent opportunity to showcase your administrative skills and provides vital clerical and administrative support to tax professionals and clients. The position is PART-TIME, approximately 25 hours per week.</p><p><br></p><p>Administrative Assistant Responsibilities:</p><p>• managing schedules</p><p>• coordinating appointments</p><p>• preparing and processing documents</p><p>• handling phone and email correspondence</p><p>• maintaining confidential files</p><p>• assisting with client intake and billing</p><p><br></p><p>This role requires an understanding of common tax documents (such as W-2s, 1099s, and client tax forms), with the ability to accurately organize, identify, and process sensitive information. The ideal candidate has strong organizational skills, attention to detail, proficiency in office software, and the ability to provide excellent customer service in a fast-paced environment. Prior experience in a finance or tax office is preferred.</p><p><br></p><p>If you are interested in this part time Administrative Assistant role, please apply today!</p>
<p>Robert Half's client is seeking a contract-to-hire Administrative Assistant to support a financial planning client in Walnut Creek, CA. This is a PART-TIME position, three days per week, 9am-3pm.</p><p><br></p><p>Administrative Assistant Responsibilities:</p><p>• answering phones</p><p>• directing calls</p><p>• greeting clients</p><p>• scheduling appointments</p><p>• document collection</p><p>• uploading information in the CRM system</p><p>• scanning</p><p>• data entry</p><p><br></p><p>If you are interested in this part time Administrative Assistant position, please apply today!</p>
We are looking for a dedicated Administrative Assistant to provide essential office and administrative support, ensuring the smooth operation of daily business activities. This is a long-term contract position based in Merced, California, ideal for someone with excellent organizational skills and a keen eye for detail. The role is well-suited for professionals who thrive in dynamic environments and enjoy multitasking.<br><br>Responsibilities:<br>• Organize and manage documents, correspondence, and files, maintaining both physical and digital records.<br>• Process and distribute incoming and outgoing mail efficiently.<br>• Accurately enter job details into accounting systems and maintain updated records and databases.<br>• Provide excellent customer service by addressing inquiries from both internal teams and external stakeholders.<br>• Manage calendars and schedules to ensure appointments and deadlines are met.<br>• Handle phone calls professionally, directing them to the appropriate departments or individuals.<br>• Support receptionist duties, including greeting visitors and maintaining front desk activities.<br>• Coordinate administrative tasks to improve office workflow and productivity.<br>• Assist in preparing reports and presentations as needed.
<p>An Administrative Assistant provides essential support to teams and leaders, helping to keep daily operations organized and running smoothly. Typical responsibilities include:</p><ul><li>Managing schedules and coordinating meetings, appointments, and travel itineraries.</li><li>Preparing and editing correspondence, reports, and presentations.</li><li>Handling incoming calls, emails, and other communications in a professional manner.</li><li>Organizing and maintaining electronic and paper files.</li><li>Assisting with data entry, invoice processing, and basic bookkeeping tasks.</li><li>Ordering office supplies and maintaining inventory.</li><li>Supporting event planning and coordination.</li><li>Facilitating cross-team communication and supporting project-based work.</li><li>Using office software and digital collaboration tools; navigating CRM platforms and supporting automation initiatives as needed.</li><li>Providing excellent internal and external customer service.</li></ul><p>Strong communication, attention to detail, and organizational skills are required. The best candidates are adaptable, proactive, and comfortable in fast-paced, technology-driven environments.</p>
<p>Robert Half's insurance industry client in Walnut Creek, CA is seeking a contract-to-permanent Senior. Administrative Assistant. This role is 100% onsite.</p><p><br></p><p>This role will support all administrative aspects of the Client Service Team, and jointly support the Account Engineers Team, Operations Manager, and Office Administration Team.</p><p><br></p><p>Senior Administrative Assistant duties include:</p><p>• Manage incoming and outgoing correspondence with external clients, brokers, and internal stakeholders.</p><p>• Handle a variety of administrative tasks in alignment with company policies and executive preferences, including but not limited to:</p><p>o Complex calendar management</p><p>o Event planning - all logistics from start to finish</p><p>o Expense reports</p><p>o Maintain files and records</p><p>o Purchasing supplies</p><p>o Tracking invoices and budgets</p><p>o Tracking Client Service Team processes</p><p>o Travel itineraries</p><p>• Organize and coordinate in-person and remote meetings for the management team, Client Service Team, and office-wide events as needed.</p><p>• Plans and manages all Client Service events, including but not limited to meetings, trainings, and internal and external client events and social functions.</p><p>• Reserve meeting location(s), coordinate logistics such as technological needs, travel arrangements, catering, reservations, etc.</p><p>• Prepare weekly, monthly, and quarterly reports for management, Client Service Team and Account Engineers.</p><p>• Maintain electronic filing systems, contact databases, various tracking worksheets, etc.</p><p>• Foster a collaborative and responsive work environment with management and team members.</p><p>• Assist and back up the executive assistant and other administrative assistants, when needed.</p><p>• Perform any additional duties requested by management.</p><p><br></p><p>Skills:</p><p>• Advanced proficiency of all Microsoft Suite (Outlook, Word, Excel, PowerPoint) and ability to learn new systems and software used for administrative support.</p><p>• Meticulous attention to detail, highly organized, and strong problem-solving skills.</p><p>• Strategic planning abilities with strong calendar and deadline management.</p><p>• Ability to manage multiple priorities, adapt quickly to changing needs and approach every task with a steady, can-do attitude.</p><p>• Excellent written and verbal communication skills.</p><p>• Proven experience in event planning from concept to completion.</p><p>• Strong interpersonal skills with the ability to build professional internal and external relationships.</p><p>• Leadership capabilities to support and guide other administrative staff.</p><p>• Trusted to handle confidential information with integrity and discretion.</p><p>• Creative skills in designing visual materials and promotional content using diverse tools.</p><p><br></p><p>If you are interested in this Senior Administrative Assistant position, submit your resume today!</p>
We are looking for a detail-oriented Administrative Assistant to support our contracts team with essential administrative tasks. This long-term contract position offers flexibility in hours and is ideal for candidates with a background in healthcare or hospital environments. The role involves remote work and requires a proactive individual who can efficiently manage contract-related processes.<br><br>Responsibilities:<br>• Upload new contracts and ensure they are accurately documented.<br>• Follow up with hospital vendors to facilitate contract-related communications.<br>• Conduct audits of existing contracts to verify compliance and accuracy.<br>• Assist with modifications to contracts, including updates to pricing and terms.<br>• Support the team in negotiating contract renewals and extensions.<br>• Maintain organized records and track contract statuses.<br>• Handle data entry tasks related to contract administration.<br>• Respond to inbound calls and address administrative inquiries.<br>• Provide general administrative office support as needed.
<p>We are looking for a detail-oriented and proactive Dental Administrative Assistant with 1–2 years of experience, including proficiency in Dentrix software. This position plays a vital role in supporting daily operations, providing excellent administrative and patient service, and ensuring the smooth functioning of the front office.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet patients, answer phones, schedule appointments, and manage patient flow in a professional manner.</li><li>Input and maintain accurate patient records in Dentrix, including updating demographics, insurance details, and treatment notes.</li><li>Verify insurance eligibility and benefits, obtain pre-authorizations, and process patient billing and payments.</li><li>Coordinate with clinical staff to ensure timely and efficient patient care.</li><li>Handle patient communications, appointment reminders, rescheduling, and day-to-day inquiries.</li><li>Maintain and organize digital and physical files, ensuring confidentiality and compliance with HIPAA guidelines.</li><li>Support other administrative tasks as needed, including inventory checks and supply ordering.</li></ul><p><br></p>
We are looking for an organized and proactive Office Assistant to join our team in Gustine, California. In this long-term contract role, you will play an essential part in supporting human resources, logistics, and administrative operations. If you thrive in dynamic environments and excel at multitasking, we encourage you to apply.<br><br>Responsibilities:<br>• Coordinate recruitment efforts, including posting job openings, screening candidates, scheduling interviews, and managing onboarding processes.<br>• Maintain employee records and assist with payroll administration and benefits coordination.<br>• Support employee relations by addressing HR inquiries and ensuring compliance with company policies and labor laws.<br>• Organize and facilitate training sessions and staff development activities.<br>• Prepare and manage reports, presentations, and internal/external communications.<br>• Oversee office organization tasks such as maintaining supplies, handling mail, and ensuring a welcoming environment for visitors.<br>• Manage inventory levels, track shipments, and update inventory records to ensure accurate documentation.<br>• Coordinate shipping and receiving processes, including documentation and communication with vendors.<br>• Schedule and monitor deliveries to ensure timely arrivals and address any logistical challenges.<br>• Maintain compliance with shipping regulations and ensure all logistics files are accurately documented.
<p>We are looking for an experienced Senior Administrative Assistant to join our team in San Ramon, California. In this contract role, you will provide high-level support to executives, ensuring seamless coordination of schedules, travel arrangements, and meetings. This position requires exceptional organizational skills and the ability to manage multiple priorities in a dynamic environment. This is a PART-TIME, onsite position - approximately 20 hours per week.</p><p><br></p><p>Senior Administrative Assistant Responsibilities:</p><p>• Coordinate and manage complex calendars for executives, ensuring efficient scheduling and prioritization.</p><p>• Organize and book intricate travel plans, including flights, accommodations, and itineraries.</p><p>• Plan and schedule meetings, including stakeholder and executive sessions, both virtually and in-person.</p><p>• Take detailed notes during quarterly stakeholder meetings and prepare agendas, documents, and presentations.</p><p>• Develop and refine PowerPoint slides to support executive communications.</p><p>• Maintain the general upkeep of office space to ensure an organized and efficient work environment.</p><p>• Facilitate conference calls and ensure all necessary resources are prepared and available.</p><p>• Provide administrative support for importing and exporting documents as needed.</p><p>• Collaborate with team members and executives to streamline administrative processes.</p><p><br></p><p>If you are interested in this Senior Administrative Assistant Position, submit your resume today! </p>
<p>Job Title: Office Coordinator – Dispatch & Invoicing</p><p>Overview:</p><p>We’re seeking an organized and proactive Office Coordinator to support daily operations in a busy plumbing and HVAC office. This position combines administrative support with dispatching technicians and managing invoicing processes. The right candidate will be detail-oriented, comfortable with multitasking, and committed to providing excellent customer service in a fast-paced environment.</p><p>Key Responsibilities:</p><p>• Coordinate office operations, including phone and email correspondence, greeting clients, and maintaining records</p><p>• Dispatch plumbing/HVAC technicians for service calls, ensuring efficient scheduling</p><p>• Prepare, review, and send invoices; follow up on outstanding payments</p><p>• Assist with data entry and maintain accurate job logs and client information</p><p>• Respond to customer inquiries about appointments, service status, and billing</p><p>• Support inventory tracking for parts and supplies</p><p>• Collaborate with management to streamline office workflows</p><p><br></p>
<p>Are you a strategic thinker, master communicator, and calendar management guru? We’re seeking an exceptional Executive Assistant to join our team in the Concord, CA area and support senior leadership in a fast-paced, highly impactful environment.</p><p><br></p><p><strong>Why You’ll Love This Role:</strong> You’ll go beyond classic administrative duties and play a key part in driving operational efficiency. You’ll manage complex schedules, solve problems proactively, and serve as the go-to resource for executive support—helping our leaders stay focused on what matters most.</p><p><strong>What the Executive Assistant Will Do:</strong></p><ul><li>Coordinate and optimize busy executive calendars, ensuring meetings, appointments, and priorities are seamlessly managed</li><li>Anticipate needs and proactively remove roadblocks, using strategic thinking to support leaders’ goals</li><li>Prepare materials and organize travel, meetings, presentations, and communications with professionalism and attention to detail</li><li>Serve as a trusted liaison between executives and internal/external partners, drafting essential correspondence and organizing briefings</li><li>Maintain confidential documents, process expenses, and contribute to process improvements across teams</li><li>Support workflow automation initiatives and leverage digital tools to maximize productivity</li><li>Tackle challenges before they arise—your problem-solving skills will set you apart!</li></ul><p>If you are interested in this Executive Assistant position, please submit your resume today! </p>
<p>We are looking for an experienced Executive Assistant to provide dedicated support to C-Level Executive in a fast-paced environment. This long-term contract position is located onsite in Mountain View, California, and requires a proactive individual who thrives in dynamic settings. The ideal candidate will excel at managing schedules, coordinating projects, and ensuring seamless communication across teams.</p><p><br></p><p>Responsibilities:</p><p>• Manage the scheduling needs of leadership, including organizing meetings, preparing agendas, and monitoring follow-ups.</p><p>• Optimize work processes to help leadership focus on strategic priorities.</p><p>• Draft, edit, and refine presentations, briefs, and other critical communications.</p><p>• Attend meetings to take detailed notes, track actionable items, and ensure timely completion of tasks.</p><p>• Oversee and advance key projects by coordinating teams, tracking updates, and meeting deadlines.</p><p>• Organize and facilitate company-wide meetings and events with precision.</p><p>• Safeguard sensitive information and handle confidential matters with utmost discretion.</p><p>• Arrange travel logistics, including booking accommodations and coordinating itineraries.</p><p>• Support occasional travel requirements for meetings or company events.</p>
<p>Seeking a Legal Assistant or Legal Secretary with bilingual Spanish-speaking skills to provide essential administrative and clerical support to attorneys and the legal team. This role is in-office Monday through Friday and requires strong organizational skills, attention to detail, and proficiency with legal terminology and office technology. As the Legal Assistant you will ensure the efficient operation of the legal team, contributing to positive outcomes for both clients and legal professionals. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Translate legal documents, correspondence, and client communications between English and Spanish with accuracy and professionalism</li><li>Provide interpretation support during client meetings, phone calls, and court proceedings as needed</li><li>Assist attorneys in preparing and organizing case files, drafts, and filings in both languages</li><li>Communicate with clients and relay information to attorneys and staff</li><li>Schedule appointments, manage calendars, and coordinate meetings for Spanish-speaking clients</li><li>Maintain confidential records and ensure compliance with firm and legal privacy standards</li><li>Support other general legal assistant duties, including filing, scanning, and data entry</li></ul><p><br></p>
We are looking for a skilled and detail-oriented Project Assistant to join our team on a contract basis in Santa Clara, California. This role requires a motivated individual to support project managers with administrative tasks while ensuring smooth operations within the construction industry. The ideal candidate will excel in organization, communication, and problem-solving, with a keen ability to manage payroll and job cost processes effectively.<br><br>Responsibilities:<br>• Coordinate with the human resources team to update and manage employee information.<br>• Maintain detailed job cost and payroll expense spreadsheets to ensure accuracy.<br>• Generate reports for audits and compliance purposes.<br>• Set up new projects and manage change order requests, including tracking their progress.<br>• Handle the application and renewal of business licenses to ensure regulatory compliance.<br>• Request, send, and track certificates of insurance for project needs.<br>• Organize weekly safety meetings and compile safety data sheets efficiently.<br>• Support project managers with ordering materials such as glass, windows, and doors.<br>• Monitor and manage administrative tasks related to construction projects.<br>• Provide assistance with other duties as required to streamline project operations.
<p>Our team is seeking an organized and proactive Legal Assistant with a minimum of two years of civil litigation experience. You will play a crucial role in supporting attorneys in a dynamic, fast-paced practice, assisting with complex cases from inception through trial. This role of Legal Assistant is in-office at our San Jose location.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Draft, review, and file legal documents, pleadings, motions, and discovery responses.</li><li>Manage case files, maintain document management systems, and ensure accurate, up-to-date records.</li><li>Assist attorneys with trial preparation and court filings.</li><li>Coordinate scheduling, manage calendars, and communicate with clients, courts, and opposing counsel.</li><li>Conduct basic legal research and summarize depositions, testimony, and evidence.</li></ul><p><br></p>
We are looking for a Compensation and Benefits Administrator to join an established client in the South Bay. This is a direct permanent offering an excellent opportunity to support key HR functions and enhance your skills. The role involves working closely with the HR Management team and being point of contact for Compensation and Benefits Administration. <br> Responsibilities: • Coordinate and manage Employee Compensation and Benefits • Assist in maintaining and updating Human Resources Information Systems (HRIS) to reflect current employee data. • Provide administrative support for various HR functions, including record-keeping and policy updates. • Collaborate with team members - HRIS system recording all Compensation and Benefit changes • Ensure adherence to company policies and employment regulations in all HR practices. • Prepare reports and summaries related to HR activities for management review. • Support the implementation of new HR initiatives to improve operational efficiency
<p>We are looking for a highly skilled Full Charge Bookkeeper to join our team on a contract-to-permanent basis in Walnut Creek, California. This position offers an exciting opportunity to manage financial operations for a growing medical practice. The ideal candidate will be thorough, reliable, and adaptable to the dynamic needs of a busy office environment.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Oversee financial reporting for two office locations, ensuring accuracy and timeliness.</p><p>• Manage accounts payable, accounts receivable, and bank reconciliations using Quicken software.</p><p>• Process payroll for 28 hourly employees, including 401(k) contributions.</p><p>• Assist with administrative tasks, such as back-office support and training medical assistants.</p><p>• Handle office equipment maintenance, including troubleshooting issues with specialized devices.</p><p>• Coordinate deliveries and ensure flexibility to meet scheduling demands.</p><p>• Provide accurate and reliable bookkeeping services while maintaining confidentiality and trust.</p><p>• Collaborate with the owner and other team members to streamline financial processes.</p><p>• Support ongoing training initiatives to improve administrative workflows.</p><p>• Adapt to changing priorities and maintain composure under pressure.</p>
We are looking for an experienced Senior Controller to lead the financial operations of our organization in Stockton, California. This role involves overseeing accounting functions, financial reporting, budgeting, and internal controls while managing a team of eight staff members. The ideal candidate will bring a strong background in real estate finance, excellent leadership skills, and a commitment to driving long-term growth.<br><br>Responsibilities:<br>• Manage and supervise all accounting operations, including financial reporting, budgeting, and internal controls.<br>• Lead treasury management activities such as cash flow reporting, bank account reconciliations, and loan administration.<br>• Oversee accounts receivable processes, ensuring accurate tenant billing, addressing delinquent accounts, and reviewing utility and maintenance charges.<br>• Direct accounts payable functions, including weekly check review and approval processes.<br>• Supervise payroll, human resources activities, and office management to ensure smooth operations.<br>• Prepare monthly financial statements, including balance sheets, income statements, and cash flow reports.<br>• Develop annual operating budgets and collaborate with external firms for year-end tax filings and regulatory requirements.<br>• Conduct financial performance analysis for properties, identifying trends and addressing variances.<br>• Establish and refine accounting processes and controls to enhance efficiency and accuracy.<br>• Provide senior management with ad-hoc financial reports and analysis as needed.
<p>We are looking for a skilled Legal Secretary to join our team in Lodi, California. As part of a long-term contract position, you will play a vital role in supporting attorneys with civil litigation tasks, including insurance defense. This role requires someone who is meticulous, adept at managing deadlines, preparing legal documents, and maintaining accurate schedules using manual calendaring.</p><p><br></p><p>Responsibilities:</p><p>• Draft and prepare pleadings, motions, and other legal documents with precision.</p><p>• Manage legal calendars, ensuring deadlines for State and Federal filings are met.</p><p>• Coordinate depositions, meetings, and appointments for attorneys.</p><p>• Transcribe dictation and type legal correspondence and documentation.</p><p>• Handle subpoena requests for medical and business records.</p><p>• Monitor upcoming deadlines and remind attorneys of key tasks and commitments.</p><p>• Conduct e-filing and manage court filings in compliance with local rules.</p><p>• Maintain organization and prioritize tasks in a fast-paced legal environment.</p><p>• Support attorneys with civil litigation processes, including insurance defense.</p>
