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5 results for Front Desk Coordinator in Milwaukee, WI

Receptionist

Waukesha, WI
onsite
Temporary / Contract
21.00 - 22.00 USD / Hourly
We are looking for a detail-oriented Receptionist to support a busy non-profit organization in Waukesha, Wisconsin. This Contract position will serve as the first point of contact for visitors and help create an organized, welcoming front desk experience. The ideal candidate brings strong communication skills, sound judgment, and a thoughtful approach to handling guest arrivals and daily reception activities. Responsibilities: • Welcome visitors as they arrive and provide a courteous, welcoming first impression. • Guide guests to the appropriate sign-in area and help ensure they reach the correct department or contact. • Monitor front desk activity throughout the day to keep visitor traffic moving smoothly and efficiently. • Answer incoming calls and respond to general inquiries using a clear and helpful communication style. • Support day-to-day reception operations by maintaining an orderly front area and assisting with routine administrative tasks. • Coordinate with staff members regarding guest arrivals and check-in needs to promote a seamless visitor experience.
2026-08-17T17:05:32Z

Administrative Coordinator

Port Washington, WI
onsite
Temporary to Hire
26.60 - 30.80 USD / Hourly
We are looking for an Administrative Coordinator to support a busy team in Wisconsin. This contract opportunity offers the chance to contribute in a fast-moving environment where organization, accuracy, and strong communication are essential. The position is ideal for someone with construction industry administrative experience who can keep schedules, travel plans, records, and daily office activities running efficiently. This assignment is set for 2.5 years and may lead to ongoing employment based on business needs and performance. Responsibilities: • Coordinate team calendars, arrange meetings, and keep schedules aligned to support daily operations. • Organize domestic and international travel plans, including transportation, lodging, and related logistics. • Enter payroll information accurately, maintain supporting records, and help ensure submissions are completed on time. • Prepare, format, and organize documents, reports, presentations, and files for internal stakeholders. • Monitor office and project supply levels and place orders to maintain smooth workflow. • Answer inbound calls, direct inquiries appropriately, and provide general administrative support to the team. • Assist with special assignments and additional office tasks as priorities shift across the department.
2026-08-19T14:33:43Z

Administrative Assistant

Brookfield, WI
onsite
Permanent / Full Time
55000.00 - 65000.00 USD / Yearly
We are seeking a detail-oriented and proactive Administrative Assistant to support daily operations for a growing organization in the Brookfield, Wisconsin area. This role is ideal for a professional who thrives in a fast-paced environment and enjoys providing high-level administrative support to leadership while helping ensure the office runs efficiently. The Administrative Assistant will play a key role in scheduling, coordination, calendar management, expense reporting, and assisting with clerical human resources tasks. Strong organizational skills, professionalism, and the ability to manage multiple priorities are essential. Responsibilities<ul><li>Provide administrative support to leadership, including preparing documents, handling correspondence, and managing day-to-day office needs.</li><li>Coordinate meetings, appointments, and events, including scheduling, logistics, and follow-up communication. </li><li>Manage executive and team calendars, ensuring accuracy and timely updates. </li><li>Prepare and submit expense reports, track receipts, and maintain related records. </li><li>Assist with HR-related clerical tasks such as maintaining employee files, coordinating onboarding paperwork, and supporting internal communications. </li><li>Support cross-functional coordination among departments to help maintain smooth business operations. </li><li>Answer phones, greet visitors, and provide general front-office support as needed. </li><li>Maintain organized electronic and physical filing systems. </li></ul>
2026-08-04T13:34:09Z

Administrative Assistant

Sheboygan Falls, WI
onsite
Temporary / Contract
20.00 - 25.00 USD / Hourly
We are looking for a dependable Administrative Assistant to provide day-to-day support to an accounting team in Sheboygan Falls, Wisconsin. This Long-term Contract position is well suited for someone who enjoys organized, detail-focused work and can manage routine administrative tasks with consistency. The role centers on document handling, data entry, and general office support in a structured environment, and prior accounting experience is not required. Responsibilities: • Process and scan accounts payable and capital-related documents each day to keep records current and accessible. • Enter invoice and payment information accurately into the company system while maintaining a high level of precision. • Update completed jobs in the internal platform by recording work status and confirming closure of assigned items. • Assist with clerical activities such as sorting paperwork, organizing files, and preparing documents for processing. • Help reduce administrative backlog by supporting documentation tracking and routine office tasks for the accounting team. • Spend a regular portion of the day managing high-volume scanning, with remaining time dedicated to data entry and document administration.
2026-08-14T15:38:39Z

Administrative Assistant

Lake Geneva, WI
onsite
Permanent / Full Time
50000.00 - 65000.00 USD / Yearly
Robert Half is partnering with a financial services firm in the recruiting for an Administrative Assistant to join their team in Lake Geneva, Wisconsin. In this role, you will provide essential administrative support, manage billing processes, and ensure smooth office operations. This position is ideal for someone who excels in organization, thrives in a fast-paced setting, and enjoys working collaboratively in an environment that values attention to detail. Responsibilities:• Provide comprehensive administrative support to ensure daily office operations run efficiently.• Manage billing processes, including preparing, reviewing, and distributing invoices.• Maintain accurate records and documentation for client accounts and internal operations.• Communicate effectively with clients and team members to address inquiries and resolve issues.• Oversee office management tasks such as scheduling meetings, organizing files, and ordering supplies.• Utilize billing software to generate statements and ensure timely processing of payments.• Assist in drafting and updating administrative policies and procedures.• Coordinate with team members to ensure deadlines and project milestones are met.• Handle confidential information with a high degree of discretion.• Identify opportunities to improve administrative workflows and suggest practical solutions.
2026-08-04T14:33:50Z