<p>Are you a detail-oriented individual with strong organizational skills and a knack for administrative tasks? A property management company in the Edgewater area is seeking a <strong>Part-Time Administrative Assistant</strong> (16 hours) to support their operations. This role offers flexibility and an opportunity to work in the dynamic property management field. If you enjoy multitasking and thrive in an administrative role, we’d love to hear from you!</p><p><br></p><p>Responsibilities:</p><p>• Oversee the front desk area to ensure a welcoming and detail-oriented environment.</p><p>• Receive and sign for packages and direct visitors to appropriate personnel or locations.</p><p>• Handle incoming calls, providing prompt and courteous assistance to callers.</p><p>• Perform various administrative tasks, including data entry and email correspondence.</p><p>• Schedule appointments and maintain accurate calendar records.</p><p>• Utilize Microsoft Office applications such as Excel, Outlook, Word, and PowerPoint for document preparation and reporting.</p><p>• Assist with organizing and coordinating meetings as needed.</p><p>• Provide support for inbound and outbound call management.</p><p>• Maintain accurate records and ensure data is properly filed and accessible.</p>
<p>We are looking for a highly organized and detail-oriented Admin Assistant to join our team in Chicago, Illinois. This Potentially Contract to permanent role will support senior-level executives by managing administrative tasks, coordinating schedules, and ensuring smooth day-to-day operations. The ideal candidate thrives in a fast-paced environment, excels at multitasking, and is eager to contribute to the success of the organization.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage executive calendars, including scheduling meetings and resolving conflicts.</p><p>• Organize and oversee travel arrangements, including booking flights, accommodations, and transportation.</p><p>• Assist in planning and executing events, ensuring all logistical details are handled efficiently.</p><p>• Prepare detailed agendas, meeting minutes, and follow-up reports for client and internal meetings.</p><p>• Track and maintain compliance documentation, action items, and deliverables to ensure deadlines are met.</p><p>• Support billing procedures and assist with conflict-check processes as needed.</p><p>• Maintain and update process documentation, offering administrative support for reporting requirements.</p><p>• Communicate effectively with team members and executives across different time zones, ensuring seamless collaboration.</p><p>• Identify and prioritize tasks, asking clarifying questions when necessary to meet organizational needs.</p>
<p>We are looking for a proactive part-time Executive Assistant to provide administrative and operational support to three managers overseeing investment real estate, syndicates, and start-up businesses. This Contract to permanent position is a remote opportunity and requires a detail-oriented individual who can manage daily tasks and contribute to long-term projects spanning up to five years. The ideal candidate will have exceptional organizational skills, the ability to work collaboratively across different states, and a commitment to maintaining confidentiality. This will be around 16 hours a week!</p><p><br></p><p>Responsibilities:</p><ul><li>Provide administrative support to three managers located in different U.S. states overseeing investment real estate, real estate syndicates, and start-up businesses.</li><li>Collaborate effectively with managers on day-to-day operations and execution of short- and long-term projects lasting 1-5 years.</li><li>Manage daily communications, including correspondence via email, phone, and other channels, ensuring a professional and timely response.</li><li>Organize, maintain, and manage files, records, and documents to ensure efficient record-keeping and accessibility.</li><li>Assist with business transactions, including updating records, scheduling follow-ups, and coordinating information with relevant stakeholders.</li><li>Perform various administrative duties as assigned by the managers, adapting to shifting priorities and ensuring timely completion.</li><li>Demonstrate the ability to work independently and proactively address issues or complete tasks under dynamic and demanding conditions.</li></ul><p>If you are looking for a part-time opportunity with the ability to work from home AND located in the Des Moines area, please apply today! Please go to our Robert Half website or call 515.706,4974</p><p><br></p>
<p>We are looking for a highly organized and proactive Executive Assistant to support senior leadership in Chicago, Illinois. This long-term contract position requires someone who excels in managing schedules, coordinating travel, and ensuring smooth execution of executive-level tasks. If you thrive in a fast-paced environment and possess exceptional attention to detail, we encourage you to apply.</p><p><br></p><p>The salary range for this position is 32 to 38. Benefits available to contract professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k)plan. Visit roberthalf.gobenefits.net for more information.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain executive calendars, ensuring all meetings, appointments, and events are accurately scheduled.</p><p>• Coordinate complex travel arrangements, including booking transportation and accommodations.</p><p>• Organize and prepare for executive meetings, including drafting agendas and compiling necessary materials.</p><p>• Plan and execute corporate events, ensuring all logistics are handled efficiently.</p><p>• Serve as a point of contact for internal and external communications on behalf of executives.</p><p>• Monitor and prioritize incoming correspondence to streamline communication flow.</p><p>• Maintain detailed records of executive activities and ensure confidentiality.</p><p>• Provide administrative support for special projects as needed.</p><p>• Collaborate with other departments to ensure seamless execution of executive tasks.</p><p>• Anticipate the needs of executives and provide proactive solutions to support their goals.</p>
<p>Robert Half is partnering with a well-established professional services firm in downtown Chicago in the Loop to identify a polished and proactive Office Coordinator/Administrative Assistant. This role is ideal for someone who client facing environment and enjoys being the go to person for office operations and administrative support.</p><p><br></p><p>Monday-Friday Onsite</p><p>8:30am-5:30pm </p><p>Compensation- $65k-$75k + 10% performance bonus</p><p>Benefits - Medical, Dental, Vision, PTO, 401k</p><p><br></p><p><strong>Reception & Office Coordination</strong></p><ul><li>Greet visitors and manage front desk operations with professionalism</li><li>Coordinate conference room scheduling, setup, and breakdown</li><li>Maintain office and kitchen supplies; ensure workspace cleanliness and functionality</li><li>Assist with document preparation, scanning, and copying</li><li>Support internal events and meetings as needed</li></ul><p><strong>Administrative Support</strong></p><ul><li>Provide administrative assistance to multiple team members</li><li>Manage calendars, schedule meetings, and coordinate travel logistics</li><li>Prepare expense reports and maintain electronic filing systems</li><li>Handle sensitive information with discretion</li><li>Collaborate with peers across locations and assist with special projects</li></ul><p><br></p>
<p>We’re seeking a highly organized and proactive Executive Assistant to join a dynamic team and support the seamless execution of day-to-day operations for our executive leadership. The position will provide strategic support to the Chief Human Resources Officer and a few other Senior Vice Presidents. This role is ideal for someone who thrives in a fast-paced environment, is a strong communicator, and enjoys optimizing workflows, managing complex calendars, and coordinating high-visibility events to support executive priorities. This position works 4 days on-site and 1 day remote. Client offers medical, dental,vision, 401k, parental leave, disability, and PTO.</p><p>Recruiter: Connie Stathopoulos</p><p><strong> </strong></p><p><strong>Responsibilities:</strong></p><ul><li><strong>Own and manage complex executive calendars</strong>, balancing competing priorities and ensuring alignment with strategic goals</li><li>Coordinate, schedule, and facilitate internal and external meetings, leadership offsites, client engagements, and high-profile events</li><li>Manage and streamline internal processes, including executive deliverables and project timelines</li><li>Collaborate cross-functionally to ensure executives are prepared with agendas, briefing materials, and key talking points</li><li>Track action items, deadlines, and initiatives, ensuring timely follow-up and completion</li><li>Support internal communications, such as drafting team updates or preparing materials for leadership meetings</li><li>Provide end-to-end event management, including logistics, vendor coordination, budget tracking, and on-site execution</li><li>Help manage key documents and resources, ensuring high standards of organization and confidentiality</li><li>Identify and implement process improvements for operational efficiency</li></ul>
<p>We are looking for a Facilities Assistant to join our team in Chicago, Illinois. This long-term contract role requires a proactive individual who can oversee facility operations, manage vendor relationships, ensure seamless day-to-day office functions, and facilitate an office move. The ideal candidate will thrive in a dynamic environment, provide excellent customer service, and support various workplace initiatives.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the first point of contact for visitors by greeting guests, managing security badging, and coordinating meeting logistics.</p><p>• Ensure the office is fully stocked and organized by ordering supplies and maintaining a clean and detail-oriented atmosphere.</p><p>• Oversee mail services, including receiving, sorting, and shipping items.</p><p>• Respond to service requests and coordinate office repairs, furniture arrangements, and safety program implementation.</p><p>• Schedule and manage work orders through computerized maintenance systems.</p><p>• Organize employee engagement activities and social events to foster a collaborative workplace.</p><p>• Establish and maintain vendor relationships for office services such as janitorial, first aid, and plant care.</p><p>• Act as a liaison between property management and internal departments to address facility-related concerns.</p><p>• Conduct regular site inspections, verify vendor invoices, and ensure compliance with established billing processes.</p><p>• Support facility relocation projects, including planning and execution, while ensuring minimal disruption to operations.</p>
<p>Robert Half is looking for a full-time Legal Assistant to join a reputable law firm in Chicago, Illinois. In this role, you will play a key part in managing case files, communicating with various partners, and supporting the legal team with administrative and procedural tasks. The ideal candidate is proactive, organized, and skilled at multitasking in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><ul><li>Handle a high volume of case files and ensure all documentation is up to date.</li><li>Communicate effectively with clients, insurance adjusters, opposing counsel, and medical providers to facilitate case progress.</li><li>Coordinate with insurance representatives to secure necessary authorizations for client medications, treatments, and surgeries.</li><li>Draft legal documents such as routine motions, subpoenas, discovery requests, and correspondence.</li><li>Compile and prepare special reports for insurance carriers to support claims.</li><li>Request and manage itemized bills and medical records from healthcare providers.</li><li>Maintain accurate records and ensure compliance with case management software.</li><li>Assist in billing functions and calendar management to keep schedules organized and deadlines met.</li><li>Stay updated on workers' compensation laws and procedures to provide accurate support</li></ul>
<p>We are looking for a detail-oriented and bilingual Legal Assistant to join our team in Chicago, Illinois. This role supports attorneys by performing various administrative and legal tasks, ensuring the smooth operation of legal processes. The ideal candidate will have a strong understanding of civil litigation and the ability to communicate effectively in both English and Spanish.</p><p><br></p><p>Benefits include the following: Firm pays 100% Health Insurance for the employee and all dependents, 401K+ match, PTO, and Holidays </p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to attorneys, including scheduling appointments, managing calendars, and organizing legal documents.</p><p>• Assist with the preparation and filing of legal documents in civil litigation cases.</p><p>• Conduct legal research and compile relevant information to support case preparation.</p><p>• Maintain accurate and up-to-date case files and ensure confidentiality of sensitive information.</p><p>• Serve as a point of contact for clients, handling inquiries and translating communications between English and Spanish as needed.</p><p>• Coordinate with court personnel and other legal professionals to ensure timely submission of documents and compliance with deadlines.</p><p>• Draft correspondence, memos, and other legal documents as directed by attorneys.</p><p>• Monitor and manage case progress, providing regular updates to attorneys and clients.</p><p>• Perform general office duties, such as answering phones, handling mail, and maintaining office supplies.</p>
We are looking for a detail-oriented Accounting Assistant to join our team on a contract basis in Rosemont, Illinois. In this role, you will support both accounts receivable and accounts payable functions, ensuring accuracy and efficiency in financial operations. This position offers an excellent opportunity to contribute to a dynamic work environment while honing your accounting skills.<br><br>Responsibilities:<br>• Communicate with customers regarding updates to company information and ensure remittances are directed to the correct accounts.<br>• Coordinate with customers to redirect check payments from outdated office locations to the appropriate lockbox.<br>• Complete and submit customer form requests and insurance certificates related to company updates.<br>• Manage voucher entries for accounts payable, accommodating increased volumes.<br>• Assist in reviewing accounts payable statements and resolving discrepancies.<br>• Research missing payables and collaborate with relevant parties to address issues.<br>• Process supplier credit applications and ensure smooth transitions in accordance with updated company information.<br>• Conduct bank reconciliations to maintain accurate financial records.<br>• Code invoices and verify their accuracy before processing payments.
<p><em>The salary range for this position is $120,000-$140,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]</em></p><p><br></p><p>The two biggest things on people’s minds right now: ‘Busy season is just around the corner’ and ‘Where can I find a fresh start?’. NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly. </p><p><br></p><p><strong>Job Description</strong></p><ul><li>Management of all financial accounting functions of the firm.</li><li>Leads the firm's budgeting and expense management processes, including the development of annual operating budgets and financial projections and periodic variance review</li><li>Ensures the accuracy of monthly financial reporting and assists external CPA in the preparation of financial reports</li><li>Manages all daily accounting functions: bank reconciliations, cash receipts/accounts receivables</li><li>Handles partner distribution, payroll, 401k administration, benefits administration, and expense report management</li><li>Supervises Accounting Assistant in the Accounts Payable and Billing functions</li><li>Works closely with Accounting Consultant in London client billing</li><li>Works closely with Office Manager in human resource and benefits and facilities and vendor contract management</li><li>May participate in the strategic planning of operations</li><li>Management of all billing functions of the firm.</li><li>Tracks and reports on timekeeper hours</li><li>Prepares prebills and reviews edits by billing partner(s)</li><li>Verifies the accuracy of billing entries and supporting documentation.</li><li>Prepares invoices for submission to clients via various Ebilling platforms or by email, dependent on client requirements</li><li>Monitors accounts receivable and collection efforts</li><li>Submits budgets per client requirements</li><li>Works closely with billing partners on bill appeals</li></ul><p><strong> </strong></p>
