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14 results for Administrative Assistant in Michigan City, IN

Executive Assistant

Chicago, IL
onsite
Temporary / Contract
30 - 40 USD / Hourly
We are looking for an Executive Assistant to support leadership within a mission-driven non-profit organization in Chicago, Illinois. This is a Contract position suited for a highly organized individual who can manage complex schedules, coordinate meetings, and handle travel logistics with accuracy and discretion. The ideal candidate will bring strong administrative judgment, excellent communication skills, and the ability to keep executive operations running smoothly in a fast-paced environment. Responsibilities: • Manage executive calendars by organizing appointments, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments. • Arrange domestic and, when needed, broader travel plans, including transportation, lodging, and itinerary details. • Coordinate all travel-related logistics and provide timely updates when plans shift or require adjustment. • Support executive meetings by scheduling sessions, confirming attendance, and helping maintain well-organized agendas and materials. • Serve as a dependable administrative partner by monitoring priorities and helping leaders stay on track with key commitments. • Communicate with internal and external contacts in a thoughtful and organized manner to facilitate scheduling and travel coordination.
2026-08-17T00:00:00Z

Executive Assistant

Chicago, IL
onsite
Temporary / Contract
27.7115 - 32.087 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative support in Chicago, Illinois. This Long-term Contract position is ideal for someone who excels at keeping schedules organized, managing travel logistics, and ensuring executive priorities stay on track. The role requires strong attention to detail, sound judgment, and the ability to coordinate meetings and communications in a fast-paced environment. Responsibilities: • Manage complex executive calendars by scheduling appointments, resolving conflicts, and keeping daily priorities organized. • Arrange domestic and international travel, including flights, lodging, ground transportation, and itinerary preparation. • Coordinate meeting logistics by securing venues, preparing schedules, and ensuring executives are fully briefed in advance. • Support executive leadership with administrative tasks such as correspondence, document preparation, and follow-up on key action items. • Monitor changing schedules and travel plans, making timely adjustments to minimize disruptions and maintain efficiency. • Facilitate communication across internal teams and external contacts to ensure smooth coordination of executive activities.
2026-07-30T00:00:00Z

Executive Assistant

Chicago, IL
onsite
Temporary / Contract
40 - 47 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative support in Chicago, Illinois. This Long-term Contract position is ideal for someone who excels at keeping schedules organized, coordinating complex travel plans, and ensuring executive priorities stay on track. The role requires strong attention to detail, sound judgment, and the ability to manage multiple responsibilities in a fast-paced environment. <ul><li>Support executive leadership with coordination and tracking of key initiatives, action items, and cross-functional projects </li><li>Assist with preparation and coordination of board materials, executive communications, and confidential business documentation </li><li>Help drive follow-through on executive priorities by coordinating meetings, deliverables, and stakeholder communication </li><li>Provide administrative and operational support for strategic initiatives and special projects as needed </li><li>Anticipate executive and organizational needs, proactively identifying gaps, risks, or scheduling conflicts before they arise </li><li>Demonstrated ability to operate effectively in a dynamic, fast-paced environment with evolving priorities and limited structure </li><li>Strong problem-solving skills with the ability to exercise independent judgment and discretion </li><li>High level of professionalism and emotional intelligence when interacting with executives, board members, partners, and employees </li><li>Experience supporting confidential executive or board-level communications preferred </li><li>Strong coordination and organizational skills with the ability to manage multiple concurrent tasks and deadlines </li></ul>
2026-07-31T00:00:00Z

Legal Assistant

Chicago, IL
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
Robert Half is looking for a full-time Legal Assistant to join a reputable law firm in Chicago, Illinois. In this role, you will play a key part in managing case files, communicating with various partners, and supporting the legal team with administrative and procedural tasks. The ideal candidate is proactive, organized, and skilled at multitasking in a fast-paced environment. Responsibilities:<ul><li>Handle a high volume of case files and ensure all documentation is up to date.</li><li>Communicate effectively with clients, insurance adjusters, opposing counsel, and medical providers to facilitate case progress.</li><li>Coordinate with insurance representatives to secure necessary authorizations for client medications, treatments, and surgeries.</li><li>Draft legal documents such as routine motions, subpoenas, discovery requests, and correspondence.</li><li>Compile and prepare special reports for insurance carriers to support claims.</li><li>Request and manage itemized bills and medical records from healthcare providers.</li><li>Maintain accurate records and ensure compliance with case management software.</li><li>Assist in billing functions and calendar management to keep schedules organized and deadlines met.</li><li>Stay updated on workers' compensation laws and procedures to provide accurate support</li></ul>
2026-08-10T00:00:00Z

Legal Assistant

Chicago, IL
onsite
Permanent / Full Time
74000 - 98000 USD / Yearly
A large, well-known international law firm is seeking a Legal Practice Specialist to support its Corporate and Litigation teams in Chicago. This role sits within a highly collaborative support team and works closely with partners, associates, and other legal professionals to deliver high-level client service. Schedule & Compensation<ul><li>Hybrid 3 days in office, 2 remote</li><li>35-hour work week with flexible hours</li><li>Salary $74K–$98K plus discretionary bonus</li><li>Comprehensive benefits package</li></ul>Key Responsibilities<ul><li>Manage case workflow and provide end-to-end support to multiple attorneys</li><li>Coordinate and prioritize assignments across the team to meet deadlines</li><li>Assemble and organize documents for corporate transactions</li><li>Prepare closing binders and closing memoranda</li><li>Proofread and redline legal documents for accuracy and quality control</li><li>Maintain client contacts, manage mailings, and update databases</li><li>Prepare reports, PowerPoint presentations, and Excel documents</li><li>Assist with calendar coordination, meetings, and logistics</li><li>Book travel and process expense reimbursements</li><li>Open new clients and matters following firm procedures</li><li>Handle administrative tasks including filing, scanning, and document management</li></ul>
2026-08-03T00:00:00Z

Legal Assistant

Chicago, IL
onsite
Permanent / Full Time
55000 - 70000 USD / Yearly
Robert Half is looking for a Litigation Legal Assistant to join a wonderful firm in Chicago, Illinois. In this role, you will provide vital support to attorneys by managing cases, coordinating communications, and ensuring the smooth flow of legal operations. The ideal candidate will have strong organizational skills and thrive in a fast-paced environment. Responsibilities:<ul><li>Manage a high volume of cases, ensuring all details are tracked and deadlines are met.</li><li>Serve as the primary liaison with clients, insurance adjusters, opposing counsel, and medical providers.</li><li>Coordinate with insurance adjusters and claim representatives to secure authorizations for treatments, medications, and surgeries.</li><li>Draft and edit legal documents, including motions, subpoenas, discovery requests, and correspondence.</li><li>Compile and prepare special documentation for submission to insurance carriers.</li><li>Request and organize itemized bills and medical records from clients and healthcare providers.</li><li>Utilize case management software to maintain accurate and up-to-date records.</li><li>Support billing functions and calendar management to optimize workflow efficiency.</li><li>Assist in personal injury plaintiff and civil litigation matters.</li><li>Contribute to client relations by providing clear and precise communication</li></ul>
2026-08-10T00:00:00Z

Office Manager

Chicago, IL
onsite
Temporary / Contract
20 - 23 USD / Hourly
We are looking for a highly organized Office Manager to support daily operations for a busy workplace. This Long-term Contract position will serve as the primary on-site point of coordination for a team of approximately 50 employees, helping maintain an efficient and welcoming office environment. The ideal candidate brings strong communication skills, sound judgment, and a detail-oriented presence that reflects well with employees, guests, and investors. Please note: this is a part time role. The schedule is M-F from 10AM - 2PM, 100% onsite. Responsibilities:• Oversee day-to-day office operations and keep shared spaces running smoothly, efficiently, and effectively.• Manage inventory levels and purchase office supplies to ensure the team has the materials needed for daily work.• Coordinate conference room schedules and prepare meeting spaces so they are organized, functional, and ready for use.• Support office events and on-site activities by handling logistics, setup, and overall execution.• Assist with facilities-related needs by monitoring office conditions and coordinating timely resolution of issues.• Arrange building access for visitors and help ensure a seamless arrival experience for guests.• Act as the sole on-site office management resource for a workplace of roughly 50 employees.• Maintain clear, timely communication with internal teams and external visitors while representing the office effectively.
2026-08-07T00:00:00Z

Office Manager

Chicago, IL
onsite
Temporary / Contract
28.5 - 35 USD / Hourly
We are looking for a highly organized Office Manager to support daily business operations. This is a Long-term Contract position suited for someone who thrives in a small-office environment and can confidently manage administrative, operational, and financial coordination. The ideal candidate brings a proactive mindset, strong attention to detail, and the ability to keep multiple priorities moving smoothly while maintaining an organized office presence. Responsibilities: • Oversee day-to-day office operations and ensure administrative processes run efficiently across the business. • Coordinate payroll activities, process invoicing, and assist with accounts payable tasks with accuracy and timeliness. • Prepare and submit union-related documentation, permits, and other required operational records. • Monitor office supply levels, place orders as needed, and maintain an organized workplace environment. • Handle front-desk and reception support, including greeting visitors and managing general office communications. • Track deadlines and follow up on key tasks to ensure work is completed correctly and on schedule. • Use Microsoft Office applications, including Excel and PowerPoint, to create reports, organize information, and support office functions. • Learn and work within systems such as Paychex and Textura to support payroll and operational administration.
2026-08-13T00:00:00Z

Receptionist

Chicago, IL
onsite
Temporary to Hire
20 - 22 USD / Hourly
We are looking for an experienced and dependable Receptionist to support daily front desk operations in Chicago, Illinois. This contract position with potential for permanency is ideal for someone who enjoys being the central point of contact for employees, visitors, and workplace needs while creating a welcoming and well-organized office experience. The role offers an opportunity to demonstrate strong service skills, adaptability, and teamwork over the first several months with the potential to transition into a long-term position. This job is fully onsite and hours are 7:00am-4:30pm. Responsibilities:• Prior experience in a receptionist, front desk, or customer-facing administrative role.• Ability to handle inbound calls confidently using a multi-line phone or switchboard system.• Strong interpersonal skills with a calm, welcoming, and service-oriented approach.• Proficiency with basic office technology, including typing, Microsoft Outlook, and Microsoft Excel.• Capable of managing multiple requests while staying organized and attentive to detail.• Willingness to cross-train and assist with mail handling, hospitality support, and other office services.• Dependable availability for a Monday through Friday schedule and readiness to start as soon as possible.
2026-08-17T00:00:00Z

Paralegal

Chicago, IL
onsite
Permanent / Full Time
60000 - 90000 USD / Yearly
Robert Half is partnering with an established and reputable Plaintiff’s Personal Injury law firm in Chicago that is seeking a Paralegal to join their team. This firm offers a professional yet fun work environment, strong mentorship, competitive compensation, comprehensive benefits, and excellent opportunities for career growth. The ideal candidate will have 3+ years of personal injury experience and be comfortable supporting attorneys throughout all phases of a case from pre-litigation and claims through discovery and trial. Key Responsibilities<ul><li>Communicate with clients, insurance adjusters, opposing counsel, medical providers, and related parties.</li><li>Manage attorney calendars, schedule meetings, and maintain daily itineraries.</li><li>Maintain and organize firm databases, case files, and all supporting documentation.</li><li>Draft, proofread, and prepare legal documents and correspondence.</li><li>Order, track, and summarize medical records, bills, police reports, and ambulance reports.</li><li>Handle both paper filing and e-filing for Cook County, surrounding counties, and Federal courts.</li></ul>
2026-07-21T00:00:00Z

Paralegal

Chicago, IL
onsite
Permanent / Full Time
65000 - 85000 USD / Yearly
Robert Half is seeking a full-time Spanish-speaking Paralegal to support a busy legal practice in Chicago, Illinois. This position is well suited for someone who is detail oriented and comfortable handling client-facing work, preparing legal materials, and keeping matters organized from opening through resolution. The role offers the opportunity to work closely with attorneys on a range of cases while contributing to an efficient, collaborative office environment. Responsibilities:<ul><li>Establish and update case files, ensuring documents, correspondence, and records are accurately maintained throughout each matter.</li><li>Prepare a variety of legal and client-facing materials, including letters, requests, and other supporting documentation for attorney review.</li><li>Coordinate day-to-day case activity by tracking deadlines, managing follow-up tasks, and helping attorneys keep matters moving forward.</li><li>Serve as a reliable point of contact for Spanish- and English-speaking clients, outside parties, and other stakeholders regarding case-related questions and updates.</li><li>Organize litigation and transactional records in both physical and electronic formats to support accessibility, accuracy, and compliance.</li><li>Assist with discovery support, trial preparation, and other paralegal tasks needed to advance active matters.</li><li>Provide administrative assistance to attorneys and the broader legal team as priorities shift across multiple assignments.</li></ul>
2026-08-17T00:00:00Z

Paralegal

Chicago, IL
onsite
Permanent / Full Time
100000 - 130000 USD / Yearly
Robert Half Legal is partnering with a large, industry leading insurance company located in the loop that's seeking a Corporate Paralegal with at least 5-7+ years of experience to join their team. This Corporate Paralegal will assist in-house lawyers by working on all aspects of corporate governance, entity management, SEC filings, and more. This position offers a hybrid WFH model (2 days WFH, 3 days in-office). This position is paying between $100-130K. The company also offers a full suite of benefits including M/D/V, 401k, PTO, life insurance, LT/ST Disability, pre-tax commuter benefits, and more. Corporate Paralegal Responsibilities:<ul><li>Maintain corporate records, minute books, and work plans, ensuring accuracy and organization.</li><li>Coordinate and facilitate meetings for corporate entities, including preparation of necessary materials.</li><li>Draft corporate minutes and resolutions in alignment with governance policies.</li><li>Provide support for corporate governance initiatives and special projects.</li><li>Assist with insurance filings and ensure proper record-keeping and data management.</li><li>Assist with SEC filings including Section 16 filings for Form 4s.</li><li>Assist with proxy statements and preparation of materials for Board of Directors and annual shareholder meetings.</li><li>Assist attorneys with periodic audits and regulatory examinations as needed.</li></ul> How to Apply:For immediate consideration, please email your resume directly to Justin Rambert, VP - Permanent Placement at justin . rambert @ robert half com
2026-07-16T00:00:00Z

Paralegal

Chicago, IL
onsite
Permanent / Full Time
70000 - 95000 USD / Yearly
Robert Half is seeking a Litigation Paralegal to join a reputable law firm in Chicago, Illinois. The ideal candidate will have substantial litigation experience and a strong background in managing legal documentation and trial preparation. This role offers an opportunity to work closely with dedicated attorneys to make a meaningful impact on behalf of the firm's clients. Responsibilities:<ul><li>Organize and maintain legal files to ensure all records are accurate and easily accessible.</li><li>Draft a variety of legal documents, including pleadings, disclosures, interrogatories, discovery requests, and motions.</li><li>Support attorneys with trial preparation, including the execution and management of necessary documentation.</li><li>Communicate regularly with clients to address inquiries and provide updates, while also coordinating with experts as needed.</li><li>Assist with general legal support tasks, ensuring efficient workflow and adherence to legal standards.</li><li>Manage incoming and outgoing correspondence through both electronic and paper-based communication channels.</li><li>Initiate and monitor the progress of medical records requests to support ongoing cases.</li><li>Review, analyze, and organize large volumes of medical and legal records for litigation purposes.</li><li>Ensure all medical documents are updated, accurate, and meet necessary requirements for legal proceedings.</li></ul>
2026-08-19T00:00:00Z

Part Time Office Manager

Chicago, IL
onsite
Temporary / Contract
20 - 24 USD / Hourly
We are looking for an experienced and dependable Part Time Office Manager to support daily operations in our office. Note: the schedule for this role is Tuesday + Thursday 9AM - 5PM Onsite. This Long-term Contract opportunity is ideal for someone who enjoys creating an organized, welcoming workplace and can confidently manage front desk coverage along with a range of administrative needs. The role requires strong communication, sound judgment, and a proactive approach to keeping the office running smoothly. Candidates who value consistency in a part-time schedule and take pride in detail-oriented office support will thrive in this position. Responsibilities:• Welcome visitors, manage the front desk experience, and coordinate incoming deliveries while assisting with office access and badge-related needs.• Prepare meeting spaces for internal gatherings by arranging conference rooms and ensuring they are ready for use throughout the day.• Oversee day-to-day office organization by monitoring shared spaces, submitting facility-related requests, and helping maintain a clean and efficient environment.• Track workplace supply levels, place orders as needed, and keep essential materials stocked for employees and visitors.• Provide general administrative assistance, including light support with accounts payable tasks and routine office coordination.• Support kitchen and common-area readiness by helping with coffee setup and other hospitality-related needs.• Communicate effectively with employees, guests, and vendors to resolve questions and keep office operations moving without disruption.• Use standard office tools such as Microsoft Outlook and Microsoft Teams to coordinate schedules, messages, and basic administrative activities.
2026-08-07T00:00:00Z