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5 results for Office Manager in Memphis, TN

Office Manager - Bookkeeper

Memphis, TN
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are working with a well-known client who is looking for an organized and service-minded Office Manager - Bookkeeper to support daily financial and administrative operations for a residential design and construction firm. This position is ideal for someone who can balance accounting duties with office coordination while maintaining a thoughtful and attentive experience for clients. The role offers the opportunity to work closely with leadership in a small, high-touch environment where accuracy, responsiveness, and adaptability are essential. Responsibilities:• Prepare customer invoices, record incoming and outgoing financial activity, and maintain accurate bookkeeping records across projects and office operations.• Manage accounts payable by reviewing vendor bills, entering payment details, and keeping weekly invoice processing on schedule.• Support accounts receivable functions by tracking outstanding balances, monitoring aging accounts, and helping keep collections organized.• Process project-related agreements and update job costing records to ensure expenses are properly assigned and documented.• Reconcile bank activity and financial records regularly to maintain clean and reliable accounting data.• Use QuickBooks and Excel extensively to organize information, build spreadsheets, and support day-to-day reporting needs.• Serve as a key point of contact for office and client communication, responding effectively and helping resolve concerns with tact and care.• Assist with a variety of operational and administrative tasks in a small team environment, shifting priorities effectively as business needs change.
2026-07-21T00:00:00Z

Bookkeeper

Memphis, TN
onsite
Permanent / Full Time
40000 - 48000 USD / Yearly
We are looking for a detail-oriented Bookkeeper to support daily financial operations for our team in Memphis, Tennessee. This position is ideal for someone who is comfortable managing core accounting activities, maintaining accurate records, and keeping payables and receivables on track. The right candidate will bring practical bookkeeping experience, strong organizational skills, and confidence working with financial data in a fast-paced environment. Responsibilities: • Maintain complete and accurate financial records by recording day-to-day transactions and reviewing entries for accuracy. • Oversee outgoing payments, ensuring invoices are processed on time and vendor accounts remain current. • Monitor incoming payments, apply receipts correctly, and follow up on outstanding balances as needed. • Perform regular bank and account reconciliations to confirm records align with financial statements. • Review commission-related statements, verify supporting details, and resolve discrepancies when identified. • Use QuickBooks to manage bookkeeping activities, organize account information, and generate routine financial records. • Assist with month-end bookkeeping tasks by preparing supporting documentation and keeping records audit-ready.
2026-07-20T00:00:00Z

Administrative Assistant

Memphis, TN
remote
Temporary / Contract
20 - 25 USD / Hourly
We are looking for an Administrative Assistant to provide dependable support for an organization in downtown Memphis, Tennessee. This Long-term Contract position is ideal for someone who can keep schedules organized, manage documentation and reports accurately, and help with event preparation, and coordinate day-to-day administrative operations. The person in this role will work closely with internal teams to support meetings, reporting, office activities, and general departmental needs in a timely manner. This role is part-time, 20 hours per week, working M-F during normal business hours. Responsibilities:o Managing calendars and scheduling meetingso Coordinating travel arrangementso Preparing, formatting, and editing documentso Ordering office supplies and maintaining vendor contractso Handling incoming calls, voicemails, and message communicationo Collaborating with internal teams for coordination and supporto Support departmental events and activities, including:o Meetings, conferences, workshops, symposiums, and special eventso Event setup, catering coordination, execution, and close-out processeso Perform daily administrative tasks such as:o Email and Outlook inbox managemento Data entry and documentationo Maintaining and formatting operational documentso Prepare and maintain routine reports related to clerical and operational activities, seeking guidance when neededo Assist with operational administrative functions, including: database tracking, monitoring, and follow-up, data collection and aggregation for reporting purposes, provide general administrative support across the department as needed within scope.
2026-06-29T00:00:00Z

Accounting Manager

Memphis, TN
onsite
Permanent / Full Time
75000 - 85000 USD / Yearly
We are looking for a skilled Accounting Manager to oversee financial operations for property portfolios in Memphis, Tennessee. In this role, you will ensure precise financial reporting, compliance with accounting standards, and provide valuable insights into lease-related accounting matters. This position is ideal for someone with strong attention to detail and extensive expertise in property accounting and financial management. Responsibilities: • Prepare accurate monthly and annual financial reports for property portfolios. • Manage lease accounting tasks, ensuring compliance with agreements and proper documentation. • Execute month-end close processes, including reconciliations and journal entries. • Oversee accrual accounting procedures to maintain precise financial reporting. • Maintain and analyze the general ledger, ensuring accurate categorization of transactions. • Collaborate with property management teams to deliver financial insights and support. • Utilize Yardi software to efficiently handle property accounting functions. • Ensure adherence to financial regulations and internal company policies. • Conduct audits and resolve discrepancies to uphold financial accuracy. • Assist in creating budgets and forecasts to guide property operations.
2026-07-17T00:00:00Z

Executive Assistant

Memphis, TN
onsite
Temporary to Hire
28 - 35 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level administrative support to senior management. This role requires exceptional organizational abilities and interpersonal skills to ensure the efficient operation of the leadership team. As a contract-to-permanent position based in Memphis, Tennessee, this opportunity is ideal for professionals seeking to contribute to a dynamic and fast-paced environment. Responsibilities:• Manage complex calendars, schedule meetings and appointments, and coordinate travel arrangements for senior executives.• Prepare and proofread correspondence, reports, presentations, and other documents with attention to detail and accuracy.• Create and maintain effective workflows and communication channels to facilitate the completion of various projects and tasks.• Act as an administrative liaison, making informed decisions in the executive's absence while maintaining discretion and professionalism.• Monitor and control office budgets, tracking expenditures related to supplies, subscriptions, and travel.• Organize and manage meeting materials, including agenda planning, note-taking, and follow-up on action items.• Establish and maintain efficient filing systems for departmental and confidential materials.• Operate standard office equipment and utilize Microsoft Office programs, including Word, Excel, PowerPoint, and Outlook.• Handle confidential information with discretion, applying tact and diplomacy in all interactions.• Perform additional administrative tasks as required to support the executive team.
2026-07-21T00:00:00Z