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70 results for Office Assistant in Manhattan Beach, CA

Administrative Assistant
  • Los Angeles, CA
  • onsite
  • Temporary
  • 19.97 - 23.12 USD / Hourly
  • <p>We are looking for an organized and tech-savvy Administrative Assistant/Office Manager to join our team in Los Angeles, California. This is a long-term contract position that offers the flexibility of part-time hours, with a focus on providing essential administrative support to help drive business growth. The ideal candidate will have strong communication skills, a proactive mindset, and the ability to quickly adapt to new tools and systems.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily administrative tasks, including scheduling appointments and organizing files.</p><p>• Respond to inbound calls and emails in a timely and detail-oriented manner.</p><p>• Perform data entry and maintain accurate records within office systems.</p><p>• Act as the first point of contact for visitors, handling receptionist duties with care and efficiency.</p><p>• Support team members with various office management tasks to ensure smooth operations.</p><p>• Assist in preparing reports, presentations, and business correspondence.</p><p>• Utilize modern office tools and software to streamline processes and improve efficiency.</p><p>• Coordinate virtual meetings and provide technical support during online interviews.</p>
  • 2025-08-01T21:34:11Z
Administrative Assistant
  • Calabasas, CA
  • onsite
  • Temporary
  • 19.00 - 22.00 USD / Hourly
  • We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Calabasas, California. In this role, you will provide essential support to ensure smooth day-to-day operations by performing a variety of administrative tasks. The ideal candidate is organized, meticulous, and capable of multitasking in a dynamic work environment.<br><br>Responsibilities:<br>• Manage incoming calls and direct them to the appropriate parties, providing excellent customer service.<br>• Perform accurate data entry tasks to maintain up-to-date records and databases.<br>• Assist with general office administrative duties, including filing, scheduling, and correspondence.<br>• Serve as the first point of contact for visitors, handling receptionist duties with care and efficiency.<br>• Support team members by organizing and maintaining office supplies and documentation.<br>• Coordinate meetings and appointments, ensuring schedules are efficiently managed.<br>• Process and handle incoming and outgoing mail and packages.<br>• Prepare reports, presentations, and other documents as needed.
  • 2025-09-03T16:34:03Z
Entry Level Office Assistant
  • Los Angeles, CA
  • onsite
  • Temporary
  • 19.00 - 21.00 USD / Hourly
  • <p>A prestigious company in DTLA are looking for an Entry Level Office Assistant to support their team. The Entry Level Office Assistant will be responsible for: </p><p>·      Answering and transferring calls</p><p>·      Delivering office mail </p><p>·      Setting up events</p><p>·      Restocking office and kitchen supplies</p>
  • 2025-08-31T18:18:46Z
Entry Level Office Assistant
  • Los Angeles, CA
  • onsite
  • Temporary
  • 19.00 - 22.00 USD / Hourly
  • <p>We’re working with a client in Culver City who are looking for an Entry Level Office Assistant to support their team. This is a fantastic opportunity to gain more office experience and to join a growing company. You’ll be responsible for assisting with data entry, ordering office supplies, setting up conference rooms and assisting with projects. </p>
  • 2025-08-23T00:49:15Z
C- Administrative Assistant
  • Los Angeles, CA
  • onsite
  • Contract / Temporary to Hire
  • 19.95 - 23.10 USD / Hourly
  • We are looking for a detail-oriented Administrative Assistant to join our team in Los Angeles, California. This Contract to permanent position requires someone who thrives in a fast-paced environment and is eager to support various administrative functions across the district. The ideal candidate will play a critical role in maintaining efficiency and accuracy in daily operations.<br><br>Responsibilities:<br>• Coordinate dispatching and scheduling of service jobs to ensure timely completion.<br>• Manage billing processes for service jobs, maintaining accuracy and attention to detail.<br>• Provide backup support for administrative roles, including scheduling and reception duties.<br>• Collaborate with the district team to assist members in completing assignments efficiently and effectively.<br>• Prepare and submit necessary documentation to corporate as requested.<br>• Review completed work for errors, duplicates, or missing information, and ensure corrections are made before final submission.<br>• Handle ordering of materials, equipment, and office supplies to support district operations.<br>• Generate and submit daily reports as required.<br>• Perform additional tasks and responsibilities as assigned by management.
  • 2025-08-04T21:28:44Z
Administrative Assistant
  • Irvine, CA
  • onsite
  • Contract / Temporary to Hire
  • 28.50 - 33.00 USD / Hourly
  • We are looking for a dedicated Administrative Assistant to join our team in Irvine, California. This Contract-to-permanent position offers an exciting opportunity to support our Commercial Fire Protection team with a blend of administrative and coordination responsibilities. The ideal candidate will excel at customer service, project coordination, and maintaining operational efficiency within a fast-paced environment.<br><br>Responsibilities:<br>• Coordinate service and project activities, including scheduling work orders and monitoring their progress.<br>• Handle incoming customer calls related to service dispatching, scheduling, and general inquiries.<br>• Prepare detailed estimates and proposals to support the Operations and Business Development teams.<br>• Procure necessary parts and materials for service work orders to ensure timely completion.<br>• Create and dispatch work orders for planned maintenance and service tasks.<br>• Oversee monthly maintenance accounts, maintaining communication with contract customers and subcontractors.<br>• Monitor technician check-ins and check-outs in compliance with company safety policies, reporting any discrepancies.<br>• Develop and maintain customer satisfaction follow-up procedures, providing feedback to senior management.<br>• Generate reports to track service and project metrics effectively.<br>• Provide service quotes to customers in collaboration with the Service Supervisor.
  • 2025-08-27T16:29:17Z
Office Assistant
  • Playa Vista, CA
  • onsite
  • Temporary
  • 19.00 - 21.00 USD / Hourly
  • <p>We’re working with a tech company in Playa Vista who are in need of an office assistant to support their team with an upcoming vacation coverage. You’ll be the first point of contact for vendors and guests, help to order and restock office supplies, support mailroom operations and assist with conference room set up. </p>
  • 2025-08-31T18:18:46Z
Administrative Assistant
  • Los Angeles, CA
  • onsite
  • Temporary
  • 20.00 - 24.00 USD / Hourly
  • <p>A property management company in DTLA are in need of an administrative assistant to join their team on a contract to hire basis. You’ll be responsible for scheduling vendors, updating property and vendor documents, processing invoices and providing clerical support to the property management team. </p>
  • 2025-08-31T18:18:46Z
Administrative Assistant
  • Laguna Beach, CA
  • onsite
  • Temporary
  • 28.50 - 33.00 USD / Hourly
  • We are looking for a dedicated Administrative Assistant to join our team in Laguna Beach, California. In this long-term contract role, you will play a pivotal part in managing property operations, supporting business initiatives, and providing executive-level assistance. If you thrive in a fast-paced environment and excel at multitasking, this position offers an exciting opportunity to contribute to various dynamic projects.<br><br>Responsibilities:<br>• Oversee the daily operations of residential and commercial properties, ensuring effective maintenance, tenant relations, and vendor management.<br>• Handle leasing activities, compliance requirements, and financial reporting for commercial properties.<br>• Develop and maintain systems for efficient property management, including budgeting and long-term planning.<br>• Assist with tax planning, financial documentation, and coordination of accounting processes.<br>• Provide project management support for initiatives such as e-commerce ventures, real estate developments, and investment opportunities.<br>• Conduct in-depth research, due diligence, and vendor negotiations across diverse sectors.<br>• Track timelines, budgets, and deliverables to ensure successful completion of multiple concurrent projects.<br>• Manage executive calendars, communications, and documentation for organizational and personal initiatives.<br>• Collaborate with legal, tax, and financial advisors to meet deadlines and ensure compliance.
  • 2025-08-25T20:09:19Z
Administrative Assistant
  • El Segundo, CA
  • onsite
  • Temporary
  • 19.95 - 23.10 USD / Hourly
  • <p>We are looking for a detail-oriented Part-Time Administrative Assistant to join our team in El Segundo, California. This long-term contract position offers the opportunity to work in a dynamic and fast-paced environment, supporting daily administrative and operational functions. The ideal candidate will excel in multitasking, communication, and organization while contributing to high-volume customer service and project coordination.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support, including data entry, document organization, and file management.</p><p>• Monitor and track expedited orders, ensuring schedules are updated accurately and promptly.</p><p>• Maintain and manage spreadsheets using Excel and Google Sheets for order tracking and reporting purposes.</p><p>• Create and edit formulas, filter data, and prepare basic pivot tables for efficient reporting.</p><p>• Deliver exceptional customer service by addressing inquiries professionally and coordinating with internal teams.</p><p>• Assist in the planning and coordination of graduation projects and apparel-related tasks.</p><p>• Contribute to various operational activities in a small-office setting, adapting to evolving priorities.</p><p>• Perform light physical tasks such as moving items upstairs and lifting objects up to 15 lbs when necessary.</p>
  • 2025-08-27T23:09:31Z
Administrative Assistant
  • Cerritos, CA
  • onsite
  • Contract / Temporary to Hire
  • 23.75 - 27.50 USD / Hourly
  • <p>We have a full-time Administrative Assistant – Office Clerical opportunity based onsite in Cerritos. This role is Monday–Friday and will start as a temporary assignment with the potential to convert to temp-to-hire.</p><p><br></p><p>Responsibilities</p><ol><li>Enter invoices into SAP and process payouts.</li><li>Support day-to-day clerical and administrative functions for the office.</li><li>Assist with filing, scanning, and maintaining organized records.</li><li>Handle incoming calls, emails, and correspondence as needed.</li><li>Provide general support to office staff to ensure smooth daily operations.</li><li>Pick up and assist with additional office tasks as required.</li></ol><p> </p><p><br></p>
  • 2025-08-29T17:18:44Z
Jr. Administrative Assistant
  • Los Angeles, CA
  • onsite
  • Temporary
  • 19.88 - 22.09 USD / Hourly
  • We are looking for a detail-oriented Jr. Administrative Assistant to join our team in Los Angeles, California. In this long-term contract position, you will play a vital role in supporting daily operations and ensuring accurate data management. This on-site role offers an excellent opportunity to contribute to a dynamic workplace and build valuable administrative skills.<br><br>Responsibilities:<br>• Organize and manage databases by removing outdated or unused information.<br>• Coordinate with carriers to cancel unused numbers or prepare detailed spreadsheets for submission.<br>• Assist in scheduling and managing calendars to ensure smooth workflow.<br>• Arrange travel bookings and prepare necessary documents for import and export purposes.<br>• Facilitate conference calls and ensure proper documentation of discussions.<br>• Collaborate with internal teams and external vendors to maintain effective communication.<br>• Provide general administrative support to enhance team productivity.
  • 2025-09-03T00:24:09Z
Administrative Assistant
  • Santa Monica, CA
  • onsite
  • Temporary
  • 28.00 - 35.00 USD / Hourly
  • <p>We’re working with a property management company in Santa Monica who are looking for an Administrative Assistant to join their team on a contract to hire basis. The Administrative Assistant will be responsible for heavy scheduling and calendar management, composing correspondence, project coordination, processing expense reports, coordinating with vendors and special projects as needed. </p>
  • 2025-08-29T19:48:42Z
Senior Administrative Assistant
  • Carson, CA
  • onsite
  • Contract / Temporary to Hire
  • 23.00 - 27.00 USD / Hourly
  • We are looking for a detail-oriented Administrative Assistant to provide vital support to the Divisional Finance Director in Carson, California. This role involves managing a variety of administrative and financial responsibilities, ensuring smooth operations and organizational efficiency. As a Contract-to-permanent position, it offers an opportunity to showcase your skills while contributing to the success of the team.<br><br>Responsibilities:<br>• Organize and maintain comprehensive filing systems for audits, budgets, and financial documents to facilitate easy access and compliance.<br>• Prepare meeting agendas, schedule appointments, and record minutes for Finance Department meetings to ensure effective communication and documentation.<br>• Handle confidential HR-related paperwork, including performance reviews, onboarding processes, and timekeeping for Finance staff.<br>• Manage databases related to armored services and bank correspondence, ensuring accuracy and proper servicing of Corps/Units.<br>• Oversee the corporate card program by providing training, managing new card requests, tracking suspensions, and maintaining program compliance.<br>• Monitor office supply inventory, coordinate orders, and track department budgets to ensure operational efficiency.<br>• Support the administration of the Command Finance Council Board System by maintaining data integrity and coordinating agenda submissions.<br>• Identify discrepancies in agenda items and apply problem-solving strategies to ensure compliance and accuracy.<br>• Coordinate logistics for audits, including reserving spaces and arranging IT setup to meet audit requirements.<br>• Track and report officer and employee vehicle mileage while maintaining inventory databases for department equipment.
  • 2025-09-03T00:09:21Z
Administrative Assistant
  • Los Angeles, CA
  • onsite
  • Temporary
  • 25.00 - 30.00 USD / Hourly
  • <p>We are hiring a Property Coordinator to assist with administrative and light accounting duties for a high-end building in Century City. This is a contract position to start but has potential to extend for the right candidate. As the Property Coordinator, you will support building operations, tenant relations, and light accounting tasks. Key responsibilities include: </p><p><br></p><p>Operational & Administrative Support:</p><p>• Coordinate with contractors, vendors, and tenants during the year-long lobby renovation project.</p><p>• Draft and distribute memos and updates regarding ongoing projects.</p><p>• Track and maintain tenant and vendor Certificates of Insurance (COI).</p><p>• Schedule and oversee freight elevator access for tenants and vendors as needed.</p><p>• Serve as back-up for the Tenant Service Coordinator by answering phones, delegating work orders, and maintaining the work order system.</p><p>• Provide reception and front desk coverage when required.</p><p><br></p><p>Accounting Support:</p><p>• Accounts Payable: Process and code invoices to budget categories and respond to vendor inquiries.</p><p>• Accounts Receivable: Generate monthly tenant rent invoices, apply and reconcile daily cash receipts, and perform monthly reconciliations for variance reporting.</p><p>• Allocate revenue and expenses accurately based on property budgets and income statement categories.</p><p>• Assist with variance analysis and other financial reporting needs.</p><p>• Maintain familiarity with tenant leases to ensure proper billing and charge allocations.</p><p><br></p><p>Qualifications</p><p>• Professional demeanor and ability to thrive in a high-profile corporate environment.</p><p>• Articulate communicator capable of interacting with tenants from law firms, financial institutions, and other professional organizations.</p><p>• Bright, ambitious individual with a willingness to learn and adapt to new systems, including basic accounting functions.</p><p>• Familiarity with AVID and/or YARDI accounting systems (preferred but not required – training provided).</p><p>• General understanding of tenant relations and building operations.</p><p><br></p><p>This is a fully onsite role in Century City, Monday – Friday from 8-5PM. This is an ongoing temporary position with potential to become permanent for the right candidate. Pay is based on experience, between $25-30/hr.</p>
  • 2025-08-20T18:39:08Z
Administrative Assistant - ADV
  • City of Industry, CA
  • onsite
  • Temporary
  • 30.00 - 32.00 USD / Hourly
  • We are looking for a detail-oriented Administrative Assistant to join our team in City of Industry, California. In this long-term contract role, you will play a key part in supporting daily operational needs, ensuring smooth workflow and effective communication across departments. This position offers an excellent opportunity to contribute to a dynamic work environment while honing your administrative skills.<br><br>Responsibilities:<br>• Provide exceptional customer service by answering inbound calls and addressing inquiries promptly.<br>• Organize and manage calendars, schedule meetings, and coordinate appointments for team members.<br>• Process invoices, payments, and purchase orders with accuracy and attention to detail.<br>• Maintain and update documentation, including filing, distributing incoming and outgoing mail, and managing time sheets.<br>• Assist with travel arrangements, expense account tracking, and vendor communication.<br>• Create dashboards and reports to streamline processes and improve workflow efficiency.<br>• Support training initiatives and ensure proper documentation for process improvements.<br>• Handle onsite administrative tasks such as distributing faxes and providing backup support.<br>• Collaborate with finance teams to manage specifications and review payments.<br>• Facilitate communication with vendors and coordinate logistics as needed.
  • 2025-08-21T12:49:10Z
Executive Assistant
  • Irvine, CA
  • onsite
  • Temporary
  • 40.00 - 43.00 USD / Hourly
  • We are looking for a highly organized and proactive Executive Assistant to support senior leadership within the financial services industry. This is a long-term contract position based in Irvine, California, offering an excellent opportunity to contribute to the success of a dynamic organization. The ideal candidate will excel in managing schedules, coordinating travel, and ensuring smooth executive operations.<br><br>Responsibilities:<br>• Manage and maintain executive calendars, ensuring efficient scheduling and timely updates.<br>• Arrange and coordinate complex travel plans, including booking flights, accommodations, and transportation.<br>• Prepare materials and agendas for executive meetings, ensuring all required information is available.<br>• Act as a liaison between executives and internal or external stakeholders, facilitating clear communication.<br>• Handle confidential information with discretion and maintain professionalism in all interactions.<br>• Monitor and prioritize incoming communications, responding or redirecting as needed.<br>• Organize and oversee special projects or events as directed by senior leadership.<br>• Ensure compliance with company policies and procedures in the execution of administrative tasks.<br>• Troubleshoot scheduling conflicts and adapt plans to accommodate changes effectively.
  • 2025-09-02T21:04:25Z
Executive Assistant
  • Los Angeles, CA
  • onsite
  • Temporary
  • 36.00 - 40.00 USD / Hourly
  • <p>Our client, a property management company located in West Los Angeles, is looking for an Executive Assistant to support their CEO & President. As the Executive Assistant, you will provide backup support to a few office executives, and you will also act as the Office Manager to support the exciting corporate office! You will work for a company that is a leader in the property management industry that oversees a diverse portfolio of residential communities across Southern California.</p><p> </p><p>This role is perfect for someone who thrives in behind-the-scenes support, ensuring seamless operations and empowering the President and executive leaders to make impactful decisions. Your responsibilities will range from managing executive schedules and communications to optimizing workplace operations for corporate staff. If you excel at maintaining confidentiality, efficiency, and organization, this position is the perfect fit. This is a contract to hire position, and the salary range is $80-$90k DOE. You will work onsite Monday-Thursday, and remote on Fridays! Hours are 9am-6pm and parking is covered. Robert Half is looking for a candidate with at least 2 years of experience supporting C-level executives or senior leadership. High-level proficiency in Microsoft Office Suite and excellent written and verbal communication skills is a must. Anyone who has experience working in property management is a huge plus!</p><p> </p><p><strong>Job Duties:</strong></p><ul><li>Oversee and manage the President's schedule, including meeting coordination, strategic priority planning, and managing travel itineraries.</li><li>Draft, review, and refine internal and external communications such as reports, presentations, and correspondence.</li><li>Act as a trusted liaison, safeguarding executive priorities and addressing challenges preemptively.</li><li>Provide confidential administrative support to the President and executive team.</li><li>Supervise onsite operations including reception duties, vendor coordination, inventory management, equipment maintenance, and workspace functionality.</li><li>Maintain an inviting, organized office environment to enhance employee productivity and satisfaction.</li><li>Administer access credentials, building keys, and corporate phone lists to ensure smooth daily operations.</li><li>Organize internal events and meetings with attention to logistics, catering, and space optimization.</li><li>Manage the corporate mobile device program, reviewing invoices, monitoring usage, and overseeing device distribution.</li><li>Lead monthly workplace safety initiatives and ensure compliance standards are met.</li><li>Analyze workflows to identify inefficiencies and introduce systems that improve organizational functionality.</li><li>Assist with company-wide communication efforts and contribute to special projects affecting the organization's portfolio.</li></ul>
  • 2025-08-20T17:08:44Z
Office Manager
  • Woodland Hills, CA
  • onsite
  • Permanent
  • 75000.00 - 90000.00 USD / Yearly
  • We are looking for an experienced Office Manager to join our team in Woodland Hills, California. This role is ideal for a proactive and organized individual who excels in managing administrative tasks and supporting legal operations. You will play a vital part in ensuring smooth office operations and assisting attorneys with critical legal processes.<br><br>Responsibilities:<br>• Oversee day-to-day administrative functions to ensure the office runs efficiently.<br>• Manage the procurement and inventory of office supplies, ensuring timely replenishment as needed.<br>• Coordinate travel arrangements, including lodging and transportation, for attorneys and staff.<br>• Process invoices and manage expense tracking for office-related expenditures.<br>• Assist in scheduling depositions and organizing calendars for legal teams.<br>• Format legal documents accurately and prepare them for filing.<br>• Handle e-filing processes in state courts, ensuring compliance with legal requirements.<br>• Scan and organize medical documents for case preparation.<br>• Support hiring processes by coordinating interviews and onboarding procedures.
  • 2025-08-29T16:04:53Z
Executive Assistant
  • Los Angeles, CA
  • onsite
  • Contract / Temporary to Hire
  • 40.00 - 45.00 USD / Hourly
  • We are looking for an Executive Assistant with strong attention to detail to support senior leadership within a healthcare-focused organization in Los Angeles, California. In this Contract-to-Permanent position, you will play a critical role in enhancing organizational efficiency by managing schedules, coordinating communications, and ensuring seamless execution of executive-level responsibilities. This role requires adaptability, a high level of professionalism, and a commitment to upholding the company’s mission and values.<br><br>Responsibilities:<br>• Manage complex calendars and schedules to optimize executive time, including arranging meetings and appointments.<br>• Coordinate and book travel arrangements, ensuring accuracy and efficiency in itineraries.<br>• Serve as a liaison between executives and internal teams, fostering clear communication and collaboration.<br>• Prepare documentation and reports for board meetings, and actively participate in these sessions.<br>• Assist with executive correspondence, ensuring timely and well-organized responses.<br>• Monitor and prioritize incoming requests to ensure urgent matters are addressed promptly.<br>• Support organizational initiatives by maintaining detailed records and documentation.<br>• Collaborate with other team members to resolve conflicts and foster a positive working environment.<br>• Adapt to dynamic situations and evolving priorities with flexibility and efficiency.<br>• Handle additional administrative tasks as assigned to meet organizational needs.
  • 2025-08-22T15:38:43Z
Executive Assistant
  • Los Angeles, CA
  • onsite
  • Temporary
  • 42.75 - 45.00 USD / Hourly
  • We are looking for an experienced Executive Assistant to join a dynamic private equity firm in Los Angeles, California. In this contract position, you will work closely with the Managing Partner, providing high-level administrative and personal support. The role requires exceptional organizational skills, professionalism, and adaptability to handle a variety of tasks in a fast-paced environment.<br><br>Responsibilities:<br>• Manage and maintain a complex executive calendar, including scheduling meetings and appointments.<br>• Coordinate domestic and international travel arrangements, ensuring accuracy and efficiency.<br>• Prepare detailed meeting materials and act as a liaison between internal teams and external stakeholders.<br>• Handle sensitive correspondence with discretion and professionalism.<br>• Process expense reports, ensure timely vendor communications, and oversee general office management.<br>• Perform personal assistant duties such as running errands, organizing appointments, and coordinating events.<br>• Plan and execute logistics for family-related activities or occasional personal events.<br>• Serve as a gatekeeper for communication, prioritizing and filtering messages appropriately.<br>• Assist with conference calls, presentations, and other executive-level tasks.<br>• Provide support during after-hours or overtime as needed to ensure seamless operations.
  • 2025-08-07T19:34:03Z
Bilingual Spanish Litigation Legal Assistant
  • Glendale, CA
  • onsite
  • Temporary
  • 22.00 - 30.00 USD / Hourly
  • We are looking for a detail-oriented and proactive Bilingual Spanish Litigation Legal Assistant to join our team in Glendale, California. In this role, you will provide essential support to the litigation team, handling tasks such as court filings, scheduling, and client coordination, while ensuring deadlines are met and processes run smoothly. This is a long-term contract position ideal for someone with a strong background in personal injury litigation and excellent organizational skills.<br><br>Responsibilities:<br>• Manage and maintain litigation calendars, tracking trial dates and distributing weekly schedules to relevant parties.<br>• Prepare and file key legal documents, including case management statements and notices, using e-filing systems.<br>• Assist attorneys with case preparation by gathering materials, collecting hearing reports, and ensuring readiness for court appearances.<br>• Coordinate deposition and mediation logistics with clients, ensuring signed releases and clear communication of requirements.<br>• Schedule and manage vendors such as court reporters, videographers, mediators, and logistical support for examinations.<br>• Update case tracking systems, including litigation memos, deadlines, and cost management.<br>• Facilitate effective communication between attorneys, clients, and other stakeholders to ensure smooth case progression.
  • 2025-08-13T05:48:47Z
Executive Assistant
  • Long Beach, CA
  • onsite
  • Temporary
  • 28.50 - 33.00 USD / Hourly
  • We are looking for a highly organized and proactive Executive Assistant to join our team in Long Beach, California. This long-term contract position will support multiple senior executives and assist with office events, ensuring smooth day-to-day operations. If you thrive in a fast-paced environment and enjoy tackling diverse responsibilities, we encourage you to apply.<br><br>Responsibilities:<br>• Manage and maintain the calendars of senior executives, including scheduling appointments and meetings.<br>• Coordinate domestic and international travel arrangements, along with preparing detailed expense reports.<br>• Organize and maintain files, documents, and internal programs for easy access and reference.<br>• Assist in planning and executing office events, including the company holiday party.<br>• Oversee licensure renewals for architects and ensure timely submission of all required documentation.<br>• Provide administrative support for meetings, including preparing materials and taking notes when necessary.<br>• Offer general office support, including reception coverage and ad hoc tasks as needed.<br>• Collaborate with team members to ensure smooth coordination of projects and events.<br>• Attend weekly staffing meetings to stay informed and contribute to team planning.
  • 2025-08-27T22:04:14Z
Entry-Level ONSITE Legal Assistant
  • Los Angeles, CA
  • onsite
  • Permanent
  • 50000.00 - 50001.00 USD / Yearly
  • <p><strong>Entry-Level Legal Assistant: Immigration Law Firm $24/hour (onsite)</strong></p><p><br></p><p>Thriving full-service immigration firm seeks Legal Assistant to join their team. This is an exciting entry-level legal assistant role for candidates interested in gaining experience prior to law school.</p><p><br></p><p>The Legal Assistant will interface with clients, write letters, and perform legal research under the direction of the attorney. FULL training will be provided. You will be taught how to write legal memos (not doing administrative work), which is great experience to gain prior to law school.</p><p><br></p><p>The Legal Assistant position is full-time, permanent, with full benefits. The hours are 9am-6pm with a 1 hour lunch. This entry-level legal assistant position is onsite.</p><p><br></p><p>Pay is $24/hour-$30/hour (dependent on legal work experience) with 100% paid medical/dental/vision benefits and retirement plan.</p><p><br></p><p><u>For entry-level, new grads, the pay is $24/hour + 100% covered health benefits.</u></p><p><br></p><p><strong>TO APPLY, send resume directly to Vice President of Direct Hire, Samantha Graham at Samantha [dot] Graham [at] RobertHalf [dot] [com]</strong></p>
  • 2025-08-18T17:18:42Z
Intake Legal Assistant - Spanish Required
  • Newport Beach, CA
  • onsite
  • Permanent
  • 50000.00 - 85000.00 USD / Yearly
  • <p>A trendy, growing, education-based plaintiff personal injury firm is seeking an experienced Spanish-speaking intake legal assistant to join their growing team.</p><p><br></p><p><em>Prior personal injury intake experience is a must-have. Please do not apply without it. </em></p><p><br></p><p><strong><u>Responsibilities of Role</u>: </strong></p><p>Will be responsible for intake only, not comprehensive case management.</p><p>o  About 4.5 hour of phone time per day.</p><p>o  50 outbound calls per day, sometimes the same person, just trying different phone numbers/area codes.</p><p>o  AI helps with outbound dialing.</p><p>o  Filling out forms with clients.</p><p>o  Screening clients to make sure they are a good fit (discussing the injury, assessing the potential case).</p><p>o  Sending out e-retainers</p><p>o  Once the retainer is signed, it’s done – they don’t set up treatment or handle client throughout.</p><p><strong><em> </em></strong></p><p><strong><u>Details of Role</u></strong>:</p><p>·      <u>Hours</u>: Ideally 10am-7pm but not set on that (intake hours are 7am to 9pm). One Saturday every 6 weeks; you’ll know far in advance. And day off during the week because of that.</p><p>·      <u>Profile that would be a fit</u>:</p><p>o  Nobody from a low-volume shop</p><p>o  Nobody who wants to be a paralegal; this is an intake role</p><p>o  Someone comfortable being on the phone</p><p>o  Someone who understands the necessity of building rapport with clients, understanding the injury, sassing out the case.</p><p><br></p><p><strong><u>Perks of Company</u></strong>:</p><p>·      “We take our time training, we want people to be here for a long time!” – Managing Partner</p><p>·      They have a suite at the Honda Center and regularly go watch the Ducks play. People hang out outside of work!</p><p>·      Lunches as a team most weeks, whether it’s a potluck, lunch & learn, catered, etc.</p><p>·      Trendy office: cool mood lighting, multiple bars, lots of plants, meditation/rest room with blankets to take naps on your break, fancy espresso machine, and dogs welcome (they stay in their attorney’s offices generally, though).</p><p>·      Casual office dress, most people wear jeans. They believe people should be comfortable at work.</p><p>·      This role is not just a cog in a machine. “Intake is the gas line that makes everything go!”</p><p>·      Unlike some plaintiff PI firms, “our approach is educational based. We say, here is what an attorney can do for you, here’s how we can help: with PT, doctors, insurance etc.” – Managing Partner</p>
  • 2025-08-01T21:28:43Z
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