80 results for Office Assistant in Manhattan Beach, CA

Administrative Assistant We are offering a temp employment opportunity for an Administrative Assistant in Irvine, California. The individual will play a crucial role in our financial team, focusing on tax paperwork and providing administrative support. This role involves working within a fast-paced environment, requiring a high level of organization and attention to detail. Responsibilities:• Undertake the responsibility of maintaining up-to-date and organized records.• Conduct research on tax regulations and provide relevant advice to team members.• Assist in dealing with tax audits and disputes.• Be proactive in identifying and implementing ways to enhance the efficiency of tax processes.• Ensure accuracy and timely submission of tax paperwork.• Analyze financial information to calculate taxes owed and identify potential savings.• Provide ad-hoc administrative assistance as required.• Take charge of filing duties to keep all documents properly managed.

Administrative Assistant We are in search of an Administrative Assistant to contribute to our operations based in Agoura Hills, California. This role primarily focuses on providing administrative assistance to ensure the smooth functioning of the office. You will be instrumental in managing schedules, coordinating meetings, handling inquiries, and maintaining office supplies, amongst other tasks. This opportunity offers a contract to permanent employment arrangement. Responsibilities • Manage and direct incoming calls, emails, and inquiries, ensuring they reach the appropriate parties. • Support team members by managing their calendars, planning travel arrangements, and coordinating meetings. • Assist in maintaining a well-stocked and organized office by managing office supplies and vendor relationships. • Facilitate smooth office communications by coordinating team meetings, events, and office-wide communications. • Handle financial administrative tasks such as processing expense reports and invoices. • Serve as the primary point of contact for both internal and external stakeholders. • Prepare necessary documents such as reports and presentations as required. • Contribute to special projects and initiatives as assigned. • Support the Office Manager in ensuring efficient office operations through scheduling, correspondence, and organization.

Entry Level Office Assistant A prestigious company in DTLA are looking for an Entry Level Office Assistant to support their team. The Entry Level Office Assistant will be responsible for: · Answering and transferring calls· Delivering office mail · Setting up events· Restocking office and kitchen supplies

Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant in the property management industry, located in El Segundo, California, 90245, United States. As an Administrative Assistant, your focus will be to provide comprehensive administrative support, ensuring efficient property management operations and high levels of tenant satisfaction. Responsibilities: • Efficiently handle tenant communication, addressing their inquiries and concerns, and providing them with relevant information about property rules and policies. • Coordinate with vendors for repair and maintenance activities by creating and managing work orders, and ensure completion of tasks. • Assist in the process of rent collection by tracking payments and following up on outstanding balances. • Maintain property key boxes and manage the distribution of keys for vendor walks. • Undertake administrative tasks such as updating tenant contact sheets, entering certificates of insurance data in excel, and managing property calendars. • Assist in report preparation for the property manager and ensure the upkeep of electronic tenant files. • Provide excellent customer service, addressing tenant needs and ensuring their satisfaction. • Utilize Microsoft Office tools for various tasks and correspondence. • Be the primary point of contact for tenants regarding service-related issues. • Handle inbound and outbound calls, schedule appointments, and manage email correspondence.

Tax Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant based in Woodland Hills, California. As an Administrative Assistant, you will be involved in key administrative tasks in the financial sector, providing crucial support to our team. Your role will span from handling client interactions, preparing necessary documents, to meeting deadlines. Responsibilities: • Engage in effective communication with clients • Ensure preparation of required documents in a timely manner • Provide administrative support within the financial sector, including insurance and real estate administration • Uphold strict adherence to deadlines to ensure smooth workflow • Utilize your skills in Filing and Administrative Assistance to maintain and update records • Monitor client interactions and take necessary action to resolve inquiries • Maintain accurate records of customer credit applications • Process customer credit applications with high accuracy and efficiency.

Administrative Assistant We are in search of an Administrative Assistant for our operations based in Newport Beach, California. This role involves a multitude of administrative tasks, ranging from handling phone calls and data entry to event planning and support for our accounting team. Responsibilities:• Address and redirect accounting-related calls, ensuring minimal phone interruptions • Provide support to the accounting department by assisting with orders and data verification• Manage the office filing system and supplies, restock the kitchen when needed• Handle monthly store orders for all locations, enter in the system• Respond to inquiries and distribute necessary paperwork• Assist with event planning and coordination for company and store manager gatherings• Assist the HR department and enter new hires into the system, facilitating efficient onboarding• Utilize Microsoft Office and Sage Intacct software for various tasks• Manage bank dispute filings to ensure accurate financial records• Perform various administrative tasks as required.

Administrative Assistant We are offering a contract to hire employment opportunity for an Administrative Assistant in Laguna Niguel, California. This role is in the industry and requires someone who can provide support for internal promotions. The workplace is fast-paced and requires meticulous attention to detail. Responsibilities: • Efficiently manage inbound and outbound calls, ensuring excellent customer service at all times.• Accurately process data entry tasks, maintaining a high level of accuracy and attention to detail.• Handle email correspondence professionally and promptly, ensuring customer inquiries are resolved effectively.• Utilize Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) to perform various administrative tasks.• Schedule appointments accurately, ensuring effective time management and smooth daily operations.• Monitor customer accounts closely and take appropriate actions when necessary.• Maintain accurate records of customer credit applications.

Administrative Assistant We are seeking an Administrative Assistant to join our team in Irvine, California, specifically within the construction/contractor industry. As an Administrative Assistant, your role will be to handle inbound calls, provide customer service, conduct data entry, and manage email correspondence while also assisting the accounting department in an ad hoc capacity. Responsibilities: • Handle inbound and outbound calls, responding to inquiries and concerns with professionalism and courtesy. • Provide exemplary customer service, addressing customer issues and ensuring their satisfaction. • Perform accurate data entry, updating and maintaining customer records as needed. • Manage email correspondence, ensuring timely and accurate responses to inquiries. • Assist the accounting department with various administrative tasks as required. • Utilize Microsoft Excel, Outlook, PowerPoint, and Word for various tasks and projects. • Schedule appointments, managing calendars to ensure efficient operations. • Perform ad hoc administrative tasks as needed to support the team.

Administrative Assistant A high-end architecture firm located in West LA is looking for an Administrative Assistant to start immediately. As the Administrative Assistant, you will sit at the reception desk and will be responsible for answering the phones, greeting guests and clients, ordering office supplies, working directly with vendors, and maintaining an organized front desk presence for the office. You will also be responsible for supporting 2-4 office executives with scheduling in Outlook, booking travel, expense reports, calendar management, and special administrative projects. This is an on-site position and hours are 8am-5pm Monday-Friday. This is a wonderful opportunity to join a growing architecture firm with a beautiful office! Hourly pay is up to $29/hr. Our client is looking for someone who can jump right in and start on Monday, 3/3/25!

Administrative Assistant We are in the process of recruiting an Administrative Assistant, based in Irvine, California, to provide pivotal support within our team. This role is central to our operations, with a focus on customer service, data management, and administrative duties. We are offering a contract to permanent employment opportunity. Responsibilities: • Accurately and efficiently process customer credit applications • Maintain up-to-date customer credit records • Resolve customer inquiries in a timely and detail oriented manner • Monitor customer accounts and take necessary action when required • Ensure all customer-related paperwork is organized and properly filed • Upload and scan documents to the database as needed • Make outbound calls to address any pending issues • Liaise with state representatives regarding concerns or issues • Handle payment of outstanding bills • Assist with ad-hoc projects as necessary • Utilize Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) for various tasks • Schedule appointments and manage calendars as requested • Perform data entry tasks and manage email correspondence.

Administrative Assistant Administrative AssistantA business management firm is seeking an Administrative Assistant to provide direct support to one of the managing partners. This contract to hire, on-site position that offers a salary of up to $65,000 annually. The role involves traditional administrative duties and requires daily in-office attendance. Candidates must be prepared to manage tasks effectively in a fast-paced environment while working with a challenging executive. Expanded List of Secretarial Tasks:Here are additional tasks that align with typical secretarial and administrative responsibilities:Calendar and Schedule Management<ul><li>Organize and maintain the managing partner's daily schedule, including meetings, appointments, and deadlines.</li><li>Send reminders and ensure schedule conflicts are addressed promptly.</li></ul>Travel Coordination<ul><li>Arrange and manage travel plans and itineraries, such as booking flights, accommodations, and car services.</li><li>Prepare travel expense reports and ensure timely reimbursement.</li></ul>Correspondence and Communication<ul><li>Draft emails, memos, and letters on behalf of the managing partner.</li><li>Screen and prioritize incoming calls, emails, and correspondence.</li><li>Maintain professional relationships with internal and external stakeholders.</li></ul>Meeting Support<ul><li>Prepare agendas for meetings and assemble reference materials or documents.</li><li>Attend meetings to take minutes and distribute action items to appropriate parties.</li><li>Coordinate logistics for internal and external meetings.</li></ul>Data Entry and Record Keeping<ul><li>Maintain accurate and organized records, including client files, contracts, and correspondence.</li><li>Update internal tracking systems with client and project details as needed.</li></ul>Office Management<ul><li>Ensure office supplies and equipment are stocked and functioning.</li><li>Liaise with vendors or service providers to address office needs.</li></ul>Special Projects<ul><li>Support the managing partner with research and data compilation for presentations, reports, or strategic initiatives.</li><li>Conduct follow-ups on open projects or assignments.</li></ul>Confidentiality and Discretion<ul><li>Manage sensitive and confidential information with the utmost integrity.</li><li>Handle high-pressure situations tactfully when dealing with a demanding executive.</li></ul>By expanding on these responsibilities, the role is positioned to support all facets of the managing partner's workflow, ensuring efficiency and organization in their daily operations.

Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in Long Beach, California. As an Administrative Assistant, you will play an integral role in maintaining the smooth operation of our office by managing inbound calls, providing customer service, and performing data entry tasks. Responsibilities: • Effectively handle inbound and outbound calls, ensuring all customer inquiries are addressed promptly and professionally. • Provide comprehensive administrative support, including managing emails and correspondence, and scheduling meetings. • Maintain organized and accurate records, both physical and digital. • Coordinate with the Accounting department to ensure all tasks are completed in a timely manner. • Manage the inventory and procurement of office supplies. • Assist multiple departments with various administrative tasks as necessary. • Act as a primary point of contact for internal and external inquiries. • Utilize Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant software to prepare reports and documents. • Implement and maintain efficient data entry processes. • Provide excellent customer service by addressing and resolving customer inquiries.

Administrative Assistant We are excited to add a new Administrative Assistant to our team, based in Van Nuys, California. This role is a crucial component of our healthcare and social assistance industry, offering a contract to permanent employment opportunity. As an Administrative Assistant, you will be tasked with managing contracts and providing administrative support within our Managed Care Department. Responsibilities: • Overseeing all aspects of contract management, including organizing, reviewing, and updating managed care contracts according to established procedures and timelines. • Serving as the liaison between the Managed Care Department and other hospital departments to ensure contract compliance and implementation. • Guaranteeing the creation and maintenance of comprehensive records of contract terms, renewals, and expirations. • Working with the legal department to draft accurate and legal contracts. • Assisting in the negotiation process with managed care organizations when necessary. • Preparing for contract audits and performing other relevant administrative duties. • Utilizing specific software systems like Case Management Software, CompuLaw, LexisNexis, and Microsoft Excel to track and manage contracts. • Providing administrative support to the Managed Care team such as scheduling meetings, taking notes, organizing files, and handling phone calls. • Maintaining client relations, handling claim administration, and managing billing functions using the relevant consumer electronics.

Jr. Administrative Assistant We are offering a long-term contract employment opportunity for a records clerk to support our Beverly Hills client. You will be primarily involved in the processing and maintenance of records, with tasks ranging from scanning and filing to data entry. Responsibilities: • Accurately and efficiently process and file various documents• Conduct data entry tasks with a high level of precision• Maintain and manage records in an orderly manner• Handle other duties related to records management as required• Ensure all records are updated and accurate• Respond to inquiries related to records management• Coordinate with other team members to ensure smooth operations• Utilize scanning equipment to digitize physical documents• Monitor and report on records management activities • Implement records management best practices to improve efficiency.

C- Administrative Assistant Contract-to-Permanent Administrative Assistant Opportunity – Security Company (Los Angeles, CA)We are currently seeking a detail-oriented and resourceful Administrative Assistant for a contract position with the potential to become permanent at a leading security company in Los Angeles, CA. The ideal candidate will possess strong problem-solving skills and be able to handle a variety of administrative responsibilities while ensuring smooth daily operations for the district team.Responsibilities:<ul><li>Efficiently manage dispatching and scheduling, ensuring accurate and timely coordination of security services.</li><li>Handle service job billing with attention to detail and accuracy.</li><li>Provide essential administrative support to the district team, including scheduling and reception duties.</li><li>Collaborate with the district team to ensure seamless execution and completion of assignments.</li><li>Act as a liaison between the district and corporate teams, providing required documentation and reports.</li><li>Review completed work to ensure accuracy, resolving any errors or missing information before submission.</li><li>Order materials and equipment as needed to support operations.</li><li>Generate daily reports, ensuring timely and accurate delivery.</li><li>Manage office supply inventory and place orders as necessary.</li><li>Handle additional tasks as assigned, demonstrating flexibility and initiative.</li></ul>

Administrative Assistant We are seeking an Administrative Assistant for our operations in Irvine, California. As an Administrative Assistant, you will play a key role in maintaining the smooth running of our office by managing facilities and equipment, coordinating internal meetings and events, and acting as a point of contact for facilities-related requests. This role offers a long term contract employment opportunity. Responsibilities: • Manage the readiness of facilities, including room setups and breakdowns, and maintain office supply inventory levels. • Act as the primary contact for facilities-related requests and provide front office coverage as required, including handling phone calls and routing them accordingly. • Manage daily mail operations, including Fed Ex, UPS, and courier requests. • Coordinate space reservations for workspaces and conference rooms using the hoteling software system. • Support the team with client deliverables as needed, which may include scanning, printing, and mailing documents. • Provide regular status updates to team members and stakeholders on all projects and related tasks. • Assist with security access assignments and distribution of security badges, monitor employee status and make necessary updates to the security database. • Coordinate internal meetings and events, including catering orders and setup. • Perform basic maintenance and troubleshooting of standard office equipment, such as copiers, printers, A/V equipment, desktop devices, and kitchen appliances. • Carry out other duties and special projects as assigned.

Admin. Assistant Robert Half has available opportunities for a top Administrative Assistant. We currently have ongoing positions for results-oriented Administrative Assistants who are deeply passionate about growing their career. The ideal candidate will play a crucial role in supporting daily operations and ensuring the smooth functioning of our office. This position includes various administrative and office support duties, and requires excellent organizational and communication skills, attention to detail, and the ability to handle a variety of tasks efficiently. Key responsibilities include but are not limited to: Office Management/Organization, Various Administrative Support Tasks from Supervisors/Managers, Clear Communication and precise Data Entry/Record Keeping, along with Travel Coordination/Event Planning. Please call (818) 703-8818 for more information/immediate consideration.

Administrative Assistant Robert Half has available opportunities for a top Administrative Assistant. We currently have ongoing positions for results-oriented Administrative Assistants who are deeply passionate about growing their career. The ideal candidate will play a crucial role in supporting daily operations and ensuring the smooth functioning of our office. This position includes various administrative and office support duties, and requires excellent organizational and communication skills, attention to detail, and the ability to handle a variety of tasks efficiently. Key responsibilities include but are not limited to: Office Management/Organization, Various Administrative Support Tasks from Supervisors/Managers, Clear Communication and precise Data Entry/Record Keeping, along with Travel Coordination/Event Planning. Please call (818) 703-8818 for more information/immediate consideration.

Legal Administrative Assistant We are offering an opportunity for a Legal Administrative Assistant with a busy non-profit, located in Los Angeles, California. This role involves supporting a busy and diverse legal team with a variety of administrative duties, client relations, and project management tasks. Responsibilities: • Accurately process and maintain client case files and other legal documents• Manage effective communication with clients, staff, volunteers, and other stakeholders• Assist in producing educational videos and organizing webinars for small business owners• Implement improvements to project processes and systems as needed• Ensure consistency of project data across all systems by preparing and organizing spreadsheets and reports• Perform data entry tasks and maintain legal database with up-to-date case, client, and community engagement information• Provide general administrative support as requested, including scanning and copying of documents• Assist in conducting intakes for potential clients when necessary• Coordinate multiparty events on various virtual platforms and in person• Handle other duties as assigned by the supervisor or directing attorney.

Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in Los Angeles, California. The primary function of this role is to maintain order and efficiency in our office environment. The Administrative Assistant will be responsible for setting up and breaking down conference rooms for meetings and events, maintaining the cleanliness and organization of our pantries and kitchens, and handling various other office tasks as needed. Responsibilities: • Setup and breakdown of conference rooms for various meetings and events • Maintain cleanliness and organization of two pantries and kitchens • Keep office supplies and toiletries well-stocked • Occasionally cover reception duties during lunch hours and PTO • Handle food ordering and maintain a detailed excel spreadsheet and calendar for events and meetings • Adapt to changes and prioritize tasks efficiently and effectively • Utilize good judgement and decision-making skills for event planning • Maintain a detail oriented demeanor and presentation as this role is client-facing • Be willing to learn and adapt to new tasks and responsibilities • Document and track various office tasks and operations.

Tax Administrative Assistant contract-to-permanent Administrative Assistant Opportunity – Tax Firm (Los Angeles, CA) We are currently seeking a detail-oriented and organized Administrative Assistant for a contract-to-permanent position at a well-established tax firm in Los Angeles, CA. This role offers the opportunity to support a dynamic team in the Financial Services industry and contribute to the smooth operation of our office with the potential for a permanent placement. Key Responsibilities: Serve as the first point of contact for clients, managing phone calls, emails, and in-person inquiries with professionalism. Schedule appointments for clients, ensuring tax preparers’ calendars are updated and follow-up actions are executed promptly. Organize and maintain client files, ensuring confidentiality and proper documentation standards are adhered to. Handle incoming and outgoing correspondence, including mail and email. Assist in creating materials for client interaction, ensuring clarity and accuracy. Manage office supply inventory, placing orders as needed to maintain a fully stocked and efficient workspace. Update and archive client files in compliance with company protocols and IRS regulations. Provide administrative support to accounting staff and assist with various projects as needed. Maintain a clean, organized office environment to ensure a productive and detail oriented setting. Handle office-related tasks, such as booking meeting rooms, coordinating catering for meetings, and organizing travel arrangements. Ensure adherence to firm policies and confidentiality standards regarding client data management.

Administrative Assistant Robert Half Legal is partnering with a leading talent agency in Los Angeles for an Administrative Assistant role. This is a unique opportunity to support an entertainment attorney with day-to-day administrative tasks. This is a full-time, contract-to-hire role looking for candidates who can start immediately. Responsibilities:<ul><li>Provide daily administrative support to attorney.</li><li>Manage attorney calendar, prioritizing appointments and meetings as necessary.</li><li>Handle incoming calls and emails.</li><li>Organize and maintain files, documents, and records.</li><li>Circulate contracts and documents for signature via DocuSign.</li><li>Handle day-to-day office operations and ensure a smooth workflow.</li><li>Support the team with special projects as needed.</li></ul>Perks of firm:<ul><li>Regularly offer screenings and movie premiers in office! </li><li>Annual review and discretionary bonus.</li><li>Summer Fridays and last two weeks of year off.</li><li>Parking covered.</li></ul>

Administrative Assistant for Accounting Department We are in search of an Administrative Assistant to support the accounting department of a private equity firm near Beverly Hills. As an Administrative Assistant, you'll be expected to efficiently handle administrative tasks, resolve inquiries, and manage customer interactions. This is an onsite position, and this firm offers excellent stability once hired full time. Responsibilities: • Efficiently manage phone line for the accounting department• Regularly perform administrative tasks such as filing, copying, and scanning• Prepare, manage, and distribute emails, invoices, reports, and other correspondences• Create and maintain both electronic and physical filing systems• Update spreadsheets/data for tracking projects• Handle light accounts payable processing• Perform bank reconciliations• Manage data entry for expense reports• Distribute and collate mail• Assist with year-end tax data entry/processing.

Administrative Assistant A higher education institution is hiring a Sr. Administrative Assistant to start immediately. This is a 6-month contract position and has the ability to go permanent for the right individual! As the Administrative Assistant, you will support the Executive Assistant to the Vice Chancellor and you will play a crucial role in ensuring the smooth operation of the office and providing exceptional administrative support. This is a high-profile position and requires a proactive individual with excellent organizational skills, attention to detail, and the ability to thrive in a fast-paced environment. Excellent written and verbal communication skills are also required! You will work onsite daily in West LA and hours are 8am-5pm. Hourly pay is up to $33/hr. Above average skills in Microsoft Office Suite is absolutely essential for this role.