We are looking for a skilled Legal Secretary to join our team in Modesto, California. This Contract-to-permanent position offers an exciting opportunity to support litigation processes in a dynamic legal office. The ideal candidate will bring enthusiasm, initiative, and exceptional organizational skills to ensure the seamless handling of personal injury cases.<br><br>Responsibilities:<br>• Manage new case assignments by accurately entering data, organizing files, and scanning signed documents into the database.<br>• Draft and send initial communication letters to clients regarding their personal injury cases.<br>• Gather detailed information from involved parties and open claims when needed.<br>• Request accident reports, incident photos, and other relevant documents from agencies as directed by the attorney or case coordinator.<br>• Notify health insurance companies of potential third-party liability claims and issue lien notices to appropriate parties.<br>• Send letters of representation to insurance companies and follow up as required.<br>• Collect medical records, bills, and wage loss information to support case preparation.<br>• Verify medical billing balances and obtain final lien amounts from various insurance carriers and lienholders.<br>• Assist with discovery tasks and trial preparation under the guidance of the litigation paralegal.<br>• Maintain regular communication with clients by sending status requests and ensuring timely responses.
<p>We are looking for a Administrative Assistant to join our healthcare team on a contract basis in San Ramon, CA. In this role, you will provide vital administrative support to ensure the smooth operation of departmental functions and meetings. This opportunity requires strong organizational skills and attention to detail.</p><p><br></p><p>Administrative Assistant Responsibilities:</p><p>• Manage and coordinate schedules, send out invitations, and prepare meeting materials for departmental events.</p><p>• Record and distribute meeting minutes to ensure accurate documentation of discussions and decisions.</p><p>• Organize and maintain departmental files, including reports, compliance records, and quality assurance documentation.</p><p>• Prepare and share materials for quality committees, patient safety huddles, and other related meetings.</p><p>• Support the department by handling email correspondence and maintaining effective communication with stakeholders.</p><p>• Perform data entry tasks to maintain accurate records and databases.</p><p>• Utilize tools like Microsoft Word, Excel, and Outlook to streamline administrative processes and reporting.</p><p>• Ensure compliance with organizational standards through meticulous documentation and record-keeping.</p><p>• Assist with coordinating meetings and facilitating smooth communication across teams.</p><p><br></p><p>If you are interested in this administrative assistant position, please apply today!</p>
<p>We are seeking a <strong>HIM Assistant Manager</strong> for a <strong>temporary</strong> role with a strong background in Health Information Management. The ideal <strong>HIM Assistant Manager</strong> will supervise and coordinate daily HIM operations, ensuring accuracy, compliance, and productivity across the department. The <strong>HIM Assistant Manager</strong> will be responsible for leading a team of Health Information Coordinators and ensuring timely, accurate, and complete medical record processing in accordance with hospital policies and regulatory standards.</p><p>*<strong>Responsibilities</strong></p><ul><li>Supervise daily operations of Health Information Coordinators, including chart retrieval, breakdown, prepping, scanning, QA, and deficiency assignment.</li><li>Monitor staff productivity and report variances to HIM Manager.</li><li>Coordinate staffing needs and recommend scheduling adjustments or additional coverage.</li><li>Assist in interviewing, onboarding, and evaluating HIM Coordinators.</li><li>Identify and report employee performance issues.</li><li>Monitor compliance with action plans and HIM standards.</li><li>Analyze medical record discharge types for completeness and timely processing.</li><li>Assign and track deficiencies by physician in the hospital system.</li><li>Manage physician incomplete medical record process, including weekly fines.</li><li>Maintain documentation and audit trails for fines and physician notifications.</li><li>Route charts for physician completion and permanent medical storage.</li><li>Update and maintain hospital systems for deficiency tracking and chart location.</li><li>Generate HIM statistics and reports for committee and regulatory review.</li><li>Conduct QA on scanned documents and record analysis.</li><li>Assist in training new HIM staff and orienting new physicians to EMR processes.</li><li>Attend and contribute to relevant committee meetings.</li><li>Provide exceptional customer service and support cross-departmental needs.</li><li>Participate in weekend and holiday coverage rotations.</li><li>Perform additional duties as assigned by the HIM Manager.</li></ul>
<p>Robert Half's client in Walnut Creek, CA is seeking a contract-to-hire Administrative Assistant. The Assistant will provide support for all programs by enforcing policies and assisting with implementation of the programs. This role will work collaboratively with Senior Programs Associate; Programs Associates and State Chairs. The focus will be on providing support to all stakeholders throughout the year. </p><p><br></p><p>Administrative Assistant Responsibilities:</p><p>• Knowledgeable on all company Programs Policies and Procedures </p><p>• Provide phone support to teachers, parents and students</p><p>• Provide customer support in Zendesk</p><p>• Provide back up to Administrative Assistant with materials sales</p><p>• Create technical documents and support tools</p><p>• Assist with certificate organization and distribution</p><p>• Assist with the facilitation of in person and online Certificate of Merit testing</p><p>• Review all program materials for Convention in hardcopy and digital forms</p><p>• Assist with membership renewals customer service (seasonally) </p><p>• Assist with Membership Department’s archiving project</p><p><br></p><p>Requirements:</p><p>• Travel to Certificate of Merit and other Program testing locations</p><p>• Travel to the annual Convention every year on or around Fourth of July</p><p>• Overtime required during the Convention Week</p><p>• Overtime required on weekends during the months of January, February and March</p><p>QUALIFICATIONS AND EDUCATION REQUIREMENTS</p><p>• BA in English, Business or related field a plus</p><p>• Excellent written and verbal communication skills</p><p>• Proficiency in Microsoft Office, Zendesk, and Google Docs</p><p>• Experience with databases</p><p>PREFERRED SKILLS</p><p>• Time management skills</p><p>• Experience with Project Management software</p><p>• Able to work collaboratively and independently</p><p><br></p><p>If you are interested in this Administrative Assistant position, please submit your resume today!</p>
<p>We are looking for a highly organized and detail-oriented Office Assistant to join a dynamic team in Pleasant Hill, California. This long-term contract opportunity offers the chance to support daily office operations in a fast-paced environment, working closely with various departments to ensure smooth workflows. The role requires a proactive approach to multitasking and excellent communication skills to support the company's clients and internal teams.</p><p><br></p><p>Office Assistant Responsibilities:</p><p>• Provide comprehensive administrative support, including scheduling appointments and managing calendars.</p><p>• Operate and maintain office equipment such as scanners, copiers, and phones with 1-10 lines.</p><p>• Handle mail processing tasks, including sorting, distributing, and inter-office delivery.</p><p>• Maintain accurate records and ensure proper filing and scanning of documents.</p><p>• Assist with email correspondence and maintain clear and effective communication with clients and team members.</p><p>• Perform data entry and basic typing tasks with attention to detail and accuracy.</p><p>• Support workers’ compensation-related administrative processes as needed.</p><p>• Utilize Microsoft Office Suite, including Word, Excel, and Outlook, to complete office tasks efficiently.</p><p>• Manage and update records to ensure data accuracy and compliance.</p><p>• Assist in maintaining a clean and organized work environment.</p><p><br></p><p>If you are interested in this Office Assistant opportunity, please submit your resume today!</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Southfield, Michigan. In this long-term contract role, you will play a key part in ensuring the smooth operation of office functions, including communication, scheduling, and financial processing tasks. This position is ideal for someone who thrives in a dynamic environment and possesses strong organizational and multitasking skills.<br><br>Responsibilities:<br>• Troubleshoot and address safety, service, and operational challenges as they arise.<br>• Maintain and distribute important departmental information on a daily basis.<br>• Act as the primary contact for daily updates and communications with drivers and helpers.<br>• Use Microsoft Office Suite and other software tools to manage tasks such as procurement, time and attendance tracking, and safety incident reporting.<br>• Assist with processing payments and handling other financial tasks as needed.<br>• Support the implementation of operational projects, ensuring timely execution and coordination.<br>• Communicate with customers to address service-related concerns and provide resolutions.<br>• Coordinate employee schedules and work assignments to optimize operational efficiency.<br>• Ensure the office remains organized and functions effectively as a central hub for departmental activities.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis. This role involves supporting construction projects with administrative tasks to ensure smooth operations and compliance with regulations. Based in Oakdale, California, this position offers the opportunity to contribute to a dynamic and fast-paced industry.<br><br>Responsibilities:<br>• Prepare, organize, and maintain critical documents such as contracts, blueprints, permits, and invoices.<br>• Track project timelines, maintain schedules, and provide updates to managers and stakeholders on progress and deadlines.<br>• Ensure all permits, licenses, and construction-related documentation meet compliance standards at local, state, and federal levels.<br>• Keep accurate records of budgets, contracts, change orders, and project reports.<br>• Manage office supplies, coordinate calendars, arrange travel, and provide general administrative support.<br>• Answer inbound calls and handle inquiries professionally and efficiently.<br>• Assist with data entry tasks to maintain accurate and up-to-date information.<br>• Perform receptionist duties, including greeting visitors and coordinating communication.<br>• Support team members with additional administrative tasks as needed.
<p>Administrative Assistant (Contract)</p><p><br></p><p>We are seeking a meticulous and patient Administrative Assistant to join our team in Elk Grove, California, on a contract basis. This role is pivotal in ensuring seamless front desk operations and supporting critical administrative functions. The ideal candidate excels in a dynamic environment, demonstrates strong organizational skills, and is adept at managing detailed and specific tasks.</p><p><br></p><p>Responsibilities:</p><ul><li><strong>Front Desk Management</strong>: Act as the primary point of contact, warmly greeting visitors, answering inbound calls promptly, and directing inquiries to the appropriate team members.</li><li><strong>Invoicing and Vendor Payments</strong>: Prepare, process, and track invoices with precision, ensuring timely vendor payments and accurate financial documentation.</li><li><strong>Mail Handling</strong>: Manage all incoming and outgoing mail, ensuring proper distribution and organization.</li><li><strong>Supplies Management</strong>: Monitor and maintain office supplies and inventory, placing orders to ensure consistent availability.</li><li><strong>Administrative Coordination</strong>: Organize schedules, appointments, and meetings to support efficient office operations.</li><li><strong>Data and Documentation</strong>: Perform accurate data entry and maintain organized records and databases in compliance with company policies.</li><li><strong>Process Optimization</strong>: Work closely with team members to streamline workflows and enhance operational efficiency.</li><li><strong>Special Projects</strong>: Assist with ad hoc administrative tasks and special projects as needed, demonstrating flexibility and attention to detail.</li></ul><p><br></p>
<p>As the Administrative & Client Service Coordinato<strong>r</strong>, you will serve as the first point of contact for our clients and guests, ensuring that every interaction leaves a lasting, positive impression. In this role, you’ll manage the front office, oversee administrative duties, and provide key support to our client service team. This is an excellent opportunity for someone who is highly organized, proactive, and values fostering strong relationships with clients and team members alike.</p><p><br></p><p><strong>Administrative & Client Coordinator Key Responsibilities:</strong></p><p><strong>Reception & Office Administration:</strong></p><ul><li>Greet and warmly welcome clients, visitors, and guests upon arrival.</li><li>Answer and route incoming phone calls promptly and courteously.</li><li>Schedule, confirm, and coordinate client and internal appointments; manage the office calendar.</li><li>Maintain a clean, professional, and organized front office environment.</li><li>Handle mail, packages, and office supplies, ensuring seamless day-to-day operations.</li><li>Prepare meeting spaces and refreshments to create a welcoming environment.</li><li>Support team members with general administrative tasks (filing, scanning, data entry, etc.).</li></ul><p><strong>Client Service Support:</strong></p><ul><li>Assist with onboarding new clients, including preparing welcome packets and coordinating necessary paperwork.</li><li>Maintain accurate and up-to-date client records in the firm's CRM system (Salesforce).</li><li>Help facilitate account-related tasks, such as processing beneficiary updates or wire transfer documentation.</li><li>Prepare client-facing materials, reports, and correspondence ahead of advisor meetings.</li><li>Follow up with clients on pending requests, ensuring timely resolution and excellent customer experience.</li><li>Maintain compliance and confidentiality standards in all client interactions.</li></ul><p>If you are interested in this Administrative & Client Coordinator position, please apply today!</p><p><br></p>
