Office Services Specialist Jobs in Milwaukee, WI

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Office Services Associate

Milwaukee, WI
onsite
Temporary / Contract
19.95 - 20 USD / Hourly
We are looking for a dependable Office Services Associate to support day-to-day front desk and workplace operations in Milwaukee, Wisconsin. This Contract position is ideal for someone who enjoys balancing client-facing reception duties with hands-on office support, mail handling, meeting coordination, and general administrative assistance. The person in this role will help maintain an organized, detail-oriented environment while providing responsive service to attorneys, staff, visitors, and vendors. Responsibilities: • Welcome visitors, answer and route incoming calls, open and close the reception area, and guide guests to meeting spaces in a courteous and attentive manner. • Oversee incoming and outgoing mail, package deliveries, and courier activity, including distributing correspondence, preparing outbound shipments, and directing financial documents to the appropriate team. • Keep conference rooms ready for daily use by managing reservations, preparing rooms for meetings, resetting spaces afterward, and ensuring supplies are replenished. • Support office equipment and shared work areas by restocking paper, monitoring supply levels, arranging service when needed, and maintaining cleanliness at copy and common stations. • Provide basic technical assistance for Zoom and other virtual meetings, help new employees with simple equipment orientation, and escalate more complex issues to the IT team. • Assist with the organization, labeling, archiving, retrieval, and secure destruction of physical and electronic records in accordance with firm procedures. • Coordinate food service and event support by arranging catering, setting up refreshments, monitoring meeting needs, and restoring event spaces after use. • Maintain kitchen and hospitality areas by replenishing beverages and consumables, checking appliances, running dishwashers as needed, and keeping counters and high-touch surfaces clean and stocked. • Communicate building and facilities concerns such as lighting, cleaning, and other common-area issues, and work with internal teams or outside vendors to help resolve them. • Handle a variety of administrative support tasks, including preparing file folders, assembling mailings, scanning documents, and assisting legal and administrative teams with special projects.
2026-10-26T00:00:00Z

Accounting Specialist

Plymouth, WI
onsite
Temporary to Hire
0 - 0 USD / Yearly
We are looking for an Accounting Specialist to join a growing team in a contract capacity with the potential to become permanent. This position plays an important role in supporting day-to-day accounting activity across billing, receivables, payables, tax support, and reconciliations within a fast-moving reseller environment. The ideal candidate is detail-oriented, organized, and comfortable working closely with customers, vendors, and internal partners while balancing multiple priorities with accuracy. Responsibilities: • Generate and distribute customer invoices promptly while maintaining accurate account records and receivable balances. • Post incoming payments to the correct customer accounts and investigate variances such as short pays, overpayments, and unapplied cash. • Review aging reports regularly and follow up on outstanding balances to support effective collections efforts. • Assist with vendor payment processing, including scheduled disbursements through banking and accounting platforms. • Research supplier account issues and help resolve payment-related discrepancies in coordination with internal teams and external partners. • Support sales and use tax activities by preparing documentation, assisting with filings and reconciliations, and maintaining exemption certificate records using Avalara. • Manage monthly corporate credit card reconciliations by gathering receipts, verifying documentation, and following up on missing or incomplete submissions. • Help coordinate customer returns and related credits by working with sales, operations, and other departments to ensure transactions are properly documented. • Provide broader accounting and administrative support as needed, including backup coverage for key functions and process improvement efforts.
2026-11-04T00:00:00Z

2 results for Office Services Specialist in Milwaukee, WI