We are looking for an experienced Accounts Payable Specialist to join our team in New Hope, Minnesota. In this long-term contract position, you will play a pivotal role in ensuring the accurate and timely processing of accounts payable functions while supporting both internal and external stakeholders. The ideal candidate will bring a strong attention to detail and a commitment to excellence in a dynamic construction industry environment. <br> Responsibilities: • Provide comprehensive support for internal and external customers by addressing inquiries and resolving accounts payable-related issues. • Escalate complex issues to the Accounts Payable Supervisor or Manager promptly to ensure seamless operations. • Deliver training and guidance on accounts payable processes and procedures to support operational and headquarters personnel. • Utilize performance metrics to refine training methods and enhance overall customer satisfaction. • Perform supplier setup and maintenance in the financial database to ensure the accuracy of the master supplier file. • Process invoices, checks, and payments while maintaining compliance with company policies and procedures. • Ensure proper handling of discrepancies and follow up to resolve them efficiently. • Collaborate with team members to uphold company values and contribute to a positive work environment. • Support continuous improvement initiatives by identifying areas for process optimization within accounts payable functions. • Maintain punctuality, consistent attendance, and adherence to established standards and practices.
<p>We are looking for a detail-oriented Accounts Receivable Specialist. In this long-term contract position, you will play a key role in managing billing, collections, and cash activity to ensure smooth financial operations within a manufacturing environment. If you excel in handling accounting software systems and thrive in a fast-paced setting, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the accounts receivable process, including billing, collections, and cash application.</p><p>• Monitor cash activity and ensure timely posting of payments to customer accounts.</p><p>• Collaborate with internal teams to resolve discrepancies and maintain accurate financial records.</p><p>• Utilize accounting software systems to manage and track receivables effectively.</p><p>• Prepare and analyze reports related to accounts receivable and cash collections.</p><p>• Communicate with customers regarding overdue payments and negotiate payment plans when necessary.</p><p>• Ensure compliance with company policies and procedures in all accounts receivable activities.</p><p>• Assist in reconciling accounts and supporting month-end financial processes.</p><p>• Provide recommendations for improving efficiency in receivables management.</p><p>• Maintain organized documentation and records for auditing purposes.</p>
<p>We are seeking a detail-oriented and experienced <strong>Payroll Specialist</strong> to join our team. In this role, you will be responsible for ensuring timely and accurate processing of payroll for our employees, maintaining compliance with federal and state regulations, and delivering excellent service to internal stakeholders.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Process bi-weekly/semi-monthly/monthly payroll</li><li>Review and verify timesheets, hours worked, and wage calculations.</li><li>Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices.</li><li>Prepare and distribute payroll reports to Finance and HR teams.</li><li>Manage employee payroll records, including new hires, terminations, and changes.</li><li>Handle payroll deductions such as taxes, garnishments, benefits, and retirement contributions.</li><li>Respond to payroll-related inquiries from employees in a timely and professional manner.</li><li>Collaborate with HR and Accounting to ensure proper integration of benefits and deductions.</li><li>Assist with year-end processes including W-2 preparation and distribution.</li><li>Stay up to date on payroll legislation and industry trends</li></ul><p><br></p>
<p>We are looking for a skilled Billing Analyst to join our team in New Hope, Minnesota. This is a long-term contract opportunity within the manufacturing industry, offering the chance to work on critical billing systems and drive operational improvements. The role focuses on supporting a system migration and ensuring efficient billing processes while collaborating with cross-functional teams. </p><p><br></p><p> Responsibilities: </p><p>• Oversee the migration of billing operations from a legacy Vertex system to the advanced O-Series platform, ensuring accuracy and efficiency. </p><p>• Train and mentor the billing team on the utilization of Vertex O-Series, including adjustments, renewal processes, and invoice generation. </p><p>• Collaborate with IT and other departments to address testing challenges and streamline system implementation. </p><p>• Troubleshoot billing discrepancies, resolve invoice processing issues, and ensure data reconciliation accuracy. </p><p>• Perform month-end tie-outs to ensure proper accounting and reporting procedures are followed. </p><p>• Analyze current billing workflows and recommend improvements to optimize efficiency and system usage. </p><p>• Act as the subject matter expert for Vertex O-Series and Oracle functionalities, providing guidance and promoting best practices. </p><p>• Support renewal campaigns and certificate management within the billing system. </p><p>• Coordinate with team members to manage various invoice channels effectively and ensure smooth operations.</p>
<p>We are looking for a skilled part-time Payroll Specialist to join our team on a long-term contract basis. In this role, you will contribute to the seamless execution of payroll operations for a large, multistate workforce. This position offers an excellent opportunity to apply your expertise in payroll management and compliance within a dynamic manufacturing environment.</p><p><br></p><p>Responsibilities:</p><p>• Process bi-weekly payroll for a multistate workforce of approximately 5,000 employees, ensuring accuracy and timeliness.</p><p>• Utilize ADP Workforce Now to manage payroll operations efficiently.</p><p>• Maintain compliance with Sarbanes-Oxley (SOX) regulations and other applicable standards.</p><p>• Reconcile payroll accounts and resolve discrepancies promptly.</p><p>• Collaborate with internal teams to address payroll-related inquiries and provide solutions.</p><p>• Generate and analyze payroll reports using advanced Excel tools, including pivot tables.</p><p>• Ensure proper classification and handling of both hourly and salaried employees.</p><p>• Monitor payroll processes for adherence to company policies and legal requirements.</p><p>• Support audits and reporting requirements for a publicly traded organization.</p><p>• Identify opportunities for process improvements to streamline payroll operations.</p>
We are looking for a detail-oriented Accounts Payable Associate to join our team in Mendota Heights, Minnesota. In this long-term contract position, you will play a key role in supporting the financial operations of a leading company in the scientific instrument manufacturing industry. If you have a strong aptitude for clerical tasks and accounts payable processes, we encourage you to apply.<br><br>Responsibilities:<br>• Process invoices and ensure timely payments to vendors while maintaining accurate records.<br>• Verify and reconcile vendor statements to ensure all discrepancies are addressed promptly.<br>• Assist in preparing monthly and quarterly financial reports related to accounts payable.<br>• Collaborate with internal departments to resolve payment issues and improve workflow efficiency.<br>• Maintain organized and up-to-date documentation for all accounts payable activities.<br>• Support audits by providing necessary records and documentation as required.<br>• Execute data entry tasks accurately to update and maintain accounts payable systems.<br>• Monitor and respond to inquiries regarding payment status and account balances.<br>• Ensure compliance with company policies and financial regulations in all accounts payable operations.<br>• Contribute to process improvement initiatives to enhance the efficiency of accounts payable functions.
<p>We are looking for a skilled Payroll Specialist to join a team in New Brighton, Minnesota. This is a long-term contract opportunity for an individual with strong attention to detail and expertise in managing full-cycle payroll processes across multiple states. The role involves ensuring accuracy, compliance, and efficiency in payroll operations while supporting corporate-level payroll services.</p><p><br></p><p>Responsibilities:</p><p>• Process full-cycle payroll for multiple companies, ensuring compliance with federal, state, and local tax regulations.</p><p>• Support payroll operations during acquisitions, including onboarding new hires and managing data entry in payroll systems.</p><p>• Conduct payroll tax filings, reporting, and reconciliations with a focus on accuracy and timeliness.</p><p>• Manage month-end, quarter-end, and year-end payroll close processes, including reconciliations and liability account reviews.</p><p>• Handle union payrolls and ensure proper setup and compliance with union agreements.</p><p>• Prepare positive pay files and process child support payments in accordance with legal requirements.</p><p>• Collaborate with accounting teams to ensure payroll data ties accurately to the general ledger.</p><p>• Perform testing, validation, and troubleshooting for payroll system upgrades or transitions.</p><p>• Address and resolve payroll discrepancies promptly, maintaining high levels of employee satisfaction and trust.</p>
We are offering an exciting opportunity for a Billing Analyst in Plymouth, Minnesota. As a Billing Analyst, you will be involved in a variety of tasks, including processing credit applications, maintaining customer records, and managing customer inquiries. You will also be tasked with monitoring customer accounts and taking the necessary action when required. <br><br>Responsibilities <br>• Efficiently handle customer credit applications<br>• Keep customer credit records up-to-date and accurate<br>• Resolve customer inquiries in a timely and detail oriented manner<br>• Monitor and manage customer accounts to ensure they remain in good standing<br>• Utilize accounting software systems effectively for various billing functions<br>• Generate and distribute billing statements using billing software<br>• Handle accounts receivable and ensure all payments are processed accurately<br>• Use Microsoft Dynamics 365 Business Central for various accounting functions<br>• Operate Aderant and ADP - Financial Services for financial tracking and reporting<br>• Implement the 'About Time' system for time management and billing purposes.
<p>We are looking for a skilled Billing Specialist to join a dynamic and detail-oriented services team in Minneapolis, Minnesota. This role is ideal for individuals with a background in accounts receivable and billing processes who are eager to contribute to a stable and growing organization. The position offers flexibility with remote work options three days per week and includes a competitive benefits package.</p><p><br></p><p>Responsibilities:</p><p>• Manage billing activities to ensure timely and accurate invoicing for clients.</p><p>• Perform accounts receivable functions, including tracking, reporting, and resolving discrepancies.</p><p>• Utilize financial software, such as Aderant and Costpoint, to process invoices and maintain records.</p><p>• Communicate with customers to address inquiries or issues related to billing and payments.</p><p>• Collaborate with internal teams to streamline billing processes and improve efficiency.</p><p>• Monitor account balances and follow up on overdue payments to ensure timely collection.</p><p>• Export and analyze customer service data to support billing operations.</p><p>• Generate regular financial reports to provide insights on billing and accounts receivable performance.</p><p>• Assist with implementing improvements to billing systems and workflows.</p><p>• Ensure compliance with company policies and industry standards in all billing activities.</p>
We are looking for a detail-oriented Billing Analyst to join our team on a long-term contract basis in Minneapolis, Minnesota. In this role, you will play a key part in ensuring the accuracy of billing processes, managing payment discrepancies, and maintaining financial records. This is an excellent opportunity to contribute to a growing organization in the service industry.<br><br>Responsibilities:<br>• Manage billing adjustments and updates related to contract pricing changes.<br>• Generate and compile detailed reports using Microsoft Excel to support billing operations.<br>• Handle cash applications and ensure payments are accurately recorded.<br>• Investigate and resolve payment discrepancies in a timely manner.<br>• Reconcile unapplied cash to maintain accurate financial records.<br>• Collaborate with internal teams to address billing inquiries and improve processes.<br>• Assist with ad hoc projects related to billing and financial operations.<br>• Ensure all billing processes comply with organizational standards and policies.
<p>We are looking for a detail-oriented Payroll Administrator to oversee and manage payroll operations for a healthcare organization in Saint Paul, Minnesota. This Contract-to-permanent position requires an individual with expertise in multi-state payroll processing, compliance with governmental regulations, and a commitment to maintaining accuracy and confidentiality. As a key member of the Finance and Accounting team, you will play a pivotal role in supporting organizational strategies and ensuring smooth payroll operations.</p><p><br></p><p>Responsibilities:</p><p>• Administer biweekly payroll processes for exempt and non-exempt employees across multiple states, ensuring accuracy and compliance.</p><p>• Collaborate with Human Resources to manage payroll functions, including salaries, benefits, taxes, and court-ordered deductions.</p><p>• Research and prepare documentation for setting up payroll systems in new states, ensuring adherence to local and state requirements.</p><p>• Generate and distribute payroll reports for senior management, HR, and finance departments on a scheduled basis.</p><p>• Address employee payroll inquiries promptly and professionally to maintain confidence and resolve issues.</p><p>• Support audits and internal reviews by providing accurate payroll data and documentation.</p><p>• Prepare payroll-related journal entries and coordinate with HR and vendors for direct payroll transactions.</p><p>• Ensure compliance with governmental reporting requirements while maintaining robust control processes to safeguard company assets.</p><p>• Review and recommend improvements to payroll systems and tax procedures to align with best practices.</p><p>• Manage changes in payroll systems for new hires, terminations, promotions, and other employee updates based on approval guidelines.</p>
<p>We are looking for a detail-oriented Payroll Administrator to join our team in Minneapolis, Minnesota. This role is critical in ensuring the accurate and timely processing of payroll and benefits for our employees while maintaining compliance with legal requirements. The ideal candidate will excel at providing exceptional customer service and administrative support.</p><p><br></p><p>Responsibilities:</p><p>• Process bi-weekly payroll for all employees, ensuring accuracy and timeliness.</p><p>• Address employee inquiries regarding paychecks, benefits, deductions, and time tracking systems with professionalism and clarity.</p><p>• Manage and validate payroll components such as accruals, garnishments, retirement contributions, 1095s, and W2s.</p><p>• Maintain accurate and up-to-date payroll records, ensuring compliance with legal standards and preparedness for audits.</p><p>• Update and manage employee information in payroll and vendor systems to maintain data accuracy.</p><p>• Oversee benefit changes and deductions, ensuring compliance with plan guidelines and timely implementation.</p><p>• Coordinate annual open enrollment processes, including setup and review of benefit plans.</p><p>• Collaborate with benefit vendors to address file feed issues and resolve discrepancies.</p><p>• Produce ad-hoc reports and support organizational training and HR initiatives with efficiency.</p>
