We are looking for an experienced Office Manager to oversee day-to-day operations and ensure the smooth functioning of office activities. Based in Phoenix, Arizona, this role involves managing vendor relationships, coordinating office supplies, and serving as an IT liaison for multiple locations. This is a long-term contract position, offering a great opportunity to contribute to a dynamic and organized workspace.<br><br>Responsibilities:<br>• Develop and maintain relationships with office supply and service vendors, including negotiating contracts and comparing pricing.<br>• Monitor office supply levels, manage toner cartridge inventory, and address service-related issues.<br>• Coordinate the ordering, tracking, and delivery of kitchen, printer, and other office supplies to ensure timely availability.<br>• Organize and maintain storage areas, file rooms, and marketing spaces to optimize functionality.<br>• Research and evaluate office equipment providers, review contracts, and assess maintenance needs.<br>• Serve as the IT liaison for designated office locations, facilitating computer workstation setup and safeguarding surplus IT equipment.<br>• Manage leases and service contracts for office equipment across multiple locations.<br>• Oversee mail services and accounts, including FedEx and other delivery providers, for specific offices.<br>• Review and approve vendor invoices to ensure accuracy and compliance.<br>• Act as the office safety coordinator by establishing evacuation plans, attending tenant meetings, and ensuring fire extinguisher maintenance.
We are looking for a proactive and resourceful Office Manager to oversee daily office operations and ensure the workspace runs efficiently. Based in Scottsdale, Arizona, this role involves managing facilities, supporting events, and providing administrative assistance to executive leadership. As a Contract to permanent position, this opportunity offers the potential for long-term growth within the utilities and infrastructure industry.<br><br>Responsibilities:<br>• Manage day-to-day office operations, including organizing supplies and maintaining a clean, functional workspace.<br>• Evaluate office needs, procure necessary items such as cabinets, and oversee setup and organization.<br>• Collaborate with building management and vendors to address maintenance issues and ensure timely resolution.<br>• Coordinate delivery services and manage incoming mail to keep operations running smoothly.<br>• Partner with vendors to set up systems for office snacks and other amenities.<br>• Plan and execute logistics for internal and external events, including catering, venue arrangements, and materials preparation.<br>• Provide administrative support to an executive leader, ensuring tasks are completed efficiently and accurately.<br>• Facilitate recordkeeping, filing, and scanning to maintain organized documentation.<br>• Create a welcoming front desk presence while managing visitor flow and meeting room schedules.<br>• Support special projects and cross-functional initiatives to enhance office functionality and engagement.
We are looking for a motivated and detail-oriented Office Assistant to join our team in Scottsdale, Arizona. In this role, you will play a key part in creating a welcoming and supportive environment for both employees and visitors. From maintaining shared spaces to assisting with hospitality needs, your contributions will enhance the overall workplace experience. This position is Contract to long-term, offering a great opportunity for continued growth.<br><br>Responsibilities:<br>• Foster a positive and welcoming atmosphere by engaging with employees and visitors in shared spaces.<br>• Prepare and maintain coffee, tea, and beverage stations, ensuring they are clean, stocked, and visually appealing.<br>• Oversee the upkeep of breakrooms, kitchens, and shared areas, including routine cleaning and restocking supplies.<br>• Assist with beverage setups and hospitality arrangements for meetings and visitors.<br>• Track inventory levels for snacks, beverages, and supplies, ensuring timely restocking and organization.<br>• Support office celebrations and events by helping set up refreshments and contributing creative ideas.<br>• Conduct daily walkthroughs to ensure shared spaces are ready and well-maintained.<br>• Report maintenance or equipment issues promptly to the Office Manager.<br>• Provide light administrative support to HR, Facilities, or other departments as needed.
Office Assistant<br>Key Responsibilities<br>• Run daily office operations (supplies, vendors, mail/shipping, basic facilities needs)<br>• Keep common office areas and the break room tidy, organized, and well-stocked<br>• Coordinate onsite meeting logistics, including catering and make dinner/lunch reservations<br>• General admin support<br>• Support onboarding/offboarding logistics<br>• Manage vendor records; route invoices for approval and support basic AP workflows (non-accounting)<br>• AR workflows<br>• Post occasional LinkedIn updates and support simple content coordination<br>Qualifications<br>• 2+ years in office management/admin operations<br>• Highly organized, self-starter, detail-oriented, and strong communicator<br>• Comfortable with Microsoft tools and QuickBooks<br>• Discreet with confidential information<br>Plus: LinkedIn and Canva
<p>Our team is seeking a proactive and detail-oriented Accounts Receivable Clerk for our North Phoenix office. This temp-to-hire opportunity is perfect for candidates looking to grow their career in accounting while working in a collaborative environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Generate and send out invoices to clients</li><li>Post customer payments and process incoming checks, ACH, or wire transfers</li><li>Reconcile accounts receivable ledger and resolve billing discrepancies</li><li>Monitor customer accounts for overdue payments and follow up as needed</li><li>Maintain accurate and up-to-date records of all receivable transactions</li><li>Assist with month-end closing and reporting processes</li><li>Communicate with customers regarding payment inquiries or account issues</li><li>Support other accounting and finance team members with various tasks</li></ul><p><br></p>
<p>We are seeking an organized and reliable Bookkeeper for a temp-to-hire opportunity in Chandler, AZ. The successful candidate will be responsible for managing the day-to-day bookkeeping functions to ensure accuracy in financial reporting. This role requires proficiency in Sage software and the ability to pass a background check.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Maintain accurate financial records, including general ledger entries, bank reconciliations, and month-end close processes</li><li>Process accounts payable and accounts receivable transactions</li><li>Prepare invoices, deposit records, and handle payroll functions as needed</li><li>Reconcile bank and credit card statements</li><li>Assist with budget tracking and financial reporting</li><li>Support year-end audit processes and gather relevant documentation</li><li>Manage office documentation and maintain organized filing systems</li></ul><p><br></p>
We are looking for a detail-oriented and organized Receptionist to join our team in Scottsdale, Arizona. In this Contract to permanent position, you will play a vital role in ensuring smooth front desk operations and providing exceptional administrative support. This role requires strong communication skills, attention to detail, and a commitment to maintaining a welcoming and efficient workplace environment.<br><br>Responsibilities:<br>• Welcome and assist visitors, ensuring they have a positive and attentive experience upon arrival.<br>• Manage the visitor sign-in process, distribute badges, and notify employees of guest arrivals.<br>• Answer, screen, and direct incoming calls efficiently while maintaining a courteous demeanor.<br>• Keep the reception area and lobby clean, organized, and presentable at all times.<br>• Handle incoming and outgoing mail and packages, ensuring timely distribution and preparation.<br>• Monitor office supplies inventory and coordinate restocking as necessary.<br>• Maintain shared spaces such as conference rooms and kitchens, ensuring they are clean and fully stocked.<br>• Assist with administrative tasks including scanning, filing, copying, and uploading documents into systems like Square 9.<br>• Coordinate meeting room reservations and prepare rooms for scheduled gatherings.<br>• Support internal office events and celebrations, including setup and coordination with employees and leadership.
<p>We are seeking an organized and reliable Bookkeeper for a temp-to-hire opportunity in Tempe, AZ. The successful candidate will be responsible for managing the day-to-day bookkeeping functions to ensure accuracy in financial reporting. This role requires proficiency in Sage software and the ability to pass a background check.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Maintain accurate financial records, including general ledger entries, bank reconciliations, and month-end close processes</li><li>Process accounts payable and accounts receivable transactions</li><li>Prepare invoices, deposit records, and handle payroll functions as needed</li><li>Reconcile bank and credit card statements</li><li>Assist with budget tracking and financial reporting</li><li>Support year-end audit processes and gather relevant documentation</li><li>Manage office documentation and maintain organized filing systems</li></ul><p><br></p>
<p>We are seeking an organized and reliable Bookkeeper for a temp-to-hire opportunity in Gilbert, AZ. The successful candidate will be responsible for managing the day-to-day bookkeeping functions to ensure accuracy in financial reporting. This role requires proficiency in Sage software and the ability to pass a background check.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Maintain accurate financial records, including general ledger entries, bank reconciliations, and month-end close processes</li><li>Process accounts payable and accounts receivable transactions</li><li>Prepare invoices, deposit records, and handle payroll functions as needed</li><li>Reconcile bank and credit card statements</li><li>Assist with budget tracking and financial reporting</li><li>Support year-end audit processes and gather relevant documentation</li><li>Manage office documentation and maintain organized filing systems</li></ul><p><br></p>
<p>We are seeking an organized and reliable Bookkeeper for a temp-to-hire opportunity in Tolleson, AZ. The successful candidate will be responsible for managing the day-to-day bookkeeping functions to ensure accuracy in financial reporting. This role requires proficiency in Sage software and the ability to pass a background check.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Maintain accurate financial records, including general ledger entries, bank reconciliations, and month-end close processes</li><li>Process accounts payable and accounts receivable transactions</li><li>Prepare invoices, deposit records, and handle payroll functions as needed</li><li>Reconcile bank and credit card statements</li><li>Assist with budget tracking and financial reporting</li><li>Support year-end audit processes and gather relevant documentation</li><li>Manage office documentation and maintain organized filing systems</li></ul><p><br></p>
We are looking for a dedicated Receptionist to join our team in Phoenix, Arizona. In this role, you will be the first point of contact, ensuring visitors and employees are welcomed warmly while maintaining smooth day-to-day operations. This is a long-term contract position offering an excellent opportunity to showcase your organizational and communication skills.<br><br>Responsibilities:<br>• Warmly greet and assist visitors, providing clear directions and maintaining a detail oriented demeanor.<br>• Manage incoming and outgoing mail, packages, and courier services efficiently.<br>• Monitor lobby security by maintaining visitor logs and issuing badges as needed.<br>• Keep employee and department directories updated for easy access.<br>• Oversee the maintenance and inventory of the lobby, mailroom, and kitchenette areas.<br>• Handle various clerical tasks and special projects as assigned.<br>• Answer inbound calls promptly and direct them to the appropriate departments.<br>• Coordinate travel arrangements as required to support team operations.<br>• Ensure the reception area remains organized and presentable at all times.
<p>Our team is seeking a detail-oriented Payroll Clerk for a temp-to-hire opportunity in Chandler, AZ. The Payroll Clerk will be responsible for processing payroll, maintaining payroll records, and answering employee inquiries. Candidates must have experience with ADP or Paychex software and be able to pass a background check prior to hire.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Accurately process weekly, bi-weekly, or monthly payroll for all company employees</li><li>Enter and update payroll data, including new hires, terminations, and wage changes</li><li>Verify timecards, resolve discrepancies, and ensure compliance with company policies</li><li>Maintain and update payroll records and reports</li><li>Handle employee payroll inquiries in a professional and timely manner</li><li>Assist with tax filings, deductions, and benefits administration</li><li>Support audits and regulatory compliance processes as needed</li></ul><p><br></p>
<p>We are looking for a dedicated Small Business Help Desk Representative to join our team in Jersey City, New Jersey. In this role, you will provide exceptional support to small business clients, managing inquiries and ensuring timely resolutions. This is a long-term contract position, offering the opportunity to work in a hybrid environment with four days in the office and one day at home.</p><p><br></p><p><strong>Summary:</strong></p><p>As a <strong>Small Business Help Desk Representative</strong>, you will play a pivotal role in delivering exceptional customer service primarily through phone interactions in an automated call delivery environment using the <strong>NICE CXOne Phone Platform</strong>. You will be the first point of contact for both external and internal customers, handling a variety of requests and providing first-level technical assistance and problem-solving over the phone.</p><p><br></p><p>Strong phone skills are essential as you will manage incoming calls efficiently, respond professionally, and resolve issues accurately and promptly. Critical thinking is key—you will analyze inquiries, identify potential issues, and triage requests based on training and established guidelines.</p><p>You will also track and document all phone, email, and portal tickets in <strong>ServiceNow</strong>, ensuring thorough follow-up and resolution. This role is ideal for candidates who excel in phone-based customer service and possess strong analytical skills to resolve issues efficiently and professionally.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide timely customer service for incoming requests via phone in an automated call delivery environment (<strong>NICE CXOne</strong>).</li><li>Multi-task between incoming calls and email requests, meeting a turnaround time of <strong>12 business hours</strong>.</li><li>Track phone/email/portal tickets in <strong>ServiceNow</strong>.</li><li>Assume ownership of customer correspondence, complaints, and inquiries, ensuring efficient and professional resolution.</li><li>Meet <strong>First Level Resolution</strong> standards.</li><li>Coordinate end-to-end service with business partners when needed.</li><li>Navigate multiple systems and applications to research, analyze, and resolve inquiries.</li><li>Work effectively in a team environment using professional interpersonal and communication skills.</li><li>Maintain compliance with corporate policies, regulatory standards, and internal processes while meeting service performance and quality standards.</li><li>Utilize basic understanding of product underwriting guidelines.</li><li>Maintain performance standards in a fast-paced environment.</li></ul><p><br></p>
<p>We are seeking a motivated and detail-oriented Staff Accountant for a temp-to-hire opportunity in Chandler, AZ. The Staff Accountant will be responsible for supporting accounting functions, month-end close, and financial reporting, with a strong emphasis on accuracy and organizational skills. Proficiency with Sage software is required, and candidates must be able to pass a background check.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist with month-end and year-end close processes</li><li>Prepare and review journal entries and account reconciliations</li><li>Maintain general ledger and ensure accuracy of financial data</li><li>Support accounts payable and receivable functions</li><li>Prepare financial statements and management reports</li><li>Assist with budget preparation, audit support, and other accounting projects as assigned</li><li>Ensure compliance with company procedures and regulatory requirements</li><li>Maintain organized digital and paper-based filing systems</li></ul><p><br></p>
<p>Our company is currently seeking a reliable Accounts Receivable Clerk for a temp-to-hire opportunity in Chandler. The Accounts Receivable Clerk will be responsible for invoicing, payment posting, account reconciliation, and supporting general accounting operations. Candidates should be comfortable working in a fast-paced environment and must be able to pass a background check prior to hire.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare, verify, and process invoices for customers</li><li>Post payments, track receipts, and resolve discrepancies</li><li>Reconcile customer accounts and assist with collections as needed</li><li>Communicate professionally with customers to resolve billing issues</li><li>Support month-end close activities and produce aging reports</li><li>Maintain accurate records in both digital and paper formats</li></ul><p><br></p>
<p>Our team is seeking a proactive and detail-oriented Accounts Receivable Clerk for our Phoenix office. This temp-to-hire opportunity is perfect for candidates looking to grow their career in accounting while working in a collaborative environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Generate and send out invoices to clients</li><li>Post customer payments and process incoming checks, ACH, or wire transfers</li><li>Reconcile accounts receivable ledger and resolve billing discrepancies</li><li>Monitor customer accounts for overdue payments and follow up as needed</li><li>Maintain accurate and up-to-date records of all receivable transactions</li><li>Assist with month-end closing and reporting processes</li><li>Communicate with customers regarding payment inquiries or account issues</li><li>Support other accounting and finance team members with various tasks</li></ul><p><br></p>
<p>Our team is seeking a proactive and detail-oriented Accounts Receivable Clerk for our Glendale office. This temp-to-hire opportunity is perfect for candidates looking to grow their career in accounting while working in a collaborative environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Generate and send out invoices to clients</li><li>Post customer payments and process incoming checks, ACH, or wire transfers</li><li>Reconcile accounts receivable ledger and resolve billing discrepancies</li><li>Monitor customer accounts for overdue payments and follow up as needed</li><li>Maintain accurate and up-to-date records of all receivable transactions</li><li>Assist with month-end closing and reporting processes</li><li>Communicate with customers regarding payment inquiries or account issues</li><li>Support other accounting and finance team members with various tasks</li></ul>
<p>Our team is seeking a proactive and detail-oriented Accounts Receivable Clerk for our Scottsdale office. This temp-to-hire opportunity is perfect for candidates looking to grow their career in accounting while working in a collaborative environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Generate and send out invoices to clients</li><li>Post customer payments and process incoming checks, ACH, or wire transfers</li><li>Reconcile accounts receivable ledger and resolve billing discrepancies</li><li>Monitor customer accounts for overdue payments and follow up as needed</li><li>Maintain accurate and up-to-date records of all receivable transactions</li><li>Assist with month-end closing and reporting processes</li><li>Communicate with customers regarding payment inquiries or account issues</li><li>Support other accounting and finance team members with various tasks</li></ul><p><br></p>
<p>Our team is seeking a proactive and detail-oriented Accounts Receivable Clerk for our North Scottsdale office. This temp-to-hire opportunity is perfect for candidates looking to grow their career in accounting while working in a collaborative environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Generate and send out invoices to clients</li><li>Post customer payments and process incoming checks, ACH, or wire transfers</li><li>Reconcile accounts receivable ledger and resolve billing discrepancies</li><li>Monitor customer accounts for overdue payments and follow up as needed</li><li>Maintain accurate and up-to-date records of all receivable transactions</li><li>Assist with month-end closing and reporting processes</li><li>Communicate with customers regarding payment inquiries or account issues</li><li>Support other accounting and finance team members with various tasks</li></ul><p><br></p>
<p>Our company in Gilbert is seeking a detail-oriented Accounts Payable (AP) Clerk to join our team on a temp-to-hire basis. The AP Clerk will be responsible for processing invoices, reconciling statements, assisting with payment runs, and supporting general accounting tasks. This role offers a potential pathway to permanent employment, subject to performance and business needs.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Process incoming vendor invoices and ensure accurate coding and data entry</li><li>Match purchase orders and receipts to invoices</li><li>Reconcile AP statements and resolve discrepancies with vendors</li><li>Prepare and execute weekly check runs and electronic payments</li><li>Assist with month-end close processes and other accounting projects as assigned</li><li>Maintain organized digital and paper filing systems for all AP records</li><li>Respond to internal and external inquiries in a professional, timely manner</li></ul>
<p>Our company in Chandler is seeking a detail-oriented Accounts Payable (AP) Clerk to join our team on a temp-to-hire basis. The AP Clerk will be responsible for processing invoices, reconciling statements, assisting with payment runs, and supporting general accounting tasks. This role offers a potential pathway to permanent employment, subject to performance and business needs.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Process incoming vendor invoices and ensure accurate coding and data entry</li><li>Match purchase orders and receipts to invoices</li><li>Reconcile AP statements and resolve discrepancies with vendors</li><li>Prepare and execute weekly check runs and electronic payments</li><li>Assist with month-end close processes and other accounting projects as assigned</li><li>Maintain organized digital and paper filing systems for all AP records</li><li>Respond to internal and external inquiries in a professional, timely manner</li></ul>
<p>Our team is seeking a proactive and detail-oriented Accounts Receivable Clerk for our Peoria office. This temp-to-hire opportunity is perfect for candidates looking to grow their career in accounting while working in a collaborative environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Generate and send out invoices to clients</li><li>Post customer payments and process incoming checks, ACH, or wire transfers</li><li>Reconcile accounts receivable ledger and resolve billing discrepancies</li><li>Monitor customer accounts for overdue payments and follow up as needed</li><li>Maintain accurate and up-to-date records of all receivable transactions</li><li>Assist with month-end closing and reporting processes</li><li>Communicate with customers regarding payment inquiries or account issues</li><li>Support other accounting and finance team members with various tasks</li></ul><p><br></p>
<p>Our team is seeking a detail-oriented Payroll Clerk for a temp-to-hire opportunity in Gilbert, AZ. The Payroll Clerk will be responsible for processing payroll, maintaining payroll records, and answering employee inquiries. Candidates must have experience with ADP or Paychex software and be able to pass a background check prior to hire.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Accurately process weekly, bi-weekly, or monthly payroll for all company employees</li><li>Enter and update payroll data, including new hires, terminations, and wage changes</li><li>Verify timecards, resolve discrepancies, and ensure compliance with company policies</li><li>Maintain and update payroll records and reports</li><li>Handle employee payroll inquiries in a professional and timely manner</li><li>Assist with tax filings, deductions, and benefits administration</li><li>Support audits and regulatory compliance processes as needed</li></ul><p><br></p>
<p>Our company is currently seeking a reliable Accounts Receivable Clerk for a temp-to-hire opportunity in Tempe. The Accounts Receivable Clerk will be responsible for invoicing, payment posting, account reconciliation, and supporting general accounting operations. Candidates should be comfortable working in a fast-paced environment and must be able to pass a background check prior to hire.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare, verify, and process invoices for customers</li><li>Post payments, track receipts, and resolve discrepancies</li><li>Reconcile customer accounts and assist with collections as needed</li><li>Communicate professionally with customers to resolve billing issues</li><li>Support month-end close activities and produce aging reports</li><li>Maintain accurate records in both digital and paper formats</li></ul><p><br></p>
<p>Our company in Tempe is seeking a detail-oriented Accounts Payable (AP) Clerk to join our team on a temp-to-hire basis. The AP Clerk will be responsible for processing invoices, reconciling statements, assisting with payment runs, and supporting general accounting tasks. This role offers a potential pathway to permanent employment, subject to performance and business needs.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Process incoming vendor invoices and ensure accurate coding and data entry</li><li>Match purchase orders and receipts to invoices</li><li>Reconcile AP statements and resolve discrepancies with vendors</li><li>Prepare and execute weekly check runs and electronic payments</li><li>Assist with month-end close processes and other accounting projects as assigned</li><li>Maintain organized digital and paper filing systems for all AP records</li><li>Respond to internal and external inquiries in a professional, timely manner</li></ul>
