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2 results for Office Manager in Louisville, KY
- Louisville, KY
- onsite
- Permanent / Full Time
- 50000 - 80000 USD / Yearly
- We are looking for an experienced Office Manager/Bookkeeper to support the daily financial and administrative operations of a growing legal practice in Louisville, Kentucky. This position combines hands-on accounting work with office coordination, requiring someone who is organized, discreet, and comfortable handling sensitive financial information. The ideal candidate brings strong reconciliation skills, confidence working with high-value transactions, and a steady approach to supporting both staff and leadership.<br><br>Responsibilities:<br>• Oversee day-to-day bookkeeping activities, including processing payables, tracking receivables, and maintaining accurate financial records for operating expenses and vendor invoices.<br>• Perform detailed account reconciliations, with a strong focus on trust activity, settlement-related transactions, and accurate allocation of funds between clients, expenses, and firm accounts.<br>• Maintain the trust account ledger and ensure all disbursements and related documentation are recorded with precision and confidentiality.<br>• Coordinate payroll submission through Paychex for a 16-person team and verify employee pay data for accuracy before each payroll cycle.<br>• Record, review, and post monthly expenses in QuickBooks while supporting organized financial reporting and month-end close activities.<br>• Partner with the firm’s external accounting and tax advisors to provide documentation needed for month-end review and tax preparation.<br>• Manage office administration tasks such as purchasing supplies, monitoring inventory, and helping keep the workplace running efficiently.<br>• Support annual administrative processes, including malpractice insurance applications, employee benefit plan review with the broker, and planning quarterly team events.<br>• Track employee administrative records and assist with general HR-related coordination as needed.
- 2026-10-06T00:00:00Z
- Louisville, KY
- onsite
- Permanent / Full Time
- 110000 - 120000 USD / Yearly
- We are looking for an Accounting Manager to lead core accounting activities and help maintain accurate, timely financial reporting for our Louisville, Kentucky team. This role partners closely with operational and corporate stakeholders to guide close activities, strengthen controls, and support sound financial decision-making. The ideal candidate brings strong technical accounting knowledge, leadership ability, and a proactive approach to resolving issues and improving processes.<br><br>Responsibilities:<br>• Lead the month-end, quarter-end, and year-end close cycles, ensuring financial results are completed accurately and on schedule.<br>• Prepare and review journal entries, balance sheet reconciliations, and account analyses to support reliable reporting.<br>• Develop financial reporting packages and use analytical tools to explain trends, fluctuations, and performance drivers.<br>• Enforce adherence to company standards, accounting guidance, and regulatory expectations through consistent review and oversight.<br>• Oversee project-related accounting activity to confirm estimates remain current and transactions are recorded in the correct reporting periods.<br>• Supervise day-to-day accounting workflows, including coordination of accounts receivable and accounts payable activities.<br>• Monitor collections and disbursements while maintaining productive relationships with customers, vendors, and internal business partners.<br>• Work cross-functionally with teams such as Sales, Operations, and Human Resources to align financial processes with business objectives.<br>• Investigate discrepancies in financial records, resolve issues promptly, and help implement process enhancements that improve accuracy and efficiency.<br>• Support audit preparation by assembling schedules, organizing documentation, and responding to external auditor requests as needed.
- 2026-10-14T00:00:00Z