16 Results for Entry Level Administrative Assistant Jobs in Minneapolis, MN

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Administrative Assistant

Minneapolis, MN
onsite
Temporary / Contract
32 - 36 USD / Hourly
Our client in the financial services industry is seeking a detail-oriented and tech-savvy Administrative Assistant to support daily business operations in a fast-paced office environment. This role is ideal for a professional who excels at organization, communication, and workflow coordination, while also bringing strong digital fluency and practical experience using AI tools to improve efficiency. Based on general knowledge.The Administrative Assistant will provide core administrative support to leadership and internal teams, coordinate schedules and meetings, manage documentation, assist with client communications, and help maintain smooth office operations. In today’s evolving workplace, employers are placing increased value on professionals who can work effectively in digital environments and use AI tools to create real business value. Key Responsibilities<ul><li>Manage calendars, schedule meetings, and coordinate appointments for team members. </li><li>Prepare correspondence, reports, presentations, and other business documents with a high level of accuracy. </li><li>Organize and maintain electronic and physical files, records, and confidential documentation.</li><li>Support client-facing and internal communications in a professional and timely manner.</li><li>Assist with data entry, reporting, expense tracking, and general office administration. </li><li>Use AI-enabled tools to streamline administrative workflows, summarize information, draft communications, and improve productivity. </li><li>Help support administrative operations, workflows, project coordination, and front office management. </li><li>Utilize Microsoft Excel, Google Suite, CRM systems, and basic analytics tools to support reporting and operational tasks.</li></ul>
2026-09-21T00:00:00Z

Administrative Assistant

Northfield, MN
onsite
Temporary / Contract
24 - 28 USD / Hourly
We are seeking a detail-oriented and proactive Administrative Coordinator to support daily office operations and assist a leadership team in a fast-paced, professional environment. This role is responsible for coordinating administrative activities, supporting internal communications, and helping ensure smooth day-to-day business operations. The ideal candidate is highly organized, adaptable, and enjoys being a key resource for both leadership and employees. Key Responsibilities<ul><li>Provide administrative support to leadership and various departments across the organization.</li><li>Coordinate meetings, manage schedules, and reserve conference rooms or shared spaces.</li><li>Assist with company events, employee recognition programs, community initiatives, and other internal activities.</li><li>Prepare documents, perform data entry, maintain records, and support special projects.</li><li>Draft and distribute internal communications and correspondence.</li><li>Order office and operational supplies while monitoring inventory levels.</li><li>Assist with invoice processing, expense tracking, and general administrative accounting support.</li><li>Maintain accurate documentation and assist with recordkeeping activities.</li><li>Utilize internal systems to enter information, coordinate activities, and support workflow processes.</li><li>Perform a variety of additional administrative duties as needed to support business objectives.</li></ul>
2026-10-06T00:00:00Z

Administrative Assistant

Richfield, MN
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for an Administrative Assistant to support meeting operations, visitor coordination, and day-to-day office activities in Richfield, Minnesota. This Contract position is ideal for someone who can keep schedules, communications, and event details organized while delivering a high-quality experience for employees, guests, and external partners. The role combines administrative support, event execution, travel reporting, and front-office coordination in a well-organized workplace setting. Responsibilities:• Organize logistics for leadership, board, and company-wide meetings by coordinating space setup, audiovisual needs, food service, and related event details.• Assist with large internal gatherings and district-wide events by managing attendee communications, registration activity, schedules, and participation records.• Build and maintain event registration materials, including forms, agenda updates, confirmations, and attendee tracking information.• Prepare recurring reports and dashboard updates to monitor participation, support planning decisions, and help attendees throughout each stage of an event.• Oversee event-related coordination such as hotel room assignments, vendor communication, guest tracking, and follow-up activities after programs conclude.• Provide on-site meeting and event support to help ensure activities run smoothly and issues are resolved quickly.• Process monthly travel reporting for clients and external partner organizations with accuracy and attention to deadlines.• Welcome scheduled visitors by coordinating access, preparing meeting areas, arranging signage and refreshments, and supporting a well-organized on-site experience.• Handle incoming calls, support internal communications through intranet updates, coordinate meeting-related deliveries, and provide backup assistance for mail room operations when needed
2026-10-05T00:00:00Z

Legal Assistant/Office Admin

Minneapolis, MN
onsite
Permanent / Full Time
60000 - 90000 USD / Yearly
Boutique litigation firm in downtown Minneapolis is seeking a Legal Executive Assistant to support its Managing Partner. This is an opportunity to step into a broad, impactful role where you'll work closely with firm leadership and have meaningful involvement in both the legal and business sides of the practice. The person in this seat will serve as the Managing Partner's right hand, providing a mix of legal administrative support, executive assistance, and operational help to keep a busy practice running efficiently. The right candidate will be comfortable handling both the day-to-day details and the bigger picture—from managing deadlines and preparing documents to helping coordinate events, marketing efforts, and firm operations. Responsibilities:<ul><li>Serve as a key support partner to the Managing Partner</li><li>Assist with firm marketing and business development efforts</li><li>Coordinate networking events, client events, and speaking engagements</li><li>Help oversee office operations and administrative projects</li><li>Create efficiencies and help keep the practice running smoothly</li><li>Open new client matters and maintain case files</li><li>Track court dates, filing deadlines, and other important dates</li><li>Draft, edit, format, and proofread legal correspondence and documents</li><li>Coordinate state and federal court filings (e-filing experience preferred)</li><li>Manage incoming and outgoing communications</li></ul>
2026-10-02T00:00:00Z

Executive Assistant

St Paul, MN
onsite
Temporary / Contract
25 - 40 USD / Hourly
The Executive Assistant will provide comprehensive administrative support to our executive team, ensuring smooth and efficient operations. This role requires a high level of professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be detail-oriented, proactive, and possess excellent communication skills. Key Responsibilities:<ul><li>Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements.</li><li>Prepare and edit correspondence, reports, presentations, and other documents.</li><li>Act as a liaison between executives and internal/external stakeholders.</li><li>Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.</li><li>Handle confidential information with discretion and professionalism.</li><li>Conduct research and gather information as needed to support executive decision-making.</li><li>Assist in the preparation and management of budgets, expense reports, and other financial documents.</li><li>Manage special projects and initiatives as assigned by the executive team.</li><li>Provide administrative support to other departments as needed.</li></ul>
2026-09-28T00:00:00Z

Sr. Executive Assistant

Minneapolis, MN
onsite
Temporary / Contract
35 - 40 USD / Hourly
Our client, a respected organization in the energy sector, is seeking an experienced Senior Executive Assistant to provide high-level support to two C-suite leaders and one Vice President. This role requires 7+ years of experience detail oriented with exceptional organizational skills, sound judgment, and the ability to manage complex administrative priorities in a fast-paced executive environment. The ideal candidate will have 7–10 years of executive assistant experience, including direct support of senior leadership, and a strong track record of handling highly confidential information with professionalism and discretion. Key Responsibilities -<ul><li>Provide dedicated administrative support to 2 C-level executives and 1 Vice President Manage complex calendars, coordinate meetings, and oversee shifting priorities </li><li>Handle scheduling across multiple stakeholders, including internal leadership and board members Prepare, compile, edit, and distribute board meeting packets exceeding 100 pages Ensure board materials are accurate, =+ years of experience, well-formatted, and completed on deadline </li><li>Assist with drafting, proofreading, and editing executive communications and presentation materials Maintain a high level of attention to detail in writing, formatting, and document production Support board meeting logistics and help coordinate related materials and follow-up items </li><li>Serve as a trusted partner to executive leadership, anticipating needs and proactively resolving issues Manage sensitive and confidential information with the highest level of discretion.</li></ul>
2026-09-21T00:00:00Z

Accountant - Entry Level

White Bear Lake, MN
onsite
Temporary / Contract
22.1635 - 25.663 USD / Hourly
We are looking for an entry-level accounting team member to join a community-focused bank on a contract basis. This position supports both finance and deposit operations, offering a broad range of hands-on responsibilities across reconciliations, reporting, payment processing, and operational controls. The role is well suited for someone who is detail-oriented, organized, and comfortable working in a regulated banking environment while partnering with multiple teams. Responsibilities:• Support daily accounting activities by reconciling correspondent bank accounts and assigned general ledger balances, researching discrepancies, and maintaining accurate records.• Process invoices through the full payment cycle, apply appropriate general ledger coding, organize digital documentation, and help ensure timely disbursement of payments.• Maintain accounting records for fixed assets, including capitalization, coding, depreciation tracking, and related journal entries for prepaid and accrued expenses.• Prepare recurring financial schedules and monthly management reports to assist leadership with oversight of bank performance and operational accuracy.• Assist with audit preparation by gathering documentation, organizing support files, and responding to routine information requests related to accounting activity.• Review daily operational reports, including transaction summaries, statements, income-related reporting, and account closures, to help confirm completeness and control accuracy.• Provide support for investment and securities record review, including secondary verification of purchases, sales, and pledged assets as assigned.• Help verify domestic and international wire activity before final approval and cross-train with deposit operations staff to provide backup coverage when needed.• Perform work in accordance with bank policies, established procedures, and applicable state and federal banking regulations governing deposit and payment operations. *Please note that all candidates are required to provide 2 recent supervisor or manager references in order to be considered for employment. Please submit your resume and call 651-293-3973 for review and consideration.
2026-10-01T00:00:00Z

Accountant - Entry Level

St. Paul, MN
onsite
Temporary / Contract
25.45 - 29.5 USD / Hourly
If you're looking to find your place in the accounting field, we're looking for Accountant candidates who create spreadsheets in their sleep. Robert Half has an exciting opportunity for an Entry Level Accountant with a highly successful organization in the Twin Cities. This role is responsible for reviewing financial statements with a heavy data entry component. Are you interested in spreadsheet creation and manipulation? You might be a fit for this entry-level temporary / contract to hire position! Major responsibilities:- Facilitating full cycle Accounts Payable and Accounts Receivable processes- Prepare monthly journal entries- Helping with audit fieldwork for both operational and financial audits- Reconciling and balancing general ledger accounts- Researching and correcting account discrepancies- Performing other related duties and participating in special projects as assigned- Data entry *Please note that all candidates are required to provide 2 recent supervisor or manager references in order to be considered for employment. Please submit your resume and call 651-293-3973 for review and consideration.
2026-10-01T00:00:00Z

Corporate Legal Assistant

Minneapolis, MN
onsite
Permanent / Full Time
55000 - 75000 USD / Yearly
A top law firm in downtown Minneapolis is looking for a Corporate Legal Administrative Assistant to support attorneys in its corporate practice group. This role is ideal for someone with 1–3+ years of experience in a corporate law firm setting or within an in-house legal department who is organized, detail-oriented, and comfortable managing a steady flow of transactional work and deadlines. Responsibilities:<ul><li>Provide daily administrative assistance to corporate attorneys, ensuring their schedules and tasks are efficiently managed.</li><li>Draft, revise, and format legal documents, agreements, and correspondence with precision.</li><li>Coordinate the signing process and compile closing binders to support transactional closings.</li><li>Organize attorney calendars, arrange meetings, and oversee travel logistics.</li><li>Maintain and update electronic files, corporate records, and legal documentation.</li><li>Communicate with clients and internal teams in a professional manner</li></ul>
2026-09-25T00:00:00Z

Front Office & Administrative Coordinator

Minneapolis, MN
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
Front Office and Administrative Coordinator Location: Minneapolis, MNSchedule: Monday-Friday, 8:00 a.m.-5:00 p.m.Work Arrangement: Fully onsiteCompensation: $65,000-$75,000 plus 15% bonus potential A growing professional services organization in downtown Minneapolis is seeking an experienced Front Office & Administrative Coordinator to support day-to-day office operations, reception, hospitality and administrative needs. This is a highly visible role for a polished, personable professional who enjoys creating a welcoming office environment while keeping multiple priorities moving behind the scenes. The ideal candidate is proactive, resourceful and comfortable taking ownership. You will be expected to learn the organization and its processes, then work independently, anticipate needs and find solutions without needing constant direction. What You’ll Do<ul><li>Serve as a welcoming first point of contact for employees, clients, guests and other visitors.</li><li>Manage front office and reception activities, including greeting guests, handling incoming calls and coordinating visitor access.</li><li>Coordinate conference room schedules and meeting logistics, including room setup, catering and technology needs.</li><li>Help maintain a professional, organized and welcoming office environment.</li><li>Coordinate office maintenance, deliveries, vendors and other facilities-related requests.</li><li>Monitor and replenish office, kitchen and meeting supplies.</li><li>Assist with catering, meeting setup and other hands-on office needs.</li><li>Provide backup administrative and office support to other team members as needed.</li><li>Coordinate meetings and calendars, including scheduling across multiple participants, resolving conflicts and managing last-minute changes.</li><li>Support meeting preparation, note-taking, action-item tracking and follow-up.</li><li>Assist with travel coordination and expense reporting.</li><li>Support special projects and administrative initiatives.</li><li>Identify opportunities to improve office processes, organization and the overall employee and guest experience.</li></ul>
2026-09-21T00:00:00Z

Data Entry Clerk

Edina, MN
remote
Temporary / Contract
18 - 20 USD / Hourly
We are looking for a detail-oriented Data Entry Clerk to support a short-term Contract assignment in Edina, Minnesota within the printing and publishing industry. This role focuses on maintaining accurate customer and tax-related records by reviewing forms, entering numeric data, and attaching supporting documents in the appropriate systems. The ideal candidate is highly organized, comfortable working with repetitive tasks, and able to ensure precision while handling a high volume of updates over a brief project timeline. Responsibilities: • Review and update a high volume of customer forms to ensure records are complete and current. • Enter tax-area details and other numeric information into the appropriate fields with a high level of accuracy. • Attach supporting documentation to customer files and verify that each record is properly organized. • Create new customer profiles in Avalara when records are missing and add relevant sales tax information. • Check entered data for completeness and correct discrepancies before finalizing updates. • Manage assigned tasks efficiently to meet the needs of a short-duration project with minimal errors.
2026-10-06T00:00:00Z

Data Entry Clerk

Apple Valley, MN
onsite
Temporary / Contract
15 - 17 USD / Hourly
We are looking for a detail-oriented Data Entry Clerk to support research. This role combines data entry, document review, and information gathering. The ideal candidate is comfortable working with electronic records, conducting manual and computer-based research, and producing accurate reports in a fast-paced setting. Responsibilities:• Enter, update, and maintain information with a strong focus on accuracy and timeliness.• Review records to collect, verify, and organize data for processing and reporting.• Prepare clear and accurate reports, summaries, and supporting documentation.• Travel as needed, particularly during onboarding and training, to complete on-site research.• Manage electronic files and documentation, ensuring records are properly categorized, stored, and easy to retrieve.
2026-10-06T00:00:00Z

Data Entry Clerk

Saint Paul, MN
onsite
Temporary / Contract
17.4135 - 20.163 USD / Hourly
We are looking for a detail-oriented Data Entry Clerk to support operations for a University in Saint Paul, Minnesota. This short-term Contract position focuses on processing applicant records, entering academic information into Salesforce, and helping ensure files are complete and ready for review. The ideal candidate is highly accurate, organized, and comfortable handling a steady volume of confidential documents in a fast-paced administrative environment. Responsibilities:• Receive and sort application materials, transcripts, and supporting documents for the admissions team.• Compare submitted records against applicant profiles to confirm identifying details are accurate and aligned.• Enter academic history and other required applicant information into Salesforce with a high level of precision.• Examine records for missing or inconsistent information and address discrepancies according to established procedures.• Update application statuses and prepare completed files for the next stage of admissions evaluation.• Maintain well-organized electronic documentation in accordance with institutional recordkeeping standards.• Support additional data entry assignments involving prospective students, applicants, and related admissions records.• Conduct routine accuracy checks to help ensure information remains complete, consistent, and reliable.• Provide administrative assistance to the admissions department and contribute to special projects as assigned.
2026-10-06T00:00:00Z

Mailroom Assistant

Bloomington, MN
onsite
Temporary / Contract
21 - 22 USD / Hourly
We are looking for a dependable Mailroom Assistant to support daily mail and delivery operations for a healthcare-related environment in Bloomington, Minnesota. This is a Contract position suited for someone who is organized, service-focused, and comfortable handling high-volume incoming and outgoing correspondence. The ideal candidate will help keep distribution processes accurate and timely while providing responsive support to internal teams and courier partners. Responsibilities: • Receive, sort, and distribute incoming mail, packages, and interoffice materials to the appropriate departments with accuracy and efficiency. • Prepare outgoing shipments by organizing materials, labeling parcels, and coordinating pickups with courier service providers. • Operate and monitor mailroom equipment, including inkjet and Konica Minolta devices, to complete printing and mailing tasks. • Enter shipment, delivery, and tracking details into internal systems and maintain accurate processing records. • Assist with routine administrative support related to mail operations, document handling, and delivery coordination. • Respond to internal service requests and provide timely customer service regarding mail status, package routing, and delivery questions. • Support inventory control for mailroom supplies and notify the appropriate team when materials need replenishment. • Follow established procedures for secure handling of sensitive documents and help maintain an orderly mailroom workspace.
2026-09-23T00:00:00Z

Mailroom Assistant

Minneapolis, MN
onsite
Temporary / Contract
20 - 24 USD / Hourly
We are looking for a dependable Mailroom Assistant to support daily mail operations in Minneapolis, Minnesota. This Long-term Contract position is ideal for someone who enjoys organized, hands-on work and can help keep incoming and outgoing correspondence moving efficiently. The person in this role will contribute to accurate mail handling, timely internal distribution, and consistent support for routine mailroom activities. Responsibilities: • Receive, sort, and organize incoming mail and packages for prompt distribution across the site • Deliver letters, parcels, and internal correspondence to designated departments in a timely manner • Prepare outgoing mail by checking labels, postage, and packaging to ensure accurate processing • Maintain order in the mailroom by arranging materials, tracking daily volume, and keeping work areas clean • Support routine mail processing tasks, including separating items by destination and service type • Assist with handling high-volume daily mail while following established procedures for accuracy and timeliness
2026-09-22T00:00:00Z

Legal Assistant

Minneapolis, MN
onsite
Permanent / Full Time
65000 - 90000 USD / Yearly
We are looking for an experienced Legal Assistant to support attorneys in a fast-paced litigation practice. This position combines legal document production, court filing coordination, calendar management, and client matter support to keep daily operations running efficiently. The ideal candidate brings strong judgment, careful attention to detail, and the ability to manage multiple deadlines while maintaining a thorough and confidential approach. Responsibilities: • Draft, format, edit, and finalize legal correspondence, pleadings, and other case-related materials for attorney review and filing. • Submit and track electronic filings with state and federal courts, ensuring documents meet court rules, deadlines, and procedural requirements. • Organize attorney schedules by arranging meetings, hearings, depositions, and other time-sensitive litigation events. • Support the opening of new matters by assisting with intake steps, conflict review coordination, and preparation of engagement documentation. • Maintain accurate electronic and paper records, keeping client and case files current, accessible, and well organized. • Handle administrative support activities such as travel planning, expense processing, and general practice coordination. • Serve as a reliable point of contact for attorneys, clients, and internal staff, providing timely and responsive day-to-day support.
2026-10-05T00:00:00Z

16 results for Entry Level Administrative Assistant in Minneapolis, MN