Office Specialist Jobs in Milwaukee, WI

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Office Manager

Brookfield, WI
onsite
Temporary to Hire
0 - 0 USD / Yearly
We are looking for an experienced Office Manager to support the day-to-day business operations of a church community in Brookfield, Wisconsin. This contract-to-permanent position is ideal for someone who can bring strong leadership, sound financial oversight, and organized administrative support to a mission-driven environment. The person in this role will help keep office, facility, and staff operations running smoothly while partnering closely with leadership on financial and operational priorities. Responsibilities: • Direct daily administrative and business functions to ensure the organization operates efficiently and consistently. • Manage financial activities such as accounts payable coordination, budget tracking, reconciliations, banking communications, and preparation of regular financial reports. • Develop monthly and annual financial summaries, support forecasting efforts, and maintain accurate records and appropriate internal controls. • Partner with leadership and finance stakeholders to assist with audit preparation, budgeting processes, and ongoing fiscal planning. • Lead and support office and operational staff by assigning work, providing coaching, monitoring performance, and encouraging growth. • Act as the main point of contact for human resources matters, including onboarding, policy administration, employee support, and review processes. • Oversee payroll and benefits administration in coordination with internal support staff to promote accuracy and compliance. • Supervise facility operations by coordinating maintenance, security, vendor services, supply purchasing, and building use scheduling. • Work with external technology providers to help maintain reliable office systems and business tools.
2026-11-05T00:00:00Z

Tax Specialist

Chilton, WI
onsite
Permanent / Full Time
80000 - 95000 USD / Yearly
We are looking for a Tax Specialist to support estate, trust, and gift tax matters for clients in Chilton, Wisconsin. This position partners with families, attorneys, and financial professionals to deliver accurate filings, thoughtful guidance, and dependable compliance support. The ideal candidate brings strong technical knowledge in fiduciary and transfer tax matters and is comfortable working through detailed financial and legal documentation. Responsibilities: • Advise clients and their outside accounting professionals on tax considerations related to estates, trusts, and wealth transfer matters. • Conduct discussions with clients and legal counsel to address estate planning questions and explain tax implications tied to individual circumstances. • Prepare and examine federal estate tax filings, including Form 706, to ensure complete and accurate reporting. • Complete and review federal gift tax returns such as Form 709 in alignment with applicable regulations and deadlines. • Manage fiduciary and estate income tax filings, including Form 1041, Wisconsin Form 2, and supporting schedules or related submissions. • Collect and organize source materials such as valuations, asset inventories, financial statements, and other records required for return preparation. • Analyze estate, gift, and trust tax rules to determine filing obligations, identify planning considerations, and support compliance decisions. • Maintain thorough documentation, track key due dates, and respond to questions or notices from taxing authorities as needed.
2026-11-05T00:00:00Z

Legal Assistant (Multiple Openings)

Milwaukee, WI
onsite
Permanent / Full Time
60000 - 80000 USD / Yearly
Robert Half is partnering with a highly respected, full-service national law firm in Milwaukee, Wisconsin who is seeking to hire multiple Legal Assistants to join its growing team. This is an excellent opportunity to work with a collaborative group of attorneys while enjoying a strong culture, competitive compensation, and outstanding benefits. The ideal candidate will have experience in any of the following areas: litigation, corporate/business law, estate planning, or real estate. Responsibilities:<ul><li>Provide comprehensive administrative support to attorneys, including document preparation, formatting, proofreading, and correspondence management</li><li>Coordinate attorney calendars, meetings, depositions, appointments, and deadlines</li><li>Prepare, organize, and maintain electronic and physical case files</li><li>Assist with court filings and document management</li><li>Manage client communications with professionalism, discretion, and responsiveness</li><li>Support billing processes, time entry, expense tracking, and invoice review</li><li>Work closely with attorneys, paralegals, and administrative staff to ensure efficient workflow and client service</li><li>Ensure compliance with firm policies, confidentiality requirements, and legal procedures</li><li>Monitor deadlines and assist with workload prioritization across multiple matters</li></ul>Compensation & Benefits<ul><li>Base salary: $60,000 - $80,000</li><li>Annual discretionary bonus</li><li>Flexible hybrid work schedule: 1-day per week work-from-home, after initial training period</li><li>Benefits: Medical, dental, and vision insurance, Life insurance, long- and short‑term disability coverage, 401(k) with profit sharing, Flexible Spending Accounts and Health Savings Accounts, Critical illness, accident, and hospital confinement coverage, generous PTO and wellness programming, including wellness reimbursement, plus more!</li></ul> How to Apply:For immediate consideration, please email your resume directly to Justin Rambert - VP, Recruiting Manager - Permanent Placement at justin . rambert @ robert half com
2026-10-15T00:00:00Z

Administrative Assistant

Sheboygan Falls, WI
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a dependable Administrative Assistant to provide day-to-day support for an accounting team in Sheboygan Falls, Wisconsin. This Long-term Contract position is well suited for someone who enjoys structured office work, maintains strong accuracy, and can stay productive while handling routine administrative assignments. The role focuses on document processing, system updates, and clerical support, and prior accounting experience is not required. Responsibilities: • Process and scan accounts payable and capital-related documents each day to maintain organized digital records. • Enter payment and voucher information into the company system with a high level of accuracy and consistency. • Update completed work items in the internal platform by marking tasks and jobs as finished. • Assist the accounting team with administrative backlogs, file handling, and document organization. • Perform clerical support activities such as reviewing paperwork, preparing records, and managing routine office documentation. • Spend a significant portion of the day on scanning activities while balancing data entry and general administrative tasks. • Help maintain accurate records by verifying entered information and supporting orderly document management processes.
2026-11-05T00:00:00Z

Administrative Assistant

Milwaukee, WI
onsite
Temporary to Hire
27 - 29 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support trust administration operations within a financial services environment. This contract position has the potential to become permanent, is fully onsite, and offers the opportunity to contribute to a team that manages sensitive client matters, financial records, and administrative workflows. The role works closely with trust officers and related internal teams to keep account activity, reporting, and documentation accurate, timely, and well organized. Responsibilities: • Provide daily administrative support for trust administration activities while coordinating closely with trust officers on assigned tasks and follow-up items. • Handle annuity activity and other manually tracked asset transactions, ensuring records are updated accurately and values are maintained appropriately. • Coordinate with internal partner groups, including case management, wealth management, settlement, pooled trusts, and other support teams, to ensure continuity of service and coverage. • Review insurance documentation, organize statements, and assist with policy oversight through external insurance vendors. • Support account administration by helping open brokerage relationships, establish online access, maintain data feeds, and update authorized signer details with investment partners. • Assist with management of card-based account tools by opening or closing cards, preparing usage reports, and helping monitor risk-related activity. • Prepare board-related materials and administrative reports, and assist with trust accounting reporting requests as business needs arise. • Help maintain specialized files and systems that require additional access tools, and support software or mailing updates tied to trust administration processes. • Provide guidance and cross-training to newer team members and contribute to committee work or special departmental initiatives as assigned.
2026-11-05T00:00:00Z

5 results for Office Specialist in Milwaukee, WI