7 Results for Administrative Project Manager Jobs in Los Angeles, CA

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Project Field Administrator

Inglewood, CA
onsite
Temporary to Hire
25.65 - 29.7 USD / Hourly
We are seeking a Project Field Administrator to support construction operations in Inglewood, California through strong organization, communication, and attention to detail. This opportunity is ideal for a professional with construction project administration experience who can maintain accurate project documentation, coordinate field office activities, and provide critical support to project teams. The Project Field Administrator plays an important role in ensuring project records remain organized, compliant, and accessible while supporting efficient communication between field personnel, subcontractors, vendors, and internal stakeholders.Responsibilities:<ul><li>Provide administrative support to project managers, superintendents, and field personnel to help ensure efficient project execution.</li><li>Coordinate daily field office operations and serve as a liaison between project teams, vendors, subcontractors, and internal departments.</li><li>Prepare, edit, and distribute project correspondence, reports, meeting minutes, procedures, and related documentation.</li><li>Attend project meetings, document key discussions, and track action items and follow-up activities.</li><li>Establish and maintain project filing systems, document control processes, and project records.</li><li>Manage and update RFI logs, submittal logs, drawing revisions, and other project tracking documentation.</li><li>Process labor reports, verify timesheet coding, and support payroll-related administrative functions.</li><li>Assist with preparation and tracking of extra work orders, change order documentation, and quantity surveys.</li><li>Compile and maintain billings, lien releases, certified payroll records, progress photos, and compliance documentation.</li><li>Coordinate the flow of project information between field and office teams to ensure documentation remains current and accurate.</li><li>Support project closeout activities, including punch-list documentation, warranties, as-built drawings, and final turnover packages.</li><li>Manage incoming calls, deliveries, and general office communications while supporting daily jobsite administrative needs.</li></ul>
2026-10-09T00:00:00Z

Project Coordinator

Irvine, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an organized and meticulous Project Coordinator to join our team on a long-term contract basis. This position offers the flexibility to work hybrid in Orange County, providing you with the tools and support needed to succeed. You will play a vital role in managing project workflows, coordinating between departments, and ensuring all documentation is accurately processed. Responsibilities:• Utilize the partner portal to manage and track project-related activities.• Collaborate closely with the services and funding teams to ensure smooth operations.• Submit documentation and screenshots for review, ensuring compliance with client requirements.• Coordinate with accounting and sales teams to gather necessary documents and address missing information.• Handle approvals and rejections effectively to maintain project timeliness and accuracy.• Ensure payment processes are completed correctly and resolve issues to avoid disruptions.• Maintain clear and precise communication through email correspondence.• Monitor and report on project timelines to ensure deadlines are met.• Use tools such as Dynamics 365 Business Central and OneNote to streamline processes.• Assist in scanning, reviewing, and organizing project-related documents.
2026-10-02T00:00:00Z

Administrative Coordinator

South Gate, CA
onsite
Temporary / Contract
40 - 45 USD / Hourly
Administrative Assistant – City Manager’s OfficePosition SummaryThe Administrative Assistant provides high-level administrative and clerical support to the City Manager and City Manager’s Office. This position plays an important role in supporting daily departmental operations, coordinating schedules and communications, and serving as a professional point of contact for City staff, elected officials, residents, community organizations, and outside agencies.Key Responsibilities<ul><li>Provide comprehensive administrative support to the City Manager and City Manager’s Office.</li><li>Manage calendars, schedule meetings and appointments, and coordinate meeting logistics.</li><li>Coordinate travel arrangements, conferences, special events, and departmental activities.</li><li>Prepare, proofread, format, and distribute correspondence, reports, presentations, agendas, and other materials.</li><li>Maintain confidential files, records, documents, and sensitive information with a high level of discretion.</li><li>Serve as a primary point of contact for City staff, elected officials, residents, community organizations, vendors, and outside agencies.</li><li>Respond to inquiries, provide general information, and route requests to the appropriate City department or staff member.</li><li>Assist with preparation and coordination of City Council agendas, meeting materials, reports, and supporting documentation.</li><li>Track departmental projects, assignments, deadlines, and follow-up items to ensure timely completion.</li><li>Process invoices, purchase orders, expense reports, and other departmental administrative documentation.</li><li>Coordinate internal and external communications on behalf of the City Manager’s Office.</li><li>Assist with special projects, research, event coordination, and other departmental initiatives.</li><li>Maintain organized electronic and physical filing systems.</li><li>Perform additional administrative duties as assigned.</li></ul>
2026-10-02T00:00:00Z

Administrative Coordinator

Los Angeles, CA
onsite
Temporary to Hire
21 - 22 USD / Hourly
We are looking for an Administrative Coordinator to support health insurance eligibility operations for a growing team in the mid-Wilshire area. This four-month contract opportunity is ideal for an organized administrative team member who enjoys helping members, maintaining accurate records, and coordinating with internal departments and external partners. In this role, you will manage coverage-related updates, respond to eligibility inquiries, and help ensure timely, accurate processing across a range of benefit scenarios. This is an onsite role. Responsibilities:• Respond to phone and in-person inquiries from participants and their representatives regarding eligibility, enrollment, and coverage questions.• Support open enrollment activities by processing updates and helping members understand available benefit options and required documentation.• Maintain participant and dependent records by entering changes such as additions, removals, reinstatements, terminations, and status updates.• Work with insurance carriers and providers to correct coverage information and resolve enrollment discrepancies.• Administer coverage setup and changes for retirees, surviving spouses, divorced spouses, self-pay members, and other eligible participants.• Review vendor eligibility files and discrepancy reports, investigate mismatches, and take corrective action to keep records current.• Prepare letters, notices, and other written communications related to eligibility matters, missing documentation, and coverage changes.• Reconcile invoices, premium payments, pension deduction listings, and refund activity to support accurate billing and payment processing.• Evaluate time-sensitive appeals and special enrollment situations involving late payments, qualifying events, or dependent additions.• Assist with document preparation, scanning, address follow-up, and other departmental assignments while maintaining reliable on-site attendance.
2026-09-25T00:00:00Z

Administrative Coordinator

Long Beach, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Coordinator to support events in Long Beach, CA California. This Contract-to-hire position requires someone who can manage communication, organize schedules, and help coordinate events while ensuring a positive experience for staff, guests, and community partners. The ideal candidate brings strong administrative support experience, excellent phone etiquette, and the ability to keep multiple priorities on track in a fast-paced setting. Responsibilities:• Manage incoming calls, respond to routine inquiries, and direct messages to the appropriate team members in a timely manner.• Maintain calendars, arrange appointments, and coordinate scheduling changes to support smooth day-to-day operations.Make sure all events run smoothly from start to finish • Provide administrative support by preparing documents, organizing records, and assisting with general office coordination tasks.• Plan and support community and sponsored events, including logistics, communication, and follow-up activities.• Track event details and maintain accurate logs related to attendance, timelines, and coordination efforts.• Collaborate with internal staff and external contacts to ensure meetings and events are well organized and executed efficiently.• Assist with event-related outreach and coordination activities that help promote participation and engagement.• Support operational updates or process-related changes as assigned, including administrative tasks connected to new workflows or systems.
2026-10-09T00:00:00Z

Design Project Engineer

Simi Valley, CA
onsite
Permanent / Full Time
160000 - 185000 USD / Yearly
We are looking for a Design Project Engineer to drive product development initiatives from early concept through release in Simi Valley, California. This position partners with engineering, research, and commercial teams to shape new solutions, refine existing products, and support successful handoff into manufacturing. The ideal candidate combines technical design capability with strong project coordination skills and a practical approach to balancing performance, quality, and cost. Responsibilities: • Lead product development efforts by reviewing opportunities, defining technical direction, and moving projects from concept to production readiness. • Partner with cross-functional stakeholders to assess new ideas, determine feasibility, and align engineering work with business and market needs. • Investigate competitive products, current technologies, material options, and manufacturing methods to inform design decisions. • Create project roadmaps, engineering specifications, and design proposals, then communicate recommendations clearly to key stakeholders. • Direct prototype builds and validation activities, analyze test results, and implement improvements to address functional or durability concerns. • Guide updates to existing products to enhance usability, performance, manufacturability, or overall cost effectiveness. • Oversee design control documentation and coordinate the transition of finalized designs into production environments. • Manage schedules, priorities, and scope changes across internal contributors and external engineering partners to keep programs on track. • Make sound engineering decisions that support product quality while meeting cost and performance objectives.
2026-09-28T00:00:00Z

Senior Program Manager

Los Angeles, CA
onsite
Permanent / Full Time
130000 - 140000 USD / Yearly
Senior Program Manager Company OverviewA leading hospitality and entertainment organization based in Los Angeles, California is seeking a Senior Program Manager to help drive high-priority strategic initiatives across the business. The organization operates a large, fast-paced environment with significant operational complexity and a diverse workforce. This is an opportunity to work closely with executive leadership and make a measurable impact across technology, finance, operations, human resources, and other critical business functions. Role SummaryThe Senior Program Manager will serve as a hands-on execution leader responsible for driving complex, cross-functional initiatives from initial decision through successful completion. This highly visible role will partner directly with executive leadership and department heads to establish clear plans, maintain accountability, remove roadblocks, and ensure critical initiatives deliver measurable results. The ideal candidate combines exceptional organization and executive communication with the ability to operate effectively amid ambiguity, competing priorities, and aggressive timelines. Key Responsibilities<ul><li>Lead high-priority programs and initiatives from planning through execution, serving as the central point of accountability for delivery.</li><li>Translate executive objectives into actionable project plans, milestones, ownership, timelines, and measurable outcomes.</li><li>Coordinate multiple concurrent initiatives across technology, finance, operations, human resources, and other business functions.</li><li>Build and maintain executive dashboards, project reporting, KPIs, and status updates that provide clear visibility into progress, risks, and dependencies.</li><li>Identify organizational, procedural, resource, and operational roadblocks and proactively drive resolution.</li><li>Establish accountability across project teams and stakeholders while influencing outcomes without relying on formal authority.</li><li>Provide concise, decision-ready reporting and recommendations to executive leadership.</li><li>Assess underperforming initiatives, identify root causes, and develop corrective action plans.</li><li>Help strengthen program management standards, governance, reporting, and execution practices across the organization.</li><li>Conduct post-project reviews and document outcomes, lessons learned, and opportunities for continuous improvement.</li></ul>Additional Details<ul><li>Work model: On-site</li><li>Standard business hours with flexibility around start and end times</li><li>High-visibility role working closely with executive leadership and department leaders</li><li>Opportunity to help strengthen and mature enterprise program management practices</li><li>Pre-employment screening requirements apply</li></ul>
2026-09-30T00:00:00Z

7 results for Administrative Project Manager in Los Angeles, CA