13 results for Administrative Project Manager in Los Angeles, CA

Senior Project Manager IT We are offering a long term contract employment opportunity for a Senior Project Manager IT. The role involves leading the delivery of enterprise-wide digital transformation projects and providing administrative direction, leadership guidance and support for the team. Job Posting: Senior IT Project Manager – Digital TransformationAre you an experienced IT Senior Project Manager with a passion for delivering enterprise-wide digital transformation projects? Join an innovative Consumer Dealer and Owners Experience Department where you can lead teams, manage large-scale projects, and collaborate with diverse stakeholders to drive successful outcomes.Key Responsibilities:<ol><li>Project Delivery & Management</li></ol><ul><li>Lead the delivery of enterprise-wide digital transformation projects with multiple stakeholders and dependencies.</li><li>Manage assigned projects/enhancements and follow SDLC methodologies (Agile/Waterfall).</li><li>Create and maintain project plans, manage staff tasks, and provide detailed progress reports.</li><li>Chair and coordinate stakeholder meetings, distribute meeting minutes, and ensure project objectives align with quality, cost, and delivery targets.</li><li>Oversee project budgets, forecasts, and variances to ensure projects remain on track.</li><li>Develop communication materials for diverse audiences, including business and IT leadership.</li></ul><ol><li>System Analysis for Enhancements/New Systems</li></ol><ul><li>Facilitate workshops (e.g., JAD sessions), analyze data, and document business processes and workflows.</li><li>Gather, refine, and prioritize complex business requirements into a clear backlog.</li><li>Create deliverables such as scope documents and functional specifications using SDLC methodologies.</li></ul><ol><li>Collaboration & Agile Practice</li></ol><ul><li>Partner with Product Owners and product teams to define goals, backlogs, and roadmaps for successful delivery.</li><li>Ensure team coordination and cadence while providing support for continuous improvement in Agile practices.</li><li>Work with teams to identify and manage interactive system dependencies.</li><li>Maintain team Visual Management Boards and ensure relevant updates as business needs evolve.</li><li>Mentor Product Owners and team members to further their understanding of Agile methodologies (e.g., SAFe practices).</li></ul>

Administrative Assistant Temporary Procurement Coordinator – Immediate OpeningWe are seeking a highly organized and detail-oriented Temp Procurement Coordinator to support our growing office. Reporting to the Senior Procurement Manager, this role will assist with purchasing and administrative tasks to ensure smooth procurement operations. Key Responsibilities:<ul><li>Assist in procuring interior furnishing packages.</li><li>Compile and assemble project care and maintenance manuals.</li><li>Update and maintain vendor information in the database.</li><li>Coordinate vendor follow-ups and order samples as needed.</li><li>Organize and maintain installation kits.</li><li>Perform additional administrative tasks as required.</li></ul>

Office Manager We are looking for a highly organized and proactive Office Manager to join our dynamic team and contribute to our continued success. The Office Manager will oversee the daily operations of our office, ensuring a productive and efficient work environment. This role involves managing administrative tasks, coordinating office activities, and providing support to the executive team and staff. The ideal candidate will be a detail-oriented professional with excellent communication skills and a knack for problem-solving. Interested applicants should call 818-703-8818 for more information about the role and how to apply.

Executive Assistant A CPG company in Santa Monica is hiring an Executive Assistant/Office Coordinator to support the office. This is an onsite role Monday - Thursday and remote on Friday's. As the Executive Assistant, you will support the Chief Administrative Officer and the HR Director. The Santa Monica office has about 10-15 employees and also works closely with the team in Oxnard and Irvine. This is a contract-to-hire role requires a detailed-oriented professional who can work both independently and collaboratively to support the team, maintain a productive office environment and assist in administrative functions across the organization. Duties include- Executive Administration:<ul><li>Assist executive team in meeting coordination, travel, managing calendars and emails</li><li>Assist in preparation of executive presentations</li><li>Administer regulatory licenses, permits and fees including local business licenses, corporate registrations, regulatory agency renewals, etc. Includes tracking due dates, completion of forms and paperwork, gathering signatures and filing</li><li>Assist the team in managing the Company’s electronic filing system, including maintaining structural integrity and retention policies</li><li>Proactively track project deadlines and deliverables through consistent follow-ups with team members</li><li>Proactively and regularly communicate with stakeholders to provide updates, clarify expectations, and task tracking and escalating concerns as needed. Assist the team in coordinating follow-ups as directed.</li><li>Assist the Senior Leadership Team (SLT) in organizing and coordinating cross-departmental collaboration</li><li>Act as liaison between executives and internal/external parties, conveying messages accurately and professionally</li><li>Manage sensitive and confidential communications with discretion</li><li>Respond promptly to executive inquires, prioritizing tasks and delivering timely resolutions</li></ul> Office Administration:<ul><li>Oversee the day-to-day office operations:</li><li>Greet and assist visitors, clients, and employees with professionalism, ensuring a welcoming and organized front-office experience</li><li>Answer and direct any incoming calls, e-mails, inquires, providing accurate information or routing to the appropriate department</li><li>Address any facility related issues promptly and efficiently</li><li>Coordinate office issues, repairs, and requests</li><li>Ensure office space is well kept including coordinating with cleaning crew, ordering office and kitchen supplies, and ensuring overall office functionality</li><li>Liaise with vendors and service providers for office supplies, equipment, and services</li><li>Coordinate supply, service, and office-related contract negotiations and manage relationship with office-related suppliers</li><li>Assist the Director of HR and Corporate Administration in managing and monitoring the office budget, including expenses and coordinating invoice review and payment</li></ul>The ideal candidate will have 5+ years of Executive Assistant support. Experience with a Consumer-Packaged Goods company is required. Hours are 8-5PM, with some flexibility and overtime as needed. Salary is up to $100-120k.

Marketing Manager (Consumer Insights) We are in search of a Marketing Manager specializing in Consumer Insights to be a part of our team based in the City of Industry, California. This role is responsible for guiding key marketing and business development strategies to bolster revenue. This includes overseeing digital media investments, supporting strategic technical sales efforts, and delivering consumer insights to guide the research and development (R& D) and sales teams. These insights support strategic plans for flavor creation and product development, ultimately driving successful new product launches in both areas. The role also requires significant involvement in art direction and content creation. This position plays a pivotal role in supporting business development by providing actionable consumer insights and implementing effective marketing strategies. Responsibilities:Consumer Insights <ul><li>Conduct research to identify trends and emerging market opportunities.</li><li>Develop detailed internal insights briefs.</li><li>Explore new approaches to gather and analyze consumer data.</li><li>Evaluate product concepts through external service providers for internal and customer use.</li><li>Plan and execute both internal and external consumer research projects.</li><li>Coordinate external sensory studies in partnership with third-party vendors.</li></ul>Marketing <ul><li>Prepare and deliver trend and insights presentations for internal teams and customers.</li><li>Represent the company at industry and trade conferences, including presenting.</li><li>Manage the company’s participation in industry trade shows.</li><li>Integrate consumer insights into prototypes for conferences and sales meetings.</li><li>Write, edit, and review content for corporate communications, managing external contractors as needed.</li><li>Oversee marketing projects, including coordinating with creative contractors.</li><li>Manage website updates directly or through contractors, including developing branded content (written, graphic, or video) for the website and digital channels to enhance brand recognition and engagement.</li><li>Create or direct content for blogs, vlogs, and social media platforms.</li><li>Video production and editing skills, particularly with tools like Adobe Premiere Pro or CapCut, are a strong asset.</li><li>Develop marketing and branding strategies to enhance the company’s position in the market.</li><li>Collaborate with intellectual property attorneys to manage company trademarks.</li></ul>Team Oversight <ul><li>Share managerial responsibilities for the Executive and Administrative Assistant in collaboration with the CEO.</li></ul>

Executive Assistant A private real estate investment firm in Beverly Hills is hiring an Executive Assistant / Office Manager on a direct-hire basis. As the Executive Assistant/ Office Manager, you will support the 20-person Beverly Hills office and the Managing Partner directly. You will oversee the daily operations of the office in Beverly Hills and this role is essential to ensuring the smooth functioning of the firm and supporting the real estate investment sector. Key responsibilities include - Responsibilities: • Spearhead the daily operations of our office, creating a conducive and welcoming work environment• Provide meticulous administrative support to the Managing Partner encompassing calendar management, travel arrangements, meeting coordination, and reporting• Manage office resources, equipment, and vendor relationships optimally• Develop and implement office policies and procedures to bolster efficiency• Maintain an organized filing system ensuring all documents are easily accessible• Serve as a liaison between executives and internal/external stakeholders• Assist in project management and follow-up on action items• Coordinate and schedule meetings, events, and conferences, overseeing logistics and preparation of materials• Manage incoming communications, including phone calls, emails, and mail, and respond or direct as appropriate• Foster a positive office culture and champion team-building initiatives• Assist with basic accounting tasks, including invoice processing and expense reporting• Monitor office budget and expenditures, ensuring adherence to financial guidelines. Salary is based on experience, between $110-125k with excellent benefits package. This is fully onsite in Beverly Hills. Opportunity to work in a dynamic and collaborative environment. Career growth potential within a reputable real estate investment firm.

Receptionist We are in search of a Receptionist for our Private Equity client located in Santa Monica. As a part of our team, you will be the first impression of our company, providing a warm and detail-oriented welcome to clients, visitors, and vendors. Your role will also involve administrative duties that ensure smooth daily operations. This role is onsite daily. Responsibilities:• Handle all incoming calls, screening and redirecting them as required.• Be the main contact for all visitors, clients, and vendors, managing check-ins and arranging visitor access cards.• Ensure the reception area is well-kept and organized.• Take charge of coordinating meetings, as well as managing bookings and conference room calendars.• Assist with the reception and dispatch of mail and deliveries.• Oversee the inventory and ordering of office supplies.• Support various departments with clerical tasks such as filing, data entry, and scanning.• Aid the Office Manager and Executive Assistants with any additional administrative duties or special projects.• Establish and maintain relationships with building management and vendors to address facility-related requests.• Uphold a detail-oriented demeanor when handling sensitive client and business information.

Assistant Manager Do you have the leadership skills to inspire and guide a team while ensuring day-to-day operations run smoothly? A busy and growing company in Oceanside, CA, is looking for a talented Assistant Manager to join their team. This is a fantastic opportunity for an individual who thrives in a leadership role that blends customer service, team management, and operational excellence.Join a company known for its welcoming culture and commitment to exceptional service while developing management experience that can fast-track your career. Key Responsibilities:<ul><li>Assist the Manager in overseeing all aspects of day-to-day operations.</li><li>Supervise, develop, and motivate staff to deliver exceptional service and meet performance goals.</li><li>Handle scheduling, workflow assignments, and staff evaluations in coordination with the Manager.</li><li>Ensure compliance with company policies and procedures, as well as local laws and regulations.</li><li>Assist in inventory management, including ordering, tracking, and merchandise display.</li><li>Resolve customer issues and provide guidance to staff on delivering excellent customer experiences.</li><li>Monitor and report on key operational and financial metrics.</li><li>Step in to manage the location in the Manager’s absence.</li></ul>

Sr. Customer Service Representative We are offering a permanent employment opportunity for a Sr. Customer Service Representative in Carlsbad, California. As a Sr. Customer Service Representative, you will be playing a crucial role in managing customer interactions, tracking project statuses, and ensuring the accurate and efficient processing of customer orders. Responsibilities• Efficiently manage customer communication via inbound and outbound calls and emails.• Accurately enter and process customer orders into our system, ensuring meticulous attention to detail.• Ensure customers are regularly updated on the status of their projects and delivery schedules.• Work closely with production and logistics teams to prioritize and expedite orders when required.• Handle customer complaints and concerns professionally, demonstrating empathy and resolution skills.• Maintain well-organized and comprehensive records of all customer interactions and transactions.• Adhere to company policies and procedures while delivering exceptional customer service.

Manager of Sales Administration Manager of Sales Administration (Contract)Location: Los Angeles, CAWe are seeking a Manager of Sales Administration to optimize sales operations across multiple channels. This role will play a key part in improving customer satisfaction, increasing operational efficiency, and enhancing cross-functional collaboration to support corporate objectives. A strong emphasis will be placed on EDI processes to ensure seamless order management and fulfillment.Key Responsibilities:<ul><li>Oversee the entire EDI onboarding process, including testing, implementation, monitoring, and troubleshooting to ensure smooth transactions.</li><li>Manage EDI transactions such as purchase orders (POs), acknowledgments, ASNs, shipping notifications, and invoices, ensuring successful acceptance testing with trading partners and resolving any errors.</li><li>Work closely with EDI vendors and trading partners to validate, implement, and maintain EDI transactions.</li><li>Accurately enter and process customer purchase orders, including PO acknowledgments, sales order creation, proforma invoices, routing requests, label generation, and invoicing.</li><li>Provide timely updates to customers regarding shipping timelines, back-orders, and out-of-stock items, and request updated POs as needed.</li><li>Coordinate with operations teams to track stock availability and back-order fulfillment for seamless order processing.</li><li>Prepare and manage shipping documents such as BOLs, packing lists, and routing requests to support logistics operations.</li><li>Serve as a liaison between customers, freight forwarders, and warehouses to coordinate, route, and schedule freight pickups, ensuring timely shipments.</li><li>Ensure warehouse operations align with customer routing, labeling, and shipping requirements to meet deadlines and service expectations.</li><li>Generate and analyze sales reports, including daily and weekly insights on orders received, invoiced, and outstanding orders to support decision-making.</li><li>Maintain and update customer order forms, including pricing and product details, as well as preparing weekly and monthly order reports.</li></ul>

Human Resources Administrator Position Type: Full-TimeReports To: Human Resources Director Description:An established organization with a focus on investments and growth strategies is seeking a professional for a human resources role. The company is involved in various sectors, offering dynamic opportunities and fostering a collaborative environment. Operating across multiple locations, both domestically and internationally, this organization values innovation, long-term partnerships, and operational excellence. You will be part of a four person HR team, and this role requires you to be onsite daily. You will enjoy fully paid medical benefits and catered lunch daily among other top tier benefits. Key Responsibilities:<ul><li>Maintain awareness of trends in human resources and ensure the organization complies with all relevant employment laws.</li><li>Provide day-to-day support and assistance to employees on HR-related matters.</li><li>Oversee benefits administration, including annual enrollment processes and related programs.</li><li>Identify areas to enhance processes and office operations; manage vendor research and recommendations.</li><li>Manage onboarding and offboarding activities, including orientation programs for new hires.</li><li>Support recruitment and interview processes for administrative teams, ensuring adequate coverage.</li><li>Conduct employee background checks, manage employment verifications, and maintain organizational resources (directories, charts).</li><li>Facilitate performance reviews and assist in updating job descriptions across the organization.</li><li>Oversee office operations in partnership with property management and external vendors.</li><li>Collaborate with leadership to update and implement company policies.</li><li>Manage HR systems and complete additional projects as needed.</li></ul>Qualifications:<ul><li>3–6 years of human resources experience.</li><li>Proficiency in HR systems and Microsoft Office applications.</li><li>Bachelor’s degree in a related field or equivalent certification preferred.</li><li>Strong organizational skills with attention to detail and a focus on quality.</li></ul>Compensation & Benefits:<ul><li>Competitive salary.</li><li>Comprehensive health, dental, and vision plans.</li><li>Employee assistance and family planning programs.</li><li>Paid time off, including holidays.</li><li>Retirement savings options.</li><li>Additional perks such as professional development support, daily meals, discounts, and parking assistance.</li></ul>This role offers candidates the opportunity to contribute to a dynamic organization’s growth while advancing their HR career within a supportive environment.

Help Desk Manager We are in search of a Help Desk Manager for a long term contract opportunity in Huntington Park, California. This role is in the IT industry where you will be responsible for managing various technologies and providing deskside support. Responsibilities: • Overseeing and managing the help desk operations and ensuring the efficient and timely resolution of IT issues. • Handling the deployment and configuration management of computer hardware. • Maintaining expertise and keeping up-to-date with Cisco Technologies. • Managing and supporting Citrix Technologies within the organization. • Utilizing Cloud Technologies effectively to optimize operations. • Leveraging Dell Technologies for infrastructure management and support. • Implementing ITSM practices for service management and improvement. • Managing and maintaining the Active Directory for user and access management. • Providing Deskside Support to resolve technical issues and improve user experience. • Ensuring the smooth running of all IT systems and providing user training where necessary.

Help Desk Manager We are in search of a Help Desk Manager to join our team in the non-profit sector based in Los Angeles, California. The position involves managing customer service operations, supervising ticketing systems, and ensuring smooth IT operations. This role offers a contract to permanent employment opportunity. Responsibilities: • Supervise ticketing system operations, catering to around 600 users and managing 5 help desks. • Regularly prioritize and follow up on tickets to ensure timely resolution. • Manage and provide hands-on assistance with senior help desk technical issues. • Escalate complex issues to other teams as necessary. • Ensure adherence to ITIL practices (desirable but not mandatory). • Maintain proficiency in Microsoft 365, particularly Outlook, to provide effective support. • Manage and ensure compliance with Service Level Agreements (SLA). • Utilize skills in Cisco, Citrix, Cloud, and Dell technologies for efficient problem-solving. • Apply knowledge in ITSM, Active Directory, Computer Hardware, Configuration Management, Deployments, and Deskside Support to daily tasks. • Oversee system, network, and security operations to ensure business continuity.