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11 results in Melbourne, FL

Sr. Executive Assistant

Rockledge, FL
onsite
Temporary / Contract
33.25 - 38.5 USD / Hourly
We are looking for an accomplished Sr. Executive Assistant to provide high-level administrative support to senior leadership in Rockledge, Florida. This Long-term Contract opportunity is ideal for a resourceful individual who can bring structure, sound judgment, and steady execution to a fast-paced environment. The position requires someone who anticipates needs, communicates effectively, and keeps executive operations running smoothly across competing priorities. Responsibilities: • Oversee complex executive calendars and inboxes, ensuring priorities are managed effectively and scheduling conflicts are resolved before they escalate. • Arrange domestic and potentially international travel, including itineraries, reservations, and related logistics for senior leadership. • Coordinate meetings across multiple time zones and operating hours while keeping executives informed and prepared for key commitments. • Create and refine administrative processes, templates, trackers, and standard workflows that improve consistency and efficiency. • Monitor follow-up items, action lists, and executive deliverables to help leadership stay on track with critical initiatives. • Draft, edit, and manage clear communications on behalf of executives with a high level of accuracy and discretion. • Maintain organized digital records, meeting documentation, and reference materials for easy retrieval and continuity. • Partner with vendors and internal or external stakeholders to support administrative coordination and timely communication. • Use Microsoft 365 and modern productivity tools, including AI-enabled solutions, to streamline daily administrative operations. • Provide responsive support for time-sensitive project coordination tied to government-related workstreams.
2026-08-17T00:00:00Z

Senior Staff Accountant

Orlando, FL
onsite
Permanent / Full Time
85000 - 100000 USD / Yearly
We are looking for a Senior Staff Accountant to support core accounting operations for a residential construction organization in Orlando, Florida. This position plays a key role in maintaining accurate financial records, supporting month-end close activities, and delivering reporting that helps guide business decisions. The ideal candidate brings strong general ledger experience, a solid understanding of construction accounting, and the ability to manage multiple priorities with precision and professionalism. Responsibilities: • Prepare and post journal entries across corporate accounts to maintain accurate and timely financial records. • Manage monthly close activities, ensuring reconciliations, entries, and supporting documentation are completed within established deadlines. • Reconcile balance sheet accounts, including bank activity, and investigate discrepancies to resolution. • Record home settlement transactions throughout the month and verify that related accounting entries are properly reflected. • Review property tax obligations for active communities and coordinate annual payments with accuracy and timeliness. • Reconcile corporate credit card activity each month and prepare the associated journal entries before due dates. • Support land development accounting by processing contract-related documents, tracking pay applications, and monitoring budgets and cost reports. • Oversee fixed asset accounting by tracking purchases, recording capitalization, and maintaining depreciation schedules. • Analyze house and land costing for variances, coding issues, and overall accuracy, while also reviewing SG&A expenses for proper classification. • Assist with audit preparation, provide backup support for accounts payable functions, and contribute to ad hoc projects and other accounting needs as assigned.
2026-08-13T00:00:00Z

Procurement Specialist

Orlando, FL
onsite
Temporary to Hire
30 - 40 USD / Hourly
We are looking for a Procurement Specialist to support sourcing and purchasing activities for engineering, construction, concession, equipment, and service needs in Orlando, Florida. This Contract to permanent opportunity is ideal for a detail-oriented procurement specialist who can manage complex purchasing work, navigate formal solicitation processes, and deliver cost-effective results without compromising quality or compliance. The role requires strong judgment, vendor engagement, and the ability to guide acquisitions from early market research through contract administration. Responsibilities: • Manage end-to-end procurement activities for materials, services, equipment, construction, and concession-related needs while ensuring alignment with organizational standards and timelines. • Conduct market analysis to identify suppliers with relevant experience, evaluate purchasing options, and support informed sourcing decisions. • Prepare clear solicitation documents and specifications for formally advertised and competitive procurement events, including RFQ-driven processes. • Lead vendor communications, facilitate negotiations, and analyze pricing to secure favorable commercial terms and overall value. • Review bids and proposals, assess responsiveness and suitability, and recommend awards based on established purchasing criteria. • Generate purchase orders and maintain accurate procurement documentation throughout the acquisition lifecycle. • Administer contracts after award by monitoring vendor performance, resolving procurement issues, and supporting compliance with agreed terms. • Partner with internal stakeholders on engineering, construction, and concessions initiatives to translate operational needs into effective purchasing strategies.
2026-08-19T00:00:00Z

Executive Assistant

Orlando, FL
onsite
Permanent / Full Time
75000 - 90000 USD / Yearly
We are looking for an Executive Assistant to support senior leadership and help keep daily operations organized, efficient, and on track in Orlando, Florida. This role combines high-level administrative coordination with executive communication, meeting management, travel planning, and business support activities. The ideal candidate is highly organized, exercises sound judgment, and can manage sensitive information while balancing multiple priorities in a fast-paced service environment - ideally within defense or manufacturing. Responsibilities:• Manage the President’s schedule and coordinate competing priorities to ensure leadership time is aligned with key business objectives.• Maintain executive calendars, company-wide scheduling needs, and critical follow-up items so decisions and deliverables move forward on time.• Organize leadership visits by preparing meeting logistics, presentations, catering, visitor materials, and related support activities.• Coordinate board meetings, executive sessions, and leadership off-site events, including agenda preparation, presentation support, and documentation of outcomes.• Prepare, edit, and distribute executive correspondence, reports, and presentation materials for internal and external stakeholders.• Arrange domestic and international travel plans, including itineraries and related logistics, with attention to efficiency, policy compliance, and cost control.• Process executive expenses, invoices, credit card reconciliations, and telecommunications account administration in accordance with company procedures.• Support regulatory and internal compliance activities, including coordination related to foreign visitor processes and protection of confidential business information.• Act as a central point of contact for executive leadership, helping manage communication flow and maintain productive stakeholder relationships.• Review and refine administrative procedures to improve efficiency, strengthen controls, and support consistent execution across executive operations.
2026-08-19T00:00:00Z

Help Desk/Desktop Support Analyst

Melbourne, FL
onsite
Temporary to Hire
34.8365 - 40.337 USD / Hourly
We are looking for a Help Desk/Desktop Support Analyst to join a team supporting modern workplace technologies. This contract-to-permanent position is ideal for someone who enjoys resolving advanced user and infrastructure issues while helping improve hybrid IT environments. The role works across Microsoft 365, Windows systems, identity tools, endpoint management, and core network technologies to deliver reliable support for business operations. Responsibilities: • Act as the primary escalation point for higher-level service desk incidents, driving timely resolution of complex technical problems. • Support and administer core Microsoft 365 services, including collaboration, email, file sharing, and productivity platforms. • Manage identity and access controls through Microsoft Entra ID, multifactor authentication, and conditional access policies. • Maintain endpoint administration solutions such as Microsoft Intune and Windows Autopilot, including device compliance and configuration standards. • Provide support for endpoint protection and security tools, helping safeguard user devices and business data. • Administer Windows Server-based environments, including Active Directory, Group Policy, virtualization, and shared resource services. • Troubleshoot connectivity and infrastructure issues involving firewalls, VPN access, wireless networks, and related network components. • Deliver remote and onsite support for desktops, servers, cloud platforms, and other business-critical technology systems. • Contribute to onboarding efforts, environment assessments, migration activities, and broader infrastructure enhancement projects. • Record technical work clearly in ticketing and documentation systems and collaborate with engineers and architects on more advanced incidents.
2026-08-19T00:00:00Z

Controller

Palm Bay, FL
onsite
Permanent / Full Time
120000 - 140000 USD / Yearly
Melbourne area company is looking for a Controller. Responsibilities of the Controller will include, but not limited to the following. -- Financial Transactions: Complete general accounting tasks incl. general ledger, job costing, fixed assets, banking, accounts payable and accounts receivable, billing, collections, and weekly payroll. Perform account analysis and account reconciliations. -- Period End Close: Perform Month-end, quarterly, and annual accounting close process. Coordinate with internal and external auditors during the audit process, ensuring all financial data is accurate and readily available. -- Financial Reporting: Prepare and reports financial statements for the Business Unit including income statement, balance sheet and cash flow, ensuring compliance with corporate accounting policies, GAAP standards, and timely submission for consolidation at the platform level. -- Financial Analysis: Review financial statements and operational reports with all parties of interest, including gap analysis and recommendations to improve performance. Analyze key financial and operational metric trends and initiate strategies to enhance profitability and cash flow. -- Financial Planning: Perform budgeting, forecasting, and long-term financial planning for the Business Unit. Provide the BU President and platform executives with financial insights to guide strategic decision-making and operational improvements. -- Financial Processes: Identify and implement opportunities for process improvements within the Business Unit, enhancing financial reporting accuracy, automation, and operational efficiency. Ensure alignment with corporate best practices. -- Internal Controls & Compliance: Ensure the Business Unit complies with all regulatory filings, tax obligations, and audit requirements. Report quarterly payroll tax and sales tax returns, and annual reporting of Forms 1099 and property tax statements. For immediate consideration regarding the Controller position, please send your resume to Andy Poquette, VP - Practice Director. ***You can message me on LinkedIn ( Andy Poquette ) to send me your resume directly. My email is also located on LinkedIn. You can also call 407-284-3424.
2026-08-04T00:00:00Z

Collections / Accounts Receivable Clerk

Melbourne, FL
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
Our client is seeking a Collections / Accounts Receivable Specialist with 3+ years of experience in business-to-business collections, aging reports, and billing. This role is ideal for a detail-oriented professional who can manage receivables, follow up on outstanding balances, and support accurate billing processes in a fast-paced environment. Service industry experience is a plus. This position will be onsite during training and transition to a hybrid schedule afterward. Key Responsibilities:<ul><li>Manage business-to-business collections and follow up with customers on past-due balances in a professional and timely manner.</li><li>Review and maintain aging reports, identify delinquent accounts, and escalate issues as needed.</li><li>Prepare, review, and support customer billing to ensure accuracy and timeliness.</li><li>Apply cash, reconcile customer accounts, and research payment discrepancies.</li><li>Work closely with internal teams and customers to resolve billing and collection issues.</li><li>Monitor receivables activity and help reduce outstanding aging balances.</li><li>Maintain detailed account notes and documentation related to collection activity.</li><li>Support month-end accounts receivable processes and reporting as needed.</li><li>Assist with process improvements that strengthen collections efficiency and cash flow.</li></ul> Qualifications:<ul><li>3+ years of experience in accounts receivable, business-to-business collections, aging analysis, and billing required.</li><li>Experience working in a service-based environment is a plus.</li><li>Strong understanding of collections processes, receivables reconciliation, and customer account management.</li><li>Strong attention to detail, organizational skills, and follow-through.</li><li>Professional demeanor with effective written and verbal communication skills.</li><li>Ability to work independently and collaboratively in a team environment.</li><li>Comfortable working onsite during training and then in a hybrid schedule.</li></ul> For immediate consideration regarding the collections position, please send your resume to Molly Helfer Waldman. You can also message me on LinkedIn at Molly Helfer Waldman to send me your resume directly. My email is also located on LinkedIn.
2026-08-11T00:00:00Z

Project Coordinator

Fort Pierce, FL
onsite
Permanent / Full Time
90000 - 100000 USD / Yearly
We are looking for a skilled Project Coordinator to oversee and manage various aspects of structural and residential construction projects. This role involves coordinating with architects, contractors, and engineers to ensure projects are completed efficiently, on time, and within budget. The ideal candidate will possess a strong understanding of construction processes, engineering principles, and project management techniques. Responsibilities: • Develop a thorough understanding of company products, procedures, and customer service principles. • Lead and manage structural design projects, ensuring alignment with project goals and timelines. • Collaborate with architects, contractors, and field managers to address structural requirements and resolve challenges. • Conduct detailed analyses of building components to evaluate materials, load cases, and design efficiency. • Perform field inspections to assess the condition of existing structures and recommend necessary repairs or modifications. • Prepare comprehensive reports, construction drawings, specifications, and schedules for project approval. • Oversee project timelines and budgets to ensure tasks are completed within scope and deadlines. • Research and ensure compliance with building codes, zoning regulations, and permitting requirements. • Communicate regularly with clients to understand their needs, provide updates, and maintain satisfaction. • Review and assess the work of others for adherence to structural engineering standards and code compliance.
2026-08-05T00:00:00Z

Accounts Payable Specialist

Merritt Island, FL
onsite
Temporary to Hire
22 - 24 USD / Hourly
We are looking for an Accounts Payable Specialist to support a busy manufacturing operation on the Space Coast in Florida. This contract opportunity with permanent potential is ideal for someone who thrives in a fast-paced environment and can manage a large volume of invoices with accuracy and consistency. The position will play a key role in maintaining timely payments, supporting vendor relationships, and ensuring dependable accounts payable processes across the organization. Responsibilities:• Process a high volume of vendor invoices and payment activity while maintaining strong attention to accuracy and deadlines.• Review purchase orders, receipts, and invoices to complete three-way matching and resolve discrepancies before payment is issued.• Assign proper account codes and enter invoice data into the accounting system in accordance with company procedures.• Prepare and support payment processing activities, including ACH transactions and scheduled check runs.• Reconcile accounts payable records daily and investigate outstanding items to keep balances current and accurate.• Communicate with vendors to answer payment questions, research issues, and maintain positive working relationships.• Maintain vendor account details, update records as needed, and ensure documentation is complete and organized.• Use Microsoft Dynamics GP, Excel, and other Microsoft Office tools to manage transactions, reporting, and account tracking.
2026-08-19T00:00:00Z

Paralegal

Melbourne, FL
onsite
Temporary / Contract
20.9 - 22 USD / Hourly
We are looking for a detail-oriented Paralegal to support legal operations for a Contract position based in Melbourne, Florida. This role will assist with case coordination, document preparation, court filings, and daily administrative tasks in a fast-paced legal environment. The ideal candidate brings at least 3 years of relevant experience and is comfortable managing multiple priorities across civil or business law matters. Responsibilities: • Prepare, review, and organize legal documents, correspondence, and case-related materials for attorney use. • Manage case files and maintain accurate records using case management software and other tracking tools. • Coordinate electronic court submissions and ensure filings are completed accurately and on time. • Draft routine legal documents and assist with preparing formal responses related to active matters. • Handle incoming communications, including sorting mail, managing phone coverage, and directing messages appropriately. • Prepare and process outgoing mail and legal correspondence in accordance with deadlines and office procedures. • Arrange depositions, meetings, and appointments while maintaining attorney and client calendars. • Support litigation activities by tracking deadlines, gathering documentation, and assisting with case progression.
2026-08-19T00:00:00Z

Human Resources (HR) Generalist

Rockledge, FL
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
Brevard County company is looking for a HR Administrator/Generalist. Responsibilities of the HR Administrator/Generalist will include, but not limited to the following. -- HR Onboarding: Facilitate the onboarding process for new employees, including conducting orientation sessions, collecting required paperwork, and coordinating with relevant departments to ensure a seamless transition. -- HR Benefits: Administer employee benefit programs, including health insurance, and other benefits. Assist employees with benefit enrollment, changes, and inquiries. -- Employee Relations: Address employee inquiries and concerns regarding payroll, benefits, and HR policies. Act as a liaison between employees and management to resolve issues effectively and maintain positive employee relations. -- Interviews, Hiring, and Recruiting: Collaborate with hiring managers to coordinate the recruitment process, including posting job openings, screening resumes, scheduling interviews, and conducting background checks. -- Policies and Procedures: Develop, implement, and enforce HR policies and procedures to ensure compliance with company guidelines and applicable laws and regulations. -- Workers' Compensation Audits: Conduct regular audits of workers' compensation records to ensure accuracy and compliance with regulatory requirements. For immediate consideration regarding the HR Administrator/Generalist position, please send your resume to Andy Poquette, VP - Practice Director. ***You can message me on LinkedIn ( Andy Poquette ) to send me your resume directly. My email is also located on LinkedIn. You can also call 407-284-3424.
2026-08-05T00:00:00Z