<p>We are looking for a highly organized and proactive Office Manager to join our dynamic team and contribute to our continued success. The Office Manager will oversee the daily operations of our office, ensuring a productive and efficient work environment. This role involves managing administrative tasks, coordinating office activities, and providing support to the executive team and staff. The ideal candidate will be a detail-oriented professional with excellent communication skills and a knack for problem-solving. Interested applicants should call 818-703-8818 for more information about the role and how to apply. </p><p> </p><p>Responsibilities:</p><p>· Administrative Management</p><p>· Office Coordination</p><p>· Financial Administration</p><p>· Human Resources Support</p><p>· Communication and Support</p>
<p>A fast-growing food distribution company in Vista is looking for an Administrative Manager to lead and streamline its office operations. This role is perfect for someone who’s a natural organizer, thrives in a fast-paced environment, and enjoys wearing multiple hats—from travel coordination to financial oversight.</p><p><br></p><ul><li>Oversee daily administrative operations including scheduling, vendor coordination, and office logistics.</li><li>Manage travel arrangements, expense tracking, and internal reporting.</li><li>Supervise administrative staff and ensure smooth workflow across departments.</li><li>Support financial processes including invoice approvals and budget tracking.</li><li>Implement and improve office procedures and systems.</li></ul>
Keys:<br>BS/BA Degree in Human Resources, Bus, Admin. or a related field<br>8+ years of HR experience, at least 3 years in a Sr. HR role<br>SHRM-CP, SHRM-SCP, PHR of similar relevant certifications required<br>Automotive parts/accessories, distribution or import experience a distinct <br>Experience with total rewards plans, KPI metrics, and applicable HR laws and compliance<br>Excellent leadership, interpersonal and communication skills expected<br>Capable of working autonomously, prioritizing your low work and understanding when to seek guidance.<br>Proven project management skills with the ability to prioritize tasks and manage multiple projects<br>Strong analytical and problem-solving abilities, with a focus on continuous improvement<br>Proficiency in HRIS and HR related software. Payroll is on PAYCOR<br>Will supervise 2, and HR Manager and Generalist for now<br>Language skills: Bi-lingual in Spanish, Mandarin, German or Frensh a plus but not required
<p>REMOTE TEMP POSITION- MSA Coordinator- 90 Day Assignment</p><p><strong>Position:</strong> Medical & Scientific Affairs (MSA) Coordinator</p><p> <strong>Location:</strong> 100% Remote – 8:00 AM–5:00 PM EST (West Coast candidates preferred)</p><p> <strong>Pay Rate:</strong> $29/hour</p><p> <strong>Type:</strong> 90-Day Contract </p><p> <strong>Start:</strong> Immediate – interviewing and hiring now</p><p><strong>Position Description</strong></p><p>We are seeking a detail-oriented, highly organized Medical & Scientific Affairs (MSA) Coordinator to support our U.S. Medical & Scientific Affairs team during a 90-day project. This role is critical to completing high-priority reports, managing financial agreements, and ensuring key deliverables are finalized before year-end. The ideal candidate will be agile, accountable, and able to handle a broad range of administrative and coordination duties in a fast-paced environment.</p><p>This position is fully remote but requires availability during East Coast business hours. West Coast candidates are preferred due to team location.</p><p><strong>Key Responsibilities</strong></p><ul><li>Manage and track financial agreements and key reports, ensuring accuracy and timely delivery.</li><li>Coordinate transfer of agreement execution products (~100,000 volume) for year-end financial sign-off.</li><li>Support the creation and maintenance of internal KPI metrics; consolidate and organize data to assist in developing the team’s annual report template.</li><li>Monitor shared inboxes (e.g., vacation/time-off) and handle ad hoc administrative requests.</li><li>Manage external outreach and internal communications to maintain program timelines and deliverables.</li><li>Coordinate research and educational grant payments, ensuring accuracy and timely processing.</li><li>Assist with contract execution and maintain transfer of ownership documentation for program-related equipment.</li><li>Collaborate with internal stakeholders to ensure compliance with government regulations, ISO standards, and company policies.</li><li>Gather and prepare reports, publications, and clinical trial utilization data for analysis.</li><li>Provide backup administrative support to Medical Safety & Science and Medical Communications teams as needed.</li></ul><p><strong>Qualifications</strong></p><ul><li>Broad administrative experience (not entry-level); experience in financial agreement tracking and report management preferred.</li><li>Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint), Microsoft Forms, Tableau, and Salesforce.</li><li>Strong organizational skills with proven ability to manage multiple priorities in a deadline-driven environment.</li><li>Excellent communication and interpersonal skills; able to interact with internal and external stakeholders.</li><li>Highly accountable, detail-oriented, and adaptable to shifting priorities.</li><li>Open to overqualified candidates within the proposed bill rate.</li></ul><p><strong>Interview Process</strong></p><ol><li>30-minute interview with Hiring Manager</li><li>60-minute interview with two additional team members</li></ol><p><strong>Application Deadline:</strong> All candidates must be submitted by <strong>Wednesday, 8/20</strong> for review. Late submissions will not be considered.</p>
We are looking for a dedicated Bookkeeper/Office Manager to join our team in Torrance, California. This role is ideal for someone with a strong background in bookkeeping and office administration who thrives in a dynamic environment. You will oversee essential financial tasks while ensuring the office operates smoothly and efficiently.<br><br>Responsibilities:<br>• Manage bookkeeping tasks, including writing checks, reconciling accounts, and maintaining accurate financial records.<br>• Utilize QuickBooks to input transactions, organize data, and generate reports.<br>• Oversee office administration, such as maintaining schedules, assigning key fob access, and ensuring the office is organized.<br>• Coordinate with larger vendors to manage business needs and maintain strong working relationships.<br>• Handle accounts payable processes to ensure timely and accurate payments.<br>• Monitor and maintain inventory levels to support operational requirements.<br>• Perform bank reconciliations to ensure financial accuracy and compliance.<br>• Support the owner with light bookkeeping and administrative tasks as needed.<br>• Use Microsoft Excel to analyze data and create detailed financial reports.
<p>We currently have excellent ongoing opportunities for highly skilled and motivated Office Managers to lead operations at a growing company. Are you a deeply passionate self-starter who is looking to grow their career? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.</p><p>How you will make an impact</p><p>· Leading overall office administration</p><p>· Handling copy services, word processing, mail and distribution services, office reception, office equipment, utility services and communication systems</p><p>· Evaluating and improving office production</p><p>· Assisting in developing and revising office policies and procedure for improved work flow</p><p>· Assisting the Operations Manager and Director in monitoring budget for office related items and staff</p><p><br></p><p><br></p>
<p>Our client, a property management company located in West Los Angeles, is looking for an Executive Assistant to support their CEO & President. As the Executive Assistant, you will provide backup support to a few office executives, and you will also act as the Office Manager to support the exciting corporate office! You will work for a company that is a leader in the property management industry that oversees a diverse portfolio of residential communities across Southern California.</p><p> </p><p>This role is perfect for someone who thrives in behind-the-scenes support, ensuring seamless operations and empowering the President and executive leaders to make impactful decisions. Your responsibilities will range from managing executive schedules and communications to optimizing workplace operations for corporate staff. If you excel at maintaining confidentiality, efficiency, and organization, this position is the perfect fit. This is a contract to hire position, and the salary range is $80-$90k DOE. You will work onsite Monday-Thursday, and remote on Fridays! Hours are 9am-6pm and parking is covered. Robert Half is looking for a candidate with at least 2 years of experience supporting C-level executives or senior leadership. High-level proficiency in Microsoft Office Suite and excellent written and verbal communication skills is a must. Anyone who has experience working in property management is a huge plus!</p><p> </p><p><strong>Job Duties:</strong></p><ul><li>Oversee and manage the President's schedule, including meeting coordination, strategic priority planning, and managing travel itineraries.</li><li>Draft, review, and refine internal and external communications such as reports, presentations, and correspondence.</li><li>Act as a trusted liaison, safeguarding executive priorities and addressing challenges preemptively.</li><li>Provide confidential administrative support to the President and executive team.</li><li>Supervise onsite operations including reception duties, vendor coordination, inventory management, equipment maintenance, and workspace functionality.</li><li>Maintain an inviting, organized office environment to enhance employee productivity and satisfaction.</li><li>Administer access credentials, building keys, and corporate phone lists to ensure smooth daily operations.</li><li>Organize internal events and meetings with attention to logistics, catering, and space optimization.</li><li>Manage the corporate mobile device program, reviewing invoices, monitoring usage, and overseeing device distribution.</li><li>Lead monthly workplace safety initiatives and ensure compliance standards are met.</li><li>Analyze workflows to identify inefficiencies and introduce systems that improve organizational functionality.</li><li>Assist with company-wide communication efforts and contribute to special projects affecting the organization's portfolio.</li></ul>
<p>We currently have ongoing Opportunities for highly skilled and motivated Human Resources Assistants who are deeply passionate about growing at a large company. The HR Assistant will be responsible for handling a variety of personnel related administrative tasks and will provide clerical support to the HR department and employees regarding human resources related activities, policies, processes, and procedures. Please email your resume and call 626.463.2031 for immediate consideration.</p><p> </p><p>· Perform administrative duties, such as maintaining employee database and sorting emails for the HR department</p><p>· Maintain proper records of employee attendance and leaves</p><p>· Assist HR Manager in policy formulation, hiring and salary administration</p><p>· Submit online job postings, shortlist candidates and schedule job interviews</p><p>· Coordinate orientation and training sessions for new employees</p><p>· Ensure smooth communication with employees and timely resolution to their queries</p><p><br></p>
We are looking for an experienced Office Manager to join our team in Woodland Hills, California. This role is ideal for a proactive and organized individual who excels in managing administrative tasks and supporting legal operations. You will play a vital part in ensuring smooth office operations and assisting attorneys with critical legal processes.<br><br>Responsibilities:<br>• Oversee day-to-day administrative functions to ensure the office runs efficiently.<br>• Manage the procurement and inventory of office supplies, ensuring timely replenishment as needed.<br>• Coordinate travel arrangements, including lodging and transportation, for attorneys and staff.<br>• Process invoices and manage expense tracking for office-related expenditures.<br>• Assist in scheduling depositions and organizing calendars for legal teams.<br>• Format legal documents accurately and prepare them for filing.<br>• Handle e-filing processes in state courts, ensuring compliance with legal requirements.<br>• Scan and organize medical documents for case preparation.<br>• Support hiring processes by coordinating interviews and onboarding procedures.
<p>Part-Time Executive Assistant (EA)</p><p> <strong>Location:</strong> South Los Angeles, CA</p><p> <strong>Schedule:</strong> 20–25 hours per week, onsite 2–3 days per week</p><p><b> </b>We are seeking a detail-oriented, proactive, and highly organized Executive Assistant to support our Executive Director (ED) and team. This role is ideal for someone with strong administrative skills, board experience, and the ability to manage multiple priorities efficiently.</p><p><strong>Position Summary:</strong></p><p> The Executive Assistant (EA) will provide high-level administrative support to the Executive Director and the broader team. A strong candidate will have experience supporting executives, taking detailed notes during board meetings, preparing minutes, and assisting in day-to-day operational tasks. This is an onsite role requiring 2–3 days per week.</p><p><strong>Key Duties and Responsibilities:</strong></p><ul><li>Provide executive-level administrative support to the ED and team, including calendar management, scheduling, and correspondence.</li><li>Attend board and team meetings, take accurate notes, and prepare minutes and action items.</li><li>Organize and maintain confidential files and records.</li><li>Assist in planning and coordinating meetings, events, and special projects.</li><li>Draft, review, and edit documents, reports, and presentations as needed.</li><li>Manage communications with internal staff, board members, and external partners.</li><li>Prepare agendas, briefing materials, and other supporting documentation for meetings.</li><li>Track action items and follow up with relevant team members to ensure timely completion.</li><li>Support team operations with ad hoc administrative tasks as assigned.</li></ul><p><b> </b></p><p><strong>Work Schedule:</strong></p><ul><li>Part-time: 20–25 hours per week.</li><li>Onsite presence required 2–3 days per week. Flexible scheduling may be discussed.</li></ul><p><br></p>
<p>We are looking for an experienced Office Manager to join our team in Los Angeles, California. In this Contract-to-Permanent position, you will oversee the operations of the front office for a healthcare practice, ensuring smooth workflow, staff coordination, and exceptional patient service. This role offers the opportunity to contribute to a meaningful mission in cancer care while driving efficiency and compliance in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Supervise and coordinate the daily operations of the front office across multiple clinic locations.</p><p>• Monitor front office activities, including patient data intake, record management, and compliance with medical documentation standards.</p><p>• Provide training and coaching to front office staff, ensuring adherence to policies and procedures.</p><p>• Conduct regular staff meetings, manage schedules, and approve hours for payroll processing.</p><p>• Lead recruitment efforts and oversee performance reviews for front office employees.</p><p>• Address patient concerns and complaints, ensuring resolution and satisfaction.</p><p>• Develop and track productivity metrics to assess and improve front office operations.</p><p>• Implement best practices to enhance efficiency and streamline processes.</p><p>• Ensure compliance with regulations regarding the handling and release of protected health information.</p><p>• Collaborate with other departments to optimize workflow and communication.</p>
<p>We are seeking an experienced Senior Customer Service Representative to join our client’s team in the printing/manufacturing industry. This is a temp-to-hire opportunity for a motivated professional who thrives in a fast-paced, detail-driven environment and is eager to grow into a more advanced account/customer service role.</p><p><br></p><p>Responsibilities:</p><ul><li>Manage and process customer accounts and orders with accuracy and timeliness.</li><li>Verify and confirm order details (items, quantities, changes, etc.) and enter them correctly into the order system.</li><li>Serve as the primary liaison between customers and internal teams, ensuring clear communication and effective follow-up.</li><li>Prioritize daily workload to meet shifting demands, updates, and changes.</li><li>Apply problem-solving skills to resolve customer issues and ensure satisfaction.</li><li>Learn and apply calculations, conversions, and concepts specific to the production process.</li><li>Apply project management skills to oversee customer orders from start to finish, ensuring deadlines, changes, and deliverables are met.</li><li>Coordinate with multiple stakeholders to drive projects forward and ensure seamless execution across teams.</li></ul><p><br></p><p><br></p>
We are looking for a detail-oriented Senior Administrative Assistant to provide high-level support to the Divisional Finance Director of a non-profit organization based in Carson, California. This Contract-to-Permanent position requires an individual who excels in managing sensitive financial information, coordinating business operations, and ensuring organizational efficiency through effective communication and document management. The ideal candidate will have strong administrative skills, a keen eye for accuracy, and the ability to maintain confidentiality at all times.<br><br>Responsibilities:<br>• Organize and maintain comprehensive filing systems for audits, budgets, and financial correspondence.<br>• Prepare agendas, schedule meetings, and record minutes for Finance Department discussions.<br>• Handle confidential HR-related documents, including performance reviews, new employee paperwork, and timekeeping records.<br>• Manage databases for armored services and bank correspondence to ensure proper servicing of organizational units.<br>• Administer the corporate card program by overseeing training, card requests, maintenance, and tracking suspensions.<br>• Monitor department office supplies and budget allocations, ensuring timely inventory management and ordering.<br>• Coordinate agenda preparation, submission review, and material distribution for the Command Finance Council meetings.<br>• Resolve discrepancies in agenda items and ensure compliance with organizational standards.<br>• Facilitate secure transmission of confidential information to relevant departments and representatives.<br>• Support audit logistics by reserving spaces and arranging IT setups while tracking vehicle mileage and equipment inventory.
We are looking for a Facilities Coordinator to join our team in Irvine, California, on a Contract-to-permanent basis. In this role, you will oversee facility operations to ensure safety, functionality, and optimal conditions for all properties. You will work closely with vendors, contractors, and internal teams to coordinate maintenance, repairs, and renovations while maintaining compliance with regulatory standards. This position requires a proactive individual with excellent organizational and communication skills.<br><br>Responsibilities:<br>• Coordinate preventive maintenance, repairs, and renovations across multiple sites, ensuring timely and efficient service delivery.<br>• Conduct regular inspections of facilities to identify maintenance needs and implement plans to address issues.<br>• Serve as the primary point of contact for vendors, managing relationships and ensuring adherence to contracts and service agreements.<br>• Assist in the creation and tracking of budgets related to facility management and capital improvements.<br>• Maintain records of maintenance requests and resolutions using a centralized help desk system.<br>• Oversee compliance with licensing, certifications, and safety regulations for all properties.<br>• Collaborate with internal teams to plan and execute evacuation drills, inspections, and other safety-related initiatives.<br>• Provide administrative support, including reviewing vendor invoices, submitting purchase requisitions, and maintaining inventory of office furniture and equipment.<br>• Support the coordination of new office setups, relocations, and special events.<br>• Contribute to the evaluation and acquisition of new properties and facilities as needed.
<p>We are looking for an experienced Informatica Data Catalog Engineer/Governance Administrator to join our team in Southern California. In this long-term, multi-year position, you will play a pivotal role in configuring and managing Informatica Cloud Catalog, Governance, and Marketplace systems, ensuring seamless integration with various platforms and tools. This opportunity is ideal for professionals with a strong background in data governance, security, and compliance, as well as expertise in cloud technologies and database systems.</p><p><br></p><p>Responsibilities:</p><p>• Configure and implement role-based and policy-based access controls within Informatica Cloud Catalog and Governance systems.</p><p>• Develop and set up connections for diverse platforms, including mainframe databases, cloud services, S3, Athena, and Redshift.</p><p>• Troubleshoot and resolve issues encountered during connection creation and data profiling.</p><p>• Optimize performance by identifying and addressing bottlenecks in profiling workflows.</p><p>• Configure and manage Cloud Marketplace integrations to enforce policy-based data protections.</p><p>• Review and communicate Informatica upgrade schedules, exploring new features and coordinating timelines with business and technical teams.</p><p>• Collaborate with infrastructure teams to establish clusters for managing profiling workloads efficiently.</p><p>• Support governance initiatives by classifying and safeguarding sensitive financial and customer data.</p><p>• Create and manage metadata, glossaries, and data quality rules across regions to ensure compliance with governance policies.</p><p>• Set up user groups, certificates, and IP whitelisting to maintain secure access and operations.</p>
<p>The People & Operations Coordinator supports a wide range of functions within our Operations Team blending HR coordination, office operations, and executive support in a fast-paced, creative environment. This person plays a key role in delivering exceptional employee experiences, ensuring smooth day-to-day operations, and supporting People programs with care, confidentiality, and attention to detail. This is an opportunity for a highly organized, collaborative, and service-oriented team member to grow foundational experience across HR, office culture, and operations.</p><p><br></p><p>Oversee day-to-day Los Angeles office operations and act as a point contact for vendor coordinator, supply ordering, and facility maintenance. • Support in-office experience including space setup, equipment requests, and hosting guests. • Help plan and execute internal events both in-person and virtual such as team offsites, celebrations, and all-hands meetings. • Ensure shared workspaces are organized, well-stocked, and reflect our culture. People & HR Coordination • Assist with new hire onboarding. • Support recruiting activities including coordinating interviews, communicating with candidates, and maintaining our ATS. • Assist with HRIS data entry, reporting, and updates to ensure accurate employee information. • Support in/out of office procedures and time off tracking. • Help maintain compliance with company policies and employment laws through document management and training. obexp.com | 2 • Provide employee-facing support by answering HR inquires and routing more complex questions appropriately. Executive & Administrative Support • Provide administrative support for Executive team (i.e. scheduling, expense reports). • Support special projects as assigned by the People or Executive Team. • Maintain a high level of professionalism, discretion, and responsiveness in all communications. </p>
We are looking for an experienced Senior Manager of Customer Experience & Loyalty Operations to join our team on a contract basis in El Segundo, California. In this role, you will play a pivotal part in enhancing customer satisfaction, loyalty, and retention strategies for subscription-based beauty brands. The position requires a strong focus on operational excellence, vendor management, and collaboration across departments to drive impactful initiatives.<br><br>Responsibilities:<br>• Develop and implement customer experience and retention strategies to enhance satisfaction and engagement.<br>• Design and manage loyalty programs, including Surprise & Delight initiatives tailored to customer tenure and behavior.<br>• Oversee vendor operations and ensure adherence to quality standards through performance reviews and coaching.<br>• Optimize CX tools and platforms such as Zendesk, Ada, Shopify, and Recharge to improve efficiency and customer support.<br>• Analyze data trends and create actionable insights to address customer pain points and improve retention.<br>• Collaborate with Product, Marketing, and Creative teams to align customer experience with campaigns and brand strategies.<br>• Act as a key escalation point for complex customer issues, ensuring timely resolution and customer satisfaction.<br>• Monitor key performance metrics and provide regular reports to identify opportunities for improvement.<br>• Lead team meetings and contribute to performance reviews, emphasizing continuous growth and optimization.<br>• Partner with technical teams to recommend enhancements to processes and tools for better customer service delivery.
