We are looking for a skilled and detail-oriented Client Services Specialist to join our team in Hartland, Wisconsin. In this Contract to permanent position, you will play a pivotal role in coordinating printing projects, ensuring seamless communication between internal teams and external vendors. This is an excellent opportunity for individuals who excel in customer service and organizational tasks within the printing or publishing industry.<br><br>Responsibilities:<br>• Collaborate with internal teams to gather printing requirements and communicate them effectively to external vendors.<br>• Manage schedules, oversee bidding processes, and track statements of work to ensure project execution aligns with deadlines.<br>• Develop clear and precise job layouts and purchase orders to facilitate smooth production workflows.<br>• Oversee internal approval processes, ensuring timely completion and adherence to guidelines.<br>• Maintain consistent communication across departments and vendors to follow up on production progress and ensure all deliverables meet high-quality standards.<br>• Organize and document production operation statuses to enhance transparency and accessibility.<br>• Acquire proficiency in internal software systems and demonstrate knowledge of promotional or print product workflows.<br>• Monitor and review multiple reports to track project and production timelines, ensuring adherence to deadlines.
<p><br></p><ul><li>At the time of production (location 13), The Billing Support Specialist III will create the SOC in Foundation and email it to the appropriate sales rep (designated), the CSR, and the CBG group mailbox to begin the invoicing cycle.</li><li>At the time of the first shipment, the Billing Support Specialist III will review the SOC, Foundation Job Review (FJR), and all related files for completeness and accuracy to determine readiness to bill and move the job accordingly into RTB (Ready to Bill) for the assigned Biller.</li><li>The Billing Support Specialist III will contact the csr or sales team as needed to reconcile any missing or invalid data that delays accurate invoicing. Includes MDTS files, tax exemption certificates, certifications, purchase orders, etc.</li><li>The Billing Support Specialist III will help to research and resolve the status of all unbilled shipments as outlined in the Billing Job Tracker including the Fulfillment Line Detail report, Open Orders Requiring Attention, SNB Summary, Status 64 and On Hold for Issues to resolve through a system or resource contact for assigned plants.</li><li>The Billing Support Specialist III will provide guidance to the order creator or shipping departments as needed to perform any required updates, adjustments, and additions for the Foundation interface the WCSS order in the Customer Service Module, and/or the job setup in the WCSS Item Module to provide an accurate invoice to the customer.</li><li>The Billing Support Specialist III will review and reconcile the variances in the WCSS PFS Audit Report as it relates to invoicing discrepancies (not inventory). Further, the Billing Support Specialist III will reconcile the Expired Inventory exceptions that failed in the auto-conversion to PFS due to holds and other missing criteria.</li><li>The Billing Support Specialist III will use the standard instructions for CQT facilitation and complete the plants assigned on a daily basis. Any CQTs requiring additional information will be logged on the Escalation form after 2 business days for the Regional Billing Supervisor.</li><li>The Billing Support Specialist III will respond to general inquiries from the plant, csr, or sales team and provide solutions or guidance for invoicing-related issues. Or provide direction to the appropriate source as needed when outside the scope of the invoicing workstream. Correspondence is required to be sent and received using the CBG group mailbox only.</li><li>The Billing Support Specialist III will assist with cash application/collection efforts as needed to support the order-to-cash workflow for non-standard customers that do not provide traditional invoice details with their remittance detail. Including Streamline customers, CIA (Cash In Advance), and others where the plant or corporate department requires assistance to post payments timely.</li><li>The Billing Support Specialist III will assist in the research for payment of the Postage Only invoices as needed and ensure the MC88/MC87 (Postage Billable/Refund) is included on the FJR for the Biller when required.</li><li>The Billing Support Specialist III will assist with manual invoice requests, A/R cleanup, and other special projects as needed to support the order-to-cash workstream. Especially during seasonal upticks related to healthcare, election, census, ballots, etc. This may be supported in other plants where the seasonal surge in business is greater than that of the plants usually assigned to the Billing Support Specialist III.</li></ul>
<p>Robert half is partnering with Delafield, WI area client in the recruiting for an Accounting Specialist to focus on accounts payable (AP), month-end close processes, and general ledger (GL) maintenance, with additional responsibilities supporting branches with inventory coordination. The successful candidate will play a key role in ensuring accurate financial records, timely processing, and support for branch-level operations.</p><p><br></p><p>This is a permanent placement opportunity with health, dental, vision insurance, 401k match and paid time off. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage all AP functions, including invoice processing, vendor communications, payment runs, and reconciliation of AP sub-ledger to the GL.</li><li>Prepare and post journal entries, ensuring the accuracy and completeness of financial transactions.</li><li>Participate in month-end close activities, including account reconciliations, accruals, and preparation of schedules.</li><li>Maintain and reconcile the general ledger, investigating variances and resolving discrepancies as needed.</li><li>Support the branches with inventory-related tasks, such as assisting with inventory counts, reconciliation between physical and system inventory, and processing inventory adjustments.</li><li>Coordinate with branch managers and warehouse teams to resolve inventory discrepancies and implement process improvements.</li><li>Assist with preparation of management reports, financial schedules, and ad-hoc analysis as requested.</li><li>Ensure compliance with company policies, financial controls, and relevant accounting standards.</li><li>Collaborate cross-functionally to facilitate smooth information flow between branches and the main office.</li><li>Maintain organized and up-to-date accounting records and documentation.</li></ul><p><br></p>
<p><em>The salary range for this position is $60,000-$65,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]</em></p><p><br></p><p><em>Is your current job giving “all-work-no-play” when it should be giving “work-life balance + above market pay rates”? </em></p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Ability to prioritize, multitask, manage a high volume of bills per month and meet deadlines.</li><li>Experience with various e-billing vendors (e.g., CounselLink, Bottomline Legal eXchange, Tymetrix, Collaborati, Legal Solutions Suite, Legal Tracker, etc.) and LEDES file knowledge required to perform duties and responsibilities, including but not limited to preparing and submitting bills, budgets, and timekeeper rates according to client requirements.</li><li>Management of timekeepers and coordinate/process appeals as required.</li><li>Ability to execute complex bills in a timely manner (i.e., multiple discounts by matter, split billing, preparation, submission and troubleshooting of electronic bills).</li><li>Monitor outstanding Work in Process (WIP) and Accounts Receivable (AR) balances. Collaborate with billing attorneys to ensure WIP is billed on a timely basis and AR balances are collected withina reasonable period. Follow up with billing attorney and client on all aged AR balances.</li><li>Follow up on collections as directed by either Attorneys or Accounting leadership in support of meeting firm’s financial goals.</li><li>Review and edit prebills in response to attorney requests.</li><li>Proactively monitor potential errors that may result in the rejection of e-bills.</li><li>Research and analyze deductions and provide best course of action for balances.</li><li>Process write-offs following Firm policy.</li><li>Ability to effectively interact and communicate with attorneys, legal administrative assistants, staff, and clients.</li><li>Assist with month-end close as needed.</li><li>Proactively monitor potential errors that may result in the rejection of e-bills.</li><li>Assume additional duties as needed or assigned</li></ul><p> </p>
<p>We are seeking an experienced and detail-oriented Full-Cycle Accounts Receivable (AR) Specialist to join our client's dynamic and growing accounting team. The ideal candidate will have demonstrated expertise in the entire AR process, including billing, collections, account reconciliation, reporting and collections. This position plays a crucial role in ensuring timely payments, maintaining customer relationships, and supporting overall financial performance within an industry heavily reliant on project-based accounting structures.</p><p><br></p><p>This a permanent placement opportunity offering paid time off, health insurance and competitive 401k match.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Generate and issue accurate invoices in line with contract terms and client agreements, ensuring compliance with industry and company standards.</li><li>Maintain detailed records of customer accounts and payments, ensuring up-to-date status and identifying potential issues early.</li><li>Proactively manage collections by contacting clients, researching past-due invoices, and negotiating payment plans where necessary to resolve outstanding balances.</li><li>Perform monthly reconciliations of accounts receivable ledgers against financial records to ensure accuracy and completeness.</li><li>Prepare detailed AR aging reports, cash flow forecasts, and other financial reports related to receivables for management review.</li><li>Build strong relationships with customers and internal teams to address billing or payment-related questions and ensure smooth communication on financial matters.</li><li>Ensure adherence to company policies, industry regulations, and GAAP standards in AR processing.</li><li>Identify opportunities to streamline AR processes and implement best practices to increase efficiency and accuracy.</li></ul><p><br></p>
<p>Robert Half is partnering with a nonprofit organization in the recruiting for a Community Engagement and Development Coordinator with robust administrative experience to drive and expand grants, donations, sponsorships, and community outreach efforts. This role will be responsible for cultivating partnerships, managing fundraising initiatives, coordinating outreach programs, and ensuring effective stewardship of external relationships and resources.</p><p><br></p><p>Open to individuals with strong administrative experience and passionate about supporting a mission! </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Identify, research, and write applications for grants, donations, and sponsorships to secure funding aligned with organizational goals.</li><li>Build and maintain strong relationships with community partners, donors, sponsors, and other stakeholders.</li><li>Oversee the administration and reporting of grant-funded programs, ensuring compliance with funder requirements and timely delivery of outcomes.</li><li>Plan, implement, and evaluate community outreach events and engagement activities.</li><li>Develop and execute strategies to increase community awareness, involvement, and support.</li><li>Track, analyze, and report on outreach performance, donor engagement, and fundraising metrics.</li><li>Manage budgets, records, and databases for contributions, sponsorships, and grants.</li><li>Train and supervise staff and volunteers involved in community engagement activities.</li><li>Coordinate promotional materials and communications in collaboration with marketing teams.</li><li>Ensure all administrative tasks related to funding and outreach are organized, accurate, and aligned with internal policies.</li></ul><p><br></p>
We are looking for a dedicated Payroll Specialist to join our team in Milwaukee, Wisconsin. This is a Contract position, offering an opportunity to manage payroll operations and provide critical support during a transition period. The role requires expertise in payroll systems and processes, as well as familiarity with HR-driven administrative tasks.<br><br>Responsibilities:<br>• Process bi-weekly payroll for a staff of approximately 320 employees, projected to grow to 360 in the next school year.<br>• Manage payroll primarily for salaried employees, with a smaller percentage of hourly staff.<br>• Oversee payroll-related tasks such as stipends, benefits, deductions, and leave tracking.<br>• Audit employee pay schedules and payroll data to ensure accuracy and compliance.<br>• Maintain and update employee profiles in the payroll system, ensuring all records are current and correct.<br>• Support HR-related administrative duties tied to payroll, including onboarding and offboarding documentation.<br>• Contribute to improving payroll systems and processes, including assisting with the rollout of new platforms.<br>• Utilize Microsoft Excel for reporting and tracking payroll-related information.<br>• Ensure confidentiality and precision in handling payroll data and reporting.
We are looking for a detail-oriented Administrative Assistant to join our team in Brookfield, Wisconsin. This Contract to permanent position offers an excellent opportunity to support our operations while providing top-notch assistance to both internal teams and customers. The ideal candidate will thrive in a collaborative environment and contribute to maintaining our high standards of service and professionalism.<br><br>Responsibilities:<br>• Process loan documentation efficiently, ensuring all required materials are collected and organized in a timely manner.<br>• Serve as a liaison between the company and customers, facilitating clear communication and prompt responses.<br>• Maintain accurate and detailed records of interactions and transactions using company software.<br>• Provide exceptional support to colleagues and customers, focusing on accuracy and responsiveness.<br>• Handle inbound and outbound calls, addressing inquiries and resolving issues professionally.<br>• Manage email correspondence effectively, prioritizing tasks and ensuring timely follow-ups.<br>• Perform data entry tasks with precision, maintaining the integrity of company records.<br>• Utilize Microsoft Office tools, including Outlook, Word, Excel, and PowerPoint, to complete administrative tasks.<br>• Collaborate with team members to uphold a positive and productive work environment.
<p>We are looking for an experienced Accounts Payable Specialist for a Brookfield, Wisconsin area organization. In this role, you will handle various aspects of the accounts payable process, ensuring accurate and timely processing of invoices and payments. The ideal candidate is detail-oriented, highly organized, and capable of maintaining compliance with financial regulations.</p><p><br></p><p>Responsibilities:</p><p>• Process invoices accurately and efficiently, ensuring proper coding and compliance with company policies.</p><p>• Conduct regular check runs to ensure timely payments to vendors and suppliers.</p><p>• Review and verify invoice details, including amounts and account codes, for accuracy.</p><p>• Collaborate with internal departments to resolve invoice discrepancies and payment issues.</p><p>• Maintain organized and up-to-date records of all accounts payable transactions.</p><p>• Prepare and analyze accounts payable reports for management review.</p><p>• Assist in month-end closing activities by reconciling accounts payable balances.</p><p>• Ensure adherence to financial regulations and company procedures.</p><p>• Support audit processes by providing necessary documentation and explanations.</p>
We are looking for an Administrative Coordinator to join our team in Port Washington, Wisconsin. In this role, you will provide essential administrative support to a fast-paced and dynamic team, ensuring efficient operations and organization. This Contract to permanent position offers an excellent opportunity to showcase your skills in administrative assistance and contribute to a thriving environment with long-term growth potential.<br><br>Responsibilities:<br>• Organize and manage team schedules, including coordinating meetings and maintaining calendars.<br>• Arrange domestic and international travel, including flights, accommodations, and transportation logistics.<br>• Accurately enter payroll data and ensure timely submission of records.<br>• Prepare and maintain documents, reports, and presentations for internal and external stakeholders.<br>• Monitor office supplies inventory and handle ordering to meet operational needs.<br>• Respond to inbound calls and provide courteous and helpful assistance to callers.<br>• Support team projects and perform additional administrative tasks as required.<br>• Collaborate with team members to ensure smooth day-to-day operations.<br>• Assist with scheduling and prioritizing tasks to meet deadlines.
We are looking for an experienced HR Generalist to join our team in Milwaukee, Wisconsin. This is a long-term contract position within a mission-driven organization that supports over 600 employees across a variety of programs. You will play a critical role in fostering positive employee relations, providing guidance on HR policies, and contributing to the overall success of the workforce. This position offers an opportunity to work in a dynamic, fast-paced environment while supporting the growth and well-being of employees.<br><br>Responsibilities:<br>• Provide expert advice to managers and staff on HR policies, compliance requirements, and best practices to ensure alignment with organizational goals.<br>• Address and resolve sensitive employee relations matters with professionalism, empathy, and discretion.<br>• Partner with program leaders to coach and support them in managing performance, implementing corrective actions, and maintaining accurate documentation.<br>• Assist with the implementation and adoption of HR technology systems, ensuring user feedback and participation in project meetings.<br>• Maintain detailed and confidential employee records, ensuring accuracy and compliance with organizational standards.<br>• Contribute to special HR initiatives and projects based on business needs, showcasing adaptability and teamwork.<br>• Deliver high-quality support in a service-oriented environment, meeting tight deadlines and managing multiple priorities effectively.<br>• Collaborate with HR leadership to assess and address complex workforce challenges, fostering a positive and inclusive workplace.<br>• Provide support in areas beyond employee relations, as needed, to enhance overall HR operations.
<p><strong>Office Communications </strong></p><ul><li>Serve as phone support team leader: answer calls, route messages, and screen inquiries.</li><li>Welcome visitors and manage incoming mail, faxes, and packages.</li><li>Maintain workroom and office supplies; arrange equipment repair when needed.</li><li>Support mailing efforts, including mail merges, envelopes, and preparation for shipment.</li><li>Schedule and support monthly team meetings and office engagement initiatives.</li></ul><p> <strong>Equipment, Supplies and Documentation </strong></p><p>· Maintains workroom. Runs monthly postage usage reports, adds postage, and monitors software updates and postage rates. Monitors UPS workstation. </p><p>· Arrange for equipment repair, when necessary, on copiers and printers. </p><p>· Manages workroom inventory. Orders, receives, and maintains office and kitchen supplies. </p><p>· Manage supplier accounts, process invoices, coordinating with accounting, as needed. </p><p>· Updates and maintains procedure documentation. </p><p><strong>Administrative and Clerical Support </strong></p><p>· Supports all mailing efforts. Prepares envelopes and letters, including mail merge, stuffing, adhering postage and taking to mail drop. </p><ul><li>Assist with Bulletin magazine production and distribution.</li></ul><p>· Schedules monthly Team Meetings and assists with post-meeting follow-up. </p><p>· Member of the Headquarters Hospitality Team. </p><p>· Works with the COO on culture and Team engagement efforts. </p><p><strong> </strong></p><p><strong> </strong></p><p><strong>Event and Registration Support</strong></p><ul><li>Prepare name badges, ribbons, and meal stickers for meetings.</li><li>Maintain and order event materials, badges, and supplies.</li><li>Create registration forms and coordinate surveys for events.</li><li>Manage shipping and logistics for conferences and meetings.</li></ul><p><br></p>
<p>We are looking for an experienced Senior Tax Accountant to join a small and collaborative accounting team in Highland Park, Illinois. This is a Contract to Permanent position within the financial services industry, offering an opportunity to work closely with the firm’s owner and contribute to both tax preparation and bookkeeping. The role is ideal for someone who is detail oriented, thrives in a hands-on environment, and enjoys client-facing responsibilities.</p><p><br></p><p>Responsibilities:</p><p>• Prepare federal and state tax returns for individuals, small businesses, corporations and trusts.</p><p>• Provide expert consultation to clients regarding their tax situations and planning strategies.</p><p>• Assess and refine internal tax processes to improve efficiency and accuracy.</p><p>• Offer QuickBooks bookkeeping support and general financial assistance during off-season periods.</p><p>• Collaborate directly with the firm’s owner and other team members to ensure seamless client service.</p><p>• Stay updated on tax regulations and compliance requirements to deliver accurate and timely services.</p><p>• Assist in addressing client inquiries and resolving tax-related issues effectively.</p><p>• Develop and maintain strong relationships with clients to foster trust and long-term partnerships.</p>
<p>We are looking for an experienced Workday Consultant to join our team. In this Contract to permanent position, you will play a pivotal role in managing Workday Payroll integrations while ensuring seamless collaboration between technical and business stakeholders. This opportunity offers a dynamic work environment within the manufacturing industry, where your expertise will contribute to the success of key integration projects.</p><p><br></p><p>Responsibilities:</p><p>• Lead and oversee Workday Payroll integration efforts, ensuring all processes align with organizational requirements.</p><p>• Manage integrations across North America, with occasional involvement in broader Workday system integrations.</p><p>• Collaborate with payroll teams to support annual updates to benefits providers and address local payroll needs.</p><p>• Take ownership of projects from start to finish, including gathering requirements, coordinating technical efforts, and managing stakeholder relationships.</p><p>• Participate in training sessions to prepare trainers and support organizational change management initiatives.</p><p>• Work with international teams, including highly technical interviews with Poland-based integration specialists, to develop effective solutions.</p><p>• Support ticketing processes and transitions, including potential involvement with ServiceNow for issue tracking.</p><p>• Ensure HyperCare support is provided post-implementation to maintain system functionality and resolve any issues.</p>
We are looking for a skilled Receptionist to join our team in Fond du Lac, Wisconsin. In this long-term contract role, you will serve as the first point of contact for visitors and employees, while providing vital administrative support to the HR department. This position offers an excellent opportunity for someone who is detail oriented, thrives in a dynamic environment, and values confidentiality.<br><br>Responsibilities:<br>• Serve as the welcoming face of the organization by greeting visitors and managing front desk operations.<br>• Handle incoming calls using a multi-line phone system, directing inquiries to the appropriate departments.<br>• Provide administrative assistance to the HR team, including maintaining employee records, processing permits, and preparing documents.<br>• Collaborate with the People Development team to enroll employees in training programs and ensure training records are accurately updated.<br>• Process and track sales permits, including applications, renewals, and compliance documentation.<br>• Respond to employee requests and inquiries, escalating issues as needed.<br>• Support HR projects and initiatives by managing logistics and ensuring timely execution.<br>• Maintain confidentiality and accuracy in handling sensitive HR information.<br>• Assist with office coordination tasks to ensure smooth day-to-day operations.
<p>Robert Half is partnering with a West Allis area client in the recruiting for a Payroll Specialist to oversee the full-cycle weekly payroll processing for their multi-location business operations. The Payroll Administrator will play a vital role in ensuring timely and accurate payroll processing while maintaining compliance with federal, state, and local regulations. The ideal candidate will demonstrate strong organizational skills, and possess a commitment to maintaining confidentiality and accuracy in all payroll functions.</p><p><br></p><p>This is a permanent placement opportunity offering full benefits package, paid time off and holidays and 401k match.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process weekly payroll for multiple legal entities, ensuring accurate earnings, deductions, and tax withholdings.</li><li>Maintain and update all aspects of employee payroll information from new Hire to termination</li><li>Prepare, input, and validate payroll data, including hours worked, overtime, paid time off, bonuses, and other employee compensation details.</li><li>Ensure payroll practices comply with federal, state, and local labor laws, tax regulations, and company policies. Stay up to date with regulatory changes that impact payroll.</li><li>Prepare financial reports, summaries, and statements related to payroll.</li><li>Assist with monthly, quarterly, or year-end calculations of bonuses and other salary-based compensation.</li><li>Maintain accurate employee payroll records, tax documents, and wage summaries for all legal entities within the organization, ensuring compliance with data retention policies.</li><li>Partner with third-party vendors, such as benefits providers and government agencies, to address payroll-related matters. Arrange federal, state, and local tax filings and payments as required.</li><li>Additional duties includes workers compensation, unemployment and Osha</li></ul>
<p><em>The salary range for this position is $90,000-$100,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected].</em></p><p><br></p><p><strong>What You'll Do</strong></p><p>The primary purpose of this role is to effectively, efficiently, and ethically manage financial records, support tax preparation, and engage with clients as needed.</p><ul><li><strong>Bookkeeping & General Ledger:</strong> Maintain accurate and timely financial records by recording all transactions with proper categorization. Ensure daily reconciliation of entries and uphold a clean, organized, and up-to-date general ledger.</li><li><strong>Accounts Payable & Receivable:</strong> Manage accounts payable, process invoices, and ensure timely payments. Handle accounts receivable, including invoicing clients and monitoring collections.</li><li><strong>Financial Reporting:</strong> Prepare monthly, quarterly, and annual financial statements, including balance sheets and income statements, for management review.</li><li><strong>Bank & Credit Card Reconciliations:</strong> Perform daily reconciliations of bank and credit card accounts to ensure all transactions are accounted for and discrepancies are resolved promptly.</li><li><strong>Tax Preparation Support:</strong> Assist with the preparation and filing of various tax returns (e.g., federal, state, local) by gathering necessary financial documents and ensuring all required information is complete and accurate.</li><li><strong>Payroll Processing:</strong> Ensure accurate and timely processing of payroll for clients, including calculating wages, deductions, and benefits, and maintaining compliance with payroll regulations.</li></ul><p><br></p>
We are looking for an Accounts Receivable Clerk to join a dynamic and supportive team in Milwaukee, Wisconsin. In this role, you will handle critical invoicing and payment processing tasks, contribute to collections efforts, and ensure seamless administrative operations. This is a Contract to permanent position that offers an exciting opportunity to thrive in a fast-paced, customer-focused environment.<br><br>Responsibilities:<br>• Process customer payments using various methods, including mobile deposits and electronic transfers.<br>• Manage invoicing tasks with precision, ensuring timely and accurate billing.<br>• Provide support in reducing accounts receivable backlog and enhancing collections efforts.<br>• Maintain and strengthen relationships with customers through effective communication.<br>• Collaborate closely with team members and leadership to streamline administrative workflows.<br>• Assist in training and onboarding processes to ensure smooth integration into the team.<br>• Utilize QuickBooks and Microsoft Outlook for efficient financial and operational tasks.<br>• Handle high volumes of invoices daily, especially during peak seasons.<br>• Prioritize attention to detail while managing multiple tasks in a fast-paced environment.<br>• Contribute to a positive and collaborative work atmosphere.
We are looking for an experienced Receptionist to join our team on a contract basis in Milwaukee, Wisconsin. This role requires someone who is detail oriented, can offer exceptional administrative support, streamline day-to-day operations, and ensure a welcoming environment for visitors and staff alike. The ideal candidate will possess strong organizational skills and the ability to manage multiple tasks efficiently.<br><br>Responsibilities:<br>• Welcome and direct visitors to the appropriate personnel or location.<br>• Manage incoming and outgoing packages through courier services.<br>• Maintain accurate visitor logs and call records while ensuring security passes and badges are issued appropriately.<br>• Coordinate the scheduling and equipment needs for the boardroom.<br>• Perform a variety of administrative tasks, including typing, filing, photocopying, binding documents, and preparing mailers.
We are looking for a dedicated Accounts Payable Clerk to join our team in Brookfield, Wisconsin. This is a contract position with the potential for a permanent role, offering part-time hours and the flexibility to work two or three days per week. In this role, you will play a key part in addressing a backlog of invoices and scanned documents while contributing to the efficiency of the accounting team.<br><br>Responsibilities:<br>• Process accounts payable invoices with accuracy and attention to detail.<br>• Scan and attach documents to invoice records for proper tracking.<br>• Utilize Made2Manage (M2M) software and other general systems effectively.<br>• Assist with manual invoicing tasks to reduce the backlog.<br>• Collaborate with a small accounting team to ensure timely completion of tasks.<br>• Maintain organized records and ensure compliance with company procedures.<br>• Provide support for check runs and invoice coding.<br>• Adapt to routine, detail-oriented work in an onsite environment.<br>• Learn and apply company-specific systems as needed.
<p>We are looking for an experienced Accounts Receivable Clerk to join our team in Milwaukee, Wisconsin. In this long-term contract role PT 25-30 hoours/week, you will play a key part in managing financial processes, ensuring accurate invoicing, and supporting the overall billing operations. This position offers an opportunity to work onsite and contribute to a dynamic and fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Handle high-volume invoice processing for multi-million-dollar accounts, ensuring accuracy and timeliness.</p><p>• Manage collections for commercial accounts and maintain strong relationships with stakeholders.</p><p>• Apply and reconcile cash payments to member accounts, addressing discrepancies promptly.</p><p>• Assist with month-end and year-end closing processes to ensure accurate financial reporting.</p><p>• Respond to billing inquiries from members with professionalism and a customer-focused approach.</p><p>• Utilize specialized tools and Rapattoni software for billing operations; training will be provided.</p><p>• Support overall billing functions, including cash collection and application.</p><p>• Collaborate with team members to streamline accounting workflows and improve efficiency.</p><p>• Maintain detailed and organized records of financial transactions.</p><p>• Perform additional duties as needed to enhance the accounts receivable process.</p>
<p>We are looking for an experienced Accounts Receivable Clerk to join our team in Libertyville, Illinois. In this role, you will play a vital part in managing and optimizing the accounts receivable processes to ensure the smooth handling of collections and cash applications. The ideal candidate will bring strong organizational skills and a deep understanding of commercial collections and billing functions.</p><p><br></p><p>Responsibilities:</p><p>• Manage accounts receivable operations, including processing invoices and monitoring payment schedules.</p><p>• Handle commercial collections by contacting clients to resolve outstanding balances and ensure timely payments.</p><p>• Perform accurate cash application processes, allocating payments to the correct accounts.</p><p>• Collaborate with internal teams to address billing discrepancies and ensure accurate invoicing.</p><p>• Investigate and resolve deductions or disputes related to customer accounts.</p><p>• Monitor and report on accounts receivable aging to maintain proper financial controls.</p><p>• Assist in preparing reports and documentation related to collections and cash flow.</p><p>• Maintain detailed and organized records of transactions and communications.</p><p>• Provide exceptional customer service to clients while addressing payment-related concerns.</p><p>• Support continuous improvement initiatives to enhance accounts receivable efficiency.</p><p><br></p><p>Salary: $65,000 - $75,000</p><p>Benefits: Medical, Dental, Vision, 401k</p><p><br></p><p><em>Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.</em></p>
Part-Time Accounts Payable Clerk | Fond du Lac, WI 20 hours per week | Long-term contract Looking for a consistent, part-time A/P role where your experience actually matters? We’re partnering with a Fond du Lac-based organization seeking an experienced Accounts Payable Clerk to support day-to-day payment operations. This is a long-term contract opportunity ideal for someone who enjoys accuracy, structure, and being a trusted part of the finance function—without a permanent schedule. What You’ll Be Doing Process invoices with precision, ensuring accurate coding and approvals Run weekly check runs to meet payment deadlines Investigate and resolve invoice discrepancies Communicate with vendors and internal teams regarding payment questions Maintain clean, audit-ready A/P records Monitor A/P aging and flag overdue items Assist with account reconciliations as needed Identify opportunities to streamline A/P processes Provide general support to the finance team as priorities arise What Makes This Role Appealing True part-time hours (20/week) Long-term stability vs. short-term coverage Hands-on A/P work—not just data entry Local Fond du Lac opportunity with a collaborative team If you bring solid accounts payable experience and value accuracy and consistency, this could be a great fit.
<p>We are looking for a detail-oriented Payroll Administrator for a Milwaukee, Wisconsin area organization. This role requires expertise in managing payroll processes and ensuring employees are compensated accurately and on time. The ideal candidate will possess strong analytical skills and a thorough understanding of payroll systems and compliance regulations.</p><p><br></p><p>Responsibilities:</p><p>• Process and oversee full-cycle payroll operations to ensure timely and accurate employee payments.</p><p>• Manage payroll for organizations with 101-500 employees, ensuring compliance with company policies and legal requirements.</p><p>• Utilize ADP Workforce Now to execute payroll tasks efficiently and maintain accurate records.</p><p>• Prepare and post journal entries related to payroll transactions.</p><p>• Conduct regular reconciliations to verify payroll data and address discrepancies.</p><p>• Respond to employee inquiries regarding payroll issues and resolve them promptly.</p><p>• Maintain up-to-date knowledge of federal, state, and local payroll regulations.</p><p>• Collaborate with the accounting department to ensure payroll aligns with financial reporting.</p><p>• Generate reports and provide insights for audits and internal reviews.</p>
<p>We are looking for a detail-oriented Billing Coordinator for a Port Washington, WI area organization. This role is essential in ensuring accurate and efficient billing operations, supporting the organization's financial processes, and contributing to overall client satisfaction. The ideal candidate will have strong analytical skills and a commitment to maintaining precise records.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and issue accurate invoices to clients in a timely manner.</p><p>• Manage accounts receivable processes, ensuring all payments are tracked and recorded properly.</p><p>• Reconcile billing discrepancies and resolve any client inquiries related to invoices.</p><p>• Maintain organized financial records and documentation for auditing and reporting purposes.</p><p>• Collaborate with internal teams to ensure billing accuracy and adherence to company policies.</p><p>• Generate reports using Microsoft Excel to analyze billing data and identify trends.</p><p>• Review and update billing procedures to improve efficiency and compliance.</p><p>• Monitor outstanding balances and follow up on overdue accounts.</p><p>• Assist in preparing financial summaries and reports for management review.</p>
